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Home My WebLink About2013-03-20 PACKET 07.A.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 3/20/13 . PREPARED BY: Community Development Jennifer Levitt ORIGINATING DEPARTMENT STAFF AUTHOR *************************�********************** COUNCIL ACTION REQUEST Consider awarding the bid for The Preserve at Cottage Grove Project to Hardrives, Inc. in the amount of $227,748.65. STAFF RECOMMENDATION: Award the bid for The Preserve at Cottage Grove Project to Hardrives, Inc., who submitted the lowest of the five bids received. BUDGET IMPLICATION: $249,000.00 BUDGETED AMOUNT ADVISORY COMMISSION ACTION ❑ PLANNING ❑ PUBLIC SAFETY ❑ PUBLIC WORKS ❑ PARKS AND RECREATION ❑ HUMAN SERVICES/RIGHTS ❑ ECONOMIC DEV. AUTHORITY ❑ SUPPORTING DOCUMENTS �_ - $227,748.65 ACTUAL AMOUNT REVIEWED ❑ ❑ ❑ ❑ ❑ ❑ ❑ APPROVED ❑ ❑ ❑ ❑ ❑ ❑ ❑ DENIED ❑ ❑ ❑ ❑ ❑ ❑ ❑ � MEMO/LETTER: Letter from Dave Sanocki, � RESOLUTION: Draft ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: � OTHER: Bid Tabulations ADMINISTRATOR'S COMMENTS Stantec, dated 3/7/13 -- _ � � � � �� ity Administrator Date *�***************�****�************************* COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER Stantec March 7, 2013 Stantec Consulting Services Inc. 2335 Highway 36 West St. Paul MN 55113 Tel: (651) 636-4600 Fax:(651)636-1311 Honorable Mayor and City Council City of Cottage Grove 7516 80 Street S Cottage Grove, MN 55016 Re: The Preserve at Cottage Grove Project No. 193801735 Bid Results Dear Honorable Mayor and City Council: Bids were opened for the Project stated above on Thursday, March 7, 2013. Transmitted herewith is a copy of the Bid Tabulation for your information and file. Copies will also be distributed to each Bidder once the Project has been awarded. There were a total of 5 Bids. The attached bid tabulation summarizes the results of the Bids received. Contractor Low Hardrives, Inc. #2 Northwest Asphalt, Inc. #3 Valley Paving, Inc. #4 Bituminous Roadways, Inc. #5 Midwest Asphalt Corporation Tota/ Base Bid $227,748.65 $230,172.00 $235,887.85 $245,949.25 $246,813.50 The low Bidder on the Project was Hardrives, Inc. with a Total Base Bid Amount of $227,748.65. This compares to the Engineer's Estimate of $249,000. These Bids have been reviewed and found to be in order. If the City Council wishes to award the Project to the low Bidder, then Hardrives, Inc. should be awarded the Project on the Total Base Bid Amount of $227,748,65. Should you have any questions, please feel free to contact me at (651) 604-4905. Sincerely, STANTEC CONSULTING SERVICES, INC. � � ' r� David R. Sanocki, P.E. Enclosure �%�� Item Num Project Name: The Preserve at Cottage Grove I hereby certily that this is an exad reprodudion ofbids receiued. Client Projed No.: Projed No.: 193801735 n,� �-� �Cr}' Bid Opening: Thursday, March 7, 2013, at 10 A.M., CSi" Owner: City of Cottage Grove f� David R. Sanodri