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Home My WebLink About2013-08-07 PACKET 01 Presentation2014 –2015 BUDGET WORKSHOPS PRESENTATION July 31 and August 7, 2013 PrimarySecondary S TRATEGIC •State Mandated Levy Limits For 2014•Strive to Accomplish 2014-2018 Strategic Direction •2013 Levy plus 3%, exclusive of debt levies •Provide Planning for all-fund positive cash flow within 2018/2023 period GOALS •Provide Levy to Retire Existing Internal/External and 2013 PM Debt •Provide for Mandated CIP projects within 2014-2020 •Provide current and future growth in operating revenue •Conversion of River Oaks to a Revenue •Seek opportunities for Priority CIP projects within Fund 2014-2020 •Maintain AA+ Bond Rating•Seek funding strategy for EDA project priorities •Maintain Adequate Fund Reserves •Fund balance policy •Maintain Levies plus fees at Market Mean “ON THE BOARD” REQUEST FOR ENGINEERING INTERN  SUGGESTION WE SHOULD CONSIDER HIRING THE STREET PSW EARLIER WITH  CORRESPONDING REDUCTION IN WAGE EXPENSE FOR PW INTERN REVIEW OPPORTUNITIES TO REDUCE EAB PROGRAM EXPENSE  2014 LIFT FOR ICE; 2015 LIFT FOR PW; DISCUSS SHARING  NEEDS ANALYSIS FOR STORM WATER RATE INCREASES; NEED TO REDUCE EXPENDITURES IN  THE INTERIM. EVERY OTHER YEAR RENTAL LICENSES OR INSPECTIONS  ANALYSIS OF SEALCOAT FUND DEFICIT  COUNCIL MEMBER THIEDE REQUESTING MORE ANALYSIS OF EQUIPMENT PURCHASE VS.  EQUIPMENT RENTAL OR CONTRACTING. REVISED TO INCLUDE PRESALE ESTIMATE OF 2013A DEBT L EVY L Adopted 2013Adjusted 2013Proposed 2014 IMITS General fund$10,867,000$10,867,000$11,264,553 I Less: LGA(59,623) MPACT PSCHLoan550,000500,000 Economic Dev108,100108,100108,100 Otherlevies60,00060,00060,000 Total Levy subject to limit11,035,10011,585,10011,873,030 3% levylimit (less LGA)2.48% Debt1,206,150656,150576,000 Add 2013PM327,070 Total Debt Levy1,206,150656,150906,000 Total Gross Levy12,241,25012,241,25012,776,100 Change in gross levy0.00%0.00%4.37% 2014 Equipment Proposed Revenues & Expenditures E QUIPMENT Fire equipment (TBD) $59,000 2011 2012 2013 2014 2015 Pick up Truck : 4 WD –Streets 34,000 ActualActualBudgetPropProp Invest. Income$37,514$19,690$27,500$27,500$27,500 Mower :6 ftRotary –Streets 29,000 R Trailer –Signs 4,500 Sales -equipment12,34410,54680,1009,10055,000 EPLACEMENT Trailers: Tandem axle, Large-Parks 12,000 Transfers In:344,215456,546148,390171,500528,100 Total Revenue394,073486,782255,990208,100610,600 Pick up Truck: 4 WD -Recreation 33,000 Capital Outlay Total 171,500 General Govt.24,097280,199000 Police24,729586,4141,300033,100 FUND Fire0454,34539,00059,0000 2015 Equipment Proposed PublicWorks0111,080959,00067,500280,000 Squad Car: Canine$33,000 Parks& Rec.54,48441,883220,00045,000215,000 Marked Squad to Police Admin100 Total Expense103,3101,473,9211,219,300171,500528,100 Utility vehicle: 4WD w/attach. -Streets170,000 Net Income290,763(987,139)(963,330)36,60082,500 Tractor: 4WD w/snowplow and blower -Parks150,000 FundBalance Y/E3,276,4912,289,3521,326,0421,362,6421,445,142 AsphaltPaver: Self propelled –Streets110,000 (1)Fundbalance in excess of $2, million recommended Mower: 11 ft Rotary -Parks65,000 Total528,100 PARKS & RECREATION Forestry P ARKS & RECREATION 2011 Actual2012 Actual2013 Budget2014 Proposed2015 Proposed PersonalServices$94,477$84,210$67,200$71,200$76,300 Commodities15,7289,66113,57512,97514,375 Contractual Services198,478160,203264,495254,720262,520 CapitalOutlay00000 Total308,682254,074345,270338,895353,195 Total Department Expenses by yearBudget Highlights Contractual Services budget includes $162,000 each year for  375000 EAB project expenses. Actual expenses for this project in 2011 and 2012 were below those estimates. 