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HomeMy WebLinkAbout2013-04-17 PACKET 04.W.REQUEST OF C1TY COUNCIL ACTI4N COUNCIL AGENDA MEETf NG ITEM # )_ J _ DATE �/'i 7/13 �e/ PR�PAR�D BY Public Works L.es Burshten ORIG[NATlNG QEPARTMENT STAFF AUTHOR **�**�,�����*�*:�����****************,��*�********* COUNC[L ACTION REQUEST Consider adoption of a resolution authorizing �:xecufiion of a Joint Powers Agreement between fhe State o�F Minnesota acting through its Commissianer of Natural Resources ("Sfiafie°) and the City of Cottage Grove Public Warks Department {"Governmental Unit"). The State is in need of a fiishing pier an Hidden Valley Pond in Cottage Grove, Minnesota and will work jointly with th� City of Coftage Grav� under this agreement to meet this abj�ctive.. STAFF RECOMMENDATION Adopt the resofution authorizing execution afi a Joint Powers Agreement between the State of Minnesota and the City af Cattage Grove Public Works Department for a fishing pier on Hidden Valley Pond. � BUDGET IMPLICATION: $ BUDG�TED AMDUNT ADVISORY COMMISSI�N ACT10N ❑ PL.ANNING [� PUBLIC SAF'ETY. ❑ PUBLfC WORKS ❑ PARKS AND RECREATfON ❑ HUMAN SERVICE5/i�IGHTS (� ECQNOM(C DEV. AUTHORITY ❑ SUPP�RTING DOCUMENTS DATE � $ ACTUAL AMOUNT FUNDING SOURCE REVIEWED ❑ 0 ❑ ❑ ❑ ❑ ❑ APPROVED ❑ . ❑ ❑ ❑ d ❑ ❑ DENIED a ❑ ❑ � ❑ ❑ ❑ ❑ MEMO/I..ETT�R: � RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION; ❑ LEGAL RECC?MMENDATIDN: ❑ OTHER: State of Minnesota Joint Powers Agreement ADMINISTRATORS COMMENTS � Date Cofitage J ��ove ��ere Pride ana P�OSPerity Meet To: Honorable Mayor and Gity Council From: Les Burshten, Public Works Director Date: A�/15/20� 3 Subject: Hidden Valley Pond Fishing Pier Backgraund The Public Works Department continuously seeks ways to improve the City of Cott�ge Grove, To that end, a fishing pier fior Hidden Valley Pond is available from the Minnesata bepartment of Natural Resources. Hidden Valley Pond was added to the Fishing in the Neighborhood (Fin) fishing program in 2006. Fin is a DNR prQgram that incr�ases public awareness, angling opportuniti�s, and environmental stewardship in the metro region. Fin builds on existing urban fisheries using management techniques such as stocking and enhancement of pier-fishing opportunities. The pond was added to the program due to the lack of places to fish in Washington County. Adding Hidden Valley Fond to the program created a beautiful fishing resource for a large population area close to home. Currently, both Ravine and Colby Lake are managed by Fin as welL The pNR conducted a apecial assessment in 2009 and found both Bluegill and �lack Crappie to be most abundant. Other species that were present included yellow bullheads, yellow perch and one common carp. Another special assessment is scheduled for 20�4. The DNR annually stocks around 1,000 panfish (bluegill and crappie) into Hidden Valley Pond for fishing. The DNR has also parficipated in the annual kids event held at Hidden Valley Pond since 2007 and promotes family oriente�d activities with the Fin program, Since Hidden V�Iley Pond is involved in the �in program, fhe DNR is always looking to improve on existing fishing opportunities. The DNR contacted the City of Cottage Grove, informing staff of a fishing pier that is available to be donated to the City at no cosfi. The fishing pier components from �`ollansbee Dack Systems and MinnCorr have an estimated value of $4,978. Public Works'staff will work with the DNR to install the fshing pi�r as soon as possible this spring. Staff will also provide necessary labor and equipment to install the pier and will be responsible to'properly maintain it. The praposed