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HomeMy WebLinkAbout2013-06-19 PACKET 04.J.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 06/19/13 . � PREPARED BY: � Public Safety Craig Woolery ORIGINATING DEPARTMENT STAFF AUTHOR �*��*�**�***********�***************�****�****** COUNCIL ACTION REQUEST Adopt a resolution and pass a motion authorizing the submission of a request to the Minnesota State Legislature for bonding funds for a grant to acquire land, prepare a site including environmental work, predesign, design and the construction of a regional public safety training facility and the money appropriated from the sales of these bonds not to exceed $10,OOO,Q00.00. STAFF RECOMMENDATION Adopt a resolution and pass a motion authorizing the submission of a request to the Minnesota State Legislature for bonding funds for a grant to acquire land, prepare a site including environmental work, predesign, design and the construction of a regional public safety training facility and the money appropriated from the sales of these bonds not to exceed $10,000,000.00. SUPPORTING DOCUMENTS Memorandum ❑ Resolution Application Director of Public Safety Woolery dated 6-14-13 ADMINISTRATORS COMMENTS ��7 Date *******�****�********,�**�*************�********* COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER Cottage J Grove City of Cottage Grove � public Safety — Police/Fire/EMS Memo To: Honorable Mayor and City Council Ryan Schroeder, City Administrator From: Craig Woolery, Director of Public Safety G�v✓ Date: June 14, 2013 Subject: SOUTHEAST METRO PUBLIC SAFETY TRAINING FACILITY Introduction At the Cottage Grove City Council's April 17, 2013 meeting, a request to seek state bonding funds to design and construct a shared regional public safety training facility was approved via the consent agenda. The request was sent to Representative Schoen's office. It was recently learned that in accordance with MN statute 16A.86, local governments and political subdivisions requesting state bond appropriations for capital improvement projects must submit such requests through a formal application process and adopt a resolution of support of the project to the MN office of Management and Budget. Cottage Grove and Woodbury Public Safety departments are requesting their respective City Councils to adopt resolutions of support to include with the application for state bonding for the design and construction of a regional public safety training facility not to exceed $10,000,000.00. Discussion The cities of Cottage Grove and Woodbury each provide police, fire and emergency medical services through a public safety system. Cottage Grove City Council in March of 2013 identified a public safety firearms training facility as a desired capital improvement project scheduled for $2,000,000.00 in 2016. The project costs for predesign, design and construction of a 28,000 s.f. regional public safety training facility is estimated at $10,000,000.00. The requirement in law is that state funding for local projects be limited to no more than 50% of the total capital costs. Unless other partnerships are established the cities of Woodbury and Cottage Grove would cover the remaining $5,000,000.00. There have been preliminary discussions with post-secondary law enforcement education institutions who have expressed an interest in having such a training facility located in the southeast metro area. In addition, there would be a public use component with the facility. Recommendation Consider adopting the resolution supporting the request for $10,000,000.00 in state bonding funds for a grant to acquire and prepare a site including environmental work, predesign, design and the construction of a regional public safety training facility. RESOLUTION NO. 2013-[Resolution Number] RESOLUTION AUTHORIZING SUBMISSION OF REQUEST FOR STATE BONDING FUNDS FOR A GRANT TO ACQUIRE LAND, PREPARE A SITE INCLUDING ENVIRONMENTAL WORK, PREDESIGN, DESIGN AND THE CONSTRUCTION OF A REGIONAL PUBLIC SAFETY TRAINING FACILITY WHEREAS, the cities of Cottage Grove and Woodbury's public safety departments have partnered to design, develop and construct a public safety training facility that would serve public safety first responders in the southern and eastern metropolitan areas, and WHEREAS, the cities of Cottage Grove and Woodbury are unique in that they provide police, fire and EMS under a public safety model, which allows all public safety disciplines to work cooperatively to serve our citizens in the most cost effective manner, and WHEREAS, the cities of Cottage Grove and Woodbury have reduced costs of training and service delivery through sharing services to further enhance our ability to operate as efficiently and effectively as possible, and WHEREAS, a regional public safety training facility would ensure that law enforcement officers and students have adequate access to an indoor firearms range and training facility to be shared by fire, ems and law enforcement, as a public safety training facility shared by all services, alleviates costly duplication of facilities, and WHEREAS, the fiscal impacts are reduced when multiple public entities work together to offer a cost savings by sharing facilities as there is no other facility in the east metro that provides all of these services in one central location. NOW, THEREFORE, I, Myron Bailey, Mayor of the City of Cottage Grove, do hereby declare its support and authorizes the submission of a request to the Minnesota State Legislature for bonding funds