License No. 40973 Bidder No. 1 Bidder No. 2 Bidder No. 3 Bidder No. 4 BID TABULATiON Hardrives, Inc. Northwest Asphalt, Inc. Valley Paving, Inc. Bituminous Roadways, Inc. Item Units 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 v 18 19 20 21 22 23 24 25 26 27 28 29 30 BASE BID: . . MOBILIZP.7ION TRAFFIC CONTROL INSTALL TEMPORARY MAILBOX SALVAGE AND REINSfALL MAILBOX CLUSTER SAWING BI'fUMINOUS PAVEMENT AND DRNEWAY PAVEMENT REMOVE BITUMINOUS PAVEMENT PATCH/DRNEWAYlTRAIL SAWING CONCRETE CURB/CONCRETE DRNEWAY REMOVE CONCREfE DRNEWAY PAVEMENT REMOVE AND REPIACE CONCREfE SIDEWALK 6" CONCREfE DRNEWAY APRON 6" CONCRETE HYDRANT PAD RECLAIM BITUMINOUS PAVEMENT (FULL DEPTH) HAUL AWAY IXCESS RECLAIMED MATERIAL OFF- SITE (LV1 SUBGRADE PREPARA7ION TYPE SP 12.5 NON WEARING COURSE MDCT'URE (2,6) TYPE SP 12.5 WEARING COURSE MIXTURE (2,6) SAW AND SEAL 7RANSVERSE JOINTS IN BITUMINOUS WEAR COURSE 6618 CONCRETE CURB & GUTfER BITUMINOUS MATERIAL FOR TACK COAT PATCH BITUMINOUS DRNEWAY DRIVEWAY SEALING CONCREfE PEDESIRIAN CURB RAMP TRUNCATED DOME SURFACE ADJUST CATCH BASIN CASRNG ADJUSI' MANHOLE CASTING ADJUST VALVE BOX SfORM DRAIN INLEf PROTECT'ION STREET SWEEPER WITH OPERATOR TOP SOIL BORROW (LV) SODDING TYPE LAWN TOTAL BASE BID: LS LS EA EA LF SY LF SY SY SY EA SY TN SY TN TN LF LF GAL SY EA SF SF EA EA EA EA HR CY SY Unit Price Total 1 40 $3,000.00 $1,000.00 $21.40 $160.00 $2.00 $6.00 $6.00 $12.70 $54.00 $42.50 $215.00 $1.40 $6.20 $0.25 $55.90 $57.70 $4.00 $10.45 $2.40 $45.00 $215.00 $4.80 $32.10 $185.00 $450.00 $300.00 $75.00 $120.00 $25.00 $4.55 �i Contrdctor Name and Address: Phone: Fax Signed By: Title: Bid Security: Addenda Acknowledged: �es, Inc. Qui2m Drive „MN 55374 iony E. Kieger sion Manager Bond $1,917 $40,967 $15,000.00 $2,000.00 $20.00 $50.00 $2.00 $6.00 $3.00 $6.00 $44.75 $43.80 $160.00 $2.15 $4.30 $1.95 $40.00 $40.00 $5.84 $8.90 $3.00 $30.00 $150.00 $5.10 $35.00 $350.00 $600.00 $200.00 $100.00 $100.00 $25.00 $4.25 $15,000.00 $2,000.00 $800.00 $500.00 $1,600.00 $3,060.00 $75.00 $102.00 $5,146.25 $27,375.00 $1,120.00 $16,297.00 $1,139.50 $14,956.50 $35,400.00 $28,400.00 $7,008.00 $38,270.00 $930.00 $600.00 $750.00 $1,479.00 $1,400.00 $3,150.00 $15,000.00 $1,200.00 $900.00 $200.00 $2,000.00 $5,000.00 $1,030.00 $11.00 $129.00 $3.00 $8.50 $11.00 $33.00 $57.00 $47.75 $165.00 $0.50 $9.00 $0.75 $61.00 $61.00 $4.65 $9.15 $0.01 $35.00 $1,200.00 $5.25 $36.05 $103.00 $360.00 $200.00 $105.00 $125.00 $30.00 $4.40 Total $5,000.00 $1,030.00 $440.00 $1,290.00 $2,400.00 $4,335.00 $275.00 $561.00 $6,555.00 $29,843.75 $1,155.00 $3,790.00 $2,385.00 $5,752.50 $53,985.00 $43,310.00 $5,580.00 $39,345.00 $3.10 $700.00 $6,000.00 $1,522.50 $1,442.00 $927.00 $9,000.00 $1,200.00 $945.00 $250.00 $2,400.00 .85 Northwest Asphalt, Inc. 1451 Stagemach Road Shakopee, MN 55379 Lance Guentrel Project Manager Bid eond Vailey Paving, Inc 8800 13th Avenue E. Shakopee, MN 55379 952-445-8615 952-445-0355 Charlie Borene