fishing pier floats in the water and stays in the pond year round. The current'pier does not float and at times can be under water as the water level can vary as much as 6ft. Recommendation Consider adoption of a resolution authorizing execution of a Joint Powers Agreemenf between the State of Minnesota and the City of Cattage Grove Public Works Department �or a fishing pier on Hidden Valley Pond. RESOLUTION NO. 2013�XXX A RESOLUTION AUTHORIZING THE EXECUTION OF A JOINT POWERS AGREEMENT FOR TH� FISHING PIER AT HIDDEN VALLEY P�ND WHEREAS, under Minnesota Statufe �471.59, subdivision 10, the State of Minnesota is empowered to engage such assistance as deemed necessary. The Stafe is in need of a fishing pier an Hidden Valley Pond in Cottag� Grove, Minnesota and will work jointfy with the City of Cottage to me�t this abjective; and 1NHEREAS, fihe Department of Natural F2esources (DNR} and the City of Cottage Grove agree to cooperate and use their reasor�abfe efforts to ensure prompt implementation of the various pravisians of this Agreernent and to, in good faith, undertake resolution of any dispute in an equitable and timely manner; and WHEREAS, the Cify of Cotfage Grove shal(: 1. Provide for the fabor to fully assemble the fiishing pier. 2. Provide for the lumber and supplies required to assemble the decking and railing on the fishing pier. 3. PerForm and/or pay for any of the work required to properly maintain fhe fishing pier. 4. Provide to th� DNR a capy of the City of Cottage Grove resolution authorizing exec�[tion of fhis Agreement. 5. Provide the necessary staff and heavy equipment to install the fishing pier. WH�REAS, th� Minnesota Departmenf of Natura( Resources shall: 1. Purchase the fishing pier components consisting of brackets, fEaats, and spud poles under separate requis[tian. 2. Coordinate to de{iver ar arrange pic(cup of the fishing pier components to designated City facility. 3. Assist in the instailafiion af the fishing pier with City of Cottage Grove staff. NOW THEREFORE BE lT RESOLVED, the City Council of the City of Cottage Grove, Caunty of Washington, Sfiate af Minnesota, hereby executes the State of Minnesota Joint Powers Agreement for th� fishing pier afi Hidden Valley Pond with all conditions ouflined in said document. Passed this 17th day of April 2093. Myron Bai(ey, Mayor Attest: Caron M. Stransky, City Clerk �fiFAAS. Contract No, �� STA'TE OF MINNESOTA JOYPtT POWERS AGREEMEIVT Tliis agree�ne��t is between tlie State of Minuesofa, acti►�g tl�z•ough its Con�rnissiqner of Natui'al Resources ("Sfate")-and City Qf Cottage Gzove, Public Woi�l�s pe�ai�tment ("Crov.ernmefltal Unit"), �.2ecitals Uildei� Miilnesota Statufe § 471,59, subdivisiaii 10, tl�e State is erilj�owe��ed to e��gage such assistance as cleetnecl necessai•y, The State is i�� ��eed of a£'islliug Z��ez� on Hidde�i Valley Pand in Cottag� G��ove,lVlinnasot� an,d will �e�voi�lc joixatly with ttia City of Cottage Gi�ove uildei� tliis agl`eemez�,t to m�et this objecfiv�. Agr•eemeaxt Te���tx of Agx•cement ' l.1 Effeetrue �late; MareJ� 1�, 2013, o�• the �iate ilie State- obtaius a11 i�ec�t�ired, sig�lataires ut�cle�• Mz�zi�esota Statu�es Sectibu 16C,O5, sub�iivisioz� 2, �whichevez• is later. ] 2 .E.