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HomeMy WebLinkAbout2003-03-05 MINUTES REGULAR MEETING COTTAGE GROVE CITY COUNCIL March 5, 2003 OPEN FORUM – 7:15 p.m. Open forum provides a person an opportunity to inform the Council of a problem or to request information related to City business not scheduled for Council action and on the Agenda. Mayor Shiely encouraged persons to limit their remarks to two (2) minutes per issue. Present: Mayor Sandy Shiely Council Member Cheryl Kohls Council Member Pat Rice Council Member Jim Wolcott Council Member Mark Grossklaus Also Present: Ryan Schroeder, City Administrator Ron Hedberg, Finance Director Kim Lindquist, Community Development Director John Mickelson, Public Safety Director Nancy Hanzlik, City Engineer Les Burshten, Public Works Director Corrine Thomson, City Attorney Michelle Wolfe, Assistant City Administrator No one spoke during Open Forum. CALL TO ORDER The City Council of the City of Cottage Grove, Washington County, Minnesota held a regular th meeting on Wednesday, March 5, 2003, at the Cottage Grove City Hall, 7516 80 Street South Mayor Shiely called the meeting to order at 7:30 p.m. ROLL CALL Present: Mayor Sandy Shiely Council Member Cheryl Kohls Council Member Pat Rice Council Member Jim Wolcott Council Member Mark Grossklaus Also Present: Ryan Schroeder, City Administrator Ron Hedberg, Finance Director Kim Lindquist, Community Development Director John Mickelson, Public Safety Director Regular Meeting – March 5, 2003 Cottage Grove City Council Page 2 of 17 Nancy Hanzlik, City Engineer Les Burshten, Public Works Director Corrine Thomson, City Attorney Michelle Wolfe, Assistant City Administrator Mayor Shiely presided over the meeting. ADOPTION OF AGENDA Mayor Shiely stated that the motion for Item 4AA has changed and she reviewed the changes with the Council. MOTION BY WOLCOTT, SECONDED BY RICE, TO APPROVE THE AGENDA AS AMENDED. MOTION CARRIED 5-0. APPOINTMENTS AND PRESENTATIONS A. PRESENTATIONS 1. Swearing in of Firefighter Howard Crawford, Brian Kellett, Rob LaValle, Britt Morries, Cathy Neuenfeldt, Dan Rehkamp, Mike Skara Council and City Administrator Schroeder came forward for the swearing in ceremony. City Administrator Schroeder asked the seven (7) fire fighters to come forward to take their oath of office. He provided the Council with a brief biography of each new fire fighter and administered the oath. Each fire fighter was presented and pinned with a badge by a member of their family. APPROVAL OF MINUTES A. January 8, 2003 Regular Meeting Mayor Shiely amended page 3 noting that she is the representative for the Red Rock Corridor Commission and Council Member Rice is the alternate. Mayor Shiely stated that the minutes stand approved as amended. B. February 5, 2003 Regular Meeting Council Member Grossklaus amended the last paragraph on page 10 noting that the question was asked by Council Member Wolcott not Council Member Grossklaus. Mayor Shiely stated that the minutes stand approved as amended. CONSENT CALENDAR Regular Meeting – March 5, 2003 Cottage Grove City Council Page 3 of 17 Mayor Shiely requested to pull Item U and Item BB for further discussion. She asked Finance Director Hedberg to review Item U, Consider Writing Off Cottage Grove EMS Accounts Receivables. Finance Director Hedberg explained that the largest jump within the $50,000 increase in write-off over the previous years was an increase in runs for Medicaid patients. He stated that the reimbursements have not kept up with the rate of increase. He stated that the next largest dollar increase is with the closed by collection section. He noted that the largest portion of the 'Closed by Collection' section is where the agency has reported that they were unable to find the resident. He acknowledged that historically, they would have waited a year to write-off the dollars. Mayor Shiely explained that it was her understanding that traditionally if there was a Medicare assignment that they had to accept it noting that she was not aware of the Medicaid issue. Public Safety Director Mickelson clarified the billing process for Medicare and Medicaid. He stated that individuals who do not have supplemental insurance are responsible for payment of the bill. He further explained that these charges are for individuals who have not paid their bill. Mayor Shiely stated that they have individuals in the audience who would like to address Item BB, Consolidation of the City’s Waste Removal Services with Waste Management, Hastings William Tennis, 6693 Goodview Court South, representing Tennis Sanitation, stated that they have been hauling for the City's commercial accounts since 1980. During that period, they have raised their rates only once, in 1988. He explained that Tennis Sanitation does a lot for the community adding that they also employ 14 people who are residents of Cottage Grove. He further explained that Waste Management was not a local company, stating that it was his understanding that the City preferred working with local contractors whenever possible. Mr. Tennis referenced the bidding process for the City Hall and Ice Arena accounts and expressed frustration stating that they were initially told their company had been awarded the contract only to have it pulled because the current company holding the contract (Waste Management) dropped their bid to match the lowest bid. He explained that he does not make that much money with the City contracts and reviewed the profit levels with the Council. Gary Kjellberg, 7389 Inman Avenue South, stated that the current company, Waste Management, does not fully utilize the Newport Facility. He stated that Tennis Sanitation is not only a local company that provides employment to the community, they fully utilize the Newport Facility. He stated that