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Home My WebLink About2013-01-16 MINUTES COTTAGE GROVE CITY COUNCIL City of Cottage Grove, Minnesota Regular Meeting January 16, 2013 OPEN FORUM Mayor Myron Bailey opened Open Forum at 7:15 p.m. and stated that during Open Forum a person may address the City Council on subjects not a part of the regular meeting agenda, but must limit their remarks to three (3) minutes per person. The purpose of Open Forum is to give the public an opportunity to present information or to request action by the City Council. It may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Open Forum will adjourn to the regular meeting promptly at 7:30 p.m. The following were present: Mayor Myron Bailey, Council Member Derrick Lehrke, Council Member Justin Olsen, Council Member Jen Peterson, and Council Member Dave Thiede. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Corrine Heine, City Attorney-Kennedy & Graven; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten, Public Works Director. Mayor Bailey convened Open Forum at 7:15 p.m., and asked if anyone in the audience wished to address the City Council on any topic not on the agenda. There being none, Mayor Bailey closed Open Forum to the Regular Meeting. CALL TO ORDER – Regular Meeting The City Council of the City of Cottage Grove, Washington County, Minnesota, held a regular meeting on January 16, 2013 at the Cottage Grove City Hall, 7516 80 Street South. Mayor th Bailey called the meeting to order at 7:30 p.m. PLEDGE OF ALLEGIANCE The audience, staff and the Mayor and Council Members pledged allegiance to the flag of the United States of America. Cottage Grove City Council 2 January 16, 2013 Regular Meeting ROLL CALL The following were present: Mayor Myron Bailey, Council Member Derrick Lehrke, Council Member Justin Olsen, Council Member Jen Peterson, and Council Member Dave Thiede. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Corrine Heine, City Attorney-Kennedy & Graven; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten, Public Works Director. Mayor Bailey presided over the meeting. 1. ADOPTION OF AGENDA MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO TABLING ITEM 12, THE JOB DESCRIPTION FOR THE CITY ADMINISTRATOR, TO THE NEXT REGULAR MEETING, AND TO APPROVE THE AGENDA AS AMENDED. MOTION CARRIED. 5-0. 2. PRESENTATIONS A. Transit Projects in Washington County – Andrew Gitzlaff Mr. Andrew Gitzlaff, Washington County Acting Transportation Coordinator, provided a presentation on the different types of transit modes and market areas served to give the Council a sense of what the current services are as well as what plans there were both at the regional and County perspective. Then he focused his presentation on a couple of the transit-way corridors and some of the next steps that the County would like to work on with Cottage Grove in 2013 and going forward. Mr. Gitzlaff introduced County Commissioner Autumn Lehrke, who was in attendance. 3. APPROVAL OF MINUTES A. November 21, 2012 Regular Meeting Mayor Bailey declared the minutes of the November 21, 2013 Regular Meeting to stand approved as presented. Cottage Grove City Council 3 January 16, 2013 Regular Meeting 4. CONSENT CALENDAR The City Council pulled and briefly discussed items C, D and E. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO: A. ACCEPT AND PLACE ON FILE THE FOLLOWING MINUTES – NONE SUBMITTED. B. APPROVE THE PURCHASE OF A NEW SNOW-GO WK800 LOADER MOUNTED SNOW BLOWER FOR THE SNOW AND ICE CONTROL DIVISION OF THE DEPARTMENT OF PUBLIC WORKS FROM MACQUEEN EQUIPMENT FOR $107,863.59. C. ADOPT RESOLUTION NO 2013-006, A RESOLUTION ESTABLISHING POLICY ON SCHEDULING AND USE OF THE COTTAGE GROVE CITY HALL FACILITY. PASS ORDINANCE NO. 911, AN ORDINANCE FOR THE CITY OF COTTAGE GROVE, MINNESOTA, AMENDING THE CITY’S FEE TABLE BY ESTABLISHING THE FOLLOWING FEES EFFECTIVE JANUARY 16, 2013:  FACILITY USE DEPOSIT - $200.00; AND  FACILITY USE CLEANUP CHARGE DRAWN FROM THE DEPOSIT - $40.00 PER HOUR. D. TO SCHEDULE A SPECIAL CITY COUNCIL MEETING FOR THE MAYOR AND CITY COUNCIL MEMBERS TO MEET WITH THE CITY’S PLANNING COMMISSION AND ECONOMIC DEVELOPMENT AUTHORITY (EDA) MEMBERS. E. AUTHORIZE THE ISSUANCE OF A SINGLE-OCCASION GAMBLING PERMIT TO THE ST. PAUL PARK-NEWPORT LIONS CLUB FOR A RAFFLE TO BE HELD AT THE RIVER OAKS GOLF COURSE ON FEBRUARY 9, 2013. F. ACCEPT THE PAY EQUITY PLAN FOR 2012. G. AUTHORIZE THE ISSUANCE OF A SINGLE-OCCASION GAMBLING PERMIT TO THE NUEVAS FRONTERAS SPANISH IMMERSION PARENT TEACHER STUDENT ORGANIZATION TO CONDUCT BINGO AT 7830 80 STREET SOUTH, COTTAGE TH GROVE, ON FEBRUARY 22, 2013. H. TO APPROVE THE FLAG POLICY AS AMENDED. I. TO SCHEDULE AN OPEN BOOK MEETING AT THE COTTAGE GROVE CITY HALL LOCATED AT 12800 RAVINE PARKWAY, COTTAGE GROVE, ON THURSDAY, APRIL 4, 2013 FROM 5-8 P.M. AND TO ACKNOWLEDGE THE FOLLOWING Cottage Grove City Council 4 January 16, 2013 Regular Meeting REGIONAL MEETINGS TO BE HELD IN WASHINGTON COUNTY:  CITY OF OAKDALE – WEDNESDAY, APRIL 10, 2013 FROM 5-7 P.M.  CITY OF WOODBURY – THURSDAY, APRIL 18, 2013 FROM 5-7 P.M.  CITY OF STILLWATER – WEDNESDAY, APRIL 24, 2013 FROM 2-7 P.M. J. APPROVE THE PURCHASE OF A USED TENNANT MODEL M20 SCRUBBER- SWEEPER FROM TENNANT SALES AND SERVICE COMPANY FOR $41,704.83. K. AUTHORIZE STAFF TO CONTRACT FOR BOULEVARD TREE TRIMMING SERVICES WITH ST. CROIX TREE SERVICE FOR $37,736.60. L. APPROVE THE REVISED JOINT SERVICE AGREEMENT WITH DENMARK TOWNSHIP FOR SEAL COATING, CRACK SEALING, AND STREET STRIPING. M. AUTHORIZE STAFF TO SEND A RESPONSE TO THE MINNESOTA POLLUTION CONTROL AGENCY (MPCA) ON THE DRAFT AIR PERMIT FOR 3M COTTAGE GROVE ABRASIVES SYSTEMS DIVISION. N. ADOPT RESOLUTION NO. 2013-007, A RESOLUTION AUTHORIZING ADVERTISEMENT FOR BID AND ESTABLISHING A BID DATE OF FEBRUARY 21, 2013 FOR THE WATER METER REPLACEMENT PROJECT. MOTIONCARRIED.5-0. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES A. Receive Response Regarding Building Codes, a Civil Action, and Roadway Paving Practices. Mayor Bailey acknowledged the follow-up letter prepared by staff to Mr. Dennis Plan, 8027 77 Street South, Cottage Grove, in response to issues he th raised at the January 2, 2013 meeting. No action taken. 6. PUBLIC HEARINGS A. Hold the Public Hearing and Consider Authorizing Issuance of an “Off Sale” Intoxicating Liquor License to Liquors Plus, Inc. Mayor Bailey opened the public hearing to receive comments and/or objections on the application of Liquors Plus, Inc., dba Top Ten Wine & Spirits, for an “Off Sale” Intoxicating Liquor License to be located at 8716 East Point Douglas Road, Cottage Grove. There being none, Mayor Bailey closed the public hearing. Cottage Grove City Council 5 January 16, 2013 Regular Meeting MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO AUTHORIZE THE ISSUANCE OF AN “OFF SALE” INTOXICATING LIQUOR LICENSE TO LIQUORS PLUS, INC., FOR THE PERIOD ENDING DECEMBER 31, 2013. MOTION CARRIED. 5-0. 7. BID AWARDS – None. 8. UNFINISHED AND NEW BUSINESS A. Consider Approving the Feasibility Report and Calling for a Public Hearing for the Hinton Avenue South Reclamation Project from 80 Street South to 70 thth Street South. City Engineer Levitt reviewed the feasibility study and recommended that the City Council schedule a public improvement hearing. