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HomeMy WebLinkAbout2013-08-14 PACKET 04.A.ii.REQUEST OF CITY COUNCIL ACTION COUNCIL AGEND .' MEETING ITEM # ' �' I � DATE 08/14/13 • PREPARED BY: Public Safety Craig Woolery ORIGINATING DEPARTMENT STAFF AUTHOR ***********************�************************************** COUNCI� ACTION REQUEST Pass a motion to accept and place on file the March 19, 2013 and May 14, 2013 minutes of the Public Safety, Health and Welfare Commission and the April 30, 2013 Public, Safety, Health and Welfare Commission and Public Works Commission Joint meeting minutes. STAFF RECOMMENDATION: Pass a motion to accept and place on file the March 19, 2013 and May 14, 2013 minutes of the Public Safety, Health and Welfare Commission and the April 30, 2013 Public, Safety, Health and Welfare Commission and Public Works Commission joint meeting minutes. ADVISORY COMMISSION ACTION ❑ PUBLIC SAFETY MEETING DATE 05/21/13 06/18/13 REVIEWED APPROVED DENIED x x SUPPORTING DOCUMENTS x x ❑ MINUTES: March 19, 2013and May 14, 2013 minutes of the Public Safety, Health and Welfare Commission and the April 30, 2013 Public Safety, Health and Welfare Commission and Public Works Commission joint meeting minutes ADMINISTRATORS COMMENTS , i �� ity Administrator Date ****�*****:�*******************:�***********�***** COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER PUBLIC SAFETY HEALTH AND WELFARE COMMISSION Minutes of Meeting March 19, 2013 Pursuant to due notice, a meeting of the Public Safety, Health and Welfare Commission was held at the City Hall. 01.A. Call to Order: The March 19, 2013, meeting of the Cottage Grove Public Safety, Health and Welfare Commission was called to order at 7:05 pm. Members Present: Lori Hedican, Nick Maciejewski, AJ Janssen, Dave Barkow Members Absent: Jodi Lewis Staff Present: Deputy Director of Public Safety Peter Koerner, Council Liaison Derrick Lehrke, City Engineer Jennifer Levitt 01 B. Approval of Minutes Commission member AJ Janssen presented the February 19, 2013 minutes of the Public Safety, Health and Welfare Commission for review. On a motion by Commission member Lori Hedican, seconded by Nick Maciejewski, the February 19, 2013 minutes were accepted and approved by the Commission. Motion carried. 01 C. Approval of Aqenda Commission member AJ Janssen presented the March 19, 2013 agenda of the Public Safety, Health and Welfare Commission for review. On a motion by Commission member Dave Barkow, seconded by Lori Hedican, the March 19, 2013 agenda was accepted and approved by the Commission. Motion carried. 2. OPEN FORUM Commission member AJ Janssen invited citizens present to address the Commission regarding any matters that were not on the approved agenda. There being no items, Commission member AJ Janssen closed the Open Forum segment of the meeting. 3. Communitv Development 03.A Cross walks on Hinton near 72 Street — City Engineer Jennifer Levitt City Engineer Jennifer Levitt made a presentation to the Commission regarding crosswalks on Hinton Avenue near 72 Street and provided some options that have been studied and would like a recommendation from the Commission to present to City Council on the preferred option. Page 2 PSHWC Minutes March 19, 2013 After general discussion, on a motion by Commission member AJ Janssen, seconded by Nick Maciejewski, it was recommended the installation of the Rectangular Rapid Flashing Beacon (RFB) at the crosswalk. Motion carries. 4. OLD business None at this time 5. New Business 05.A Discussion on the purpose and duties of the Public Safety, Health and Welfare Commission Captain Koerner recapped a previous meeting regarding discussion on combining the Public Safety, Health and Welfare Commission and the Public Works Commission. Our response was sent to the City Council and the Public Works Commission didn't feel the need to combine the two, it was decided to move forward and discuss what our current ordinance states as the Commission's purpose and duties are. He did advise that the ordinance is a little dated and welcomed any discussion from the Commission as to what they would suggest is the purpose and duties. The next step would then be to amend our ordinance. Captain Koerner did provide the Commission with a copy of the current ordinance with what the purpose and duties are of the Commission attached. Comments by members included Commission involvement in public awareness and education on certain topics, ie. recycling, proper disposal, fire safety, ice safety as well as including schools and disaster drills as an area of involvement. Also added was possible involvement in the environment - air and/or water quality. Another comment was to have joint meetings with other commissions if there is an overlapping matter that each commission will need to review. Would like to see more public awareness of the Public Safety Commission. Captain Koerner thanked the Commission for all their input and remarks. 