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Home My WebLink About2013-05-01 MINUTES COTTAGE GROVE CITY COUNCIL City of Cottage Grove, Minnesota Regular Meeting May 1, 2013 OPEN FORUM Mayor Myron Bailey opened Open Forum at 7:15 p.m. and stated that during Open Forum a person may address the City Council on subjects not a part of the regular meeting agenda, but must limit their remarks to three (3) minutes per person. The purpose of Open Forum is to give the public an opportunity to present information or to request action by the City Council. It may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Open Forum will adjourn to the regular meeting at 7:30 p.m. The following were present: Mayor Myron Bailey, Council Member Derrick Lehrke, Council Member Justin Olsen, Council Member Jen Peterson, and Council Member Dave Thiede. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Sarah Sonalla, City Attorney-Kennedy & Graven; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten, Public Works Director. Mayor Bailey opened Open Forum at 7:15 p.m., and asked if anyone in the audience wished to address the City Council on any topic not on the agenda. There being none, Mayor Bailey closed Open Forum to the Regular Meeting. CALL TO ORDER – Regular Meeting The City Council of the City of Cottage Grove, Washington County, Minnesota, held a Regular Meeting on May 1, 2013 at the Cottage Grove City Hall, 12800 Ravine Parkway, Cottage Grove. Mayor Bailey called the meeting to order at 7:30 p.m. PLEDGE OF ALLEGIANCE The audience, staff and the Mayor and City Council Members pledged allegiance to the flag of the United States of America. ROLL CALL The following were present: Mayor Myron Bailey, Council Member Derrick Lehrke, Council Member Justin Olsen, Council Member Jen Peterson, and Council Member Dave Thiede. Cottage Grove City Council 2 May 1, 2013 Regular Meeting The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Sarah Sonsalla, City Attorney-Kennedy & Graven; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten, Public Works Director. Mayor Bailey presided over the meeting. 1. ADOPTION OF AGENDA MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO APPROVE THE AGENDA AS PRESENTED. MOTION CARRIED. 5-0. 2. PRESENTATIONS A. Eagle Scout Awards (Troop 237) The Mayor and City Council presented plaques to Nathaniel Amos, Matthew Elliott, McKenna Porath, and Trevor Tufte of Boy Scout Troop 237 for achieving their Eagle Scout Awards. B. Public Safety City Hall Dedication Plaque John Wold of Wold Architect and Scott Bauer and Greg Carlson of Graham Construction presented a Public Safety/City Hall Dedication Plaque to the Mayor and City Council to post at the entrance of outside the building. 3. APPROVAL OF MINUTES – None. 4. CONSENT CALENDAR The City Council pulled items I and L for discussion. MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL MEMBER PETERSON, TO: A. ACCEPT AND PLACE ON FILE THE FOLLOWING MINUTES: NONE SUBMITTED. B. AUTHORIZE THE ISSUANCE OF A TEMPORARY “ON SALE” INTOXICATING LIQUOR LICENSE TO THE COTTAGE GROVE LIONS CLUB FOR THE SALE OF INTOXICATING LIQUOR AT KINGSTON PARK ON JUNE 14 AND 15, 2015 IN CONJUNCTION WITH THE COTTAGE GROVE STRAWBERRY FEST. C. AUTHORIZE STAFF TO APPLY FOR THE MINNESOTA DEPARTMENT OF NATURAL RESOURCES COMMUNITY PARTNERS LEGACY GRANT IN THE AMOUNT OF $50,000 FOR PRAIRIE/WOODLAND/SHORELINE RESTORATION WORK IN THE WEST DRAW, HIDDEN VALLEY, AND HARDWOOD PARKS. Cottage Grove City Council 3 May 1, 2013 Regular Meeting D. APPROVE THE APPOINTMENT OF MARK NELSON AS CHAIR OF THE PARKS, RECREATION, AND NATURAL RESOURCES COMMISSION. E. AUTHORIZE THE SALE OR RECYCLING OF THE NEOPOST MAILING MACHINE (ASSET NUMBER 3308). F. RECEIVE INFORMATION ON SAFE