the Council should take this into consideration adding that the City should utilize a company that is locally owned and fully utilizes the Newport facility. Mayor Shiely provided the Council with a review of the bids received from Tennis Sanitation and Waste Management. She asked Public Works Director Burshten if either company was aware of the bid amounts. Public Works Director Burshten stated that the bids were sealed and that neither company was aware of the other's bid. Mr. Kjellberg stated that Washington County advocates and encourages the use of the Newport Recycling Facility adding that the City should utilize a company that fully recycles. Public Works Regular Meeting – March 5, 2003 Cottage Grove City Council Page 4 of 17 Director Burshten clarified that the contract requirements state that utilization of the Newport Recycling Facility was one of the conditions. He stated that Waste Management has indicated that they are willing to utilize the Newport Facility. Mr. Kjellberg expressed concerns stating that it was his understanding that Waste Management does not recycle their entire product. He explained that Waste Management owns their own landfill sites and encouraged the Council to consider working with a company that fully recycles their product. Public Works Director Burshten clarified that Waste Management does recycle their product stating that they utilize a co-mingle recycle process. He provided Council with a brief overview of the co-mingle recycle process. Council Member Wolcott stated that it appears everything is based on a dumpster rate. He expressed concerns that they would not know the true numbers if they do not use a base rate. Public Works Director Burshten explained that the rate is based on the number of pickups. He further explained that Waste Management knows the number of pickups. Council Member Wolcott asked who would be responsible for the spring cleanup. Public Works Director Burshten stated that Tennis Sanitation is contracted for spring clean-up and that they have done a good job for the City in the past. Council Member Wolcott asked if a Solid Waste Committee exists. Public Works Director Burshten stated that the Solid Waste Committee is a subcommittee of the Public Works Commission. Council Member Wolcott stated that this is a good issue for the Solid Waste Committee to review. He suggested forwarding this on for their review before making a final decision. Public Works Director Burshten stated that there is time to review the bids before the contract expires. Council Member Kohls expressed her agreement with Council Member Wolcott stating that she would prefer to do business with a locally-owned company. She asked if Council is legally obligated to take and accept the lowest bid. City Attorney Thomson explained that this is a contract for service and that it is not subject to the municipal contracting law. She stated that Council is not legally obligated to take the lowest bid. MOTION BY WOLCOTT, SECONDED BY KOHLS, TO REFER ITEM 4.BB TO THE SOLID WASTE SUBCOMMITTEE OF THE PUBLIC WORKS COMMISSION, FOR THEIR REVIEW AND RECOMMENDATION TO THE CITY COUNCIL. MOTION CARRIED. 5-0. Council Member Kohls pulled Item 4H and Item 4I. She explained that both items are requesting authorization for Staff to proceed with the purchase of two very expensive lawn mowers for the golf course. She referenced the current state of the budget and expressed concerns stating that they are approving a purchase before knowing the full scope of the City's future finances. She stated that Staff has been informed of the freeze on new equipment purchases adding that Council would be discussing the budget and making some rather difficult decisions later in the meeting. She acknowledged that the funds to pay for the equipment would be taken from the enterprise fund adding that it would be more appropriate to hold on any purchase decisions until Regular Meeting – March 5, 2003 Cottage Grove City Council Page 5 of 17 after the budget discussions. She asked if anyone else on the Council was in agreement to tabling this request. Council Member Grossklaus asked if there was an immediate need to purchase the mowers or whether it could be considered at a later time. City Administrator Schroeder clarified that the dollars are available in the enterprise fund stating that this would be roughly half of the total budget allocation for new equipment this year. He stated that they have allocated funding for approximately 8 to 10 pieces of equipment to be purchased this year. He explained that the Golf Course staff did review their equipment requirements upon hearing of the State deficit and they have identified the two mowers as their top priority items for purchase. He stated that Ben Ratzlaff, Grounds Maintenance Supervisor for the Golf Course, is present to further clarify the request. Mr. Ratzlaff explained that the current equipment is in need of repair and requires high maintenance adding that the equipment no longer meets safety standards and is not safe to operate. He stated that the golf season begins in approximately four to six weeks adding that the purchase could be delayed for a short time but that they need the equipment before the start of the season. He stated that they have pushed this purchase off for several years and they are now at a point where the equipment should be replaced. Council Member Kohls clarified that she is not arguing the point of whether the equipment is needed or not. She further clarified that her preference is to wait until after the workshop to consider the vote on these two purchases. Mr. Ratzlaff acknowledged stating that the two mowers are their greatest need for the season. Council Member Wolcott clarified that this purchase is part of the enterprise fund, not the general