350000 325000 300000 275000 250000 225000 200000 20112012201320142015 Park Maintenance P ARKS & R 2011 Actual2012 Actual2013 Budget2014 Proposed2015 Proposed ECREATION PersonalServices$555,470$600,255$663,700$683,500$725,900 Commodities165,700151,811167,575160,650177,150 Contractual Services331,486304,443299,905291,505292,255 CapitalOutlay19,340030,00010,000135,000 Total1,071,9961,056,5091,161,1801,145,6551,330,305 Total Department Expenses by yearBudget Highlights 2014 Commodities include $10,000 for mulch for 80 th  1400000 Street, 85 th Street and the Roundabout Planter beds. 2014 Capital outlay –Water Filtration at Lamar Park building.  1300000 2015 Capital outlay –Hamlet Park Skateboard park  1200000 ($30,000), Demolition of the Pool ($20,000), Park Property markers ($20,000), Arbor Meadows irrigation ($20,000) and 1100000 Demolition of the Granada Park Tennis Courts ($45,000). 1000000 900000 800000 20112012201320142015 Recreation Programming P ARKS & R 2011 Actual2012 Actual2013 Budget2014 Proposed2015 Proposed ECREATION PersonalServices$225,823$225,007$250,800$258,000$273,700 Commodities9,3207,03610,45010,95012,050 Contractual Services64,09572,23876,40574,89576,395 CapitalOutlay00000 Total299,238304,282337,655343,845362,145 Total Department Expenses by yearBudget Highlights 400000 300000 200000 100000 0 20112012201320142015 Park Development P ARKS & R 2011 Actual2012 Actual2013 Budget2014 Proposed2015 Proposed ECREATION PersonalServices$5,954$0$0$0$0 Commodities00000 Contractual Services2630000 CapitalOutlay244,902077,000080,000 Total251,118077,000080,000 Total Department Expenses by yearBudget Highlights 2011 –General Fund portion of the Splash pad construction.  300000 Funded by designated fund balance from prior years’ Park Shelter Levies. 250000 2013 –Hearthside & Lamar park, $60,000: Hamlet park windows  $17,000. 200000 2015 –Playground Equipment replacements for Old Cottage  150000 Grove and Pine Glen Parks. 12/31/12 Designated Fund balance for Park Shelter/Equipment  100000 replacement was $217,091. 50000 0 20112012201320142015 Comments Revenues & Expenditures (in thousands) I CE Capital outlay for 2014 includes $18,000 of replacements of a  A man lift, air-conditioning and a water softener. $102,000 is set RENA 2011 2012 2013 2014 2015 aside for future replacement of the chiller ActualActualBudgetPropProp Capital outlay 2015 includes $30,000 for a furnace replacement  and $90,000 set aside for the chiller. Rental$537$539$571$628$654 Fund Balance in this fund should be for future capital outlay  Admissions7867757575 needs of $1.2 million over next 5 years. Intergovernmental5757575757 Other216215205227250 Total Revenue8888789089871,035 Personnel313339355370389 Commodities3030323131 Contract Svc.302295285287287 All Revenues (Including Tax support) & All Expenses (Including Debt) Capital outlay608740120120 1400 Total Expense705751712809827 1300 Operating Income182128196178208 TaxLevy Support238241240240240 1200 Revenues Debt Service(510)(505)(510)(510)(509) 