The URL can be used to link to this page

Home My WebLink About2013-06-05 PACKET 07.A.REQUEST OF CITY COUNCIL ACTION COUNCIL MEETING DATE 6/5/13 PREPARED BY: Community Development ORIGINATING DEPARTMENT AGENDA ITEM # � . '� . Jennifer Levitt STAFF AUTHOR *****************�**�************��************* COUNCIL ACTION REQUEST Consider awarding the bid for the Hinton Avenue Improvements Project - 80th Street to 70th Street to Hardrives, Inc. in the amount of $1,597,634.03. STAFF RECOMMENDATION Award the bid for the Hinton Avenue Improvements Project - 80th Street to 70th Street to Hardrives, Inc., who submitted the lowest of the two bids received. BUDGET IMPLICATION: $1,563,111.07 $1,597,634.03 BUDGETED AMOUNT ACTUAL AMOUNT SUPPORTING DOCUMENTS: � MEMO/LETTER:Letterfrom Chad Setterholm, S.E.H., Inc., dated 5/29/13 � RESOLUTION: Draft ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: � OTHER: Bid Tabulations ADMINISTRATOR'S COMMENTS City Administrator �-•�/ -�� / ' Date �**�*********�***********�*�**********�********* COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER a RESOLUTION NO. 2013-XXX RESOLUTION AWARDING THE BID FOR THE HINTON AVENUE IMPROVEMENTS PROJECT — 80TH STREET TO 70TH STREET TO HARDRIVES INC. IN THE AMOUNT OF $1,597,634.03 WHEREAS, plans and specifications for the Hinton Avenue Improvements Project — 80th Street to 70th Street were completed according to City standards; and WHEREAS, bids were requested to provide the necessary work; and WHEREAS, two firms submitted bids; and WHEREAS, it appears that Hardrives Inc. is the lowest responsible bid; and WHEREAS, it is the recommendation of the City Engineer that the bid be awarded to Hardrives Inc. in the amount of $1,597,634.03. NOW THEREFORE BE IT RESOLVED, the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, the bid for the Hinton Avenue Improvements Project — 80th Street to 70th Street is awarded to Hardrives Inc. in the amount of $1,597,634.03. Passed this 5th day of June 2013. Myron Bailey, Mayor Attest: Caron M. Stransky, City Clerk May 29, 2013 Honorable Mayor & City Council City of Cottage Grove 12800 Ravine Parkway S. Cottage Grove, MN 55016 Dear Mayor & City Council Members RE: City of Cottage Grove Hinton Avenue Improvements SEH No. COTTG 118795 On Thursday, May 23, 2013 at 10:00 a.m., two (2) bids were received for the above-referenced project. The bids ranged from a high of $1,650,887.21 to a low of $1,597,634.03. The low bid was submitted by Hardrives Inc. Contractor Total Bid 1 Hardrives Inc. $1,597,634.03 ** 2 Valley Paving $1,650,887.21 ** Engineer's Estimate ($1,563,111.07) * * Denotes corrected frgure The low bid received was submitted by Hardrives Inc., of Rogers, MN in the amount of $1,597,634.03. In reliance on ou1• experience with Hardrives Inc. and/or materials and information provided by the contractor, we have determined that 1) they have a sufficient understanding of the project and equipment to perform the construction for which it bid; and 2) according to their bonding agent they presently have the financial ability to complete the project bid. SEH makes no representation or warranty as to