The URL can be used to link to this page

Home My WebLink About2013-08-14 PACKET 04.I.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # � � DATE 8/14/2013 • . PREPARED BY: City Clerk Caron Stransky ORIGINATING DEPARTMENT DEPARTMENT HEAD ******************:�******************�********�* COUNCIL ACTION REQUEST: Consider awarding the towing and impound services contract to South East Towing, Inc. for July 1, 2013 through June 30, 2016. STAFF RECOMMENDATION: Award the contract. South East Towing, Inc. submitted the only bid in response to the advertised request for proposals. SUPPORTING DOCUMENTS � MEMO/LETTER: Memo from Caron Stransky. ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ❑ OTHER: ADMINISTRATORS COMMENTS / Administrator Date ************************************************ V:\nbelscamper\TemplateslCity CouncilWction Form.doc Cottage � Grove � Pride and PrOSPerity Meet To: From: Date: Subject: Honorable Mayor and City Council Members Ryan Schroeder, City Administrator Caron Stransky, City Clerk August 8, 2013 Towing and Impound Services Title 6-3-2 of the Cottage Grove City Code provides that the City shall bid for a towing company to provide the towing and impound service needs of the City with a contract to be awarded for up to three (3) years to the lowest responsible bidder. � After publication of an Advertisement of Bid, one sealed bid for towing and impound services was received on August 6, 2013 from South East Towing, Inc. In reviewing the bid, a number of elements other than the fees, must be considered. They are: 1. The contractor shall own a minimum of two (2) towinq vehicles with a minimum capacit�of five �) tons. The bidder submitted a list of their equipment. They own eight pieces of eguipment - four wreckers and four flat beds. 2. The Contractor shall be available for towing services Z4 hours a day, seven (7) days per week. South East Towing complies with this requirement. 3. The Contractor shall arrive at the scene of a tow within the following time limits: for daytime request, within 20 minutes after the request for service is received; for niahttime request, within 15 minutes after the request for service is received. Past experience has shown that South Easf Towing has been very reliable, fulfilling its obligations under the contract in responding to calls for service. South East Towing has been the City's contractor since 2001. 4. The Contractor shall be able to provide towing services for automobiles, light trucks� snowmobiles, motorcycles, and other specially desianed vehicles. Contractor shall also have the ability to provide special towing services including: winching dollies, flat bed, light rescue, etc. Contractor shall also have equipment with 30,000 pound under reach capabilities. South East Towing complies with this requirement. 5. The Contractor shall have access to a secured, 24-hour impound facility, which must be consistent with the ap�licable zoning laws. Further, the Contractor must provide to the City a scale drawing of the facility, along with proof that the facility itself complies with the applicable zoning laws. South East Towing received a conditional use permit from the City of Inver Grove Heights. 6. The impound facility shall be located within 10 minutes of the City of Cottage Grove and must be able to accommodate at least 30 vehicles. South East Towing's facility is located within fen minutes of the City border at approximately Highway 61 and 70 Street South. 7. The impound facility must have a locked and fenced lot with a minimum of an eight (8) foot fence. South East Towing has a locked seven foot high privacy fence that is topped with a 15-18 inch barb wire. The facility could hold the requisite 30 vehicles, but it wou/d be a rather tight fit. The fencing around the secured lot is a six foot chain link fence, topped with approximately one foot of barbed wire divided between three strands. The total height of their fence would be approximately seven feet, when a minimum of eight feet is required. 