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HomeMy WebLinkAbout2013-04-03 PACKET 04.C.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE ,3 ,�I� . C � PREPARED BY: Public Safety Craig Woolery ORIGINATING DEPARTMENT STAFF AUTHOR **�*�*********************�*********************************** COUNCIL ACTION REQUEST Pass a motion approving the purchase of four (4) new replacement police vehicles from Nelson Auto Center in Fergus Falls, for a total purchase price of $106,235.28 with the remaining $13,764.72 to be allocated for equipment, installation and setup. STAFF RECOMMENDATION Approve the purchase of four (4) new replacement police vehicles from Nelson Auto Center in Fergus Falls. Budget Implication: $120,000.00 $120,000.00 0500-4530 Budgeted Amount Actual Amount Funding Source SUPPORTING DOCUMEN ❑ MEMOS: Director of Public Safety Craig Woolery dated March 7, 2013 ❑ OTHER: Price quote from Nelson Auto Center in Fergus Falls ADMINISTRATORS COMMENTS ��� ,� d Date ***************�*********************�********** COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER -�:.,3�> �; ti �i' ��y� �X�„��'�,>� � � • � � � � • � � ��"� • , ��� To: From: Date: Subject: Honorable Mayor, City Council and City Administrator Ryan Schroeder Director of Public Safety Craig Woolery March 7, 2013 BUDGETED 2013 SQUAD PURCHASES Included in the 2013 Police Budget is the replacement of five (5) marked police vehicles. Nelson Auto Center in Fergus Falls has the State contract for bidding. As approved during the March 6tn council meeting we will only purchase four (4) marked squads in 2013 and use a portion of the allocated money from the fifth squad to purchase a speed trailer from MPH industries. Should the Mayor and Council approve the purchase, the Police Department would order four (4) approved Ford marked squads to replace the highest mileage squads. The squad committee has recommended purchasing four Ford police utility vehicles. This decision was made after evaluating both the utility and sedan and concluding it was the most practical for our department. The 2013 police vehicle replacement schedule budgeted $120,000.00 for purchase and set up costs of the marked squads. The purchases requested are as follows - Four (4) Ford Police Interceptor Utility's ($26,558.82 each) $106,235.28 Replaces four highest mileage cars $106,235.28 The Remaining $13,764.72 will be allocated for equipment, installation and setup. Recommendation Approve the budgeted 2013 purchase of four (4) marked police vehicles from Nelson Auto for $106,235.28. Thank you. CAW/cce cc: Captain Rinzel Sergeant Smith DPS 13-01 Customer City of Cottage Grove �0��� Pi��� ���I.�r Attn.:(Name,Titte) Sgt James D. Smith �leet Department --------------- --- Dept: Police CJept. _ Pp Box 338 _ __- Address: �zB�O i�avine Parkway -- Fergus Falls, MN 56538-0338 -__ ___ _ __ _ __ _ _ ___ _ Cot.t_��e_ Gr_a�e__.M�L _�5916____ �ue Kaden Gerry Worner Phone: 6�1�5�_64� _--- -.-_-_- -._ __ Phone: 218-998-88B4 Phone: 21$-998-8666 Fax: -651-458--2820 - Fax: 2'18-998-£38'13 Fax: 218-998-8813 _ _. _ email sue,fieef@ymail,com gerryworner@nels�nfergusfalls.com Contract 376G9 � smithc�cottage-grove . org Line 2 Marked Utility Vehicle 1 2013 Ford Police Interceptor Utiiity Vehicle Blk/Blk cloth/vinyl All Wheel (�rive Police 4 door SUV Auxiliary rear Air conditioning Cloth rear seat, instead of standard vinyl rear seai Rear view camera (reyuires 53M SYNC for $2�t2) Engine block heater Delete carpet floor covering; std.full rubber floor instead LH spntlamp halogen bulb Dual spotlamps wlhalogen bulbs LH spotlamp w/LED bulb LH spotlamp �v/Whelen LED bulb Dual spotlam�s w/LED bulbs Dual spotlamps wNVhelen LED buibs Radio Noise Suppressian bonding straps keyed alil<e (like Crown Vic) 1284X