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HomeMy WebLinkAbout2013-04-17 PACKET 04.A.i.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # • DATE 04/17/13 • . �� PREPARED BY: Public Safety Craig Woolery ORIGINATING DEPARTMENT STAFF AUTHOR ********************�*****************�*********************** COUNCIL ACTION REQUEST Pass a motion to accept and place on file the January 15, 2013 and February 19, 2013 minutes of the Public Safety, Health and Welfare Commission. STAFF RECOMMENDATION Pass a motion to accept and place on file the January 15, 2013 and February 19, 2013 minutes of the Public Safety, Health and Welfare Commission. ADVISORY COMMISSION ACTION ❑ PUBLIC SAFETY MEETING DATE 02/19/13 03/19/13 REVIEWED APPROVED DENIED ►� � SUPPORTING DOCUMENTS x x ❑ MINUTES: January 15, 2013 and February 19, 2013 minutes of the Public Safety, Health and Welfare Commission ADMINISTRATORS COMMENTS � L/ City Administrator Date ****�**��********�***********��*********:�******* COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER PUBLIC SAFETY, HEALTH AND WELFARE COMMISSION MINUTES OF MEETING January 15, 2013 1. Pursuant to due notice, a meeting of the Public Safety, Health and Welfare Commission was held at the City Hall Council Chambers. 01A. CALL TO ORDER: The January 15, 2013 meeting of the Cottage Grove Public Safety, Health and Welfare Commission was called to order at 7:00 p.m. MEMBERS PRESENT: Brian Hagen, Jodi Lewis, AJ Jannsen, Jim Neuenfeldt, Dave Barkow MEMBERS ABSENT: Lori Hedican, Nick Maciejewski STAFF PRESENT: Deputy Director of Public Safety Pete Koerner, Fire Chief Rick Redenius, Senior Planner John McCool 01 B. Approval of agenda: Chairperson Brian Hagen presented the January 15, 2013 agenda of the Public Safety, Health and Welfare Commission for review. On a motion by Commission member Jim Neuenfeldt, seconded by Commission member Jodi Lewis, the January 15, 2013 agenda was accepted and approved by the Commission. Motion carried. 2. OPEN FORUM Chairperson Hagen invited citizens present to address the Commission regarding any matters that were not on the approved agenda. There being no items, Chairperson Hagen closed the Open Forum segment of the meeting. 3. Community Development Presentation 03A. Senior Planner John McCool regarding poultry and fowl Senior Planner McCool provided the Commission with a short presentation. He informed the Commission that at the Planning Commission's January meeting, it was decided not to proceed in drafting any amendments to the Zoning Ordinance or Animal Control Ordinance for this matter and that some of the Commission members expressed concerns for health risks that these types of animals might pose in urban neighborhoods. They requested that the Public Safety, Health and Welfare Commission also have an opportunity to review and make recommendations. Page 2 PSHWC Meeting January 15, 2013 At the conclusion of the presentation, the Commission was asked to make a recommendation whether or not amendments to the City Code should be drafted for purposes of allowing poultry and/or fowl in the backyard of urban residential lots. The Commission's main question and concern was how the City would enforce the ordinance if amended and what would be the challenges. They were advised that none of the cities surveyed were able to estimate a dollar amount for time spent on enforcement. If asked, Law Enforcement could do a review of calls for service pertaining to complaints on poultry/fowl in their cities but this would provide a number only. John McCool did note that the amount of people wanting poultry/foul would be a small percentage. Another Commission member did ask who from the city would enforce? Captain Koerner advised the Commission that enforcement would need to be a coordinated effort. The animal control portion would be handled by the Community Service Officer and anything pertaining to the coop would be handled by the Planning Department. A similar comparison is that with a dangerous dog, the Community Service Officer works with the City Clerk to ensure proper registration and compliance. We do coordinate the kennel inspection with the planning department/code enforcement. The Commission was concerned about the type of coop and how we could enforce the upkeep and to keep it clean. Commission members felt that if the coop did not receive routine cleaning that it would create a health hazard. In regards to coop locations, they were concerned about setbacks from neighboring yards. It was felt that if there were an amendment that the license fee would need to be set high to ensure the person would maintain the coop. Commission member Jannsen was aware of "urban farming" however would not want to see the chickens slaughtered on site. Commission member Neuenfeldt commented in regards to lot sizes, a concern was that if allowed in a smaller lot, how much of the lot is actually taken from the home/structures and driveway. A comment was made that at least 3 acres would be needed. The Commission also commented about having one hundred percent of the neighbors being in agreement with a homeowner being allowed. Commission members felt this would be very difficult to get one hundred percent. Page 3 PSHWC Meeting January 15, 2013 After an opportunity to ask questions and have discussion, a motion to not proceed in drafting any amendments to the Zoning Ordinance or Animal Control Ordinance for this matter was made by Brian Hagen, seconded by Jodi Lewis. Motion carried. The Commission had no additional comments at this time and thanked him for his presentation. 