fund. He stated that he does not understand why they would need to wait on this purchase, as this is not a general fund item. He further stated that the golf course is a revenue-making enterprise and expressed concerns about the safety issues raised by Mr. Ratzlaff. Council Member Kohls agreed adding this is a discussion they should have during the workshop session. Council Member Wolcott acknowledged Council Member Kohl's concerns stating that the maintenance crew should have safe equipment. He stated that the budget situation could end up worse if they do not authorize the purchase as it could cause the golf course to go downhill due to the lack of proper maintenance. He stated that this would cause a loss in revenue. Mayor Shiely and Council Member Rice expressed their agreement with Council Member Wolcott stating that it is an investment that they must continue in order to remain competitive. Mayor Shiely clarified the numbers with City Administrator Schroeder stating that they have already, on their own, cut their capital expenses. Council Member Kohls clarified that she is not opposed to buying the equipment adding she feels they are jumping the gun on the decision before having a clear discussion of the budget situation. She further clarified that she would prefer waiting to make this decision until after the workshop session. She requested a separate motion from the Consent Agenda. Regular Meeting – March 5, 2003 Cottage Grove City Council Page 6 of 17 MOTION BY WOLCOTT, SECONDED BY RICE TO AUTHORIZE STAFF TO PURCHASE AN INTERMEDIATE ROUGH MOWER FROM MTI DISTRIBUTING FOR $33,286.00, LESS TRADE IN OF T1989 RANSOM 350-D MOWER, PLUS SALES TAX, FOR A NET TOTAL COST OF $34,384.59. MOTION CARRIED. 4-1. (1 NAY-KOHLS). MOTION BY WOLCOTT, SECONDED BY RICE TO AUTHORIZE STAFF TO PURCHASE A THREE-WHEEL DRIVE FAIRWAY MOWER FROM MTI DISTRIBUTING FOR $20,106.00, LESS TRADE-IN OF 1989 RANSOME 3-WHEEL FAIRWAY MOWER FOR $750.00, PLUS SALES TAX, FOR A NET TOTAL COST OF $20,614.14. MOTION CARRIED. 4-1. (1 NAY-KOHLS). MOTION BY RICE, SECONDED BY GROSSKLAUS, TO: A. ACCEPT AND PLACE ON FILE THE FOLLOWING MEETING MINUTES: i. VOLUNTEER FIRE RELIEF ASSOCIATION OF JANUARY 14, 2003 AND FEBRUARY 8, 2003. B. AUTHORIZE THE ISSUANCE OF A SINGLE-OCCASION GAMBLING PERMIT TO HILLSIDE ELEMENTARY P.T.A. TO CONDUCT A RAFFLE ON APRIL 5, 2003. C. AUTHORIZE ISSUANCE OF A MULTIPLE ANIMAL LICENSE FOR 2003 TO HUGH AND HEATHER NUGENT, 7780 JEFFERY AVENUE SOUTH. D. AUTHORIZE ISSUANCE OF A MULTIPLE ANIMAL LICENSE FOR 2003 TO PETER AND TH LORI LOWERY, 8560 75 STREET SOUTH. E. AUTHORIZE ISSUANCE OF A MULTIPLE ANIMAL LICENSE FOR 2003 TO LEONARD ND KINDEM, 9115 92 STREET. F. ADOPT RESOLUTION NO. 03-034 AUTHORIZING EXECUTION OF A GRANT AGREEMENT BETWEEN THE U.S. DEPARTMENT OF JUSTICE AND THE COTTAGE GROVE POLICE DEPARTMENT RELATING TO THE ADMINISTRATION OF A COMMUNITY CRIME PREVENTION PROGRAM. G. APPROVE THE APPOINTMENT OF KARI THURLOW TO THE HUMAN SERVICES/ RIGHTS COMMISSION FOR A TWO-YEAR TERM OF MARCH 1, 2003 THROUGH FEBRUARY 28, 2005. H. PULLED FOR SEPARATE MOTION. I. PULLED FOR SEPARATE MOTION. J. ADOPT RESOLUTION NO. 03-035 ACCEPTING GRANT FROM COMMUNITY YOUTH CONNECTION (CYC) AND COMMUNITY EDUCATION ADVISORY COUNCIL (CEAC). K. AUTHORIZE THE APPOINTMENT OF RECREATION SUPERVISOR, JASON WEST, TO REGULAR STATUS EFFECTIVE MARCH 21, 2003. L. ADOPT RESOLUTION NO. 03-036 AUTHORIZING EXECUTION OF A GRANT AGREEMENT AUTHORIZATION PARTICIPATION IN AN ALCOHOL SATURATION PROGRAM DESIGNED TO ARREST IMPAIRED DRIVERS (OPERATION NIGHTCAP). M. AUTHORIZE ISSUANCE OF A SINGLE-OCCASION GAMBLING PERMIT TO THE CAPITOL CITY STRUTTERS TO CONDUCT A RAFFLE AT THE VFW RED BARN, 9260 EAST POINT DOUGLAS ROAD TO BE HELD APRIL 3, 2003. N. ADOPT RESOLUTION NO. 03-037 DESIGNATING CITY ADMINISTRATOR AS PERSONNEL OFFICER, DELEGATING POWER TO APPOINT, DISCIPLINE AND TERMINATE CERTAIN EMPLOYEE POSITIONS, REPEALING RESOLUTION NO. 01- 151. Regular Meeting – March 5, 2003 Cottage Grove City Council Page 7 of 17 O. ADOPT RESOLUTION NO. 03-038 APPROVING THE FINAL PLAT NAMED HOMESTEAD AT HIGHLAND HILLS. P. ADOPT RESOLUTION NO. 03-039 APPROVING THE PRELIMINARY PLAT AND FINAL ST PLAT FOR GATEWAY NORTH 1 ADDITION. Q. RECEIVE COMMISSION ATTENDANCE RECORDS AND RECOGNIZE MEMBERS FOR PERFECT ATTENDANCE. R. RECEIVE SUMMARY OF CITY ADMINISTRATOR PERFORMANCE REVIEW. S. AUTHORIZE THE APPOINTMENT OF DISPATCH SUPERVISOR, KATHI BUSS, TO REGULAR STATUS EFFECTIVE MARCH 11, 2003. T. AUTHORIZE THE MAYOR AND CITY ADMINISTRATOR TO ENTER INTO THE ATTORNEY RETAINER AGREEMENT WITH THE FIRM OF KENNEDY AND GRAVEN. U. ADOPT RESOLUTION NO. 03-040 AUTHORIZING WRITE-OFFS OF THE COTTAGE GROVE EMS ACCOUNTS RECEIVABLE TOTALING $288,703.69. V. APPROVE A COOPERATIVE CONSTRUCTION AGREEMENT WITH WASHINGTON COUNTY TO COMPLETE A SMALL AREA OF CONSTRUCTION ON HADLEY AVENUE NEAR T.H. 61 OVERPASS. W. ADOPT RESOLUTION NO. 03-041 ESTABLISHING WAGES FOR TEMPORARY AND PART-TIME CITY EMPLOYEES, REPEALING RESOLUTION 02-011. X. ADOPT RESOLUTION NO. 03-042 AUTHORIZING WRITE-OFF OF DELIQUENT UTILITY ACCOUNTS RECEIVABLE RESULTING FROM PROPERTY OWNERS FILING BANKRUPTCY TOTALING $9,630.34. Y. ADOPT RESOLUTION NO. 03-043 AUTHORIZING ABATEMENT OF SPECIAL ASSESSMENTS ON PARCEL 21.027.21.22.0002 LOCATED AT 8601 WEST POINT DOUGLAS ROAD AND ADOPT RESOLUTION NO. 03-044 AUTHORIZING ABATEMENT OF SPECIAL ASSESSMENTS ON PARCEL 16.027.21.43.0038 LOCATED AT 8784 IRONWOOD AVENUE SOUTH. Z. APPOINT BARRY HAMILTON TO THE PARKS, RECREATION, AND NATURAL RESOURCES COMMISSION TO FULFILL AN UNEXPIRED TERM ENDING FEBRUARY 28, 2004. AA. AUTHORIZE THE PURCHASE AGREEMENT WITH 1501 PARTNERSHIP TO ACQUIRE PROPERTY NEEDED FOR THE GATEWAY NORTH REDEVELOPMENT PROJECT UPON THE REVIEW AND CONCURRENCE OF THE CITY ATTORNEY. BB. ITEM PULLED FOR SEPARATE MOTION. CC. RECEIVE COMMISSION TERM LIMIT OPTIONS. MOTION CARRIED 5-0. Mayor Shiely stated that if anyone is present for issues on the Consent Calendar all have been passed. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES A. Gary Kjellberg - Inclusion of Commission Minutes and Agendas on the City’s Website. Mayor Shiely referenced Staff's recommendation stating that each department with commission responsibilities would be responsible for updating their information to the City’s website. She Regular Meeting – March 5, 2003 Cottage Grove City Council Page 8 of 17 stated that Commission minutes and agenda’s will be included on the website. She provided Mr. Kjellberg with copies of the Council response and Staff resolution. Council Member Wolcott noted that the City would have to purchase software and provide training to allow the web developers the ability to update the web pages. PUBLIC HEARINGS A. Consider Continuing the Public Hearing on the Easement and Right-of-Way Vacations and Discontinuance for Portions of East Point Douglas Road and Harkness Avenue. Community Development Director Lindquist stated that the City of Cottage Grove is proposing to vacate and discontinue a portion of a public drainage and utility easement and portions of a public right-of-way known as East Point Douglas Road and Harkness Avenue. She explained that vacating and discontinuing these easements and right-of-way are in conjunction with the Gateway North Redevelopment District and platting of an area that is approximately 40 acres. She referenced the map included in the packet and reviewed the location with Council and provided Council with a brief background of the project and area. Lindquist stated that the easement for public and utility purposes was acquired in 1998. A portion of the existing trunk sanitary sewer had to be relocated as a part of the Kohls Department Store and Gateway North Redevelopment Area Project adding that for this reason a portion of this perpetual easement for public and utility purposes is no longer needed. She stated that due to timing of the property acquisition relating to the Gateway Plat property, Staff is recommending that the public hearing be continued until the March 19, 2003 Regular Meeting. MOTION BY RICE, SECONDED BY WOLCOTT, TO CONTINUE THE PUBLIC HEARING ON THE EASEMENT AND RIGHT-OF-WAY VACATIONS AND DISCONTINUANCE FOR PORTIONS FOR EAST POINT DOUGLAS ROAD AND HARKNESS ROAD UNTIL THE MARCH 19, 2003 REGULAR MEETING. MOTION CARRIED 5-0. BID AWARDS NONE UNFINISHED AND NEW BUSINESS A. Consider Approval of the Applications for a Comprehensive Plan Amendment, Zoning Amendment, Preliminary Plat, and Site Plan Review for a Proposed Subdivision, Mississippi Dunes Estates, to be Located on the West Side of Hadley Avenue between thth 95 Street and 100 Street. Community Development Director Lindquist stated that in 2001, the applicant requested a Comprehensive Plan amendment to bring the property into the MUSA and permit the future extension of city services. She stated that the City Council unanimously approved the MUSA expansion based in part on a concept development plan. Lindquist provided the Council with a brief overview of the development. She stated that the proposal before them is the December Regular Meeting – March 5, 2003 Cottage Grove City Council Page 9 of 17 plan that includes 134 townhome units and she highlighted the proposed changes. Lindquist stated that the proposal would require approval of four (4) resolutions and one (1) ordinance which includes a comprehensive plan amendment, zoning amendment, ordinance publication, and the preliminary plat and site review. She stated that the Planning Commission has reviewed the proposal and recommended approval. Mayor Shiely referenced the expansion to 30 acres for medium density residential and asked if this was the amount of acreage previously reviewed. Community Development Director Lindquist explained that the previous concept plan is about the same as the present proposal. She referenced the housing style stating that she is comfortable with the reduction in senior housing because they are proposing a senior housing flavor by utilizing the patio homes on smaller lots and have modified the twin home units. She explained that the proposed style is low maintenance, one-story and would primarily market the senior housing niche. Lindquist reviewed the floor plan designs with Council noting that they have increased the footprint of the building in an effort to attract the empty-nester/senior housing market. She noted that the spacing between buildings is greater than what they have seen in more recent townhome developments. She reviewed the amenities noting that the tot lot would be located in the medium density area. She reviewed the trails in the single and multi family area noting that the trails would be open to public access. Community Development Director Lindquist stated that the Planning Commission is supportive of the project. The conditions of approval recommended by the Planning Commission are very detailed. Lindquist reviewed Staff’s recommendation, not included in the resolution, on irrigating the center cul-de-sac and along the boulevards. She reviewed maintenance responsibilities stating that they would like to incorporate the maintenance responsibilities by the Homeowner's Association for the neighborhood. She stated that they are recommending the MUSA expansion due to the sewer capacity. She explained that they are working with Bailey Nursery in an effort to address the entire drainage situation including what runs across the Bailey property. She stated that the discussions with Bailey are not moving along as well as they had hoped and provided Council with a review of the drainage proposal. Council Member Wolcott asked for further clarification of the