keyed alike (like Crown Vic) 0135X {<eyed alike (like Crown Vic) 1435X keyed alike (like Crown Vic) 0576X keyed alike (new code) 1�i 11 X keyed alil<e (lil<e Crown Vic) 129AX keyed alike (Uke Crown Vic) 0151X Pre wiriny for grilie lamp, siren & speal<er Dome light, rear, in cargo area RedNVhite Daytime running lamps Wheel covers 18" full face Romote keyless entry keyfob (w/o keypad; N/A w/keyed alike) License Plate bral<det - front (Std. for MN) Frnnt wheei drive instead of standard all wheel drive Lockat�le gas cap for Easy Fuel Capless Fuei Filler 1 1 -- i ---- 1 1 BLIS Blind spot monitoring, cross traffic alert; Heated Mirrors (req. 21 B$2Q1 & 53M $242) Heated outisde mitrors w/o Blind Spot Monitoiring Marker lightrs in left & right sideview mirrors Four switches on steering wheel (w/o SYNC, 53M) Four switches on steering wheei (w/SYNC, 53M} 100 Watt siren/speaker includes bracket & pigtail Garnet Red Ciearcoat for MN State Patrol Bright Red for Fire Dept, vehicle Twa tone with vinyl on roof and 4 doors Two tone with vinyi on roof, hood, and trunklid T�a�o tone with vinyl on roof and 2 front doors Two tone with vinyl on roof only Two tone with viny� on 2 front doors only Vinyl Word "POLICE" wrap on both sidas for 2 tone effect Vinyl Word "POLICE" wrap reflective Black Vinyl Vinyl Word "POLICE" wrap reflective White Vinyl Vinyl Word "SHERIFF" wrap White Vinyl Dealer instailed pinstripir�g, .25" wide dual pinstripes Additional owners manual eervice/Dtiveability/Emissions/Glectricai Manuals (late avail.) E�ended Warranty, Ford E�ended Service Plan $2500 to $5500; will quote Page 1 subtotal K8A 17A 8£3F FW 21B 41H -16C 51Y - 5�z 51R 51T 51S J1V 60R 59B 59D 59E 59F 59J 59C 59G GOA 17T 942 �ag 595 153 -KIIA, +K7A 19L ,558 549 63B 61R 61S 18X 58M00 W4650 91A 91B 91C 91H 91J 91p 91E 91F 91G PS7RIPE OMANUAL SMANUAL ESP $25,309,82 $25,309.82 $500.OQ ---- __ _ --- $49,00 _- _--- . -- $201.00 201.00 $29.00 --- __ ___ _ _ (�103.00) (103. 00) _ _ -- - __ $176. 00 1'Z6 . 0 0 $287.00 _ - $324.0� $366.00 --- -- ____ _ __--- -- _--_ __ $5d8.00 $580.00 $82,OU -i---82 � D"0 $41.00__._._ ___ __ __ v4'1.00 ---- -- -- -- $41.00 $41.00 41. 00 --_ _______________. $41.00 -- - _ -- -- $45.00 $45.00 -- _ __. $41.00 _ --_- ___ $41.00 $37.00 --_._ $49.40 ___ ___ _-_ _ g2�s.oa � 0.00 -- - - -- ($1,000.00)._ _ _ _ $16.00 -- ._ $402.p0 _ _ _- __. _ _- _-- -- $53.00 _-- - $197.00 -- $127.OQ __- _ -. $127, 00 --- --- _--- - $246.00 -- ------ $616.00 $729.00 ___ _-__-__-- $6II9.OQ - - __ $6II9 00 $674.00 "_ _ -------- $�128, 00 -_----- . $266,00 $652.00 $694.00 --_ _- �694.00 - - ----- $694.00 -- - -_ - _ _.... $Q5.00 -- -_ -- - �s5.on -- - -___ $487.00 -- $25,309.82 K$A +.123 03/04/2p13 C�.istomer: Attn.:(Narne,Titie} Depk: Address: Phone: Fax: emaii Contrack 37669 � �s_ ' �. � , ____ --- - --- Fleet Department Police DepY. PO Box 33� _ ------.____.._.__.__ _._..------.---- -------------- ._.- -.�_ _ ___ . Fergus �alls, MN 56538-0338 -- ---- ----------- Sue Kaden Gerry Warner --- _ _- ------ - f�hane: 218-998-$86A Phone: 218-998-88G6 ----. _--- --------- ___- -- -- Fax: Z18-99II-8II13 Fax: 21a-998-8813 sue,fleetGaiymail.com gerryworner@nelsonfergusfalls.com l_ine 2 Marked Utili4y Vehicle Page 1 subtotal ---.