4. OLD BUSINESS None at this time. 5. NEW BUSINESS None at this time. 6. RESPONSE TO PREVIOUSLY RAISED COMMENTS AND REQUEST None at this time. 7. COMMISSION COMMENTS AND REQUESTS None at this time 8. STAFF REPORTS 08A. POLICE - Captain Koerner advised the Commission that two new police officers have been hired, Nick Bailey and Scott Schaver. Nick Bailey was a Reserve and CSO here and Scott Schaver was on the Fire Department for 9 years and was a CSO here as well. He added that the city will be hiring two replacement CSOs. Captain Koerner informed the Commission that the city has an agreement with the Woodbury Animal Humane Society to use as our impound facility. Our 10 year agreement with Park Grove Pet Hospital has ended and cost savings was an issue for agreeing to use the Animal Humane Society. There is a drop box for unused medicine drive up located at the South Washington County Service Center so now citizens won't have to drive to Stillwater to drop off their unused medicine. On January 22, 2013, Cottage Grove Fire Department and Regions will cohost a car seat clinic at Fire Station 2 from 4— 7 pm. Page 4 PSHWC Meeting January 15, 2013 08B. FIRE - Fire Chief Redenius advised the commission that there have been some position changes. Fire Marshal PJ McMahon's title will be Deputy Fire Chief/Fire Marshal and have a Monday — Friday work schedule. Also EMS Coordinator Wes Halvorsen's title will be Deputy Fire Chief/EMS Coordinator and also have a Monday-Friday work schedule. Fire Fighter/medic Andrea Place has been hired as full time to assist with medical staffing. He went on to say shared services agreement with Woodbury is working well. In 2012, there were 2,502 reports filed to the EMS and Fire State Data Base. Of those, 280 were fire related, 2,222 were EMS related. This is up 7 to 9%, but said it's closer to 10%. Over Christmas, between 12/23 and 12/26, there were 47 calls in three days. 40 were EMS, 7 were fire, 3 of these were working fires. On January 14, eleven members started Fire fighter I and II at Century College and should be done May 4. 08C. COUNCIL - Council member Lerhke introduced himself as the Council Liaison to the Commission and provided some recaps. He advised the Commission that the Pavement Management project has been delayed from last year. He commented the project has a price tag between 7— 9 million dollars. He went on to say that Hinton Avenue, north of 80 Street to the Woodbury border will be studied for improvements. He added that there will be a goal setting session with the Council and invited any Commission member to reach out to the Council with any concerns or questions they might have. 10. ADJOURN Motion by Commission member Lewis, seconded by Commission member Neuenfeldt to adjourn the meeting at 8:09 p.m. Motion carried. Respectfully submitted, Cyndee Engfer — Administrative Secretary Public Safety Department PUBLIC SAFETY HEALTH AND WELFARE COMMISSION Minutes of Meeting February 19, 2013 Pursuant to due notice, a meeting of the Public Safety, Health and Welfare Commission was held at the City Hall. Due to a conflict the meeting was held in the Minnesota Room. 01.A. Call to Order: The February 19, 2013, meeting of the Cottage Grove Public Safety, Health and Welfare Commission was called to order at 7:05 pm. Members Present: James Neuenfeldt, Lori Hedican, Jodi Lewis, Nick Maciejewski Members Absent: AJ Jannsen, Dave Barkow, Brian Hagen Staff Present: Deputy Director of Public Safety Peter Koerner, Fire Chief Rick Redenius, Council Liaison Derrick Lehrke 01 B. Approval of Minutes Vice Chairperson James Neuenfeldt presented the January 15, 2013 minutes of the Public Safety, Health and Welfare Commission for review. On a motion by Commission member Lori Hedican, seconded by Jodi Lewis, the January 15, 2013 minutes were accepted and approved by the Commission. Motion carried. 01 C. Approval of Aqenda Vice Chairperson James Neuenfeldt presented the February 19, 2013 agenda of the Public Safety, Health and Welfare Commission for review. On a motion by Commission member Lori Hedican, seconded by Jodi Lewis, the February 19, 2013 agenda was accepted and approved by the Commission. Motion carried. � 2. OPEN FORUM Vice Chairperson James Neuenfeldt invited citizens present to address the Commission regarding any matters that were not on the approved agenda. There being no items, Vice Chairperson James Neuenfeldt closed the Open Forum segment of the meeting. 