HomeMy WebLinkAbout2013-06-05 PACKET 03.B.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM #
DATE 6/5/2013 ,
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PREPARED BY: City Clerk Caron Stransky
ORIGINATING DEPARTMENT DEPARTMENT HEAD
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COUNCIL ACTION REQUEST:
City Council Meeting Minutes Approval: May 1, 2013 Regular Meeting.
STAFF RECOMMENDATION
Approve the draft minutes.
SUPPORTING DOCUMENTS
❑ MEMO/LETTER:
❑ RESOLUTION:
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
� OTHER: Draft Minutes.
ADMINISTRATORS COMMENTS:
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City Administrator Date
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COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER
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COTTAGE GROVE CITY COUNCIL
City of Cottage Grove, Minnesota
Regular Meeting
May 1, 2013
OPEN FORUM
Mayor Myron Bailey opened Open Forum at 7:15 p.m. and stated that during Open
Forum a person may address the City Council on subjects not a part of the regular
meeting agenda, but must limit their remarks to three (3) minutes per person. The
purpose of Open Forum is to give the public an opportunity to present information or to
request action by the City Council. It may not be used to make personal attacks, to air
personality grievances, to make political endorsements, or for political campaign
purposes. Open Forum will adjourn to the regular meeting at 7:30 p.m.
The following were present: Mayor Myron Bailey, Council Member Derrick Lehrke,
Council Member Justin Olsen, Council Member 7en Peterson, and Council Member Dave
Thiede.
The following were absent: None.
Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk;
Robin Roland, Finance Director; Sarah Sonalla, City Attorney-Kennedy & Graven;
Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten,
Public Works Director.
Mayor Bailey opened Open Forum at 7:15 p.m., and asked if anyone in the audience
wished to address the City Council on any topic not on the agenda. There being none,
Mayor Bailey closed Open Forum to the Regular Meeting.
CALL TO ORDER - Regular Meeting
The City Council of the City of Cottage Grove, Washington County, Minnesota, held a
Regular Meeting on May 1, 2013 at the Cottage Grove City Hall, 12800 Ravine Parkway,
Cottage Grove. Mayor Bailey called the meeting to order at 7:30 p.m.
PLEDGE OF ALLEGIANCE
The audience, staff and the Mayor and City Council Members pledged allegiance to the
flag of the United States of America.
ROLL CALL
The following were present: Mayor Myron Bailey, Council Member Derrick Lehrke,
Council Member Justin Olsen, Council Member Jen Peterson, and Council Member Dave
Thiede.
CIIY OF COTTAGE GROVE • 12800 Ravine Parkway • Cottage Grove, Minnesota 55016
www.cottage-grove.org • 651-458-2800 • Fax 651-458-2897 • Equal Opportunity Employer
Cottage Grove City Council I�
May 1, 2013 Regular Meeting
The following were absent: None.
Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk;
Robin Roland, Finance Director; Sarah Sonsalla, City Attorney-Kennedy & Graven;
Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten,
Public Works Director.
Mayor Bailey presided over the meeting.
1. ADOPTION OF AGENDA
MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER
THIEDE, TO APPROVE THE AGENDA AS PRESENTED. MOTION CARRIED. 5-0.
2. PRESENTATIONS
A. Eagle Scout Awards (Troop 237�,
The Mayor and City Council presented plaques to Nathaniel Amos,
Matthew Elliott, McKenna Porath, and Trevor Tufte of Boy Scout Troop 237
for achieving their Eagle Scout Awards.
B. Public Safety Citv Hall Dedication Plaque
]ohn Wold of Wold Architect and Scott Bauer and Greg Carlson of Graham
Construction presented a Public Safety/City Hall Dedication Plaque to the
Mayor and City Council to post at the entrance of outside the building.
3. APPROVAL OF MINUTES - None.
4. CONSENT CALENDAR
The City Council pulled items I and L for discussion.
MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL MEMBER
PETERSON, TO:
A. ACCEPT AND PLACE ON FILE THE FOLLOWING MINUTES: NONE
SUBMITfED.
B. AUTHORIZE THE ISSUANCE OF A TEMPORARY °ON SALE" INTOXICATING
LIQUOR LICENSE TO THE COTTAGE GROVE LIONS CLUB FOR THE SALE
OF INTOXICATING LIQUOR AT KINGSTON PARK ON JUNE 14 AND 15,
2015 IN CONJUNCTION WITH THE COTTAGE GROVE STRAWBERRY FEST.
C. AUTHORIZE STAFF TO APPLY FOR THE MINNESOTA DEPARTMENT OF
NATURAL RESOURCES COMMUNITY PARTNERS LEGACY GRANT IN THE
AMOUNT OF $50,000 FOR PRAIRIE/WOODLAND/SHORELINE
RESTORATION WORK IN THE WEST DRAW, HIDDEN VALLEY, AND
HARDWOOD PARKS.