the achial financial viability of the contractor or its ability to complete its work. Accordingly, we`recommend the project be awarded to Hardrives Inc. in the amount of $1,597,634.03, ; contingent upon the City's receipt of all permits and easements if all permits and easements have' not beer obtained at the time of award We have investigated the qualifications of Hardrives Inc. and find that they have a sufficient understanding of the project and equipment to perform the construction for which it bid. ' Accordingly we recommend the project be awarded to Hardrives Inc. in the amount of 1,597,634.03. Sincerely, L"✓�� Chad E. Setterholm Project Manager ah s:�ae\c\wttg\118795\5-fin2l-ds�n\52-specs-proj-man\biddingdocglrecommendationofaward.docz � � � � � . �� . � Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive, St: Paul, MN 55110-5196 SEH is an equal opportunity employer � www.sehinc.com ( 651.490.2000 � 800.325.2055 � 888.908.8166 fax �� SEH TABULATION OF BIDS -/-a � �',�--'�-� �EH � kadE:Setterholm;PE� Registration�No.40913 � Hinton Avenue Improvements Engineer's Estimate Hardrives Inc. Valley Paving City of Cottage Grove Shaded area denotes 14475 Quiram Dr. 8800 13th Ave. E. corcected figurer SEH No.: COTTG 118795 Rogers, MN 55374 Shakopee, MN 55379 Bid Date: May 23, 2013 at 10:00 a.m. $1,563,111.07 $1,597,634.03 $1,650,887.21 Est. Item No. Item Unit Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price 2021.501 MOBILIZATION LS 1 $74,431.96 $74,431.96 $73,075.00 $73,075.00 $40,000.00 $40,000.00 2102.502 PAVEMENT MARKING REMOVAL LIN FT 800 1.00 800.00 0.64 512.00 0.65 520.00 2104.501 REMOVE CONCRETE CURB LIN FT 1700 3.00 5,100.00 5.35 9,095.00 7.00 11,900.00 2104.501 REMOVE METAL CULVERT LIN FT 12 5.00 60.00 32.13 385.56 21.00 252.00 2104.505 REMOVE BITUMINOUS WALK SQ YD 6825 2.50 17,062.50 3.05 20,816.25 4.00 27,300.00 2104.505 REMOVE CONCRETE PAVEMENT SQ YD 200 2.00 400.00 5.35 1,070.00 12.00 2,400.00 2104.509 REMOVE CATCH BASIN EACH 1 350.00 350.00 428.36 428.36 525.00 525.00 2104.509 REMOVE CONCRETE BASE EACH 5 300.00 1,500.00 535.45 2,677.25 352.00 1,760.00 2104.511 SAWING CONCRETE PAVEMENT (FULL DEPTH) LIN FT 100 4.00 400.00 7.50 750.00 5.00 500.00 2104.513 SAWING BIT PAVEMENT (FULL DEPTH) LIN FT 600 3.00 1,800.00 3.21 1,926.00 3.00 1,800.00 2104.523 SALVAGE LUMINAIRE EACH 28 150.00 4,200.00 139.22 3,898.16 137.00 3,836.00 2104.523 SALVAGE LIGHTING UNIT EACH 3 350.00 1,050.00 187.41 562.23 185.00 555.00 2104.523 SALVAGE SERVICE CABINET EACH 3 300.00 900.00 187.41 562.23 185.00 555.00 2104.523 SALVAGE SIGN TYPE C EACH 34 85.00 2,890.00 26.77 910.18 27.00 918.00 2104.531 SA�VAGE SIGN TYPE SPECIAL EACH 1 30.00 30.00 53.55 53.55 55.00 55.00 2104.601 REMOVE MODULAR BLOCK RETAINING WALL LS 1 325.00 325.00 1,606.36 1,606.36 2,000.00 2,000.00 2105.501 COMMON EXCAVATION (E� (P) CU YD 465 2.50 1,162.50 13.39 6,226.35 16.00 7,440.00 2105.526 SELECT TOPSOIL BORROW (C� CU YD 600 18.00 10,800.00 32.66 19,596.00 43.00 25,800.00 2112.501 SUBGRADE PREPARATION RDST 54 200.00 10,800.00 317.84 17,163.36 285.00 15,390.00 2123.501 LABORER HOUR 12 60.00 720.00 80.32 963.84 75.00 900.00 2123.61 TRACTOR