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Home My WebLink About2013-04-17 PACKET 03.B.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 4/17/2013 . PREPARED BY: City Clerk Caron Stransky ORIGINATING DEPARTMENT DEPARTMENT HEAD ***********************��**�******************* COUNCIL ACTION REQUEST: Consider approving the March 6, 2013 City Council Regular Meeting Minutes. STAFF RECOMMENDATION Approve minutes. SUPPORTING DOCUMENTS: ❑ MEMO/LETTER: ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: � OTHER: Draft minutes. ADMINISTRATORS COMMENTS Administrator / Date *********************�************************�* COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER V:\nbelscamper\Templates\City CouncilWction Form.doc �c�t�a � ��r � Pride ar�d P�°�p�rity Nle�t COTfAGE GROVE CITY COUNCIL City of Cottage Grove, Minnesota Regular Meeting March 6, 2013 OPEN FORUM Mayor Myron Bailey opened Open Forum at 7:15 p.m. and stated that during Open Forum a person may address the City Council on subjects not a part of the regular meeting agenda, but must limit their remarks to three (3) minutes per person. The purpose of Open Forum is to give the public an opportunity to present information or to request action by the City Council. It may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Open Forum will adjourn to the regular meeting promptly at 7:30 p.m. The following were present: Mayor Myron Bailey, Council Member Derrick Lehrke, Council Member Justin Olsen, Council Member Jen Peterson, and Council Member Dave Thiede. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Corrine Heine, City Attorney-Kennedy & Graven; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten, Public Works Director. Mayor Bailey opened Open Forum at 7:15 p.m., and asked if anyone in the audience wished to address the City Council on any topic not on the agenda. There being none, Mayor Bailey closed Open Forum to the Regular Meeting. REGULAR MEETING CALL TO ORDER The City Council of the City of Cottage Grove, Washington County, Minnesota, held a regular meeting on March 6, 2013 at the Cottage Grove City Hall, 12800 Ravine Parkway, Cottage Grove. Mayor Bailey called the meeting to order at 7:30 p.m. PLEDGE OF ALLEGIANCE The audience, staff and the Mayor and Council Members pledged allegiance to the flag of the United States of America. CITY OF COlTAGE GROVE • 12800 Ravine Parkway • Cottage Grove, Minnesota 55016 www.cottage-grove.org • 651-458-2800 • Fax 651-458-2897 • Equal Opportunity Employer Cottage Grove City Council I� March 6, 2013 Regular Meeting ROLL CALL The following were present: Mayor Myron Bailey, Council Member Derrick Lehrke, Council Member Justin Olsen, Council Member Jen Peterson, and Council Member Dave Thiede. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Corrine Heine, City Attorney-Kennedy & Graven; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten, Public Works Director. Mayor Bailey presided over the meeting. 1. ADOPTION OF AGENDA MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO APPROVE THE AGENDA AS PRESENTED. MOTION CARRIED. 5-0. 2. PRESENTATIONS A. 2012 Photo Contest Winners The Mayor and Council Members presented awards to the winners of the 2012 Photo Contest Winners to Bill Pohlmann, Nathan Klok, and Rachel Smoot. B. Recognize Commission Volunteers The Mayor and Council Members recognized Tony Jurgen, Gary Kjellberg, and Frances Ratzlaff for serving the maximum number of terms Commissions and/or Advisory Committees. Not in attendance were Glen Brown, Brian Hagan, Paul Poncin, and Bill Schumal. 3. APPROVAL OF MINUTES A. December 19. 2012 Regular Meeting Mayor Bailey declared the minutes of the December 19, 2012 Regular Meeting to stand approved as presented. B. January 2, 2013 Regular Meeting Mayor Bailey declared the minutes of the January 2, 2013 Regular Meeting to stand approved as presented. Cottage Grove City Council I� March 6, 2013 Regular Meeting 4. CONSENT CALENDAR The City Council pulled and briefly discussed items K E, I and N. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO REMOVE ITEMS E, I AND N FROM THE CONSENT CALENDAR FOR A SEPARATE VOTE, AND T0: A. ACCEPT AND PLACE ON FILE THE FOLLOWING MINUTES: i. PARKS, RECREATION, AND NATURAL RESOURCES COMMISSION MEETING OF NOVEMBER 12, 2012 AND DECEMBER 10, 2012. ii. PLANNING COMMISSION MEETING OF DECEMBER 17, 2012 AND JANUARY 28, 2012. B. SCHEDULE A SPECIAL MEETING FOR MARCH 23, 2013 AT 8:00 A.M. FOR THE PURPOSE OF CONDUCTING A CAPITAL IMPROVEMENTS PLAN WORKSHOP. C. RESCIND THE REAPPOINTMENT OF FRANCISCO GONZALEZ'S TO THE HUMAN SERVICES/HUMAN RIGHTS COMMISSION AT MR. GONZALEZ'S REQUEST. D. RECEIVE REPORT FROM THE CITY COUNCIL JANUARY 26, 2013 SPECIAL MEETING. E. REMOVED FOR SEPARATE VOTE. F. APPROVE THE APPOINTMENT OF MIKE ZURBEY AND CHAD REDISKE TO THE PARKS, RECREATION, AND NATURAL RESOURCES COMMISSION FOR TERMS TO EXPIRE FEBRUARY 28, 2015. G. APPROVE THE APPOINTMENT OF SABRINA WEBB AND HANNAH WEBB TO YOUTH SEATS ON THE PARKS, RECREATION, AND NATURAL RESOURCES COMMISSION FOR TERMS TO EXPIRE FEBRUARY 28, 2014. H. APPROVE THE PURCHASE OF A TORO MODEL 4110-D 10.5 FOOT ROTARY MOWER FROM MTI DISTRIBUTING, INCL, FOR A TOTAL PURCHASE PRICE OF $70,335.44. REMOVED FOR SEPARATE VOTE. J. ACCEPT THE LETTER FROM JERRY PERRON OF LEONARD, STREET AND DEINARD DOCUMENTING US HOMES CORPORATION'S COMPLIANCE WITH CITY RESOLUTION N0. 2012-048 AND ALLOW STAFF TO RESUME ISSUING BUILDING PERMITS FOR PINECLIFF 5TH ADDITION. Cottage Grove City Council I^ March 6, 2013 Regular Meeting `'f K. ' ADOPT RESOLUTION N0. 2013-020, A RESOLUTION SUPPORTING THE DEVELOPMENT OF THE MISSISSIPPI RIVER TRAIL (U.S. BICYCLE ROUTE 45). L. AWARD A TWO-YEAR SERVICE AGREEMENT EXTENSION FY 2012 AND 2013 FOR THE JOINT CITY-WIDE STREET SWEEPING PROGRAM TO MIKE MCPHILLIPS, INC., AT THE QUOTED PRICE OF $72.75 PER HOUR. M. ADOPT RESOLUTION N0. 2013-021, A RESOLUTION APPROVING THE FINAL PLAT FOR MISSISSIPPI DUNES ESTATES FOURTH ADDITION AND AUTHORIZE PREPARATION OF A DEVELOPMENT AGREEMENT. N. REMOVED FOR SEPARATE VOTE. 0. APPROVE THE REAPPOINTMENT OF JUDY SPOONER TO THE ADVISORY COMMITTEE ON HISTORIC PRESERVATION. P. APPROVE THE APPOINTMENT OF WAYNE JOHNSON TO THE PLANNING COMMISSION FOR A TERM TO EXPIRE FEBRUARY 28, 2016. MOTION CARRIED. 5-0. MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL MEMBER LEHRKE, TO ADOPT RESOLUTION N0. 2013-022, A RESOLUTION AMENDING THE PART-TIME/ SEASONAL PAY PLAN AND ESTABLISHING THE WAGES FOR THE COMMUNITY SERVICE OFFICER (CSO) POSITION AT $10.00 TO $13.00 PER HOUR; THE INTERN POSITION AT $9.00 TO $14.00 PER HOUR; AND THE SEASONAL TEMPORARY POSITION AT THE RATE OF $7.25 TO $14.00 PER HOUR. MOTION CARRIED. 5-0. MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL MEMBER OLSEN, TO TABLE THE PURCHASE OF A NEW TYMCO MODEL 600 REGENERATIVE AIR SWEEPER TOTALING $204,154.33 UNTIL THE CITY HEARS FROM THE SOUTH WASHINGTON WATERSHED DISTRICT ON COST 'GG '� •\ 1/• •\ �CC � • MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO APPROVE THE PURCHASE OF A MPH DIGITAL DISPLAY SPEED TRAILER FROM MPH INDUSTRIES IN THE AMOUNT OF $19,576.00. Council Member Lehrke pointed out that if we are going to buy a fifth car then let's purchase a fifth car. If we need to purchase this speed trailer because it is a need, then let's purchase it. UPON VOTE BEING TAKEN, MOTION CARRIED WITH COUNCIL MEMBER LEHRKE VOTING NAY. Council Member Lehrke stated that the cover memorandum talks about Cottage Grove City Council I� March 6, 2013 Regular Meeting purchasing the speed trailer for about $20,000 and then on the back of the memorandum it talks about how there is an additional expenditure of $6,000 needed in order to purchase another camera. Is that part of this action or is that a separate discussion item? City Administrator Schroeder stated that it would be a separate discussion item. What we are currently asking for is to purchase the speed trailer and there is a$6,000 donation from the Crime Board. Mayor Bailey clarified that on the bottom of the memorandum from Captain Rinzel, it states that "the only cost associated with this would be the addition of one squad camera system to be added to one of our four new squad builds. This would increase our patrol fleet by one car with little budget impact. This squad would be added to a tier