HomeMy WebLinkAbout2013-04-03 PACKET 04.K.I�EQUEST OF CITY COUNCIL ACTION COUNCIL
MEETING
DATE 4/3/13
PREPARED BY: Community Development
ORIGINATING DEPARTMENT
AGENDA
ITEM # �
Jennifer Levitt
STAFF AUTHOR
************************************************
COUNCIL ACTION REQUEST
Consider awarding the 2013 Joint City Wide Crack Sealing project to the lowest accepted
quote, supplied by NW Asphalt Maintenance, for $42,497.50.
• : •►�►�_►�- •►
Award the 2013 Joint City Wide Crack Sealing project to NW Asphalt Maintenance.
BUDGET IMPLICATION: $56,000
BUDGETED AMOUNT
ADVISORY COMMISSION ACTION
❑ PLANNING
❑ PUB�IC SAFETY
❑ PUBLIC WORKS
❑ PARKS AND RECREATION
❑ HUMAN SERVICES/RIGHTS
❑ ECONOMIC DEV. AUTHORITY
❑
SUPPORTING DOCUMENTS
DATE
APPROVED
❑
❑
❑
❑
❑
❑
❑
DENIED
❑
❑
❑
❑
❑
❑
❑
$42,497.50
ACTUAL AMOUNT FUNDING SOURCE
REVIEWED
❑
❑
❑
❑
❑
❑
❑
� MEMO/LETTER: Memo from Allan Larson dated 3/25/13
� RESOLUTION: Draft
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
❑ OTHER:
ADMINISTRATOR'S COMMENTS
� c�-� �
ity Administrator Date
*�**********************�***********************
COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER
CITY OF COTTAGE GROVE
� MINNESOTA
_ _ _
To: Honorable Mayor and City Council
Ryan Schroeder, City Administrator
From: Allan Larson
Date: 3/25/13
Subject: 2013 Joint-City Wide Crack Sealing Program--Quotes
BACKGROUND / DISCUSSION:
The Cities of Cottage Grove, St. Paul Park, Newport and Denmark Township this year will do a
Joint-City Wide Crack Sealing Program for a total application of 47,750 pounds of Crafco
535 Joint Sealant installed on city streets. �
Quotes were opened for the installation of crack sealing on March 22, 2013. Transmitted
herewith is a copy of the quotes for your information and file. Copies will also be distributed to
each of the companies that supplied quotes.
There were a total of 4 complete quotes. The following summarizes the results of the quotes
received:
2013 Joint-City Wide Crack Sealing
NW Asphalt Gopher
Maintenance State Seal
(Low) #2
Route & Seal Joints $ 0.89/Pound $ 1.38/Pound
Blow & Overbanding $ 0.79/Pound $ 1.38/Pound
Joints
Total
•ogram
Allied Fahrner Asphalt
Blacktop, Co. Sealers
#3 #4
$ 1.39/Pound $ 1.58/Pound
$ 1.80/Pound $ 1.50/Pound
$ 42,497.50 �$ 65,895.00 �$ 66,372.50 �$ 75,445.00
The low quote on the project was NW Asphalt Maintenance at $ 42,497.50.
The 2013 Cottage Grove budget amount was $ 56,000.00 for 40,000 pounds of Joint Sealant
Material.
RECOMMENDATION:
It is recommended to award the project to the low quote, supplied by NW Asphalt
Maintenance for $ 42,497.50.
RESOLUTION NO. 2013-XXX
RESOLUTION AWARDING THE 2013 JOINT CITY WIDE CRACK SEALING
PROJECT TO NW ASPHALT MAINTENANCE IN THE AMOUNT OF $42,497.50
WHEREAS, the City of Cottage extended invitations to the Cities of St. Paul
Park, Newport, and Denmark Township to participate in the joint purchase of crack
sealing services; and
WHEREAS, all three cities agreed to participate with Cottage Grove in the
purchase of crack sealing services; and
WHEREAS, quotes were requested to provide the necessary work; and
WHEREAS, three firms submitted quotes; and
WHEREAS, it appears that NW Asphalt Maintenance provided the lowest
accepted quote; and
WHEREAS, it is the recommendation of the City Engineer that the quote be
awarded to NW Asphalt Maintenance in the amount of $42,497.50.
NOW THEREFORE BE IT RESOLVED, the City Council of the City of Cottage
Grove, County of Washington, State of Minnesota, the 2013 Joint City Wide Crack
Sealing Project be awarded to NW Asphalt Maintenance in the amount of $42,497.50.
Passed this 3rd day of April 2013.
Myron Bailey, Mayor
Attest:
Caron M. Stransky, City Clerk