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HomeMy WebLinkAbout2013-03-20 AGENDAAGENDA COTTAGE GROVE CITY COUNCIL COUNCIL CHAMBER 12800 RAVINE PARKWAY MARCH 20, 2013 Agenda Updated: March 15, 2013 Persons wishing to address the Council during this meeting are asked to sign the "Public Input Signup Sheet'; which is located on a clipboard near the Council Chamber entrance. This information will aid in the accurate publication of the official meeting minutes. OPEN FORUM - 7:15 P.M. Persons may address the City Council on subjects that are not a part of the Regular Meeting agenda, but must limit remarks to three (3) minutes. Open forum will adjourn to the Regular Meeting promptly at 7:30 p.m. Open Forum and a portion of the Regular Meeting are televised LI VE, airing on Government Channel 16. REGULAR MEETING - 7:30 P.M. CALL TO ORDER — Mayor PLEDGE OF ALLEGIANCE ROLL CALL — City Clerk ADOPTION OF AGENDA 2. PRESENTATIONS A. South Washington Watershed District—Administrator Matt Moore. 3. APPROVAL OF MINUTES A. January 16, 2013 Special Meeting. B. January 16, 2013 Regular Meeting. C. February 6, 2013 Special Meeting. D. February 6, 2013 Regular Meeting. 4. CONSENT CALENDAR A. Accept and Place on File the Following Minutes: i. Environmental Commission Meeting Minutes from December 12, 2012 and January 9, 2013. MARCH 20, 2013 AGENDA Cottage Grove City Council B. Consider approving final payment in the amount of $166,578.25 to Eureka Construction, Inc. for the Ravine Parkway and 85 Street Project. Staff Recommendation: Adopt the resolution approving the final payment. C. Consider authorizing staff to advertise and sell surplus property on eBay. Staff Recommendation: Authorize staff to sell surplus property. D. Consider authorizing the sale of three older model thermal imagers on eBay. Staff Recommendation: Authorize the sale. E. Consider appointing Charlie Lentz to the Parks, Recreation and Natural Resources Commission to a term expiring February 28, 2015. Staff Recommendation: Approve the appointment. F. Consider adopting a resolution to write off Cottage Grove EMS accounts receivable in the amount of $1,715,348.00. Staff Recommendation: Adopt the resolution. G. 1. Consider approving an amendment to the current conditional use to allow a 4,776.8 square-foot addition to the existing religious institution structure at 8944 Indahl Avenue South. 2. Consider approving a variance to allow the addition to be setback 40 feet from the property line along Indahl Avenue instead of the required 50-foot setback. 3. Consider approving a variance to allow for off-site parking. Staff Recommendation: Adopt the resolution approving the requests. H. Consider awarding the 2013 Joint City Wide Street Striping project to the lowest accepted quote, supplied by AAA Striping Service Co., for $35,649.00. Staff Recommendation: Award the 2013 Joint City Wide Street Striping project to AAA Striping Service Co. I. Consider appointing Tony Jurgens to the Public Works Commission. Staff Recommendation: Approve the appointment. J. Consider appointing Richard Johnson as Chair of the Human Services/Human Rights Commission. Staff Recommendation: Approve the appointment. K. Consider appointing Shauna Klug to her first term on the Environmental Commission ending February 28, 2015. Staff Recommendation: Approve the appointment. L. Consider approving a Permit for Underground Utility in City Park Property with CenturyLink, to allow their underground utilities to remain within a 20-foot corridor through Sunny Hill Park. Staff Recommendation: Approve the permit. M. Consider restricting parking along Indian Boulevard (SAP 108-125-001) from Jamaica Avenue to County Road 19 on both sides of the street from 7:00 a.m. to 9:00 a.m. and from 2:00 p.m. to 5:00 p.m. Monday through Friday. Staff Recommendation: Adopt the resolution restricting parking. N. Receive report on the 70 Street and Idsen Avenue Pedestrian Crossing Study. Staff Recommendation: Continue to monitor the pedestrian traffic situation at 70� Street and Idsen Avenue before making any of the improvements outlined in the report. O. Consider authorizing staff to implement the Emerald Ash Borer Voluntary Tree Removal Program. Staff Recommendation: Implement the program. P. Receive information on 2012 General Fund activity, transfers and Fund Balance at year end pursuant to Resolution No. 2011-165. Staff Recommendation: Receive information. MARCH 20, 2013 AGENDA Cottage Grove City Council Q. Consider revisions to the 2012 Adopted Budget. Staff Recommendation: Adopt the resolution approving the revisions. R. Consider sending a comment letter to MPCA regarding the Draft Air Permit for Northern Tier Energy, Draft Permit No. 16300003-020. Staff Recommendation: Authorize the letter. S. Consider approving the plans and specifications and establishing an April 18, 2013 bid date for the 2013 Pavement Management Project, Districts C1 and C2. Staff Recommendation: Adopt the resolution approving the plans and specifications and establishing the bid date. T. Consider not waiving tort liability limits. Staff Recommendation: Staff recommends that the City Council not waive the statutory tort limits where an individual claimant would be able to recover no more than $500, 000 on any claim to which the statutory tort limits apply. The total which all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would be limited to $1.5 million. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES 6. PUBLIC HEARINGS 7. BID AWARDS A. Consider awarding the bid for The Preserve at Cottage Grove Project to Hardrives, Inc. in the amount of $227,748.65. Staff Recommendation: Adopt the resolution awarding the bid to Hardrives, Inc., who submitted the lowest of the five bids received. 8. UNFINISHED AND NEW BUSINESS A. Consider approving Parks and Recreation Volunteer Ranger and Legacy Giving Programs. Staff Recommendation: Approve the programs. B. Consider authorizing staff to partner with the Cottage Grove Bike Park Task Force and MORC/IMBA to construct the West Draw Bike Park as proposed. Staff Recommendation: Authorize the request. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS 10. COUNCIL COMMENTS AND REQUESTS 11. PAY BILLS A. Approve payment of check numbers 180566 to 180753 in the amount of $578,829.48 and EFT Payment of $141,290.36. 12. WORKSHOP SESSION — OPEN TO PUBLIC 13. WORKSHOP SESSION — CLOSED TO PUBLIC ADJOURNMENT