HomeMy WebLinkAbout2013-04-03 PACKET 07.B.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM # �
DATE 4/3/13 • 1�
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PREPARED BY Community Development Jennifer Levitt
ORIGINATING DEPARTMENT STAFF AUTHOR
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COUNCIL ACTION REQUEST
Consider awarding the bid for the 2013 Sealcoat Program, which includes the Cities of Cottage
Grove, St. Paul Park, and Newport and Denmark Township, to Allied Blacktop Co., who was
the lowest bidder, in the amount of $535,392.70.
STAFF RECOMMENDATION
Award the bid for the 2013 Sealcoat Program to Allied Blacktop Co.who submitted the lowest
of the three bids received.
BUDGET IMPLICATION: $408,701 $398,908.70
BUDGETED AMOUNT ACTUAL AMOUNT
SUPPORTING DOCUMENTS
� MEMO/LETTER: Memo from Allan Larson dated 3/21/13
� RESOLUTION: Draft
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
� OTHER: Bid Tabulations
ADMINISTRATOR'S COMMENTS
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Date
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COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER
CITY OF COTTAGE GROVE
� MINNESOTA
To:
From:
Date:
Subject:
Honorable Mayor and City Council
Allan Larson, Engineering
3/21/13
2013 Seal Coat Program — Bid Award, Cities of Cottage Grove, St. Paul Park,
Newport, & Denmark Township
Bids were opened for the project stated above on March 21, 2013. Transmitted herewith is a
copy of the bids for your information and file. Copies will also be distributed to each Bidder.
There were a total of 3 complete bids. The following summarizes the results of the bids
received:
Contractor Bid Amount
Low Allied Blacktop Co. $ 535,392.70
#2 Pearson Brothers Inc. $ 547,720.96
#3 Astech Corp. $ 553,933.40
The low bid on the project was Allied Blacktop Co. at $ 535,392.70
The City of Cottage Grove's portion of the bid is $ 398,908.70 this compares favorably to the
Engineers Estimate of $ 408,701.00
If the City Council wishes to award the project to the low bid, then Allied Blacktop Co. should
be awarded the project for the $ 535,392.70
Bituminous Cationic CRS-2
Bituminous Cationic CRS-2LM
FA-2 Aggregate
1/8" Trail Chip Aggregate
2013 JOINT-CITY WIDE SEAL COATING
BID TABULATION
3/21/13 Opening
Allied Blacktop, Inc. Pearson Bros, Inc. Astech, Inc.
Quantity Unit Cost Total Unit Cost Total Unit Cost Total
99,987 $ 2.60 $ 259,966.20 $ 3.26 $ 325,957.62 $ 2.40 $ 239,968.80
17,450 $ 3.50 $ 61,075.00 $ 3.65 $ 63,692.50 $ 2.80 $ 48,860.00
4,615 $ 14.50 $ 66,917.50 $ 3.00 $ 13,845.00 $ 23.00 $ 106,145.00
730 $ 15.00 $ 10,950.00 $ 3.00 $ 2,190.00 $ 35.00 $ 25,550.00
Subtotal $ 398,908.70 $ 405,685.12 $ 420,523.80
Bituminous Cationic CRS-2 11,250 $ 3.00 $ 33,750.00 $ 3.36 $ 37,800.00 $ 2.40 $ 27,000.00
FA-2 Aggregate 450 $ 13.00 $ 5,850.00 $ 4.00 $ 1,800.00 $ 23.00 $ 10,350.00
Subtotal $ 39,600.00 $ 39,600.00 $ 37,350.00
Bituminous Cationic CRS-2 15,456 $ 3.00 $ 46,368.00 $ 3.36 $ 51,932.16 $ 2.40 $ 37,094.40
FA-2 Aggregate 742 $ 9.00 $ 6,678.00 $ 4.00 $ 2,968.00 $ 23.00 $ 17,066.00
Subtotal $ 53,046.00 $ 54,900.16 $ 54,160.40
Bituminous Cationic CRS-2 7,338 $ 3.00 $ 22,014.00 $ 3.36 $ 24,655.68 $ 2.40 $ 17,611.20
1/8" Dresser Trap Rock Aggregate 352 $ 62.00 $ 21,824.00 $ 65.00 $ 22,880.00 $ 69.00 $ 24,288.00
Subtotal $ 43,838.00 $ 47,535.68 $ 41,899.20
Grand Total �$ 535,392.70 � �$ 547,720.96 � �$ 553,933.40
RESOLUTION NO. 2013-XXX
RESOLUTION AWARDING THE BID FOR THE 2013 SEAL COAT PROGRAM
TO ALLIED BLACKTOP CO. IN THE AMOUNT OF $535,392.70
WHEREAS, plans and specifications for the 2013 Seal Coat Program were
completed according to City standards; and
WHEREAS, bids were requested to provide the necessary work; and
WHEREAS, three firms submitted bids; and
WHEREAS, it appears that Allied Blacktop Co. is the lowest responsible bid; and
WHEREAS, it is the recommendation of the City Engineer that the bid be
awarded to Allied Blacktop Co., Inc. in the amount of $535,392.70.
NOW THEREFORE BE IT RESOLVED, the City Council of the City of Cottage
Grove, County of Washington, State of Minnesota, the bid for the 2013 Seal Coat
Program is awarded to Allied Blacktop Co. in the amount of $535,392.70.
Passed this 3rd day of April 2013.
Myron Bailey, Mayor
Attest:
Caron M. Stransky, City Clerk