HomeMy WebLinkAbout2013-07-17 PACKET 04.H.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM # �
DATE 7/17/2013 • '
PREPARED BY Administration Ryan Schroeder
ORIGINATING DEPARTMENT DEPARTMENT HEAD
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COUNCIL ACTION REQUEST:
Consider scheduling a special meeting of the Cottage Grove City Council for the purpose of
interviewing civil legal firms on July 24, 2013 at 7:00 p.m. in the Council Chamber at Cottage
Grove City Hall, 12800 Ravine Parkway.
STAFF RECOMMENDATION
Schedule the special meeting.
SUPPORTING DOCUMENTS:
� MEMO/LETTER: Memo from Ryan Schroeder.
❑ RESOLUTION:
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
❑ OTHER:
ADMINISTRATORS COMMENT
P
Date
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COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER
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Cottage
Grove
� Pride and PCOSperity Meet
To:
From:
Date:
Subject:
Mayor and City Council
Ryan R. Schroeder
July 10, 2013
Scheduling July 24, 2013 Special Meeting
The City Council has entered a process of reviewing candidate law firms for civil legal services.
The City has contracted with the Kennedy & Graven law firm since 1997. This year the lead
counsel representing Cottage Grove left the firm and therefore Council determined that a
review of all options was most appropriate.
A request for proposals was submitted to the legal community with specific contacts made to
law firms within the League of Minnesota data base of those currently representing cities within
the metro area. The City received twelve proposals.
A staff committee scored the twelve proposals on the following criteria:
A. Fees/cost
B. Prior municipal experience
C. Appropriate staff/resources and back-up
D. Knowledge of development, personnel, and finance
E. Ability to provide full scope of service
F. Location/accessibility
G. Lead designation/experience of �ead Counsel
From that process five firms we interviewed by a staff committee consisting of:
City Administrator
Finance Director
City Engineer/Community Development Director
Public Works Director
Interviews were conducted on July 1 and 2, 2013. From the interviews staff is recommending
interviews be conducted by the City Council of the following firms:
Campbell Knutson
Kennedy & Graven
LeVander, Gillen & Miller
It is recommended that these interviews be conducted on July 24, 2013.
Council Action: By motion schedule a special meeting of the City Council for the purpose of
interviewing civil legal firms; said meeting to be held on July 24, 2013 commencing at 7PM.