irrigation recommendation along the boulevards and cul-de-sac islands. Community Development Director Lindquist provided further clarification of the irrigation and landscaping proposal for Council. Council Member Wolcott acknowledged that the cul-de-sac islands may beautify the neighborhood adding that he is concerned that the cul-de-sac islands could cause issues with snow removal and emergency access. Community Development Director Lindquist stated that they have modified the islands to accommodate the snowplows and emergency vehicles. Council Member Kohls thanked Community Development Director Lindquist stating that she liked the verbiage included for the arborist. She asked if the developer was in agreement with hiring an arborist for the project. Community Development Director Lindquist stated that the developer agreed. Regular Meeting – March 5, 2003 Cottage Grove City Council Page 10 of 17 Mayor Shiely stated that her only concern is what the City would get because of the PUD. She asked if there were alternative ways to approach the project. Community Development Director Lindquist explained that the PUD would allow the City to leverage certain items such as the trails, landscaping, unit type/style, and brick. John Tschida, Cheetah Properties, stated that they are very excited about the development. They have worked with Kingsborough Homes for five years and provided the Council with a brief overview of the development. He explained that they have also invited two other builders to participate in the project, JHL Construction and Mike Rygh Construction to build single-family Homes, and Manley Brothers, who would be responsible for developing a high-quality mixed-use neighborhood. He stated that the addition of landscaping and trails would further enhance the quality of the neighborhoods. Council Member Rice stated that over the years developments have implemented stockade-type fencing and asked if there would be a covenant to avoid this type of fencing. Mr. Tschida explained that Staff has required them, as a part of the covenant, to use split rail for the fencing. He further explained that they would be using a maintenance-free vinyl product. Mr. Tschida stated that Manley Brothers also has a landscaping plan that would address the fencing issue. Tschida stated that it is their intent to discourage physical fencing and in the event that there is a need due to pets, they would encourage the use of invisible fencing. He stated that a major concern would be fencing around pools. He explained that because the City requires fencing around pool areas, they will develop fencing that will be attractive and safe for the area. Council Member Rice asked if they have any examples of housing styles for the development. Mr. Tschida stated he has several examples adding that he did not bring any for this presentation. Council Member Rice stated that they have done a fine job in creating the development adding that he looks forward to seeing it. Council Member Wolcott asked for the dimensions of the patio homes. Steve Haglind, Manley Brothers Construction, clarified that the patio homes would be approximately 1,350 square feet on the main floor, the twin and townhomes would be approximately 1,350 square feet on the main level, and the 2-story homes would total 1,400 square feet, and all home styles would have basements. Council Member Wolcott asked if they have considered adding more patio homes if the interest is there. Mr. Haglind stated that he was not sure they would have that flexibility with a PUD. He stated that there is an opportunity to continue the manor/patio style housing along the north side of the development. He clarified the location of the tot lot stating that it is intended to serve the entire development. Council Member Grossklaus asked if they would be interested in making this a totally senior development with all patio and manor style housing. Mr. Haglind explained that they have made the best use of the land and combined aesthetics. Council Member Grossklaus expressed concern that previous Council’s have requested senior housing in the past and each time a development is proposed, it is without senior housing. He expressed concern that they could end up without any senior housing units in this project. Regular Meeting – March 5, 2003 Cottage Grove City Council Page 11 of 17 Council Member Grossklaus referenced the differences in the style of the house fronts and asked for further clarification of the design. Mr. Haglind reviewed the housing front styles noting that the proposed style is presently being built in Eagan, Minnesota. Mr. Tschida clarified that there would be four different units with two different exterior looks. He provided Council with a brief overview of the styles. Council Member Grossklaus asked if there would be a separate park in the larger development. Mr. Tschida stated that there would not be a separate park adding that a City Park is located approximately one block away from the development. Council Member Grossklaus asked if Hadley Lane would remain a two-lane road. City Administrator Schroeder stated there are no plans to widen the road at this time. Council Member Kohls asked Mr. Haglund to review the price ranges for the patio homes. Mr. Haglind stated that the 8/6-plex would start at $190,000; the zero lot line patio homes would start at $250,000. Mr. Tshida stated that the single-family development has two price ranges, the front area would range between $300-$400,000 and the back area would range between $400- $500,000. Council Member Kohls asked if the stormwater ponds would hold water most of the time or be empty. Community Development Director Lindquist explained that the ponds would probably not hold water most of the time due to the sandy soil. Council Member Kohls asked