HomeMy WebLinkAbout2013-03-23 MINUTES (SPECIAL MEETING)
COTTAGE GROVE CITY COUNCIL
City of Cottage Grove, Minnesota
Special Meeting
March 23, 2013
CALL TO ORDER
The City Council of the City of Cottage Grove, Washington County, Minnesota, held a regular
meeting on March 23, 2013 at the Cottage Grove City Hall, 12800 Ravine Parkway. Mayor
Bailey called the meeting to order at 8:10 a.m.
ROLL CALL
The following were present: Mayor Myron Bailey, Council Member Derrick Lehrke, Council
Member Justin Olsen, Council Member Jen Peterson, and Council Member Dave Thiede.
The following were absent: None.
Also present were: Ryan Schroeder, City Administrator; Jennifer Levitt, City Engineer; Craig
Woolery, Public Safety Director; and Zac Dockter, Parks and Recreation Director.
Mayor Bailey presided over the meeting.
City Administrator Schroeder explained the order of the agenda and goals/process for the
day.
City Engineer Levitt walked through a power point presentation describing each of the
approximately 60 projects ($107 million in total) that would be prioritized during the day.
Upon completion of the summary description of each of the projects, the Council reviewed
the initial project priority brought to the meeting by staff and suggested the following
changes:
1.The two Hadley projects (at 90 Street and north of 65) were removed from
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mandated projects and the Bike Park was added.
2.Added as priority projects were Ravine Meadows and Horton Ravine Park. Also added
were BEC TI’s, Fire Station No. 2, and Hadley Avenue at 90 Street which had been
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removed from the mandated projects category, and Jamaica Avenue, north of 70
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Street. Removed from priority was 100 Street at Ideal Avenue, 100 Street local
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share, and West Point Douglas extension to CR 19.
Cottage Grove City Council 2
March 23, 2013 Special Meeting
3.Added into the desired projects category were the Inclusive Playground, Hamlet Park
redevelopment, Hamlet Park expansion, and the cost share for a future Community
Center/YMCA. Removed from the desired projects category were the Ravine
Meadows and Horton Ravine Parks (which were increased in priority), the EPD Phase
2 project (which was seen as developer driven) and the West Point Douglas slip land
(which was seen as something that would only happen as part of a reconstruction of
the 80 Street and Highway 61 interchange).
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4.The result of the above changes is that the general direction is to treat $17,854,100
in projects as considered priority projects over the next CIP timeframe (2014-
2018/19). An additional $20,984,000 would be considered high priority projects
within that same timeframe (but in many cases, project completion would depend
upon third party funding). There are also $17,116,000 in desired projects that are
almost entirely dependent upon partnerships and outside funding. Additionally, there
is $51,149,000 in projects that did not receive a priority designation through the
workshop.
5.Council discussed potential changes within the process and tool for any subsequent
process. Included would be a two-phase process that would include the project
description portion of the process ahead of assignment of project points. Also
included would be elimination of points for mandated projects such that the
mandates would be a switch on/off within the tool. Consideration should be given to
confirming or re-weighing the goals alignment portion of the tool. Finally, the project
description should contain a “total project cost” and a “local project cost” portion to
ensure that Council understands the leveraging of third party dollars assumed within
each project. That leveraging could be assigned points within the tool.
6.Council suggested that the City should market the Thompson Grove pool site to
gauge the level of interest in this property within the marketplace.
The Mayor called the workshop to conclusion at 12:10 p.m.
Prepared by,
Ryan R. Schroeder
City Administrator