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Home My WebLink About2013-04-03 AGENDAAGENDA COTTAGE GROVE CITY COUNCIL COUNCIL CHAMBER 12800 RAVINE PARKWAY APRIL 3, 2013 Agenda Updated: April 1, 2013 Persons wishing to address the Council during this meeting are asked to sign the "Public Input Signup SheeY; which is located on a clipboard near the Council Chamber entrance. This information will aid in the accurate publication of the official meeting minutes. OPEN FORUM - 7:15 P.M. Persons may address the City Council on subjects that are not a part of the Regular Meeting agenda, but must limit remarks to three (3) minutes. Open forum will adjourn to the Regular Meeting promptly at 7:30 p.m. Open Forum and a portion of the Regular Meeting are televised LIVE, airing on Government Channel 16. REGULAR MEETING – 7:30 P.M. CALL TO ORDER – Mayor PLEDGE OF ALLEGIANCE ROLL CALL – City Clerk ADOPTION OF AGENDA 2. PRESENTATIONS A. Eagle Scout Award—Brett Detzler (Troop 777). B. Arbor Day Resolution. C. Public Open Space Management Program. D. Crime Prevention Board Donation. E. Severe Weather & Debris Management—Fire Chief Rick Redenius. 3. APPROVAL OF MINUTES A. February 20, 2013 Regular Meeting. 4. CONSENT CALENDAR A. Accept and Place on File the Following Minutes: i. Planning Commission Meeting Minutes from February 25, 2013. B. Consider scheduling a Special Meeting for April 20, 2013 at 8:30 a.m. for the City Council to meet with City Advisory Commissions. Staff Recommendation: Schedule the Special Meeting. C. Consider approving the purchase of four new replacement police vehicles from Nelson Auto Center in Fergus Falls for a total purchase price of $106,235.28 with the remaining $13,764.72 to be allocated for equipment, installation and setup. Staff Recommendation: Approve the purchase. APRIL 3, 2013 AGENDA Cottage Grove City Council D. Consider authorizing the purchase of Workers Compensation Insurance Coverage through the League of Minnesota Cities Insurance Trust in the amount of $240,390. Staff Recommendation: Authorize the purchase. The premium includes a$6, 541 reduction due to the reduction in our experience modifier, a premium discount totaling $35, 268, and a$10, 000 per occurrence medical deductible or 14. 5% premium credit totaling $44, 874. E. Consider authorizing payment of $5,000 to the Cottage Grove Lions for the 2013 4 th of July Community Fireworks Display. Staff Recommendation: Authorize the payment. This is an authorized expenditure from General Fund Community Programs in the 2013 budget. F. Consider awarding the contract for the Well No. 5 Maintenance Project to Keys Well Drilling in the amount of $34,345.00. Staff Recommendation: Adopt the resolution awarding the contract. Keys Well Drilling submitted the /owest of two quotes received. G. Consider adopting a resolution approving the Public Purpose Expenditure Policy for 2013. Staff Recommendation: Adopt the resolution. H. Consider approving the contract with Rumpca Companies, Inc. for operation and maintenance of the yardwaste facility from 1/31/2013 through 1/30/2015. Staff Recommendation: Approve the contract. I. Consider authorizing the Building Inspection Services Agreements with the City of Newport, City of St. Paul Park, and Denmark Township. Staff Recommendation: Authorize the agreements. J. 1. Consider voiding the purchase agreement authorized on February 20, 2013 for the acquisition of a 1,221.81 square-foot parcel of land (PIN 22.027.21.32.0005) from Century Link/Qwest/Northwestern Bell Telephone Company as a component of the Phase I East Point Douglas Road Project in lieu of an assessment. 2. Consider authorizing the acquisition of a 1,221.81 square-foot parcel of land (PIN 22.027.21.32.0005) from Century Link/Qwest/Northwestern Bell Telephone Company in the amount of $4,887.00, which is at the market rate of $4.00 per square foot, as a component of the Phase I East Point Douglas Road Project. 3. Authorize the creation of an easement for a 15-foot by 15-foot utility box placement location by exhibit or legal description. Staff Recommendation: 1. Void the purchase agreement. 2. Authorize the acquisition. 3. Authorize creation of the easement. K. Consider awarding the 2013 Joint City Wide Crack Sealing Project to NW Asphalt Maintenance in the amount of $42,497.50. Staff Recommendation: Award the project to NW Asphalt Maintenance, who submitted the /owest of four quotes received. *L. Consider entering into an agreement that would preserve the City's option for future ownership of the Cottage View Drive-In marquee sign. Staff Recommendation: Enter into the agreement. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES *A. Receive Response Regarding Contracted Services. 6. PUBLIC HEARINGS 7. BID AWARDS A. Consider awarding the bid for the East Point Douglas Road Utility and Street Improvements Project to Redstone Construction Co., Inc. in the amount of $1,416,542.85, contingent on the execution of a purchase agreement with CenturyLink for Parcel Identification Number 22-027-21-32-0005. Staff Recommendation: Award the bid to Redstone Construction Co., Inc., who submitted the /owest of eight bids received. APRIL 3, 2013 AGENDA Cottage Grove City Council B. Consider awarding the bid for the 2013 Sealcoat Program, which includes the Cities of Cottage Grove, St. Paul Park, Newport, and Denmark Township, to Allied Blacktop Co. in the amount of $535,392.70. Staff Recommendation: Award the bid to Allied Blacktop Co., who submitted the /owest of three bids received. 8. UNFINISHED AND NEW BUSINESS A. 1. Consider passing an ordinance amending the City's Zoning Map to rezone approximately 39.5 acres of land from AG-1, Agricultural Preservation, to R-3 Single Family Residential District. 2. Consider adopting a resolution authorizing publication of the ordinance by title and summary. 3. Consider adopting a resolution approving Newland Real Estate Group's Planned Development Overlay Plan and preliminary plat for Ravine Meadow to develop 92 lots for detached single-family houses. Staff Recommendation: 1. Pass the ordinance. 2. Adopt the resolution. 3. Adopt the resolution. B. 1. Consider passing an ordinance amending the City's Zoning Map to rezone approximately 61.8 acres of land from AG-1, Agricultural Preservation, to R-3 Single Family Residential District. 2. Consider adopting a resolution authorizing publication of the ordinance by title and summary. 3. Consider adopting a resolution approving DR Horton's Planned Development Overlay Plan and preliminary plat application for Eastridge Woods to develop 134 lots for detached single-family houses. Staff Recommendation: 1. Pass the ordinance. 2. Adopt the resolution. 3. Adopt the resolution. C. Consider a request by Tessa Anderson to allow a miniature pot-bellied pig at 8230 Ivywood Avenue South as a therapy animal for a family member with a disability. Staff Recommendation: Allow the request, and ask that the City be provided with a copy of the animal's training documentation once it has been received. D. 1. Consider approving a site plan to allow for a 3,400 square-foot addition to Kok Funeral Home, 7676 80 Street South. 2. Consider approving a variance to allow for 79 parking spaces when 102 spaces are required. Staff Recommendation: 1. Approve the site plan. 2. Approve the variance. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS 10. COUNCIL COMMENTS AND REQUESTS 11. PAY BILLS A. Approve payment of check numbers 180754 to 180939 in the amount of $468,009.57 and EFT Payment of $339,218.04. 12. WORKSHOP SESSION — OPEN TO PUBLIC 13. WORKSHOP SESSION — CLOSED TO PUBLIC ADJOURNMENT *Agenda Item Added 4/1/2013