if they have any plans for grass plantings to keep erosion from happening. Community Development Director Lindquist explained that they would not do plantings during the construction process because they have to dredge the area. She stated that they would install silt fencing during the construction process to help eliminate erosion. Mr. Tschida stated that there would be a fair amount of landscaping around the edges of the ponds after construction. They have spent a lot of time on the ponding areas with their engineers, as they do not want them to become eyesores to the residents. Council Member Wolcott expressed concern regarding the safety and beautification of the neighborhood. He explained that he is not convinced that the cul-de-sac islands are a good thing for the neighborhood. He asked if the cul-de-sac islands would cause issues with emergency vehicles, snowplows, and school buses. Mr. Tschida stated that they would work closely with the engineers to ensure safety and ease of access. They are encouraged that the cul-de-sac islands will add to the beautification of the neighborhood. Council Member Kohls asked Council Member Wolcott what he would suggest as an alternative. Council Member Wolcott stated that as long as they are built to accommodate school buses, emergency vehicles, and snowplows he would be satisfied. Community Development Director Lindquist stated that they have modified the culde sac template to ensure that these concerns are addressed. Regular Meeting – March 5, 2003 Cottage Grove City Council Page 12 of 17 Mr. Tschida assured the Council that the area would be developed based on City specifications and that they would landscape the area. He further assured the Council that the cul-de-sac islands would not be an access issue. Council Member Wolcott stated that his only concern is that there is enough flexibility in the PUD to have more of the patio and twin home style versus the 2-story style homes. Mayor Shiely expressed her agreement stating that the Council would prefer to see more of the patio-style homes. Council Member Wolcott further clarified that he would prefer this flexibility to accommodate the demand of the market for this style of housing. Mr. Haglind explained that the lots along the north side of the development would be lookout sites that would accommodate more of the one-level style housing. City Attorney Thomson explained that they could write this in as a condition. She suggested that they specifically state the reduction and substitution. Council agreed by consensus that they would like to include housing style as a condition in the resolution. Mayor Shiely clarified that trails would be included as part of the amenities. Mr. Haglund confirmed that trails would be included stating that they would be located along the west and south side of the development. MOTION BY RICE, SECONDED BY WOLCOTT, TO ADOPT RESOLUTION NO. 03-045 APPROVING A COMPREHENSIVE PLAN AMENDMENT TO CHANGE THE LAND USE DESIGNATION FROM LOW DENSITY RESIDENTIAL TO MEDIUM DENSITY RESIDENTIAL FOR APPROXIMATELY 13 ACRES OF LAND LOCATED ON THE NORTHWEST CORNER OF TH HADLEY AVENUE AND 100 STREET. MOTION CARRIED 5-0. MOTION BY WOLCOTT, SECONDED BY KOHLS, TO ADOPT ORDINANCE NO. 728 AN ORDINANCE FOR THE CITY OF COTTAGE GROVE, MINNESOTA AMENDING CITY CODE SECTION 11-1-6, ZONING MAP VIA REZONING CERTAIN PROPERTY FROM AG-1, AGRICULTURAL PRESERVATION, TO R-2.5, RESIDENTIAL, AND PUD, PLANNED UNIT DEVELOPMENT TO INCLUDE REDUCTION OF TWO STORY TO ONE STORY PATIO/MANOR HOMES AND TO INCLUDE CONDITIONS RELATING TO IRRIGATION AND STORMWATER DRAINAGE. MOTION CARRIED 5-0. MOTION BY WOLCOTT, SECONDED BY KOHLS, TO ADOPT RESOLUTION NO. 03-046 APPROVING THE PRELIMINARY PLAT FOR MISSISSIPPI DUNES ESTATES. MOTION CARRIED 5-0. MOTION BY WOLCOTT, SECONDED BY GROSSKLAUS, TO ADOPT RESOLUTION NO. 03- 047 APPROVING THE SITE PLAN REVIEW FOR THE MULTI-FAMILY DEVELOPMENT AT MISSISSIPPI DUNES ESTATES, AMENDING THE RESOLUTION TO ADD CONDITIONS RELATING TO THE FLEXIBILITY ON STORMWATER DRAINAGE AND IRRIGATION WHERE NECESSARY, CLAIRIFYING THE STORMWATER DRAINAGE SYSTEM AND FLEXIBILITY TO ADD SINGLE LEVEL AND REDUCE TWO STORY UNITS. MOTION CARRIED 5-0. MOTION BY WOLCOTT, SECONDED BY KOHLS, TO ADOPT RESOLUTION NO. 03-048 AUTHORIZING PUBLICATION OF ORDINANCE NO. 728 BY TITLE AND SUMMARY. MOTION CARRIED 5-0. Regular Meeting – March 5, 2003 Cottage Grove City Council Page 13 of 17 RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS NONE COUNCIL COMMENTS AND REQUESTS Council Member Kohls stated that she received a call from a resident in the community expressing concerns regarding compliance with nuisance ordinances. She explained that he provided her with a list of addresses in an area of the City that has not been kept up to the ordinance requirements. She asked Community Development Director Lindquist to review the area and respond to the resident with their findings. Council Member Kohls stated that she would like the public to know that talks continue in support of retaining the Minneapolis express bus route in Cottage Grove. She acknowledged the calls of concern adding that City Council has been very active and would continue to do whatever they can to keep the express route in Cottage Grove. Mayor Shiely thanked the City of Newport for their letter of support and resolution sent to the Metropolitan Transit Commission. She explained that keeping the express route is one of their six major goals for 2003. The more involved citizens are with this issue the better chance they have at getting what they want. She encouraged the citizens to write letters and make phone calls to their local representatives. Council Member Grossklaus stated he has two concerns. He asked Staff to talk to the developers to make sure they are not placing their