1100 Expenses Total Net change(89)(137)(74)(92)(61) Cash balance Y/E32619412028(32) 1000 20112012201320142015 PUBLIC SAFETY Police & Animal Control P UBLIC S AFETY 2011 Actual2012 Actual2013 Budget2014 Proposed2015 Proposed PersonalServices$4,340,647$4,474,221$4,782,900$5,093,615 $4,520,360 Commodities248,974284,224284,950359,950 314,550 Contractual Services309,903400,267387,750393,150 422,100 CapitalOutlay101,660116,269116,400146,400 147,000 Total5,001,1835,274,9805,572,0005,993,115 5,404,010 Total Department Expenses by yearBudget Highlights 2014 Squad car purchases will take place at year end, so costs  6500000 to outfit those squads were shifted to 2015 proposed budget, along with an additional car added to the rotation. 2014 budget includes an accelerated Taser replacement  6000000 program and $5,000 for use of force training equipment. 2015 budget continues the Taser replacement program (8  5500000 Tasers each year) as well as another $5,000 for the balance of use of force training mats and gloves. 5000000 2015 budget includes additional CSO hours for Animal control  and Police. 4500000 20112012201320142015 Emergency Management P UBLIC S AFETY 2011 Actual2012 Actual2013 Budget2014 Proposed2015 Proposed PersonalServices$33,104$10,286$28,800$27,700$30,000 Commodities14,861629100100100 Contractual Services19,36811,82019,72050,42026,620 CapitalOutlay00000 Total67,33322,73448,62078,22056,720 Total Department Expenses by yearBudget Highlights 2014 budget includes an upgrade for battery back-up capability  100000 for 5 sirens at $32,600 2015 budget includes $5,900 for a siren maintenance contract  80000 and $3,800 for remote monitoring software. 60000 40000 20000 0 20112012201320142015 Fire Protection P UBLIC S AFETY 2011 Actual2012 Actual2013 Budget2014 Proposed2015 Proposed PersonalServices455,581$539,828470,190$535,820$598,220 Commodities70,03061,94470,30095,00085,500 Contractual Services313,457334,676387,465331,565362,565 CapitalOutlay33,22000240,8000 Total872,289936,448927,9551,203,1851,046,285 Total Department Expenses by yearBudget Highlights 2014 Capital Outlay is for SCBA Equipment –all but $38,500 of  1500000 which is covered by a Federal Grant. 2014 budget includes replacing 5 sets of bunker gear and  boots, contracted fire hose testing, a hydraulic pump for the truck purchased in 2012 and replacement nozzles for hoses to assure 1000000 consistency across the department. 2014 Personnel additions include 2 Full time Firefighter  Paramedics beginning 7/1/14. 500000 2015 budget continues the replacement of bunker gear and  boots, hose testing and the 2 Full time staff. In addition, it includes $10,000 for a Space Needs Study 0 And $21,000 for more staff training. 20112012201320142015 Notes Revenues & Expenditures (in thousands) EMS Although an Enterprise Fund, information on this slide is shown  on a cash basis to better reflect the impacts of expenditures 2014 budget includes 2 Full time Firefighter/Paramedics hired  2011 2012 2013 2014 2015 on July 1, 2014. These positions are then budgeted for a full year ActualActualBudgetPropProp in 2015. Charges Service (Net)$1,110$1,512$1,169$1,319$1,396 Under this budget proposal, ambulance rates would increase  4% in 2014 and 5% in 2015. Investment Income63266 2014 Capital Outlay includes replacement of an ambulance  Other517000 $138,000 and