6. RESPONSE TO PREVIOUSLY RAISED COMMENTS AND REQUESTS None at this time 7. COMMISSION COMMENl'S AND REQUESTS None at this time 8. STAFF REPORTS 08.A Police — Deputy Director Koerner informed the Commission of the following: Last night Cottage Grove PD hosted a community discussion on Domestic Violence. Page 4 PSHWC Minutes March 19, 2013 "Telling Amy's Story" — Thanks Sgt McAlister, Council Member Peterson and Tubman Shelter. Police Hiring — Last week written test. Next step is interviews. Authorized staff of 40. The Police Department's current new hires are in 2� phase of Field Training. Reserves — Interviews tonight- Last year the Reserves volunteered 3,230 hours. Citizen Academy — Sergeant Martin is in charge of the Academy. Planning for a 3rd Academy. Times will be posted in the next few weeks Public Safety/City Hall Tours — Will be posted in the next few weeks Human Rights/Human Services Commission — Culver's Night — Monday, March 25 fundraiser flyer provided 08.B Fire — Fire department tours are going to be conducted for the public. Check the Cottage Grove Web Page for more information on tour dates (believe they are being held on the odd months) Fire Fighter/Paramedic Kristin Shannon is now finished with FTO and is assigned to a crew 08.0 Council Recap - Council Liaison Lehrke did update the Commission briefly in regards to the following: Upcoming Pavement Management projects: north of 80 and east of Jamaica Avenue; Hinton Avenue to 70 St.; WC and city combined effort on Hwy 19, 70 and Military for a roundabout. 09. ADJOURN 09A. Motion by Commission member AJ Janssen, seconded by Commission member Nick Maciejewski to adjourn the meeting at 8:12 p.m. Motion carried. Respectfully submitted, Cyndee Engfer Administrative Secretary JOINT COMMISSION MEETING OF THE PUBLIC SAFETY HEAL.TH AND WELFARE COMMISSION AND PUBLIC WORKS COMMISSION Minutes of Meeting April 30, 2013 Pursuant to due notice, a joint meeting of the Public Safety, Health and Welfare Commission and Public Works Commission was held at the City Hall. 01.A. Call to Order The April 30, 2013, meeting was called to order at 7:05 pm. PSHWC Members Present: Lori Hedican, Nick Maciejewski, AJ Janssen, Dave Barkow, Jodi Lewis, Kellie Eigenheer Members Absent PW Members Present: Members Absent Kent Griffith (excused) Mike Smith,Tony Jurgens, Matt Forshee, Mike Edman Jeff Podoll, Pete Black, Alex Chernyaev Staff Present: Deputy Director of Public Safety Peter Koerner, PSHWC Council Liaison Derrick Lehrke, City Engineer Jennifer Levitt, PW Council Liaison Justin Olsen 01 B. Approval of Agenda PW Commission member Mike Edman presented the April 30, 2013 agenda for review. It was the consensus of the Public Works Commission that the content of item 02.B — Poultry/Fowl Review and Discussion, was not considered a matter that should be discussed by their Commission. It was recommended that this item be removed from the agenda to be discussed at a Public Safety, Health and Welfare Commission meeting only. On a motion by PW Commission member Tony Jurgens, seconded by PW Commission member Matt Forshee, the April 30, 2013 agenda was amended to reflect the removal of Item 02.B and approved as amended. Motion carried. 2. Community Development 02.A 70 Street and Idsen Avenue Pedestrian Crossing Discussion — City Engineer Jennifer Levitt City Engineer Jennifer Levitt made a presentation and overview regarding pedestrian crossing at 70 Street and Idsen Avenue. The purpose of presenting it to the two commissions was the need to evaluate and discuss the options and costs relative to the project. At the end of the presentation, there were options that Ms. Levitt introduced to the Commission members. Receive the report and monitor pedestrian traffic before implementing any short- term options. Page 2 Joint Meeting/PSHW and PW Commissions April 30, 2013 2. Receive the report and make preparations to install the sidewalk and have the County do the signing and striping as outlined in short-term Option 1. 