MOUNTED BACKHOE HOUR 12 120.00 1,440.00 101.74 1,220.88 200.00 2,400.00 2123.61 STREET SWEEPER (WITH PICKUP BROOM) HOUR 40 90.00 3,600.00 112.45 4,498.00 135.00 5,400.00 2130.501 WATER MGAL 150 20.00 3,000.00 33.83 5,074.50 26.00 3,900.00 2211.503 AGGREGATE BASE (C� CLASS 5(P) CU YD 225 16.00 3,600.00 23.56 5,301.00 33.00 7,425.00 2232.501 MILL BITUMINOUS SURFACE (6.5" DEPTH) (P) SQ YD 25425 2.60 66,105.00 3.79 96,360.75 4.00 101,700.00 2331.603 JOINTADHESIVE LIN FT 11000 2.00 22,000.00 0.75 8,250.00 1.05 11,550.00 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL 3800 3.00 11,400.00 2.24 8,512.00 3.00 11,400.00 2360.501 TYPE SP 12.5 WEARING COURSE MIXTURE (4,C) TON 6510 65.00 423,150.00 64.00 416,640.00 70.00 455,700.00 2360.501 TYPE SP 9.5 WEARING COURSE MIXTURE (2,CB) TON 1250 75.00 93,750.00 66.00 82,500.00 71.00 88,750.00 2360.502 TYPE SP 12.5 NON-WEARING COURSE MIXTURE TON 4070 62.00 252,340.00 57.00 231,990.00 62.50 254,375.00 2504.602 ADJUST VALVE BOX EACH 6 180.00 1,080.00 382.80 2,296.80 235.00 1,410.00 2506.522 ADJUST FRAME & RING CASTING EACH 18 180.00 3,240.00 527.15 9,488.70 450.00 8,100.00 Short Elliott Hendrickson Inc. Page 1 of 3 �/� SEH TABULATION OF BIDS Hinton Avenue Improvements Engineer's Estimate Hardrives Inc. Valley Paving City of Cottage Grove Shaded area denotes 14475 Quiram Dc 8800 13th Ave. E. corrected figure SEH No.: COTTG 118795 Rogers, MN 55374 Shakopee, MN 55379 Bid Date: May 23, 2013 at 10:00 a.m. $1,563,111.07 $1,597,634.03 $1,650,887.21 Est. Item No. Item Unit Quantity Unit Price Total Price Unit Price Totai Price Unit Price Total Price 2521.501 6" CONCRETE WALK SQ FT 4600 5.00 23,000.00 5.19 23,874.00 5.30 24,380.00 2521.602 CONCRETE HYDRANT PAD EACH 3 300.00 900.00 64.25 192.75 320.00 960.00 2531.501 CONCRETE CURB & GUTTER DESIGN 6618 LIN FT 1700 22.00 37,400.00 17.56 29,852.00 20.15 34,255.00 2531.507 8" CONCRETE DRIVEWAY PAVEMENT SQ YD 475 38.00 18,050.00 55.42 26,324.50 57.25 27,193.75 2531.618 TRUNCATED DOMES SQ FT 480 35.00 16,800.00 44.98 21,590.40 37.25 17,880.00 2545.511 LIGHTING UNIT TYPE SPECIAL EACH 19 3,300.00 62,700.00 2,681.55 50,949.45 2,630.00 49,970.00 2545.513 LUMINAIRE TYPE SPECIAL EACH 31 1,600.00 49,600.00 1,867.66 57,897.46 1,831.00 56,761.00 2545.515 LIGHT BASE DESIGN SPECIAL EACH 21 550.00 11,550.00 856.73 17,991.33 840.00 17,640.00 2545.523 1 1/2" NON-METALLIC CONDUIT LIN FT 10528 5.00 52,640.00 6.40 67,379.20 6.30 66,326.40 2545.523 1 1/2" NON-METALLIC CONDUIT (DIRECTIONAL LIN FT 1000 15.00 15,000.00 10.39 10,390.00 10.25 10,250.00 2545.523 2" NON-METALLIC CONDUIT LIN FT 250 6.00 1,500.00 4.28 1,070.00 4.20 1,050.00 2545.523 2" NON-METALLIC CONDUIT (DIRECTIONAL BORE) LIN FT 800 16.00 12,800.00 12.85 10,280.00 12.60 10,080.00 2545.531 UNDERGROUND WIRE 1 COND NO 4 LIN FT 11823 1.60 18,916.80 1.66 19,626.18 1.65 19,507.95 2545.531 UNDERGROUND WIRE 1 COND NO 6 LIN FT 14268 1.40 19,97520 1.32 {18,833.76 1.30 18,548.40 2545.531 UNDERGROUND WIRE 1 COND NO 8 LIN FT 17297 1.20 20,756.40 0.54 9,340.38 0.55 9,513.35 2545.531 UNDERGROUND WIRE 1 COND NO 12 LIN FT 3150 0.95 2,992.50 0.21 661.50 0.25 787.50 2545.541 SERVICE CABINET TYPE L1 EACH 