Project Manager Bid Bond None Unit Price ' $5,000.00 $1,000.00 $20.00 $155.00 $2.10 $8.00 $6.85 $26.00 $67.00 $43.00 $145.00 $2.00 $6.85 $0.65 $58.00 $60.00 $6.15 $9.35 $3.30 $34.00 $385.00 $5.35 $36.85 $250.00 $515.00 $240.00 $150.00 $135.00 $35.00 $4.45 $�. $�. Bituminous Roadways, Inc. 1520 Commerce Drive Mendota Heights, MN 55120 651-686-7001 651-687-9857 7ohn Kittieson Vice President Bid Bond None 1938017358i.xlsm BT-1 �%�� - w� sfarrtec BID TABULATION Item Num Item Units 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 BASE BID: .......... MOBILIZATION IRAFFIC CONTROL INSTALL TEM PORARY MAILBOX SALVAGE AND RQNST'P,LL MAILBOX CLUSfER SAWING BITUMINOUS PAVEMENTAND DRNEWAY PAVEMENT REMOVE BITUMINOUS PAVEMENT PATCH/DRNEWAY/TRAIL SAWING CONCRETE CURB/CONCREfE DRNEWAY REMOVE CONCRETE DRNEWAY PAVEMENT REMOVE AND REPLACE CONCREfE SIDEWALK 6" CONCREfE DRNEWAY APRON 6" CONCREfE HYDRANT PAD RECLAIM BITUMINOUS PAVEMENT(FULL DEPTH) HAUL AWAY IXCESS RECLAIMED MATERIAL OFF- S1TE f�Vl SU66RADE PREPARATION 7YPE SP 12.5 NON WEARING COURSE MDCTURE (2,6) 'TYPE SP 12.5 WEARING COURSE MIX7URE (2,6) SAW AND SEAL TRANSVERSE JOINTS IN BITUMINOUS WEAR COURSE 6618 CONCRETE CURB & GUTiER BITUMINOUS MATERIAL FOR TACK COAT PATCH BITUMINOUS DRNEWAY DRIVEWAY SEALiNG CONCRETE PEDESTRIAN CURB RAMP TRUNCATED DOME SURFACE ADJUST CATCH BASIN CASRNG ADJUST MANHOLE CAS7ING ADJUST VALVE BOX STORM DRAININLET PROTECTION SfREEf SWEEPER WIl'H OPERATOR TOP SOIL BORROW (L� SODDING'tYPE LAWN TOTAL BASE BID: LS LS EA EA LF SY LF SY SY SY EA SY l7d SY TN liV LF LF GAL SY EA SF SF EA EA EA EA HR CY SY 1 Bidder No. 5 Midwest Asphalt $11,000.00 $1,100.00 $10.50 $130.00 $3.00 $6.00 $4.00 $9.00 $63.50 $49.70 $150.00 $0.50 $7.00 $0.60 $58.50 $57.10 $6.00 $10.00 $2.80 $41.00 $185.00 $6.30 $37.00 $350.00 $650.00 $180.00 $125.00 $125.00 $15.50 $6.00 $7 $1,125.00 $246,813.50 Contractor Name and Address: Midwest Asphalt Corporation 6340 Industrial Drive, Ste. 200 Eden Prairie, MN 55346 Signed By:) Matthew J. Timmers Title: Vice President Bid Securitv: Bid Bond Addenda 1938017356T.xlsm BT-2 RESOLUTION NO. 2013-XXX RESOLUTION AWARDING THE BID FOR THE PRESERVE AT COTTAGE GROVE PROJECT TO HARDRIVES, INC. IN THE AMOUNT OF $227,748.65 WHEREAS, plans and specifications for The Preserve at Cottage Grove Project were completed according to City standards; and WHEREAS, bids were requested to provide the necessary work; and WHEREAS, five firms submitted bids; and WHEREAS, it appears that Hardrives, Inc. is the lowest responsible bid; and WHEREAS, it is the recommendation of the City Engineer that the bid be awarded to Hardrives, Inc. in the amount of $227,748.65. NOW THEREFORE BE IT RESOLVED, the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, the bid for The Preserve at Cottage Grove Project is awarded to Hardrives, Inc. in the amount of $227,748.65. Passed this 20th day of March 2013. Myron Bailey, Mayor Attest: Caron M. Stransky, City Clerk