__ _____ Additon�i Factory optlons: _ _ - Police Interior Upgrade (cloth rear seat, carpet front/rear w/4 mats, console) rear console plate recammended 1 Ballistic cloor panels, driver door only Ballistic door penels, kaoth front doors - -- _ - rear window switches inoperative 1 Rear locks operabie, but rear door handles inoperak�le �elete rear door locks & handles inoperable (allows them to work) J 1 Courtesy lamps disabled (Dark car feature) --�- - Perimeter anti theft alarm (activated by hood, door, decklid) Unavailable Currently F�everse sensing ------- - SYNC Voice /�ctivated Communication System (required vvith 21 B rearview camera) 1 --- - . _ _._._. Ro4v 2 glass �ight Solar tint, instead of std. deep tint _ _-- - - Row 2& carqo giass Light Solar tint, instead of std. deep tint Delete Police Intercept�r Badge (for unmarked car) Viny! Word "POUCE" v�rap on 6ofh sides for 2 tone effect Lock plunger for doors, hidden _ . __ Lock plunger for doors, hidden, and rear door handles inoperable _ ._ _ _ Lockable gas cap for Easy Fuel capiess fuel filler Roof Rack side ralis, black PI<g, #21A Pre-Drilled hnies only for LEDs in headiUmp housir I PI<g. #21 Two front integrated LED lights in headlamps _---_.._ ._._ --- __ Pkg. #22 Tvoo rear integrated �ED lights in tail lamps __ _ Pkg. #23 t=our flashing LEps: 2 in back windovr & 2 liftgate bottom Pkg. #24 Whelen �'GC8R controll�r, relay center, N�iring, rear plate _ __----_ Pkg. #25 Whelen Cencom controller, relay center, wiring, & Pkgs #21-24 + Dealer Installed items 65U F55R 90U 90 18W -68G, +68L -6$G 43D 593 76R 53M 92R 92G 1GD 91D 52 H 52P 19L 68Z 86P 66A 66B 66C 67G 67 H Dealer installed I<e�pad keyless entry (must have #595 remote entry) KPAD Dealer installied keyless entry, remote start, 1 fob w/o feedback }<LES Dealer installed remote start and keyless entiy, 1 fob w/feedback �STRT Dealer installed 2" receiver hitch w/4 wire flat plug (add $100 for 7 blade RV pluy} 1 HITCH4 Dealer installed running boards, black RBDS Ford molded mudflaps dealer installed FLAPS Rubber s�ush mats, front pair SMATS - _. Dealer instailed vinyl wrap on 4 doors for two tone WRAP4 ---- __ _- - Gealer instalied vinyl wrap an 2 front doors for two tone WRF�P2 __ _---- Dealer installed vinyl wrrap on A doors & roof for two tone VURAP4R --_ . Dealer installed vinyl wrap on hood and roof for iv��o tone WRAPTOP Dealer installed vinyl word wrap, White or Biack, POLICE ar SHERIFF WORU Dealer installed Reflective vinyl work wrap, VVhite or Black, POLIGE or SHERlFF REFWOR� Police upfit options available -- will quofe; Setina subject to price increase �1/19/1 � Push Burt�per, Setina PB 4�0, installed Push Bumper, Setina PB 450LVS2 �rr/redlblue lights, instailed 5etina 110-VSRP partition wlrecesssed yun panei w/lower extensions Setina 10-VS paitition wlo recesssed gun panel w/lower extensions Setina 12-VS rear caryo partition Flashers, Sound Otf 2 White in front bumper, RedlBlue (tailligh}s) � FoglDriving lights w/RedBfue flashers, R� RedlBlue tailight LEDs Alarm system: Homllingts upon door/hatch violation w/2 remotes __ -- --- Extra key (wlo microchip, simpie "dumb" key) each Extre remote entry keyfob (limit of 4 totai per vehicle on dealer instalied) eaCh Transit Improvement Vehicle Excise 1`ax on any delivery within Anoka, Dakota, Hennepin, Ramsey ar Washington Counties; oniy markecl vehicles exem�t Optian to pick up car in Fergus Falls, MN Total pages 1 and 2 PB400 PB�}50 CAGER CAGE RCAGE 4FLASH FOGTAIL ALARM KEY REMOTE TIVE7 ---T $25, 349.82 $320.00 __-_-_ $29.00 - 2 9 . 0 0 � 1, 300.00 -- -- _ $2,599.00 - ---- ____ $21.00 21 . 00 �0.00 . ($29.00} .. --- �29.00) $16. q0 ---- ___ _16 __0 0 $98.00 � $226.00 ---------- $242.00 242.00 _. $7Q.00 -- _ _ $98.�0 $0.00 $652.00 . $115.00 _ _ �131.0� _ _- $16. 00 - ----- $82.00 --_ _ - - y103.00 103 . 00 --------_ _. $750.00 $349:00 $373.00 --------._. $1,49�.00 ------ . - ---__ $2, 800.00 $175.00 --- -- _ _. $3�J0.00 ---------- - $497.�0 $470.p0 47 0.00 $710.OR "___--- ---- �1II5.00 $95.00 _ ___ _- �385.00 ---- _---- $235.00 --- __ - - --- $645.00 __ -----__ $500.00 $550.00 ____ $685.00 _ _ ___- $557.00 �a$18.00 - $998.b4 �918.00 - �a730.00 __ $597.G0 $$73.00 ---- . _ _ _ --- $187.00 -- . _ $5.00 $95.00 _._ _ $20.00 -------- ($45.Ob) --- .. _.- $25,309.82 TOTAL $26,558.82 KaA +,123 03/04/2013