for a grant to acquire land, prepare a site including environmental work, predesign, design and the construction of a Public Safety training facility and the money appropriated from the sales of these bonds not to exceed $10,000,000.00. Passed this 19 day of June 2013. Myron Bailey, Mayor Attest: Caron M. Stransky, City Clerk � r � ,� � � � �r . �.,. �� � �� . �, � � May 22, 2013 To: Officials of Local Governments and Political Subdivisions Re: 2014 Capital Budget Process Local requests for State Bond Funds Minnesota Statutes section 16A.86 sets out the process by which local governments and political subdivisions may request state bond appropriations for capital improvement projects. The Governor and Legislature will consider these bonding requests in the 2014 session. Local governments should submit their capital budget requests to Minnesota Management & Budget (MMB) by June 21, 2013. To request a state capital appropriation, please provide all information requested in Attachment A. Submissions, including Attachment A, should be e-mailed to MMB at capitalbudqet.mmbCcr�.state.mn.us As required by statute, MMB will submit all local government requests provided in a timely manner (including project contact information) to the legislature by July 15, 2013. The information that you provide will be part of the capital budget materials used by the Governor and the Legislature in capital budget decision-making. All project requests received will be included in the Governor's capital budget submission to the Legislature, whether or not the project is recommended for funding by the Governor. By law, Governor Dayton is required to submit his 2014 Capital Budget to the Legislature by January 15, 2014. The capital budget request process should not be used for requests for assistance that could be funded through a state agency financial assistance program. If your request could be funded by an existing state grant program (such as local bridge or road repair, infrastructure redevelopment, flood mitigation, water/wastewater treatment systems, historic preservation, or trails), you should submit your request directly to the state agency that administers the relevant grant program. Capital appropriations funded from state general obligation bonds must comply with the Minnesota Constitution, which limits funding to projects that are publicly owned and provide a public purpose. All project requests must come from a political subdivision. Private individuals, businesses and non- profit organizations are not eligible to receive state general obligation bond financing. Applicants should be aware that bond proceeds may only be used for qualified capital expenditures, such as predesign/design expenses, construction, and acquisition or improvement of specific tangible long-lived fixed assets. General operating expenses such as services, programs, strategic planning, master planning, and moving and relocation costs are not bond-eligible expenses. Expenses that are not bond-eligible can be submitted as part of your request, but if you desire state monies to pay for those expenses, you will need to request cash appropriations from the general fund or other state fund. 400 Centennial Building • 65S Cedar Street ^ St. Paul, Minnesota 55155 Voice: (651} 201-8000 � Fas: (651) 296-8685 ° TTY: 1-800-627-3529 An Eqital Opporhmiry Employer Finally, I would like to remind you of the requirement in law that state funding for local projects be limited to no more than 50% of total capital costs. Projects that are considered for state funding should come with substantial financial commitments from local government. Because competition for limited state resources will be very strong, MMB encourages local governments to be selective in their requests and propose only the most important project(s) with clear regional or statewide significance. Please contact MMB ( capitalbudqet.mmb(a�state.mn.us ) if you have any questions regarding these instructions. Capital budget information is also posted on the Department's web site. Sincerely, � Margaret elly State Budget Director Minnesota Management & Budget Attachment Please email all submissions in electronic Word format to capitalbudclet.mmb(a�state.mn.us If you do not have access to email, you may mail your submissions to: Minnesota Management & Budget Attn: Capital Budget Coordinator 400 Centennial Office Building 658 Cedar Street St. Paul, MN 55155 Attachment A For Local Governments Requesting a 2014 Gapital Appropriation I. Project Basics 1) Name of the local government or political subdivision that is submitting the request: Cities of Cottage Grove and Woodbury 2) Project title: Regional Public Safety Training Facility 3) Project priority number (if the applicant is submitting multiple requests): 1 4) Project location (please list town(s)/city(ies) and county(ies): Two sites are currently being considered, one in each City 5) Ownership and Operation: Who will own the facility: Joint Ownership Who will operate the facility: Consortium of both Cities Names of any private entities that will occupy/use any portion of the building: None at this time 6) Project contact person (name, phone number and email address): Director of Public Safety Craig Woolery 651-458-6014 cwoolerv(a�cottaqe-qrove.orq Director of Public Safery Lee Vague 651-714-3601 Ivague(a�ci.woodburv.mn.us II. Project Description 7) Description and Rationale: Provide a brief project description and rationale (one page maximum). The cities of Cottage Grove and Woodbury are