directional signs in the City planting areas. He expressed concern stating that he has noticed a significant increase in both residential and commercial development signs in the City of Cottage Grove over the last year. He explained that his concern is that the City has not increased staffing in areas such as the police department or public works in an effort to accommodate the growth. He suggested that a feasibility study be done on each development to determine the impact it would have on current City Staffing. He stated that the study could help them avoid outgrowing their services and ensure that the City is not understaffed. City Administrator Schroeder stated that they did a Fiscal Impact Feasibility Study in 1999 and that he would provide a copy to Council Member Grossklaus. Mayor Shiely stated that the State is facing major budget deficits and that Staff is working hard to determine how it would impact the City. She stated that Staff has pulled together some preliminary numbers for presentation and review at a workshop session, open to the public, to be held next Tuesday, March 11, 2003 at 7:00 p.m., in the City Hall Council Chamber. She explained that this would be an excellent forum for residents and encouraged the community to come and let the Council know what they value most. She explained that the workshop following the Council meeting is to discuss the deficit impact. She clarified that Council would not be making any budget decisions during the workshop. PAY BILLS Regular Meeting – March 5, 2003 Cottage Grove City Council Page 14 of 17 MOTION BY WOLCOTT, SECONDED BY RICE, TO APPROVE PAYMENT OF CHECK NUMBERS 128070 TO 128277 TOTALING $535,573.36. (CHECKS 128070-128104 IN THE AMOUNT OF $150,643.82 ISSUED PRIOR TO COUNCIL APPROVAL.) MOTION CARRIED 5-0. Mayor Shiely called a 7-minute break at 9:35 p.m. Mayor Shiely called the meeting back to order at 9:45 p.m. WORKSHOP SESSION – OPEN A. State Deficit Budget Impacts Finance Director Hedberg provided the Council with a detailed overview of the State’s $4.2 million budget deficit. He stated that part of their solution is reducing State Aids to Cities, Counties and Schools. He referenced the packet provided to Council for their review stating that it includes information and ideas to start everyone thinking of ways to adjust the budget. He explained that it is Staff's hope to receive direction from Council as to what they should consider when reviewing the recommended solutions. He provided the Council with an overview of the Governor’s proposal that included the Local Government Aid, Market Value Homestead Credits, levy limits for 2004, and the reverse referendum on levy increases for 2005 and beyond. He stated that the largest impact is in preparing for the reverse referendum, as there would be expenses for the City. Hedberg explained that the total revenue includes debt levies, special assessment revenues and area charges, construction funds, transfers to the Enterprise Fund, transfers to EDA and restricted revenues and provided an overview of each issue to Council. Council Member Kohls asked how the Governor came up with revenue issues for the funds transferred for the Fire Hall. Finance Director Hedberg explained that they picked up transfers from the enterprise funds. He further explained that on the report it appears as a transfer from the General Fund. He stated that there are problems with the formula that should be communicated. Finance Director Hedberg reviewed the levy limit changes with Council. He stated that there would be strict levy limits that would require voter approval in order to be able to increase beyond the levy limit. He explained that all new debt would require voter approval. There would not be a levy limit for 2005 and the existing levy limit authority would be eliminated. He reviewed the LGA formula and funding beyond 2004 and provided Council with a comparison of the 2003 budget cuts as it compares with Minneapolis/St. Paul versus the metro suburbs. He reviewed the remaining 2003 aid with Council stating that under the Governor's current proposal, only $2.60 per capita would be received in 2004 or approximately $80,000. Council Member Kohls noted the $2.60 per capita and asked what we received in 2002. Finance Director Hedberg stated that they received approximately $1.7 million, which equates to $55.20 per capita. He explained that they would experience a 95.5% total 0cut between 2003 and 2004. Regular Meeting – March 5, 2003 Cottage Grove City Council Page 15 of 17 Council Member Kohls asked if this would be clarified further in the future. Finance Director Hedberg stated that the AMM is presently discussing the deficiencies in the formula noting that everyone affected by the cuts are lobbying the Legislature for changes. Gary Kjellberg noted the $2.8 million in special assessments and asked if the number included pavement management. Finance Director Hedberg clarified that the $2.8 is pavement management. Mr. Kjellberg stated that it was his understanding that this is debt not revenue. Finance Director Hedberg explained that the $2.8 million includes pavement management in addition to developer and subdivision improvements. Mayor Shiely asked City Attorney Thompson if State aid is cut 95%, what would prevent the City from becoming a home-rule City, making their own money. Mayor Shiely explained that she and Council Member Kohls met with several City Officials, who are from home-rule cities, and asked if this was a potential option for Cottage Grove. City Administrator Schroeder explained that home rule does not address City finances. City Attorney Thomson stated that many of the cities that are experiencing cuts from the LGA are home-rule cities. She further explained that it is because of their commercial tax base not because