ROUTES TO SCHOOL (SRTS) PROGRAM GRANT. G. APPROVE THE APPOINTMENT OF RYAN FLEMING TO THE ENVIRONMENTAL COMMISSION FOR A TERM TO EXPIRE FEBRUARY 28, 2014. H. ADOPT RESOLUTION NO. 2013-051, A RESOLUTION APPROVING A WASHINGTON COUNTY PROJECT WITHIN MUNICIPAL CORPORATE LIMITS FOR COUNTY PROJECT 13-31906 SHOWING PROPOSED PAVEMENT IMPROVEMENTS FOR COUNTY ROAD 19A FROM MILLER ROAD TO THE SOUTH END OF BRIDGE # 9071. I. ACCEPT THE RESIGNATION OF LAURA MACIEJEWSKI FROM THE ECONOMIC DEVELOPMENT AUTHORITY. J. APPROVE THE APPOINTMENT OF STEVE SCHMID AND LAURIE LEVINE TO THE ECONOMIC DEVELOPMENT AUTHORITY FOR TERMS ENDING DECEMBER 31, 2014. K. AWARD THE 2013 MICRO RESURFACING BITUMINOUS TRAILS PROJECT TO THE LOWEST ACCEPTED QUOTE SUPPLIED BY FAHRNER, INC., FOR $73,608.40. L. ADOPT RESOLUTION NO. 2013-052, A RESOLUTION PROCLAIMING TUESDAY, MAY 15, 2013 AS “POLICE OFFICERS’ MEMORIAL DAY” AND THE WEEK OF MAY 12-18, 2013 AS “NATIONAL POLICE WEEK”. M. APPROVE THE APPOINTMENT OF TONY JURGENS AS CHAIR OF THE PUBLIC WORKS COMMISSION. N. APPROVE CONTRACT LANGUAGE AND PROVIDE ALS STAND-BY SERVICES TO DENMARK TOWNSHIP FOR THE WARRIOR DASH AND THAT WE FOLLOW OUR ALS STAND-BY FEE SCHEDULE OF $160.00 PER HOUR WITH A TOTAL OF 10 HOURS AT THE EVENT, WITH THE ALTERATION OF ADDING AN ADDITIONAL EMT ATTENDANT AS NEEDED. O. APPROVE THE APPOINTMENT OF VERLYN LINDEMANN TO THE ADVISORY COMMITTEE ON HISTORIC PRESERVATION FOR A TERM ENDING FEBRUARY 28, 2015. P. APPROVE THE APPOINTMENT OF NEAL HEURUNG TO THE PARKS, RECREATION, AND NATURAL RESOURCES COMMISSION FOR A TERM ENDING FEBRUARY 28, 2014. Cottage Grove City Council 4 May 1, 2013 Regular Meeting MOTIONCARRIED.5-0. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES – None. 6. PUBLIC HEARINGS – None. 7. BID AWARDS – None. 8. UNFINISHED AND NEW BUSINESS A. Consider Awarding Bid for the 2013 Pavement Management Utility and Street Improvements City Engineer Levitt reviewed the bids received for the 2013 Pavement Management Utility and Street Improvements Project and recommended that the City Council adopt a resolution awarding the bid to the lowest responsible bidder, Hardrives, Inc., in the amount of $5,343,534.14 including Alternates 1 and 2. Mayor Bailey asked Staff to continue to work with the Strawberry Fest on their electrical needs at Kingston Park. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO ADOPT RESOLUTION NO. 2013-053, A RESOLUTION AWARDING THE BID FOR THE 2013 PAVEMENT MANAGEMENT UTILITY AND STREET IMPROVEMENTS PROJECT TO HARDRIVES, INC., IN THE AMOUNT OF $5,343,534.14, INCLUDING ALTERNATES 1 AND 2. MOTION CARRIED. 5-0. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS – None. 10. COUNCIL COMMENTS AND REQUESTS Council Member Olsen reminded the residents that the local Spring Clean Up Day is May 4 from 7:00 a.m. to 3:00 p.m., at the Public Works Garage, 8635 West Point Douglas Road, Cottage Grove. Council Member Peterson asked when the Council would be seeing the topic on chicken and ducks on the agenda. City Administrator Schroeder noted that it is currently scheduled to be on the May 15 Regular Meeting agenda. Council Member Peterson noted that the next Fare for All is Thursday, May 16 at All Saints Lutheran Church. The Standing Strong Anti-Bullying 5K Run/Walk Event is on May 18 at Kingston Park. A fundraiser for the Human Services/ Human Rights Commission is at Carbone’s on May 20. The next Beyond the Yellow Ribbon meeting is May 18 at City Hall. She encouraged residents to be on the watch for kids on bicycles on the roadways, especially those that are inexperienced. Cottage Grove City Council 5 May 1, 2013 Regular Meeting The Council discussed whether the City should amend the City Code to allow residents to maintain chickens and ducks in residential rural areas of the City. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO DIRECT THE PUBLIC SAFETY, HEALTH, AND WELFARE COMMISSION HOLD A SPECIAL MEETING ON TUESDAY, MAY 14, 2013 TO DISCUSS WHETHER TO AMEND THE ORDINANCE. MOTION CARRIED. 4-1 WITH COUNCIL MEMBER LEHRKE VOTING NAY. 11. PAY BILLS MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO APPROVE PAYMENT OF CHECK NUMBERS 181133 THROUGH 181315 TOTALING $522,654.77 AND EFT PAYMENT OF $5,894.00. MOTION CARRIED. 5-0. 12. WORKSHOP SESSION – OPEN TO PUBLIC A.Electrical Undergrounding Representative Colette Jurek of Xcel Energy was in attendance. City Engineer Levitt summarized the electrical undergrounding of three project areas. She stated that the conversation started at the Public Works Commission in February and at that time they presented options and estimated costs associated with seven corridors within the City: (1) ththth 65 Street, (2) 80 Street, (3) 70 Street, (4) East Point Douglas Road, th (5) 90 Street, (6) Jamaica Avenue, and (7) Hinton Avenue. As part of that totaled about $7.6 million. At that time, looking at that very staggering number, it was a recommendation that maybe the objective is to look at it on a project-by-project basis to see if there are cost efficiencies when to pursue such an option because at your March 23 CIP discussion, the undergrounding of electrical utilities did not rank in the mandated priority or desired projects in that exercise. Staff is now bringing before you three projects with estimates for undergrounding segments of electrical lines. (1) East Point Douglas Road from Menards to Walmart. The cost estimate to relocate electrical distribution underground to include the removal of 13 poles along East Point Douglas Road, installation of approximately 2,700 feet of 750AL underground, installation of three load breaker centers, and other associated equipment. Cost breakdown includes five poles at incremental cost of $29,010.86 and eight poles at age depreciation value of $88,480.97. Total cost estimate: $117,491.83. The next project is collaboration between Washington County and the South Washington Watershed District. Cottage Grove City Council 6 May 1, 2013 Regular Meeting th (2) Keats Avenue, 70 Street, West of Joliet Avenue. The project will th consist of the relocation of the pole line on the south side of 70 Street from Joliet Avenue to Keats Avenue. It will go underground at the pole th west of Joliet to the north side of 70 Street, from that point run east and th rise up on a pole that is just north of the intersection of 70 Street and Keats Avenue. It will also include installation of a LBC to feed customers. th The location of the LBC will be near the intersection of 70 Street and Jorgensen Lane. All cable installed will be by directional bore. Total cost estimate: $48,672.35. th City Engineer Levitt noted that the lines coming on 70 Street to Joliet would still be above ground and those that are on County Road 19 would still stay above ground. Any future developments that we have residentially would be underground facilities. It is only the larger transmission lines that we are talking about in these corridors so there is no risk that developments residentially will be overhead. thth (3) Hinton Avenue between 70 Street and 80 Street. The estimate includes the installation of four Padmount Switches (PMH), two Load Break Centers (LBC), 6,000 feet of 750AL three-phase cable, 2,000 feet of 1/0AL 3-phase cable. Total cost estimate: $485,000 (+/- 30%). 13. WORKSHOP SESSION – CLOSED TO PUBLIC – None. ADJOURNMENT MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER LEHRKE, TO ADJOURN THE REGULAR MEETING AT 9:00 P.M. MOTION CARRIED. 5-0. Prepared by, Caron M. Stransky City Clerk