requesting that the state appropriate from the bond proceeds fund for a grant to acquire land, prepare a site including environmental work, predesign, design, and construct a public safety training center located in either city, in Washington County. The money appropriated from the sales of these bonds will not exceed $5,000,000 total project cost of $10,000,000. The cities of Cottage Grove and Woodbury provide Police, Fire and EMS under a Public Safety model. This model allows all public safety disciplines to work cooperatively to serve our citizens in the most cost effective manner. The cities have recently begun sharing services to further enhance our ability to operate as efficiently and effectively as possible. This type of shared service is a model for other communities to follow. The fiscal impacts are reduced when cities come together to offer a cost savings by sharing facilities and cooperating with the essential services we provide to our communities and the state as a whole. This facility would also be made available as a regional training center for other public safety and educational institutions. There are currently no educational skills training facility located in the east metro area of Minnesota. Conceptual plans for this facility include an indoor live fire shooting range, virtual shooting range, moveable wall system for police and fire rescue operations, clean burn fire training building, driving simulator, ems mannequin training lab, classrooms for continuing education and a large flexible open space to add scenario based training for all three disciples to work in collaboration. 8) Square Footage: For new construction projects, identify the new square footage planned. For remodeling, renovation or expansion projects, identify the total square footage of current facilities, the square footage to be renovated, and/or the new square footage to be added. Current estimations for this facility are 28,000 square feet. III. Project Financing The following table describing the total amount of financial resources needed and the proposed uses of funds must be submitted for each proiect. • Enter amounts in thousands ($100,000 should be entered as $100). • Enter the amount of state funding requested on the line "State GO Bonds Requested". • Uses of Funds must show how all funding sources will be used, not just the state funding requested. • Sources of Funds total must equal Uses of Funds total. • In most cases, the state share should not exceed 50% of the total project cost. Do the project cost estimates below include inflation (see question 10 below)? Yes _No Uses of Funds Dollars in Thousands Land Acquisition P1"edesign (required for projects over $1.5 DeSlgn (including construction administrati Project Management Construction Furniture/Fixtures/Equipment Relocation (not bond-eliqible) TOTAL* Prior For For For Years 2014 2016 2018 $800 $80 $120 $7 500 $1,500 I 111 E� • 111 Total 800 80 120 10.000 * Totals must be the same. IV. Other Project Information 10) Project schedule. Identify the date (month/year) when construction crews are expected to first arrive on site, and the date (month/year) when construction will be completed with a certificate of occupancy. Anticipated Start Date: March 2016 Anticipated Occupancy date: January 2017 (For facilities projects, this information will also be used to calculate an inflation cost, using the Building Projects Inflation Schedule posted on the Minnesota Management and Budqet website. 11) Predesign. For projects with a total construction cost of $1.5 million or more: Has a project predesign been completed? Yes XX No If so, has the predesign been submitted to the Commissioner of Administration? Yes No 12) State operating subsidies. Identify any new or additional state operating dollars that will be requested for this project. (Specify the amount and year, if applicable). This project will not request or need any further funding from the State for operations. 13) Sustainable building guidelines. Discuss how the project meets or exceeds the Minnesota Sustainable Building Guidelines established under Minnesota Statutes, section 16B.325, which may be found at http://www.msbq.umn.edu/. These are now mandatory for all new buildings or major renovations receiving state bond funding. The design team consisting of inember from both agencies and all three disciplines will work with the state and architect to ensure all the sustainable building guidelines are meet or exceeded. 14) Sustainable building designs. Explain the extent to which the project will use sustainable building designs, if applicable. We recognize the impact a facility can have on the surrounding environment, the community and all of its employees and visitors. It is the intent of the design team to work closely with the architect to take advantage of all possible sustainable building designs that the selected location allows. Our design concept will include energy and water conservation, recycling of all available materials used or consumed during operation and maintaining high-quality indoor air while minimizing any direct or in- direct environmental impacts the site has on the area. 15) Resolution of support and priority designation. Has the governing body of the applicant passed a resolution of support (which indicates the project's priority number if the applicant is submitting multiple requests)? XX Yes No City of Cottage Grove attached Woodbury's to follow after June council meeting. If so, please attach the signed resolution.