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Home My WebLink About2013-07-17 PACKET 03.B.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 7/17/2013 , . PREPARED BY: City Clerk Caron Stransky ORIGINATING DEPARTMENT DEPARTMENT HEAD ******************************************��**** COUNCIL ACTION REQUEST City Council Meeting Minutes Approval: June 19, 2013 Regular Meeting. STAFF RECOMMENDATION Approve draft minutes. SUPPORTING DOCUMENTS: ❑ MEMO/LETTER: ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: � OTHER: Draft Minutes. ADMINISTRATORS COMMENTS � �' ( - City Administrator Date *********�********�**********�**********�****�** COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER V:\nbelscamper\Templates\City CouncilWction Form.doc �t h �� 1d�, �r�d Q��P�r�ty ��t COTTAGE GROVE CITY COUNCIL City of Cottage Grove, Minnesota Regular Meeting June 19, 2013 OPEN FORUM Mayor Myron Bailey opened Open Forum at 7:15 p.m. and stated that during Open Forum a person may address the City Council on a subject not a part of the regular meeting agenda, but must limit their remarks to three (3) minutes per person. The purpose of Open Forum is to give the public an opportunity to present information or to request action by the City Council. It may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Open Forum will adjourn to the regular meeting promptly at 7:30 p.m. Present: Mayor Myron Bailey, Council Member Derrick Lehrke, Council Member Jen Peterson, and Council Member Dave Thiede. Absent: Council Member Justin Olsen. Aiso present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Sarah Sonsalla, City Attorney-Kennedy & Graven; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten, Public Works D i recto r. Mayor Bailey opened Open Forum at 7:15 p.m., and asked if anyone in the audience wished to address the City Council on any topic not on the agenda. Sandra Timp, 9638 Harkness Avenue South, Cottage Grove, stated she received a door hanger regarding City Code Title 4-25B requiring all trash containers to be stored out of public view. She wanted to go on record stating that she did not want her compliance with this to be confused with agreement. This is the first time that she received this notice and when she did receive it, she did look at her neighbors because she wanted to make sure that she was not the only one to receive the door hanger and she found that she wasn't. She wanted to know what triggered this seemingly sudden interest in enforcement. Mayor Bailey stated that he believes that our Code Enforcement Officer is going through different areas of the community and is putting up door hangers to notify the residents of the ordinance. City Administrator Schroeder stated that the City goes through different neighborhoods in different years and it is intended to be a reminder because the ordinance has been in effect for a number of years. It is just a reminder of the ordinance. The ordinance states that the trash containers need to be placed in a location that is hidden from public view, such as behind a garage, fence, etc. We understand that there are a lot of people in your same position that have been operating in a certain fashion unaware of what the ordinance says. Mayor Bailey closed Open Forum to the Regular Meeting. CITY OF COTTAGE GROVE • 12800 Ravine Parkway • Cottage Grove, Minnesota 55016 www.cottage-grove.org • 651-458-2800 • Fax 651-458-2897 • Equal Opportunity Employer Cottage Grove City Council ( � June 19, 2013 Regular Meeting CALL TO ORDER — Regular Meeting The City Council of the City of Cottage Grove, Washington County, Minnesota, held a regular meeting on June 19, 2013 at the Cottage Grove City Hall, 12800 Ravine Parkway. Mayor Bailey called the meeting to order at 7:30 p.m. PLEDGE OF ALLEGIANCE The audience, staff and the Mayor and Council Members pledged allegiance to the flag of the United States of America. ROLL CALL Present: Mayor Myron Bailey, Council Member Derrick Lehrke, Council Member Jen Peterson, and Council Member Dave Thiede. Absent: Council Member Justin Olsen. Also present: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Sarah Sonsalla, City Attorney-Kennedy & Graven; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten, Public Works D i recto r. Mayor Bailey presided over the meeting. ADOPTION OF AGENDA MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL MEMBER PETERSON, TO APPROVE THE AGENDA AS PRESENTED. MOTION CARRIED. 4-0. 2. PRESENTATIONS A. Communications Update Sharon Madsen, Communications Coordinator, provided an update for the City Council on her goal, which is a team effort working together through various media relations, publications-newsletter/annual reports, website, information on road construction, Social Medias (face book, tweeting, etc.), Throwback Thursday, South Washington County Telecommunications Commission, positive messaging efforts, story ideas, video/photographs, and awards we have won so far this year. Communications Coordinator Madsen noted that she will place the City Council goals on the City's website. 