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Home My WebLink About2013-07-17 PACKET 03.A.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 7/17/2013 � � PREPARED BY: City Clerk Caron Stransky ORIGINATING DEPARTMENT DEPARTMENT HEAD *********************�************************** COUNCIL ACTION REQUEST City Council Meeting Minutes Approval: June 5, 2013 Regular Meeting. STAFF RECOMMENDATION: Approve draft minutes. SUPPORTING DOCUMENTS ❑ MEMO/LETTER: ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: � OTHER: Draft Minutes. ��►1 ► :� •: •►I►I__► City Administrator � � Date ***************�******************:�**********�:�:� COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER V:lnbelscamper\Templates\City Council�Action Form.doc Cottage Grove ` �ene Pride an� ��osAerity MeQt COTTAGE GROVE CITY COUNCIL City of Cottage Grove, Minnesota Regular Meeting June 5, 2013 OPEN FORUM Mayor Myron Bailey opened Open Forum at 7:15 p.m. and stated that during Open Forum a person may address the City Council on subjects not a part of the regular meeting agenda, but must limit their remarks to three (3) minutes per person. The purpose of Open Forum is to give the public an opportunity to present information or to request action by the City Council. It may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Open Forum will adjourn to the regular meeting promptly at 7:30 p.m. Present: Mayor Myron Bailey, Council Member Derrick Lehrke, Council Member Justin Olsen, Council Member Jen Peterson, and Council Member Dave Thiede. Absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Sarah Sonsalla, City Attorney-Kennedy & Graven; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten, Public Works D i recto r. Mayor Bailey opened Open Forum at 7:15 p.m., and asked if anyone in the audience wished to address the City Council on any topic not on the agenda. There being none, Mayor Bailey closed Open Forum to the Regular Meeting. CALL TO ORDER - Regular Meeting The City Council of the City of Cottage Grove, Washington County, Minnesota, held a regular meeting on June 5, 2013 at the Cottage Grove City Hall, 12800 Ravine Parkway, Cottage Grove. Mayor Bailey called the meeting to order at 7:30 p.m. PLEDGE OF ALLEGIANCE The audience, staff, and the Mayor and Council Members pledged allegiance to the flag of the United States of America. ROLL CALL Present: Mayor Myron Bailey, Council Member Derrick Lehrke, Council Member Justin Olsen, Council Member Jen Peterson, and Council Member Dave Thiede. Absent: None. CITY OF COTTAGE GROVE • 12800 Ravine Parkway • Cottage Grove, Minnesota 55016 www.cottage-grove.org • 651-45�-2�00 • Fax 651-458-2897 • Equal Opportunity Employer Cottage Grove City Council I� June 5, 2013 Regular Meeting Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Sarah Sonsalla, City Attorney-Kennedy & Graven; Danette Parr, Economic Development Director; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten, Public Works Director. Mayor Bailey presided over the meeting. 1. ADOPTION OF AGENDA MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO APPROVE THE AGENDA AS PRESENTED. MOTION CARRIED. 5-0. 2. PRESENTATIONS A. Girl Scout Gold Awards The Mayor and City Council Members presented Hannah Birttnen of Troop 51819, and Gwen Riemenschneider of Troop 53806, a plaque in recognition for receiving the Girl Scout Gold Award. B. Swearing-In Ceremony — Police Officer City Administrator Schroeder swore in Nick Bailey to the position of Police Officer for the City of Cottage Grove. C. Code Enforcement — Emily Schmitz Code Enforcement Officer Schmitz gave a presentation on the responsibilities of the Code Enforcement Officer versus other positions, such as the Community Service Officer, Building Maintenance and Inspections, and Fire Marshal. She then provided an update on code enforcement covering the rental licensing program, foreclosed and vacant properties, residential non- compliance (trash container storage, vehicle parking surfaces, four vehicle parking maximum, exterior storage, and grass and weed height), trash container pilot program, business district non-compliance, and signage. D. Business Sup�ort During Road Project Danette Parr, Economic Development Director, reviewed the two road improvement projects going on this summer that will impact the public and the business community in the 70 Street and County Road 19 and East Point Douglas Road area. She encouraged the public to continue to visit the businesses in the area that will remain open during the construction season. 