3. Receive the report, monitor pedestrian traffic, and seek additional third party funds for a mid-and/or long- range project. City Engineer Jennifer Levitt did cover short and long term solutions and costs during her presentation. Also in attendance was Traffic Surveyor/Engineer Kevin Kielb, who is with the consulting firm Bolton & Menk, Inc. His firm did a Gap Analysis for this area, in which they counted vehicles, not pedestrians, to see how many gaps would be available for pedestrians to cross during the P.M. peak and he informed the Commission the study resulted in a level F, which means that pedestrians are more likely to take risks because there aren't that many gaps available, roughly seven during the peak hour, for pedestrians to cross. The roadway has 6,000 vehicles per day. They also did an abbreviated speed study and found that the 85 percentile of the speed was right at 50 mph. Commission members would like to have some type of manner to count pedestrians crossing the roadway to use the park as well. Commission members did wish to get more information on pedestrian counts due to the Splash Pad being installed at Highlands Park later in the summer months of last year and with this season being a full season, a current count would help. All concurred that there needs to be some manner for pedestrians to cross. Both Commissions would like to reconvene in October 2013 to review more current pedestrian and/or traffic counts to make a more informed decision/recommendation as to pedestrian crossing solutions. Motion made by PW Commission member Tony Jurgens, seconded by PW Commission member Mike Smith to reconvene possibly in October 2013. Motion carried. 03. ADJOURN 03.A Motion by PW Commission member Matt Forshee, seconded by PSHWC member AJ Janssen to adjourn the meeting at 7:44 p.m. Motion carried. Respectfully submitted, Cyndee Engfer Administrative Secretary Cottage J Grove � Pride a�dp�OSPerity Meet MINUTES OF MEETING May 14, 2013 PUBLIC SAFETY, HEALTH AND WELFARE COMMISSION Pursuant to due notice, a meeting of the Public Safety, Health and Welfare Commission was held at the City Hall. 01.A. Call to Order: The May 14, 2013, meeting of the Cottage Grove Public Safety, Health and Welfare Commission was called to order at 7:00 pm. Members Present: Lori Hedican, Nick Maciejewski, AJ Janssen, Dave Barkow, Jodi Lewis, Kellie Eigenheer, Kent Griffith Staff Present: Deputy Director of Public Safety Peter Koerner, Council Liaison Derrick Lehrke, Senior Planner John McCool 01 B. Approval of Minutes Commission Chair AJ Janssen presented the March 19, 2013 minutes of the Public Safety, Health and Welfare Commission and the April 30, 2013 Joint Public Works Commission and Public Safety, Health and Welfare Commission meeting minutes for review. On a motion by Commission member Nick Maciejewski, seconded by Lori Hedican, the March 19, 2013 minutes and the April 30, 2013 minutes were accepted and approved by the Commission. Motion carries. 01 C. Approval of Agenda Commission Chair AJ Janssen presented the May 14, 2013 agenda of the Public Safety, Health and Welfare Commission for review. On a motion by Commission member Dave Barkow, seconded by Nick Maciejewski, the May 14, 2013 agenda was accepted and approved by the Commission. Motion carries. 2. OPEN FORUM Commission Chair AJ Janssen invited citizens present to address the Commission .regarding any matters that were not on the approved agenda. There being no items, Commission Chair AJ Janssen closed the Open Forum segment of the meeting. 3. CommunitV Development 03.A Poultry/Fowl Review and Recommendation — Captain Pete Koerner, Senior Planner John McCool and Mary Britton Clouse from the Chicken Run Rescue organization Page 2 PSHWC Minutes May 14, 2013 Captain Koerner made a short presentation to the Commission on Poultry and Fowl in Urban Residential Neighborhoods. As a result of the April 20, 2013 All City Commission meeting with City Council, the City Council has requested that the Public Safety, Health and Welfare Commission review this matter. The Public Safety, Health and Welfare Commission has been asked to address or comment on the following: • Enforcement • Disease/Health Implications • Predator animals • Varmints/Rodent issues When the Commission met in January 2013, the Commission recommended not making any amendments to the Zoning Ordinance and Animal Control Ordinance to allow poultry and fowl in the backyard. Captain Koerner then highlighted some of the comments from that meeting made by the Commission, such as who was going to enforce some of these issues, who does the inspections vs the enforcement, also some concerns about the coop standards where the health implications were brought up, what would be the lot sizes and then neighborhood permissions. Captain Koerner then invited Community Development Department Senior Planner John McCool to make his presentation. John McCool provided the Commission with research information that was collected over the past several months regarding chickens in backyards. There were 52 cities contacted. 