Cottage Grove City Council I�
May 1, 2013 Regular Meeting
D. APPROVE THE APPOINTMENT OF MARK NELSON AS CHAIR OF THE PARKS,
RECREATION, AND NATURAL RESOURCES COMMISSION.
E. AUTHORIZE THE SALE OR RECYCLING OF THE NEOPOST MAILING
MACHINE (ASSET NUMBER 3308).
F. RECEIVE INFORMATION ON SAFE ROUTES TO SCHOOL (SRTS) PROGRAM
GRANT.
G. APPROVE THE APPOINTMENT OF RYAN FLEMING TO THE ENVIRONMENTAL
COMMISSION FOR A TERM TO EXPIRE FEBRUARY 28, 2014.
H. ADOPT RESOLUTION NO. 2013-051, A RESOLUTION APPROVING A
WASHINGTON COUNTY PROJECT WITHIN MUNICIPAL CORPORATE LIMITS
FOR COUNTY PROJECT 13-31906 SHOWING PROPOSED PAVEMENT
IMPROVEMENTS FOR COUNTY ROAD 19A FROM MILLER ROAD TO THE
SOUTH END OF BRIDGE # 9071.
ACCEPT THE RESIGNATION OF. LAURA MACIEJEWSKI FROM THE
ECONOMIC DEVELOPMENT AUTHORITY.
APPROVE THE APPOINTMENT OF STEVE SCHMID AND LAURIE LEVINE TO
THE ECONOMIC DEVELOPMENT AUTHORITY FOR TERMS ENDING
DECEMBER 31, 2014.
K. AWARD THE 2013 MICRO RESURFACING BITUMINOUS TRAILS PROJECT
TO THE LOWEST ACCEPTED QUOTE SUPPLIED BY FAHRNER, INC., FOR
$73,608.40.
L. ADOPT RESOLUTION NO. 2013-052, A RESOLUTION PROCLAIMING
TUESDAY, MAY 15, 2013 AS ��POLICE OFFICERS' MEMORIAL DAY° AND
THE WEEK OF MAY 12-18, 2013 AS "NATIONAL POLICE WEEK".
M. APPROVE THE APPOINTMENT OF TONY JURGENS AS CHAIR OF THE
PUBLIC WORKS COMMISSION.
N. APPROVE CONTRACT LANGUAGE AND PROVIDE ALS STAND-BY SERVICES
TO DENMARK TOWNSHIP FOR THE WARRIOR DASH AND THAT WE
FOLLOW OUR ALS STAND-BY FEE SCHEDULE OF $160.00 PER HOUR WITH
A TOTAL OF 10 HOURS AT THE EVENT, WITH THE ALTERATION OF
ADDING AN ADDITIONAL EMT ATT'ENDANT AS NEEDED.
O. APPROVE THE APPOINTMENT OF VERLYN LINDEMANN TO THE ADVISORY
COMMITTEE ON HISTORIC PRESERVATION FOR A TERM ENDING
FEBRUARY 28, 2015.
P. APPROVE THE APPOINTMENT OF NEAL HEURUNG TO THE PARKS,
RECREATION, AND NATURAL RESOURCES COMMISSION FOR A TERM
ENDING FEBRUARY 28, 2014.
Cottage Grove City Council I�
May 1, 2013 Regular Meeting
MOTION CARRIED. 5-0.
5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES - None.
6. PUBLIC HEARINGS - None.
7. BID AWARDS - None.
8. UNFINISHED AND NEW BUSINESS
A. Consider Awarding Bid for the 2013 Pavement Management Utility and
Street Improvements
City Engineer Levitt reviewed the bids received for the 2013 Pavement
Management Utility and Street Improvements Project and recommended
that the City Council adopt a resolution awarding the bid to the lowest
responsible bidder, Hardrives, Inc., in the amount of $5,343,534.14
including Alternates 1 and 2.
Mayor Bailey asked Staff to continue to work with the Strawberry Fest on
their electrical needs at Kingston Park.
MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER
THIEDE, TO ADOPT RESOLUTION NO. 2013-053, A RESOLUTION
AWARDING THE BID FOR THE 2013 PAVEMENT MANAGEMENT UTILITY
AND STREET IMPROVEMENTS PROJECT TO HARDRIVES, INC., IN THE
AMOUNT OF $5,343,534.14, INCLUDING ALTERNATES 1 AND 2. MOTION
CARRIED. 5-0.
9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS -
None.