�l�iratiort tlnte; Jui1e 30, 2014, ol`ttntil all obligations ��ave bean satisfactorily fitlfilled, wl�ielieve�• occiii�s �i•st; 2 Agreemeiit between the Part�es Tlie DNR aiicl tlze Gity of Cottage Grove agt•ee to oaoperate and �ise theil• z•easonable e�foi�ts to ensure pz•oznpt . implementation of tlae various provisions of tliis Agreemei�t at�d fo, in good fait�i, tinciei�talce �•esotutio�i of aiiy dispute iti au ec�rtitabJe aiid timely x�annei•, The City of Cotfage G��ove shal�: �1.. �z�ov�de foi� the labot• to fiilly assemble th� �s�ing piex`. �. Pz•ovide for the lumt�e�• and su�plzes z�equit�ed to assemble the decici�lg and railing on the �shii�g pier. C. Per�o�•n� and/or pay �or auy of the woi�lc rec�qi�•e� to properly maiiitain tl�e �shing pier; D. Pi•ovide to tha DNR, a copy of the City of Cottage Gxove resolution authoi�izing execufion of this Agreenlent, � E. Provide tlle necessaiy staf� atld Ueavy equipmeiit to i��stall tl�e fisliing pier. Tlae Depai�tz�leut of Nat�u•a.l Resout'ces sl�all; A, Purcl�ase tlie fisliiug tjiaz• co�alp�n�eizts colisisting a#'t�raelcets, fJbats, and spud �oles under separate x•equisition. B. Coordinate tio delive�• o�• az•�•aaige picicUp ofthe fishing pie�• coznpoi�ents to designated City facility. C. A.ssist ii� tlie iiistallatioi� �of tlie fislrixig piei� wztli City of Cottage G��ove staf� 3 Paymexzt Tliere is lio nroxietary obligation to tl�a State ui�dez• tliis agreenieirt. 4 Authorized Representatives Tlie State's Autlio��ized Re�t�esentative is Gerald r. 7olmsoii, East Meh•o Area �'isheries Supervisor, or his successor. Tl�e Govez•l�inezrtal Uliit's Anthaz°ized Rep�•eseartativa is Les Bursl�ten, �uUlzc Woi'I�s Direetoi 8635 West Poiilt Douglas Road, Cottage Gi°ove, MN SSOlb, 5 Assignnient, Atnettcin�teaits, VVaiver, ancl Contract Cotnplet� 5.1 As,szgrifa�teiit, TI�e Gor�ei•��lental Uniti may ueither�assign nor transfer airy riglits �or o�ligations tii�t�er tl�is agreement witl�aut the prior consent of the Sfate a►id a fi�11y executed Assignment Agceei�ient e�ecutad, ai�d � approy�d by ttie sati�e �ai•ties who e�ecuted aiid appi•oved this agi�eemezit, o�� tlaeir successox�s iu o�ce, .lointPo�vers Agreement (Rev. 07/11} CFMS Contract No, 5.2 Ar�iendnierats. An� am�ndment to tlxis agreenraeut �nt�st be ii� writing and wili no# be effective until it l�as been executed at�d approved by the sa�ne parties who executed at�d a�proved the at•iginal agreeznent, or tlieit successors in of�ce. � 53 Warven If the State fails to enforce ai�y provision of this agceeinent, that faihire does not waive the provision ar its right to enfot'ce it. � S,4 Cvnirrrct Cont,�Zete. 'I'Ilis agreement contains all �iegotiations aiid agi•eements betwee�n the State and the Governmental Uiait. No otlzez� understanding regarding tlzis agreeinet�t, whether writte�� or oral, may be Used to bind either party. - Indeanni�cation Ii� the pei�foi�nlance of this contt�act by flie Governmeiatal Unit, oz� Govermnental Unit's agents or employees, the Govez'nmental Unit anust indemnify, save, al�d 11oId har��iless the State, ifs age�rts, and employees, fi�om any claizns or causes o�action, i��cluding attorney's fees incux't•ed by ths state, to tl�e extent caused by Goveri�mez�tal Uriit's: 1) Inteaitional, willfiil, ox� aiegligent acts or oniissions; or 2) Actions that give rise to si�•ict llability; oz� 3} Breacl� of contt�act or warranty. The indemnificatioi� obiigatians of this section da not apply zi� the event the claim or cause of action is tl�e �•esuit of the State's sole negli�ence. Tl�is clause will not be coi�sh•iied to bac any Iegal remedies tlie Government�l Unit z��ay have :Fo�• the Sfate's failure to fiil�ill its oUligatioi� under tl�is conti•act. 7 State Audits Unde�• Mimieso�a Statute § 16CA5, subdivisioz� 5, fhe Gavernmental Ui�it's boolcs, records, documents, a�id accountit�g procedur�s aud pz'actices a'elevant to fihis agreement are subjec# to examination by tlie State and/or the Sfate Auditor or Legislative Auditor, as appz'opriate, foz� a minimum of six years fram the ezid of tllis agt�eement. 