3. Communitv Development No presentations however Council Liaison Lehrke did update the Commission that there may be an agenda item in the near future in regards to the poultry and duck ordinance amendment as well as additional information on service animals i.e. pot-bellied pig 4. OLD business None at this time Page 2 PSHWC Minutes February 19, 2013 5. New Business 05.A — Administration Discuss Commission Terms and make recommendations for 2013 Public Safety Commission Chair and Vice Chair. Deputy Director Koerner did confirm that Lori Hedican did wish to be reappointed and James Neuenfeldt to confirm that he did not wish to be reappointed. (Information was forwarded to Joe Fischbach for Council Action) Council Liaison Lehrke did request that Commission members interested in being the Chair or Vice Chair to send him an e-mail to be considered for the recommendation. � 05.B — Discuss considering combining Public Safety and Public Works Commissions. Deputy Director Koerner did present a memorandum to the Commission that articulated the history of the discussion, the possibility of increased efficiency, the timing, as well as the City Ordinance that outlines the purpose and duties of both the PSHW Commission and Public Works Commission. Deputy Director Koerner did provide some background and advised that this was discussed in 2002 and at that time the PSHW Commission recommended merging and the PW Commission recommended staying separate. The initial reaction from the PSHW Commission was to merge. The PSHW Commission initially commented that it appeared to make sense. They were concerned however that the PW Commission felt it wasn't a good idea. There was additional discussion by the Commission members. They were all in agreement that the meetings should be meaningful and they want to be engaged. Council Liaison Derrick Lehrke (since he was a past liaison to the PW Commission) did explain the Public Works purpose and duties. He did explain some of the overlap as well as the differences. Often the agenda items are looked at differently and the PW Commission will look at the more technical aspect while Public Safety may look at it,in broader terms. Commission member Maciejewski responded that this would be an excellent time to explore the purpose and mission of the Public Safety Health and Welfare Commission. The Commission could "roll up their sleeves" and explore the duties and responsibilities. The Commission did review the City Ordinance that outlined their purpose and duties as well as the Public_Works Commission's purpose and duties. Page 3 PSHWC Minutes February 19, 2013 Commission member Neuenfeldt commented that when both Commissions have to review the same items that the joint meetings are beneficial since everyone can provide feedback from a different point of view. The group agreed that this would be beneficial. The Commission did not make a recommendation at this time. The Commission wants to "roll up their sleeves" and discuss/explore fhe duties and purpose whether in a work shop or combined meeting. 7. RESPONSE TO PREVIOUSLY RAISED COMMENTS AND REQUESTS None at this time 8. COMMISSION COMMENTS AND REQUESTS 08.A During the Council Recap, Council Liaison Lehrke did request that the last two months minutes were included which would help for review. 9. STAFF REPORTS 09.A Police —�Deputy Director Koerner did discuss the current hiring process and that two officers recently completed the joint academy between Cottage Grove and Woodbury. He did explain the benefits of working with Woodbury so we could share instructors, training sites, and be more efficient with training. Both officers are now in field training. He started to discuss fire hiring but then turned over to Fire Chief Redenius. 09.B Fire — Fire Chief Redenius did discuss the hiring process for two fire fighter/paramedics and briefly where the plan came from with the Council retreat. He discussed a recent awards banquet where fire fighters were recognized. The top five contributed over 5,000 hours. Fire Chief Redenius also discussed combining resources with 3M's emergency response crew and how they plan to train together. Recently Fire Chief Redenius, Chief Woolery and EMS Cobrdinator Halverson attended an emergency management conference. Recently, fire's ice rescue training was videotaped and will be used for a future episode of Ron Schara's outdoor television show. Page 4 PSHWC Minutes February 19, 2013 09.0 Council Recap - Council Liaison Lehrke did update the Commission briefly in regards to the Council retreat at which time that discussed goals and strategic planning for the city. He did mention that was when the planning for the EMS department was discussed. Most importantly he said that�strategic planning would occurwith more long term budget goals. 10. ADJOURN 10A. Motion by Commission member Lewis, seconded by Commission member Hedican to adjourn the meeting at 8:12 p.m. Motion carried. Respectfully submitted, Pete Koerner Deputy Director of Public Safety