purchase of a 3 rd Lucas Device $15,000. Fund balance in this fund (as an Enterprise fund) should be 25%  Total Revenues1,1211,5321,1711,3251,402 of annual expenditures or $358,000 in 2014 and $345,000 in Personnel7598279029911,101 2015. Commodities7889737774 Contractual Svc.123134145150148 All Revenues & Expenses (in thousands) Admincharges5354555555 2000 Capital Outlay990311570 Total Expenses1,0011,1041,2061,4301,378 1500 Net Income120428(41)(105)24 1000 Transfers Out(4)(5)(3)(3)(3) Cash Balance Y/E$453$654$614$505$527 500 0 20112012201320142015 GOLF COURSE & EDA Highlights Revenues & Expenditures (in thousands)G OLF Change from an Enterprise fund in 2012 to a Special Revenue  Fund in 2013 would acknowledge the necessity for the Golf Course to receive subsidy for Operations and/or Debt reduction. C 2011 2012 2013 2014 2015 OURSE The budget scenario assumes forgiveness of the $900,000 loan  ActualActualEst.PropProp from the EDA and a restructuring of the $1.2 million loan from the Golf 820931805943943 EDA Trust to 10 years at 0% interest beginning in 2014. Pro-Shop 7475647878 Clubhouse501557434506507 Capital outlay needs 2014-2018 Total Revenue1,3991,5631,3041,5281,528 2014: Roof –Clubhouse & Pro Shop $36,000. Sod Cutter • Personnel694732743753773 $5,000. Carpet, Furniture & Blinds $72,000. Chairs $6,500. Commodities140145162172173 Storage $20,000. 2015: Greens mowers (2) $60,000. Mill/overlay Maint. • Contract Svc.462532561572559 Road $15,000. Sealcoat/Pave/replace paths $59,000. Trees Admin.Chg.4951000 $10,000. Fertilizer spreader $4000. 2016: Fairway mower $55,000. Replace Tank $18,000. • Total Expense1,3451,4601,4661,4971,505 Dumpster $11,000. Chemical Storage $70.000. Wash Pad Operating Income54103(162)3123 $15,000. 2017: Rough mower $50,000. Silt seeder $5,000. Tow • Debt (P&I)(237)(238)(120)(120) Blower $6,500. Capital Outlay(117)(153)(56)(140)(148) 2018: Bunker Rake $25,000. Utility vehicle $30,000. • Irrigation Escrow $100,000. Transfers in000550 Total NetChange(300)(288)(260)(229)(245) Notes Revenues & Expenditures EDA Miscellaneous revenues for 2013 –2015 include Tower rent for  the cell tower at the BEC site. BEC Revenues and Expenditures are based on the July 2, 2013 2011 2012 2013 2014 2015  ActualActualBudgetPropProp memo to the EDA and subsequent costs for Tenant Improvements. The cash balance in the fund is shown, net of the interfund loan  Property taxes $105,384$106,365$108,100108,100108,100 to the Golf Course Interest income 20,55419,7852,0002,0002,000 Miscellaneous 29,54021,74936,00036,00036,000 B.E.C.Revenues 70,88496,660122,436 Transfers in 30,00030,000230,00030,00030,000 Total Revenues 185,478177,899446,984272,760298,536 Personal Services 81,451214,568215,900224,500224,500 Potential EDA projects Commodities 1,7842,4741,2001,2001,200 COMMUNITY CENTER/YMCA/LA FITNESS Contractual svc. 76,985114,27448,34548,34548,345 HOME DEPOT RE-DEVELOPMENT B.E.C. Expense NORRIS MARKETPLACE 00120,000100,00050,000 HOLLYWOOD VIDEO SITE Total Expenses 160,220331,316385,445374,045324,045 RUSH/RODEO Net Income 25,258(153,417)61,539(101,285)(25,509) WEST PT DOUGLAS LAND/RE-DEVELOPMENT MAJESTIC RE-DEVELOPMENT BLOCKBUSTER/BURGER KING/FAMOUS DAVE’S BLOCK Cash Bal Y/E 293,992235,372296,911195,626170,117 WAKOTA MOTEL BLOCK RE-DEVELOPMENT BUSINESS PARK LAND PURCHASE & 97 TH ST INFRASTRUCTURE CASH BALANCES