10. COUNCIL COMMENTS AND REQUESTS
Council Member Olsen reminded the residents that the local Spring Clean Up Day
is May 4 from 7:00 a.m. to 3:00 p.m., at the Public Works Garage, 8635 West
Point Douglas Road, Cottage Grove.
Council Member Peterson asked when the Council would be seeing the topic on
chicken and ducks on the agenda. City Administrator Schroeder noted that it is
currently scheduled to be on the May 15 Regular Meeting agenda.
Council Member Peterson noted that the next Fare for All is Thursday, May 16 at
All Saints Lutheran Church. The Standing Strong Anti-Bullying 5K Run/Walk
Event is on May 18 at Kingston Park. A fundraiser for the Human Services/
Human Rights Commission is at Carbone's on May 20. The next Beyond the
Yellow Ribbon meeting is May 18 at City Hall. She encouraged residents to be on
the watch for kids on bicycles on the roadways, especially those that are
inexperienced.
Cottage Grove City Council I G
May 1, 2013 Regular Meeting v
The Council discussed whether the City should amend the City Code to allow
residents to maintain chickens and ducks in residential rural areas of the City.
MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER
PETERSON, TO DIRECT THE PUBLIC SAFETY, HEALTH, AND WELFARE
COMMISSION HOLD A SPECIAL MEETING ON TUESDAY, MAY 14, 2013 TO
DISCUSS WHETHER TO AMEND THE ORDINANCE. MOTION CARRIED. 4-1 WITH
COUNCIL MEMBER LEHRKE VOTING NAY.
11. PAY BILLS
MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER
THIEDE, TO APPROVE PAYMENT OF CHECK NUMBERS 181133 THROUGH 181315
TOTALING $522,654.77 AND EFT PAYMENT OF $5,894.00. MOTION CARRIED.
5-0.
12. WORKSHOP SESSION - OPEN TO PUBLIC
A. Electrical Underaroundinq
Representative Colette Jurek of Xcel Energy was in attendance.
City Engineer Levitt summarized the electrical undergrounding of three
project areas. She stated that the conversation started at the Public
Works Commission in February and at that time they presented options
and estimated costs associated with seven corridors within the City: (1)
65 Street, (2) 80 Street, (3) 70 Street, (4) East Point Douglas Road,
(5) 90 Street, (6) Jamaica Avenue, and (7) Hinton Avenue. As part of
that totaled about $7.6 million. At that time, looking at that very
staggering number, it was a recommendation that maybe the objective is
to look at it on a project-by-project basis to see if there are cost
efficiencies when to pursue such an option because at your March 23 CIP
discussion, the undergrounding of electrical utilities did not rank in the
mandated priority or desired projects in that exercise. Staff is now
bringing before you three projects with estimates for undergrounding
segments of electrical lines.
(1) East Point Douglas Road from Menards to Walmart. The cost estimate
to relocate electrical distribution underground to include the removal of 13
poles along East Point Douglas Road, installation of approximately 2,700
feet of 750AL underground, installation of three load breaker centers, and
other associated equipment. Cost breakdown includes five poles at
incremental cost of $29,010.86 and eight poles at age depreciation value
of $88,480.97. Total cost estimate: $117,491.83.
The next project is collaboration between Washington County and the
South Washington Watershed District.
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May 1, 2013 Regular Meeting V
(2) Keats Avenue 70 Street West of Joliet Avenue. The project will
consist of the relocation of the pole line on the south side of 70 Street
from Joliet Avenue to Keats Avenue. It will go underground at the pole
west of Joliet to the north side of 70 Street, from that point run east and
rise up on a pole that is just north of the intersection of 70 Street and
Keats Avenue. It will also include installation of a LBC to feed customers.
The location of the LBC will be near the intersection of 70 Street and
Jorgensen Lane. All cable installed will be by directional bore. Total cost
estimate: $48,672.35.
City Engineer Levitt noted that the lines coming on 70 Street to Joliet
would still be above ground and those that are on County Road 19 would
still stay above ground. Any future developments that we have
residentially would be underground facilities. It is only the larger
transmission lines that we are talking about in these corridors so there is
no risk that developments residentially will be overhead.
(3) Hinton Avenue between 70 Street and 80 Street. The estimate
includes the installation of four Padmount Switches (PMH), two Load
Break Centers (LBC), 6,000 feet of 750AL three-phase cable, 2,000 feet of
1/OAL 3-phase cable. Total cost estimate: $485,000 (+/- 30%).
13. WORKSHOP SESSION - CLOSED TO PUBLIC - None.
ADJOURNMENT
MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER LEHRKE, TO
ADJOURN THE REGULAR MEETING AT 9:00 P.M. MOTION CARRIED. 5-0.
Prepared by,
Caron M. Stransky
City Clerk