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO ADOPT RESOLUTION NO. 2013-008, A RESOLUTION APPROVING THE FEASIBILITY REPORT FOR THE HINTON AVENUE SOUTH RECLAMATION PROJECT FROM 80 STREET SOUTH TO 70 STREET SOUTH, THTH AND TO SCHEDULE THE PUBLIC IMPROVEMENT HEARING FOR FEBRUARY 20, 2013. MOTION CARRIED. 5-0. B. Consider Approving the Feasibility Report and Calling for a Public Hearing for the 2013 Pavement Management (Districts C1 and C2) Project. City Engineer Levitt reviewed the feasibility study and recommended that the City Council schedule a public improvement hearing. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO ADOPT RESOLUTION NO. 2013-009, A RESOLUTION APPROVING THE FEASIBILITY REPORT FOR THE 2013 PAVEMENT MANAGEMENT (DISTRICTS C1 AND C3) PROJECT, AND TO SCHEDULE THE PUBLIC IMPROVEMENT HEARING FOR FEBRUARY 20, 2013. MOTION CARRIED. 5-0. C. Consider Approving Public Safety/City Hall Change Order No. 5 with Graham Construction. City Administrator Schroeder presented the request to approve Change Order No. 5 with Graham Construction for $28,471.82. He stated that this is the last change order that the Council would see on this project. He noted that upon approval of the change order, it increases the contract cost with Graham Construction to $13,057,930.10. City Administrator Schroeder stated that John McNamara of Wold Architects was present to answer any questions that the City Council might have. Cottage Grove City Council 6 January 16, 2013 Regular Meeting Mr. McNamara stated that he was present to hear the final budget presentation on the project. Mayor Bailey and Council Member Olsen advised Mr. McNamara that they did a fantastic job, that it has been a pleasure working with them during the process. He stated that he was very proud of this building and that kudos goes to you and your company and he would be happy to give you a recommendation. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO APPROVE CHANGE ORDER NO. 5 IN THE AMOUNT OF $28,471.82 WITH GRAHAM CONSTRUCTION. MOTION CARRIED. 5-0. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS A. Receive the Response Regarding Vehicle Purchasing Mayor Bailey acknowledged receipt of the response from City Administrator Schroeder regarding vehicle purchasing. No action taken. 10. COUNCIL COMMENTS AND REQUESTS Council Member Peterson announced the following events: Fair for All; Highlands Park Skate Night; Car Seat Clinic; and the Community Conversation on Domestic Violence. Mayor Bailey expressed concern about complaints he has heard that a trash service was soliciting door-to-door without a license and stating that the City would be approving another hauler to work in the residential areas of the City. He also stated that he would like to receive an update from staff on lighting surrounding the Ice Arena building. 11. PAY BILLS MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER LEHRKE, TO APPROVE PAYMENT OF CHECK NUMBERS 179850 THROUGH 179985 TOTALING $257,160.37 AND EFT PAYMENT OF $130,954.19. (CHECK NUMBERS 179850 – 179861 FOR $89,204.17 AND EFT PAYMENT OF $5,625.27 WERE ISSUED PRIOR TO COUNCIL APPROVAL). MOTION CARRIED. 5-0. Cottage Grove City Council 7 January 16, 2013 Regular Meeting 12. WORKSHOP SESSION – OPEN TO PUBLIC A. City Administrator Job Description Mayor Bailey stated that this item was tabled to the February 6, 2013 regi;ar meeting agenda. 13. WORKSHOP SESSION – CLOSED TO PUBLIC – None. ADJOURNMENT MOTION BY COUNCIL MEMBER LEHRKE, SECONDED BY COUNCIL MEMBER OLSEN, TO ADJOURN THE REGULAR MEETING AT 9:26 P.M. MOTION CARRIED. 5-0. Prepared by, Caron M. Stransky City Clerk