3. APPROVAL OF MINUTES A. April 20, 2013 Special Meeting Minutes Mayor Bailey accepted the minutes of the April 20, 2013 Joint City Council/All Commission Special Meeting as presented. Cottage Grove City Council I� June 5, 2013 Regular Meeting B. May 1, 2013 Regular Meeting Minutes Mayor Bailey accepted the minutes of the May 1, 2013 Regular Meeting as presented. 4. CONSENT CALENDAR The City Council pulled and briefly discussed items F and H from the consent calendar for discussion. Council Member Thiede stated that on item F he was in favor of purchasing a Motion J3600 tablet because it is a newer model tablet. The J3500 is an older unit that is being phased out. Public Safety Director Woolery stated that it would not be a problem. Each agency has the discretion to purchase whatever equipment that they want. The quote received for the J3500 was from two years ago. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO: A. ACCEPT AND PLACE ON FILE THE FOLLOWING MINUTES: i. PUBLIC WORKS COMMISSION MINUTES OF THE FEBRUARY 11, 2013 MEETING. ii. PLANNING COMMISSION MINUTES OF THE MARCH 25, 2013 AND APRIL 22, 2013 MEETINGS. B. APPROVE THE MEMORANDUM OF UNDERSTANDING WITH MINNESOTA OFF ROAD CYCLISTS FOR VOLUNTEER SERVICES IN CONSTRUCTING AND MAINTAINING THE WEST DRAW BIKE PARK. C. ADOPT RESOLUTION NO. 2013-064, A RESOLUTION ACCEPTING A DONATION FROM LSP COTTAGE GROVE, L.P., FOR THE ECONOMIC DEVELOPMENT TRUST FUND. D. MOVED TO ITEM 8.C. E. ADOPT RESOLUTION NO. 2013-065, A RESOLUTION AWARDING THE g5 STREET SOUTH — STREET MAINTENANCE PROJECT TO T.A. SCHIFSKY & SONS, INC. FOR $94,672.45. F. AUTHORIZE THE PURCHASE OF THREE MODEL J3600 MOTION TABLET DEVICES, HARDWARE, AND EQUIPMENT FROM PROVANTAGE COMPUTER PRODUCTS FOR $2,367.61 EACH ($7,102.83 TOTAL TABLET COST) AND APPROVE THE ADDITIONAL PURCHASE OF A THREE-YEAR WARRANTY AT A COST OF $354.18 FOR EACH DEVICE PLUS LICENSING COST OF $3.95 ($1,066.49 TOTAL ADDITIONAL PURCHASE COST), AND ACCEPT THE WASHINGTON COUNTY REIMBURSEMENT FUNDS UP TO $3,300.00 PER DEVICE. G. APPROVE THE AGREEMENT FOR THE TRANSFER OF COUNTY STATE AID HIGHWAY (CSAH 20) TO THE CITY OF COTTAGE GROVE. Cottage Grove City Council I^ June 5, 2013 Regular Meeting `t H. ADOPT RESOLUTION NO. 2013-066, A RESOLUTION APPROVING THE FINAL PLAT NAMED ��EASTRIDGE WOODS" AND TO APPROVE THE DEVELOPMENT AGREEMENT WITH D.R. HORTON FOR THE DEVELOPMENT OF EASTRIDGE WOODS. MOTION CARRIED. 5-0. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES. A. Receive Response Regarding Noise Issues. The Council acknowledged receiving the memorandum from Deputy Director of Public Safety Peter Koerner dated May 24, 2013 in response to an Open Forum concern in regards to °loud vehicle mufflers, booming car stereos and the popping and cracking of motorcycle mufflers". Mayor Bailey stated that the concern would be addressed by the Public Safety, Health, and Welfare Commission at a future meeting. 6. PUBLIC HEARINGS - None. 7. BID AWARDS. A. Consider Awarding the Bid for the Hinton Avenue Improvements Project - gptn Street to 70 Street to Hardrives Inc. City Engineer Levitt reviewed the bids received and recommended awarding the project to the low bidder, Hardrives Inc. MOTION BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL MEMBER OLSEN, TO ADOPT RESOLUTION NO. 2013-067, A RESOLUTION AWARDING THE BID FOR THE HINTON AVENUE SOUTH IMPROVEMENTS PROJECT FROM 80 STREET TO 70 STREET TO HARDRIVES, INC., IN THE AMOUNT OF $1,597,634.03. MOTION CARRIED. 5-0. 8. UNFINISHED AND NEW BUSINESS A. Consider Approving the Concept Plan for a Senior Housing Building to be located on Pine Arbor Drive at the Northwest Intersection of 70 Street and Hinton Avenue. Senior Planner Burbank reviewed the concept plan submitted by Rygh LLC for senior housing to be located north of 70 Street, west of Hinton Avenue, and south of Pine Arbor Lane which would consist of 54 units of congregate care and 12 units of inemory care. Senior Planner Burbank noted that after receiving feedback on the concept plan, the developer would apply for a zoning amendment and site plan review. Tom Opatz of Ecumen, Mike Rygh of Rygh LLC, and Ward Isaacson of Pope Architect were in attendance and responded to the City Council's questions and/or concerns. MOTION BY OLSEN, SECONDED BY COUNCIL MEMBER LEHRKE, TO ADOPT RESOLUTION NO. 2013-068, A RESOLUTION APPROVING THE CONCEPT PLAN Cottage Grove City Council I G June 5, 2013 Regular Meeting �� FOR A SENIOR HOUSING BUILDING TO BE LOCATED ON PINE ARBOR DRIVE AT THE NORTHWEST INTERSECTION OF 70 STREET AND HINTON AVENUE SOUTH. MOTION CARRIED. 