35 cities did not allow chickens in the backyard urban lot. 17 cities allowed chickens with coop, pen, minimum lot, licensing etc. requirements. Also received resource material from Chicken Run Rescue both for the pros and cons about raising chickens. Last December the city did a"Survey Monkey" with 237 responses. The majority of responses were there were concerns with having chickens in urban lots. He then introduced Mary Britton Clouse from the Chicken Run Rescue organization. Mary Britton Clouse provided the Commission her observations and her experience operating Chicken Run Rescue. Most of the chickens that she has in her care are either abandoned/strays, owner surrendered or picked up by the Minneapolis Animal Control office. She stated she has been working with Minneapolis Animal Control since 2001 and the Animal Humane Society since 2007 and on how this "fad" has exploded. Last year, the city of Minneapolis issued 200 permits. She contacted them last week and they advised her that they are receiving 25 permit applications per week, which means 1,200 applications per year. There was some discussion regarding the care of and lack thereof, by people having chickens as well as veterinarians that are experienced avian care, only about 20, 3 which are avian experts. Page 3 PSHWC Minutes May 14, 2013 The floor was opened for public comment. Mr. Robert Burtman, 9476 Harknes� Ct. approached the Commission. He advised that he does not have chickens, however, he does have four ducks. He talked about possibly allowing 4— 6 ducks/chickens per household, coop size, lot size, and acreage. He mentioned the discussion about neighbors being a big factor and having 100% approval, he said that if someone moves in next to him or adjacent to his property, he does not have a say on whether they can have a cat or dog. He also mentioned the health issue of dogs and cats leaving feces in yards. He would like to have the Commission consider his comments and having his ducks allowed in the city. John McCool advised the Commission that in contacting other communities, they are attempting to get quantitative data or information; how much time is used for code enforcement, how many calls do you respond to because of a crowing rooster. Cottage Grove does not provide that kind of detail of what those complaints have been or much staff time it takes to monitor those things. No city has that kind of detail in their records. They reply that they responded, but how long did it take to resolve the issue/problem, they don't keep those records. There were many other concerns, ie. Noise, reports of rodents, diseases — transmitted from bird to humans and bird to bird were also discussed. Ricky Morrison approached the Commission on behalf of his daughter who lives next door to Mr. Burtman (duck owner) and expressed concerns regarding the noise issue made by the ducks. This happens whenever there is movement in the yard next to the ducks, ie. on the deck, in the yard, and have to talk above the ducks noise. He stated that now that spring as arrived, the windows are open and his grandson has developed a respiratory ailment (allergies) which he never had before. He added that the kitchen window is 40 feet from the kennel where the ducks are kept and it's not cleaned. He worries that because duck droppings seep into the ground and when dry, become airborne and enter through the open windows. After a lengthy discussion, on a motion by Commission member Jodi Lewis, seconded by Commission member Lori Hedican, recommending to Council not to amend the ordinance language. Six ayes, one nay by Commission Chair Janssen. Motion carries. Councilman Lehrke asked the Commission to discuss the topic brought up by Councilman Theide that is in their packets, regarding amending the ordinance definition language referencing dogs and cats to "pets". The Commission did believe that by doing so, then this would mean allowing other animals, ie. chickens, ducks, pygmy horses, goats, etc., to live inside the house as do dogs and cats. On a motion by Commission member Jodi Lewis, seconded by Commission Chair Janssen, recommending