3. APPROVAL OF MINUTES A. May 15, 2013 Reqular Meeting Mayor Bailey accepted the minutes of the May 15, 2013 Regular Meeting as presented. Cottage Grove City Council I� June 19, 2013 Regular Meeting 4. CONSENT CALENDAR The Mayor and City Council Members pulled items E and F from the consent calendar for discussion purposes. MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL MEMBER PETERSON, TO: A. ACCEPT AND PLACE ON FILE THE FOLLOWING MINUTES: NONE SUBMITTED. B. AUTHORIZE THE ISSUANCE OF A SINGLE-OCCASION GAMBLING PERMIT TO THE COTfAGE GROVE LIONS CLUB FOR A RAFFLE TO BE HELD AT AMERICAN MOTORSPORTS BAR AND GRILL ON AUGUST 20, 2013. C. ADOPT RESOLUTION NO. 2013-070, A RESOLUTION AWARDING THE COTTAGE GROVE MIDDLE SCHOOL STORM WATER IMPROVEMENTS PROJECT TO RUMPCA EXCAVATING, INC., IN THE AMOUNT OF $99,536.31. D. APPROVE CHANGE ORDER NO. 1 FOR THE HIGHLANDS PARK SPLASH PAD PROJECT INCREASING THE ORIGINAL CONTRACT AMOUNT FROM $465,881.00 TO THE REVISED CONTRACT AMOUNT OF $472,511.20. E. ADOPT RESOLUTION NO. 2013-071, A RESOLUTION ACCEPTING A DONATION OF $100.00 FROM CHONG KU FOR USE BY THE HUMAN SERVICES/HUMAN RIGHTS COMMISSION IN ITS EDUCATION AND OUTREACH EFFORTS. F. APPROVE THE APPOINTMENT OF CHRISTIE THOMPSON AS VICE CHAIR OF THE HUMAN SERVICES/HUMAN RIGHTS COMMISSION. G. ADOPT RESOLUTION NO. 2013-072, A RESOLUTION GRANTING A VARIANCE TO REDUCE THE REQUIRED 10-FOOT SIDE YARD SETBACK TO ALLOW CONSTRUCTION OF AN ADDITION ABOVE THE MAIN LEVEL OF THE HOUSE AND ATi GARAGE AT 7868 IVYSTONE AVENUE SOUTH, OWNED BY JEFF AND KERRI KVASAGER. H. AWARD THE PUBLIC WORKS EXTERIOR WALL PAINTING PROJECT TO GALLES PTG IN THE AMOUNT OF $32,730.00. I. APPROVE THE APPOINTMENT OF ANDREA CLOUTIER TO THE PUBLIC WORKS COMMISSION FOR A TERM TO EXPIRE FEBRUARY 28, 2014. J. ADOPT RESOLUTION NO. 2013-073, A RESOLUTION AUTHORIZING SUBMISSION OF A REQUEST FOR STATE BONDING FUNDS FOR A GRANT TO ACQUIRE LAND, PREPARE A SITE INCLUDING ENVIRONMENTAL WORK, PREDESIGN, DESIGN, AND THE CONSTRUCTION OF A REGIONAL PUBLIC SAFETY TRAINING FACILITY. K. ADOPT RESOLUTION NO. 2013-074, A RESOLUTION CALLING A PUBLIC HEARING ON JULY 17, 2013 ON THE INTENTION TO ISSUE GENERAL OBLIGATION CAPITAL IMPROVEMENTS PLAN BONDS AND THE PROPOSAL TO ADOPT A CAPITAL IMPROVEMENTS PLAN. Cottage Grove City Council I^ June 19, 2013 Regular Meeting `t APPROVE THE SETTLEMENT AGREEMENT WITH THE WASHINGTON COUNTY ATTORNEY REGARDING TAX INCREMENT FINANCING (TIF) DISTRICT 1-10. MOTION CARRIED. 4-0. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES - None. 6. PUBLIC HEARINGS - None. 7. BID AWARDS - None. 8. UNFINISHED AND NEW BUSINESS - None. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS - None. 10. COUNCIL COMMENTS AND REQUESTS Council Member Peterson asked for a status report on the payment of utility bills on line. Finance Director Roland responded that paying online with a credit card is underway and should start within the next month. An article will be placed in an upcoming newsletter, on our website, and through other forms of communication. Council Member Peterson stated that the next Red Rock Corridor Commission meeting is Thursday, June 27, 2013; the Movie in the Park is Friday, June 21, 2013; and the next Fare for All is July 18, 2013. Mayor Bailey announced that $150,000 was raised at the Relay for Life; the Strawberry Festival was a success, and he thanked the Committee and Staff for a great job. Council Member Thiede reiterated that the Strawberry Fest was great event and they had 77 local businesses attend the Business Expo. They are looking for comments/ feedback for the Committee. Mayor Bailey stated that the Strawberry Fest is an all volunteer committee and they are always looking for more volunteers to help organize any of the numerous events. Mayor Bailey stated that the Fourth of ]uly Fireworks Display is sponsored by the City of Cottage Grove and the Cottage Grove Lions Club and will be held at Kingston Park. 11. PAY BILLS MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL MEMBER PETERSON, TO APPROVE PAYMENT OF CHECK NUMBERS 181736 THROUGH 181922 TOTALING $695,412.98 AND EFT PAYMENT OF $131,923.52. MOTION CARRIED. 4-0. 12. WORKSHOP SESSION - OPEN TO PUBLIC - None. 13. WORKSHOP SESSION - CLOSED TO PUBLIC - None. ADJOURNMENT Cottage Grove City Council I C June 19, 2013 Regular Meeting J MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL MEMBER LEHRKE, TO ADJOURN THE REGULAR MEETING AT 8:06 P.M. MOTION CARRIED. 4-0. Prepared by, Caron M. Stransky City Clerk