5-0. B. Consider Approving Ryland Homes' Concept Plan for a Residential Subdivision Platting of 133 Lots for Single-Family Homes on 69.3 Acres of Land Located West of Jamaica Avenue, South of Military Road, and Directly North of The Waters at Michael's Pointe Subdivision Senior Planner Burbank reviewed the application of Ryland Homes for a concept plan for a residential development in the Upper Ravine neighborhood of the East Ravine. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER LEHRKE, TO ADOPT RESOLUTION N0. 2013-069, A RESOLUTION APPROVING RYLAND HOMES' CONCEPT PLAN FOR A RESIDENTIAL SUBDIVISION PLATTING 133 LOTS FOR SINGLE-FAMILY HOMES ON 69.3 ACRES OF LAND LOCATED WEST OF JAMAICA AVENUE, SOUTH OF MILITARY ROAD, AND DIRECTLY NORTH OF THE WATERS AT MICHAEL'S POINTE SUBDIVISION. MOTION CARRIED. 5-0. C. Authorize Changing the Location and Date for the Public Works Commission Regular Meetings. City Administrator Schroeder highlighted the request to change the meeting date and location for the Public Works Commission from the Public Works facility to the Cottage Grove City Hall Council Chamber on the third Monday of each month. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO CHANGE THE LOCATION AND DATE FOR THE PUBLIC WORKS COMMISSION REGULAR MEETINGS TO THE COTfAGE GROVE CITY HALL COUNCIL CHAMBER ON THE THIRD MONDAY OF EACH MONTH. Council Member Lehrke stated that he would like to have all City meetings televised, including the Economic Development Authority (EDA). Mayor Bailey stated that the City would have to check with the Cable Commission to make sure they are available to televise the meetings. He stated that he was in favor of televising the meetings. MOTION BY COUNCIL MEMBER LEHRKE, SECONDED BY COUNCIL MEMBER PETERSON, TO AMEND THE MOTION TO TELEVISE ALL COMMISSION MEETINGS. Council Member Peterson stated that she sees a problem with this because the Human Services/Human Rights Commission and the Advisory Committee on Historic Preservation meet at the same time. Council Member Lehrke suggested that we ask the two groups whether there was another day that they would be willing to meet. That is what happened with the Public Works Commission. Cottage Grove City Council I G June 5, 2013 Regular Meeting V Mayor Bailey concurred with Council Member Lehrke stating that each group should be asked if there was another day that they would be willing to meet. He stated that there is one group where televising may be a problem due to the sensitive nature of the information that they discuss. He asked each Council liaison to go back to their Commissions and discuss this with them. Council Member Lehrke stated that the Council should make a directive to each Commission/Committee saying that their meeting would be televised and that they would be willing to work with them if there was a better day for them to meet. Council Member Olsen stated that he liked the idea of taping meetings if necessary. He noted that one of the advantages of this new building is that there is more meeting space available, including the training room. If the Council Chamber were in use, we always have the training room or another room available where we may be able to tape record a meeting. UPON VOTE BEING TAKEN ON THE AMENDMENT, MOTION CARRIED. 5-0. UPON VOTE BEING TAKEN ON THE ORIGINAL MOTION AS AMENDED, MOTION CARRIED. 5-0. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS - None. 10. COUNCIL COMMENTS AND REQUESTS Mayor Bailey announced that the annual Relay for Life is Friday, June 7 at East Ridge High School and the Mayor's Bocce Ball Challenge is on Saturday, June 15. Council Member Thiede highlighted the Cottage Grove Strawberry Fest events starting off with the kick off dinner. Council Member Lehrke stated that the Touch of Home organization would be packing care packages for 16 soldiers. Council Member Peterson stated that the next Fare for All is June 13; the next Red Rock Corridor meeting is June 27; and she asked for a brief update on construction activity near the new Walmart site. 11. PAY BILLS MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO APPROVE PAYMENT OF CHECK NUMBERS 181498 THROUGH 181735 TOTALING $2,123,964.61 AND EFT PAYMENT OF $5,844.00 (CHECK NUMBERS 181498 - 181541 IN THE AMOUNT OF $147,503.97 AND EFT PAYMENT OF $5,844.00 WERE ISSUED PRIOR TO COUNCIL APPROVAL). MOTION CARRIED. 5-0. 12. WORKSHOP SESSION - OPEN TO PUBLIC - None. 13. WORKSHOP SESSION - CLOSED TO PUBLIC - None. ADJOURNMENT Cottage Grove City Council I Z June 5, 2013 Regular Meeting MOTION BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL MEMBER LEHRKE, TO ADJOURN THE REGULAR MEETING AT 10:37 P.M. MOTION CARRIED. 5-0. Prepared by, Caron M. Stransky City Clerk