not amending the language of pets in the ordinance. Motion carries. Page 4 PSHWC Minutes May 14, 2013 4. Old business None at this time 5. New Business None at this time 6. RESPONSE TO PREVIOUSLY RAISED COMMENTS AND REQUESTS None at this time 7. COMMISSION COMMENTS AND REQUESTS Commission member Jodi Lewis advised the Commission that the Cottage Grove Lions have partnered with Cottage Grove Middle School and Oltman Middle School and are doing a campaign on anti-bullying at the middle schools and on Saturday, May 18, 2013, there will be a 5K run/walk called "Standing Strong" and all proceeds go to the Standing Strong Foundation which will send each 8 th grader in the city to a Courage Retreat through Youth Frontiers next year. The mission of the Courage Retreat is anti- bullying. Invites anybody to come, registration is same day starting at 7:30 and the race starts at 9:00. Commission Chair AJ Janssen informed the Commission that there is a young child that lives in his neighborhood who is deaf and was requesting that a"Deaf Child" sign be placed in his neighborhood as he has concerns for the safety of this deaf child. He added that he was informed by the city that this type of signage is not part of the signage policy and are not placed in neighborhoods. He would like the city to review this and change it to allow the placement of the sign to help protect this child, before something happens. 8. STAFF REPORTS 08.A Police — Deputy Director Koerner informed the Commission of the following: Officer Pat Nickle returned on May 14, 2013 after of yearlong deployment. The Police Department has received the much anticipated Speed Trailer that was funded by donations from the Crime Board. He added that officers are currently being trained on how it functions. He hopes to put it near the splash pad in the near future as weather gets warmer. Looking at creating a request process so if citizens want it in their neighborhood, this will help. Construction season is here. Be aware of the construction zones. The city is placing construction updates on the city web page. Page 5 PSHWC Minutes May 14,2013 Police Hiring — Did interviews a couple of weeks ago and doing the background one candidate. Within the next few weeks all vacant positions should be filled. Reserves — Two new CSO started, Andrew Lemay and William Henk, both have experience here as Reserves and studying to become police officers, and are currently in training. 08.B Fire — Fire Chief Redenius informed the Commission of the following: He informed that calls are at 866 total calls for EMS and Fire response. We are ahead of last year's pace by about 20-some calls. Some weekends have been busy, about 40 calls, which include from 4:00 pm. Friday afternoon until Monday morning at 4:00 a.m. Our crews are staying busy. We will be hiring in June. This week we will be interviewing 6 people for one position and then the interview committee will recommend the top 3-4 candidates to interview with the Fire Chief, Director of Public Safety and Human Resources representative and get a strong candidate from that interview. He will also be budgeting for two more full time personnel for 2014. Getting more requests for appearances at different events and trying to schedule with personnel and if available, will at least stop by and shake some hands and let the kids go o� some trucks and/or ambulances. On the Council agenda tomorrow is a request to sell a fire engine on ebay which is the one we replaced with in October 2012. He will keep the Commission informed if it sells. Coming the first part of June as part of our Shared Services agreement with Woodbury, there will be a training exercise and we will be sending over our training trailer and 4 trainers. Last fall Woodbury watched Cottage Grove train in an entanglement box and would like to train as they have never done it. We recently had Fire Fighter 1& 2 and HazMat training with new recruits, which included Director Woolery. Some can start on the street and others need EMT training. 08.0 Council Recap - Council Liaison Lehrke advised the Commission that if they had any questions prior to the meeting regarding the meeting agenda items that they are Page 6 PSHWC Minutes May 14, 2013 welcome to contact him at any time. He offered to talk before or after the meetings as well. 09. ADJOURN 09A. Motion by Commission member Jodi Lewis, seconded by Commission member Kent Griffith to adjourn the meeting at 9:16 p.m. Motion carried. Respectfully submitted, Cyndee Engfer Administrative Secretary