8 Goveyxxznent Data Pract�ces • T�e Goveriit�net�tal Uvit and State n�ust comply with the 1VZiilnesota Govei•nment Aata Practices Act, Mimiesota Statute Ch. 13, as it applies to aIl data p�•ovided by the State under this agreement, and as zt applies to alI data cr�eated, collected, received, stored, used, maintai�zed, or dissemi�iated by the Govet�aimental Unit uvdet• this agreen�ei�t. `�'l�e civil remedies of Minnesota Statute § 13.08 apply to th� release of the data a•eferred to in tl�is clause by either tl�.e Governmer�tal Unit ot• the State. If the Goveri�mei�tal Unit receives a request to release tlie data referred to in tllis Clause, tl�e Governmentat Unit inust iminediately notify the State. The State will give tlae Goveriat�ental Unit uistructions concet��ui� the release of the clata to the 3•equesting party before fhe data is released, 9 V�nae � Venue fo�• all legal proceediugs out of this agreeme�it, or its breach, tnust be in t[ie appt�opriate state ar federal cotn•t wzth co�npetel�t jurisdictioz� in Ramsey County, Minfiesota. XO Termiization 1.0.1 Tet�ftirraation. The State or tlie Govez•nmental Uuit za�ay terminate Cl�is agreement at any tiine, with or without cause, upou 30 days' writteii notice to tlze other party. 10.2 Terjttr.rtatiara for�,�itsacf�cietlt Frrndi�tg, The State tnay immediately terminate this agreement i� zt does aaot obtain funding �i•om t[�e Mir�nesota Legislature, or other �unding sonY•ce; oz• if £u�adi��g cam be continued ai: a level sufflcient to allow for tl�e payment of the services covez•ed Iiere. Termii�atio�� rraust be by.written or fax notice to t(ie Gove��pniental Uz�it. The State is uot obligated to pay for atry sea•vices that are provided after notice and effective date of te�•.mination. �Sowever, the Govei•nmental Unit wi�l be entitled to payment, determined on a pro z•ata basis, t'o�• services satisfactoriIy performed to th� exteuC that firiids az•e available. Tlie Sfate will uot be assessed any peuafty if tlie agreement is tei�minat�d beca��se of fihe decisioz� of t(ie Mir�nesota Legislature, or other fundii�g source, not to app�•opriate fur�ds. The Stat� must provide tlle Govez��imental Unit �aotice of the lacic of fi�nding within a reasoliable time of ttie State's receiving that natice. � Jaint Po�vers Agreemenf (Rev. 07/I1) GFMS Gontract No, 11 E-Ver��'y Certi£ication (Iaa.accoi•dance with Mi�t►x. Stat, §16C.075) Iior services valued itl excess of $50,000, Contl�actor cez�tifies that as of the date o� se�•vices performed on behalf of tlie State Coiitractoz• aiid all ifs subcont�•actoi•s will have impleiuented oz• be in the �rocess of implementing the federal E-Verify pz�o�•ai�� foz• all newly hired ea��ployees i�l tl�e Uuited States Who �vill per�ox•�n worlc on bei�a.lf of the SYate. Coirtractoi� is ��es�iot�sib�e fpr col�ecting a11 subcoiitractor ccz$i�cations anei �nay do so utilizing tl�e E-Ve�•ify Subcontracfar Cei•ti�cation k'ot•tn available at littp://www.mi�icl.adii�iii,state.mn.us/dac/Ever All st�bcoi�tractai• cai�tificatiions must be lcept aii file witih Co�ltractor and tnacle available to the State upoii request. 1. sTAT� ENCUMBItANC� vEiuFICATION Tizdiv'Idiral eerf�es lhnt f�irds ve bgetf eneriurLer�d crs re ' ed byNfinnesotnSYq! e§§ 16A a„a 16c.os. Signed; ' Date• j "�'�f �5 Contract No.-,4- �.� 7s 7� 2. GO'V�RNMENTAL UIVY�' By: _ Tit(e: Date: By: _ Title: Date: 3. ST�T� AG�NGY By: (with delegated authoi�ity) Title: Date; 4. COMIVIZSS�OIV�RO�`ADMINISTX2ATTON As iJclegated to Materials Managenient bivision By: _ Date: Distribt�tion: Agcncy Govemnientak Unit Strite's Autltorized Representative - Photo Gopy Joint Po�vers Agreement (l�ev. 07/11)