2 5,000.00 10,000.00 6,061.34 12,122.68 5,943.00 11,886.00 2545.545 EQUIPMENT PAD EACH 2 1,200.00 2,400.00 856.73 1,713.46 840.00 1,680.00 2545.553 HANDHOLE TYPE SPECIAL EACH 5 500.00 2,500.00 631.84 3,159.20 620.00 3,100.00 2545.553 HANDHOLE EACH 21 400.00 8,400.00 680.03 14,280.63 667.00 14,007.00 2545.602 INSTALL LIGHTING UNIT EACH 3 2,000.00 6,000.00 267.73 803.19 263.00 789.00 2563.601 TRAFFIC CONTROL LS 1 10,000.00 10,000.00 15,425.00 15,425.00 7,770.00 7,770.00 2564.531 SIGN PANELS TYPE C SQ FT 189.27 23.00 4,353.21 33.73 6,384.08 33.00 6,245.91 2564.537 INSTALL SIGN TYPE C EACH 11 100.00 1,100.00 133.86 1,472.46 132.00 1,452.00 2564.537 INSTALL SIGN TYPE SPECIAL EACH 1 100.00 100.00 160.64 160.64 158.00 158.00 2564.55 DELINEATOR TYPE X4-13 EACH 2 140.00 280.00 91.03 182.06 179.00 358.00 2565.602 ADJUST HANDHOLE EACH 3 300.00 900.00 214.18 642.54 210.00 630.00 2565.602 PEDESTRIAN PUSH BUTTON STATION EACH 2 1,500.00 3,000.00 3,534.00 7,068.00 3,465.00 6,930.00 2565.616 REVISE SIGNAL SYSTEM SYSTE 1 21,500.00 21,500.00 18,847.97 18,847.97 18,480.00 18,480.00 2565.616 PEDESTRIAN CROSSWALK FLASHER SYSTEM SYSTE 1 22,100.00 22,100.00 26,028.41 26,028.41 25,520.00 25,520.00 2573.502 SILT FENCE, TYPE MACHINE SLICED LIN FT 500 2.50 1,250.00 2.05 1,025.00 3.25 1,625.00 2573.53 STORM DRAIN INLET PROTECTION EACH 25 175.00 4,375.00 85.67 2,141.75 350.00 8,750.00 Short Elliott Hendrickson Inc. Page 2 of 3 _../� SEH TABULATION OF BIDS Hinton Avenue Improvements Engineer's Estimate Hardrives Inc. Valley Paving City of Cottage Grove Shaded area tlenotes 14475 Quiram Dc 8800 13th Ave. E. corcected figure': SEH No.: CO'I?G 118795 Rogers, MN 55374 Shakopee, MN 55379 Bid Date: May 23, 2013 at 10:00 a.m. $1,563,111.07 $1,597,634.03 $1,650,887.21 Est. Item No. Item Unit Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price 2573.54 FILTER LOG 7YPE STRAW BIOROLL LIN FT 500 4.00 2,000.00 2.62 1,310.00 3.00 1,500.00 2575.605 TURF ESTABLISHMENT (HYDROSEEDING) ACRE 3 5,000.00 15,000.00 5,160.70 15,482.10 3,811.00 11,433.00 2582.501 PAVT MSSG (LT ARROV� POLY PREF - GR IN EACH 4 350.00 1,400.00 364.11 1,456.44 395.00 1,580.00 2582.501 PAVT MSSG (RT ARROW) POLY PREF - GR IN EACH 2 350.00 700.00 364.11 728.22 395.00 790.00 2582.501 PAVT MSSG (RT-THRU ARROV� POLY PREF - GR IN EACH 2 650.00 1,300.00 583.65 1,167.30 710.00 1,420.00 2582.502 4" SOLID LINE WHITE POY PREF - GR IN LIN FT 750 3.50 2,625.00 3.91 2,932.50 3.70 2,775.00 2582.502 12" SOLID LINE WHITE POY PREF - GR IN LIN FT 200 3.50 700.00 12.85 2,570.00 17.30 3,460.00 2582.502 24" SOLID LINE WHITE POLY PREF- GR IN LIN FT 50 24.00 1,200.00 23.56 1,178.00 27.00 1,350.00 2582.502 4" BROKEN LINE WHITE-POLY PREF (GR IN) LF 1720 3.50 6,020.00 4.98 8,565.60 3.70 6,364.00 2582.502 4" DOl LINE WHITE-POLY PREF (GR IN) LF 136 3.50 476.00 6.37 866.32 3.70 503.20 2582.502 4" DB SOLID LINE YELLOW POLY PREF - GR IN LIN FT 4825 8.00 38,600.00 7.82 37,731.50 7.35 35,463.75 2582.503 CROSSWALK MARKING POLY PREFORM - GR IN SQ FT 828 13.00 10,764.00 13.92 11,525.76 16.00 13,248.00 TOTAL BID PRICE $1,563,111.07 $1,597,634.03 ; $1,650,887.21 Short Elliott Hendrickson Inc. Page 3 of 3