they are home-rule. She clarified that the Governor’s budget is being levied across the board. A home rule city is not being treated any differently. City Administrator Schroeder stated that when they were looking towards the possibility of this happening Staff did not expect the market value homestead credit to enter the discussion. He stated that AMM should address the disparity in cuts as it compares to outstate versus the metro area. Finance Director Hedberg stated that the budget needs to have structural balance and reviewed possible budget solutions with Council. He stated that they have to address the full impact of the cuts by 2004. Hedberg noted that the City has a reserve set aside to address some of the cuts in a timely fashion. A more detailed list of strategies is included in the Council packet. He stated that Staff is asking Council to consider the suggestions included and provide them with direction. Council Member Kohls clarified that eliminating some of the items suggested would be a one-time benefit for the City. Finance Director Hedberg stated that eliminating operating expenditure for Council contingency could potentially be an ongoing savings in addition to retiring the ice arena debt. Council Member Rice asked if they would be able to review how other cities will handle the situation with respect to development fees, water charges etc. He expressed concern that it could end up out of proportion to other cities. City Administrator Schroeder clarified that most cities will be doing the same thing right now. He stated that Staff could review how other cities are approaching the issue and provide Council with an update. Finance Director Hedberg stated that they would also be required to review possible program eliminations and/or reductions. Regular Meeting – March 5, 2003 Cottage Grove City Council Page 16 of 17 City Administrator Schroeder stated he and Council Member Rice met with the School District to discuss funding issues. He stated that they asked the Superintendent to consider closing the $113,000 operating deficit gap and they intend to ask the Hockey Association to do the same. Finance Director Hedberg stated that they would also have to review the free services they provide in addition to a reduction in contributions to Community Programs. He stated that they would explore other ways of doing business and continue to develop the tax base. He stated that the Council’s public forum on the Budget is scheduled for Tuesday, March 11, 2003 at 7:00 p.m., in the Council Chamber. He encouraged the community to come out and provide Council with their ideas. City Administrator Schroeder stated that they have a large amount of capital equipment included in the budget for this year and next. He explained that the next discussion would incorporate how they would proceed with the purchase of capital equipment. He referenced the replacement of the ladder truck stating that they have been placing funds into reserve for the last three years. He stated that Staff intended to go out to market for bids noting that he would like Council direction on how to proceed. Schroeder stated that if the Council is not going to approve the purchase he would prefer to know now. Mayor Shiely asked if the process could wait at least two weeks. City Administrator Schroeder stated that they need a decision. He stated that Staff would prefer not to seek bids if Council is not going to approve the replacement. Mayor Shiely stated that Council has a long list of items to consider. She clarified that this is one item that Staff would like direction on this evening. Council Member Kohls stated that they should go out for bids and reviewed the need for a ladder truck in Cottage Grove. Council Member Wolcott agreed stating that they cannot stop buying equipment. He stated that they should go out for bid noting that they have money set aside to purchase the truck. Public Safety Director Mickelson explained that they have refined the request to basic need. He further explained that the request went from a platform truck to a 75-foot ladder truck. Council Member Grossklaus agreed that Staff should receive bids. He complimented Council on their previous years' work in looking ahead and anticipating budget needs. Mayor Shiely agreed stating that they came up with the plan to purchase this truck, set aside dollars. She stated that public safety is a very important issue for the community adding that they need to go forward with the truck. Mayor Shiely scheduled a workshop session for Thursday, March 13 at 7:00 p.m., in the City Hall Council Chamber, to begin discussing the list of potential budget cuts and revenue enhancements. City Attorney Thomson explained that the closed session is to discuss attorney/client privileged information involving a pending personnel issue. Mayor Shiely called a 5-minute break at 11:28 p.m. Regular Meeting – March 5, 2003 Cottage Grove City Council Page 17 of 17 WORKSHOP SESSION – CLOSED Present: Mayor Sandy Shiely Council Member Cheryl Kohls Council Member Pat Rice Council Member Jim Wolcott Council Member Mark Grossklaus Also Present: Ryan Schroeder, City Administrator Corrine Thomson, City Attorney Michelle Wolfe, Assistant City Administrator MOTION BY RICE, SECONDED THE WOLCOTT, TO TEMPORARILY ADJOURN THE REGULAR MEETING AND GO INTO A CLOSED SESSION. MOTION CARRIED. 5-0. Pursuant to the open meeting law, a closed session was held to discuss with the City Attorney a pending personnel matter. MOTION BY KOHLS, SECONDED BY WOLCOTT, TO ADJOURN THE CLOSED SESSION AND RECONVENE THE REGULAR MEETING. MOTION CARRIED. 5-0. ADJOURNMENT MOTION BY WOLCOTT, SECONDED BY RICE, TO ADJOURN THE REGULAR MEETING AT 11:55 P.M. MOTION CARRIED 5-0. Respectfully submitted, Bonita Sullivan TimeSaver Off Site Secretarial, Inc.