one use when we added one additional officer to our patrol strength. The current cost of a camera system from our vendor L3 is $6,000.00. This purchase could also be funded from the original savings from not purchasing a fifth squad". City Administrator Schroeder stated that the squad purchase and set up is in the neighborhood of $30,000-$35,000. The point that Captain Rinzel was trying to make is by delaying the purchase of a car, there are excess funds more than sufficient to purchase this speed trailer. As was mentioned, this does not eliminate the purchase of the squad, it delays it, but it delays it probably into the 2014 budget year. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES A. Receive Response Regarding Contracted Service. The Council acknowledged receipt of the letter sent to Mr. Paul Ravn, 8527 85th Street South, Cottage Grove. No action was taken. 6. PUBLIC HEARINGS - None. 7. BID AWARDS A. Consider Awarding the Contract for the Water Meter Replacement Project MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO ADOPT RESOLUTION N0. 2013-023, A RESOLUTION AWARDING THE CONTRACT TO FOR THE WATER METER REPLACEMENT PROJECT TO DSG FOR THE BASE BID OF $243,991.53. MOTION CARRIED. 5-0. F:�11►1�1►1E.9:I�i�7_1►1�7►1�Di�/:�IF.y1►1�[.`I.`�► •[7iT� 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REOUESTS Cottage Grove City Council I G March 6, 2013 Regular Meeting V A. Receive Response to Council regarding Combining the Public Safetx,. Health, and Welfare Commission with the Public Works Commission The Mayor and City Council received the report from the Public Works Director Burshten and Deputy Public Safety Director Koerner, on combining the Public Safety, Health, and Welfare Commission with the Public Works Commission. At this time the Public Works Commission does not wish to combine commissions. The Public Safety, Health, and Welfare Commission tabled the recommendation until a workshop session could be held to discuss their purpose and responsibilities. The recommendation is to have both Commissions review their purpose and responsibilities and after both groups have an opportunity to do so, a joint meeting would be held to discuss the merger and then a final recommendation would be forwarded to the City Council. Gary Kjellberg, 7389 Inman Avenue South, Cottage Grove, stated that the Public Works Commission was opposed to merging the two Commissions. No Council action taken. 10. COUNCIL COMMENTS AND REQUESTS Council Member Thiede stated that he would like to start receiving quarterly budget reports. The Mayor and City Council Members concurred with the req uest. Council Member Peterson made a few announcements. March 9 is the Spring into Action event; Mach 14 is the next Fare for All; March 18 is the Domestic Violence Community Discussion; March 19 is the Red Rock Corridor Commission workshop session; March 25 is the Human Services/Human Rights Commission fundraiser; April 27 is the Stone Soup-er Bowl; March 30 is the deadline to complete the Shop CG Survey; and lastly, Cottage Grove is now a Twit. Council Member Olsen thanked Public Works for their outstanding snowplowing job this season and encouraged residents to shop in Cottage G rove. Mayor Bailey announced that April 23 is the Volunteer Banquet; the River Oaks banquet facility has been selected the best wedding facility; Fish fry is every Friday evening; the Parks, Recreation and Natural Resources Commission is discussing a BMX track. Cottage Grove City Council I� March 6, 2013 Regular Meeting 11. PAY BILLS MOTION BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL MEMBER TNIEDE, TO APPROVE PAYMENT OF CHECK NUMBERS 180407 THROUGH 180565 TOTALING $516,943.23 AND EFT PAYMENT OF $6,319.00. (CHECKS 180407 - 180437 IN THE AMOUNT OF $209,146.23 AND EFT PAYMENT OF $6,319.00 WERE ISSUED PRIOR TO COUNCIL APPROVAL. MOTION CARRIED. 5-0. 12. WORKSHOP SESSION - OPEN TO PUBLIC - None. 13. WORKSHOP SESSION - CLOSED TO PUBLIC - None. ADJOURNMENT MOTION BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL MEMBER OLSEN, TO ADJOURN THE REGULAR MEETING AT 8:25 P.M. MOTION CARRIED. 5-0. Prepared by, Caron M. Stransky City Clerk