8. The impound facility must be available daily from 7:00 a.m. to 6:00 p.m., to allow for the release of impound vehicles. South East Towing complies with this requirement. 9. The provider of towing services to the City must have access to an impound facility 24- hours a dav. South East Towing complies with this requirement. 10. Fees: An outline of the bids received from South East Towing is attached, The basic fees for year one remained the same except for Type III tows which decreased from $120.00 to $115. D0. The basic fee for year two increased from $89.00 to $90, 00 and from $90.00 to $95.00 in year three, RECOMMENDATION It is recommended that,the Council award the three-year towing contract to South East Towing. STORAGE FEES (INCLUDES SALES TAX� 1. YEAR ONE (July 1, 2013 thru June 30, 2014� First Day Storage Fee (from arrival at facility to first 24 hours): $27.00 Every 24 Hours Thereafter (or part of if released prior to 24 hours) $27.00 2. YEAR TWO (July 1, 2014 thru June 30, 2015� First Day Storage Fee (from arrival at facility to first 24 hours): $28.00 Every 24 Hours Thereafter (or part of if released prior to 24 hours) $28.00 3. YEAR THREE (July 1, 2015 thru 7une 30, 2016� First Day Storage Fee (from arrival at facility to first 24 hours): $30.00 Every 24 Hours Thereafter (or part of if released prior to 24 hours) $30.00 TOWING SERVICES (Per Detailed Specifications and Includes Sales tax) is bid as follows: 1. YEAR ONE (July 1, 2013 thru June 30, 2014): TOWS DESCRIPTION BASIC ADDITIONAL FEE TOTAL FEE TYPE I Standard sized vehicles 89.00 89.00 TYPE II Vehicles from accident scenes 89.00 Cleanu : 15.00 104.00 TYPE III Truck type vehicles with a capacity exceeding one �'i� Drive Line: $20.00 �4�89 ton $115.00 $135.00 TYPE IV Tows that require an unusual amount of winching $89.00 Winching: $60.00 $149.00 and/or the use of a dolly Dolly: $25.00 $114.00 Clean-Up: $15.00 $104.00 TYPE V Tows that re uire a flat bed 89.00 Clean-U : 15.00 104.00 TYPE VI Cotta e Grove Public Safet tows 30.00 30.00 TYPE VII Tows requiring an unusual rescue effort or which $175.00 $175.00 needs specialized removal equipment shall be Per Hour Per Hour subject to a negotiated price between the owner of vehicle and the towin com an 2. YEAR TWO (July 1, 2014 thru June 30, 2015) TOWS DESCRIPTION BASIC ADDITIONAL FEE TOTAL FEE TYPE I Standard sized vehicles 90.00 90.00 TYPE II Vehicles from accident scenes 90.00 Cleanu : 15.00 105.00 TYPE III Truck type vehicles with a capacity exceeding one $120.00 Drive Line: $20.00 $140.00 ton TYPE IV Tows that require an unusual amount of winching $90.00 Winching: $60.00 $150.00 and/or the use of a dolly Dolly $25.00 $115.00 Clean-Up: $15.00 $105.00 TYPE V Tows that re uire a flat bed 90.00 Clean-U : 15.00 105.00 TYPE VI Cotta e Grove Public Safet tows 30.00 30.00 TYPE VII Tows requiring an unusual rescue effort or which $175.00 $175.00 needs specialized removal equipment shall be Per Hour Per Hour subject to a negotiated price between the owner of vehicle and the towin com an 3. YEAR THREE ()uly 1, 2015 thru )une 30, 2016) TOWS DESCRIPTION BASIC ADDITIONAL FEE TOTAL FEE TYPE I Standard sized vehicles $95.00 95.00 TYPE II Vehicles from accident scenes 95.00 Cleanu : 15.00 110.00 TYPE III Truck type vehicles with a capacity exceeding one $120.00 Drive Line: $20.00 $140.00 ton TYPE IV Tows that require an unusual amount of winching $95.00 Winching: $65.00 $160.00 and/or the use of a dolly Dolly: $25.00 $120.00 Clean-Up: $15.00 $110.00 TYPE V Tows that re uire a flat bed $95.00 Clean-U :$15.00 $110.00 TYPE VI Cotta e Grove Public Safet tows 30.00 30.00 TYPE VII Tows requiring an unusual rescue effort or which $200.00 $200.00 needs specialized removal equipment shall be Per Hour Per Hour subject to a negotiated price between the owner of vehicle and the towin com an