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HomeMy WebLinkAbout2003-05-07 MINUTES REGULAR MEETING COTTAGE GROVE CITY COUNCIL May 7, 2003 OPEN FORUM – 7:15 p.m. Open forum provides a person an opportunity to inform the Council of a problem or to request information related to City business not scheduled for Council action and on the Agenda. Mayor Shiely encouraged persons to limit their remarks to two (2) minutes per issue. Present: Mayor Sandy Shiely Council Member Mark Grossklaus Council Member Pat Rice Council Member Jim Wolcott Not Present: Council Member Cheryl Kohls Also Present: Ryan Schroeder, City Administrator Ron Hedberg, Finance Director Kim Lindquist, Community Development Director John Mickelson, Public Safety Director Nancy Hanzlik, City Engineer Les Burshten, Public Works Director Corrine Thomson, City Attorney Jim Kinsey, 8450 Jeffery Avenue South, and former Public Safety Director, addressed the proposed work force reduction within the Public Safety Department. He stated that the City is very rich with respect to the quality of service provided by the Public Safety Department. Citizens need to know if they call for help that there will be an immediate response. Kinsey then reviewed the number of officers presently on the police force noting that the number of officers has not increased since 1998. He stated that the Public Safety Department should continue to grow to meet growth of the City. He explained that reducing the workforce would result in longer response time to calls and a reduction in the quality of service and safety to the public. Kinsey referenced the recent accident on Highway 61 noting the number of Police Officers and Fire Fighters that responded. He stated that if the force is reduced and a situation like this should occur again, it could adversely affect a life or death situation. He urged the Council to consider the impact it would have on the safety of the public when considering reducing the number of police officers on the force. Regular Meeting – May 7, 2003 Cottage Grove City Council Page 2 of 13 Caitlyn Smith stated that her father is a member of the Cottage Grove Police Department. She explained that she, along with several other children with parents on the police force, are extremely concerned about the proposed elimination of four positions within the Public Safety Department. She explained that the reduction would have a huge impact on the families and expressed concern for the safety of her parent and the parents of the other children. She stated that she and the other children hear and feel the fear and anger in their parents' voices noting that they are very tired and frustrated. She explained that fiscal management and state aid is only a term to them and that for them it only means that their parents’ safety, as officers, is at risk. She emphasized that this is their family, their security, and their future. A reduction would put her parents' safety on the job in jeopardy. Ms. Smith reviewed their dedication to service and asked Council to send the message that her parents' safety and the safety of the community should never be compromised. She stated that their dedication to service, to their family and to the community must never be compromised in the name of convenience. She asked the Council not to compromise her father’s safety because she needs him more than the City or the Council. Gene Smallidge, 10992 Point Douglas Drive, stated that there are three main functions for City government: build and maintain local roads and provide police and fire protection. He explained that these are the necessities of City government and other than these three functions, everything else is considered a luxury. He acknowledged the challenges of the current budget adding that it is his hope that they continue to maintain the necessities. He stated that the City of Cottage Grove Police and Fire Department is one of the best in the State of Minnesota and asked the City Council not to handicap the department and citizens by making them shorthanded. Mel Guyette stated that he manages the Stone Soup Thrift Shop. He explained that they are a non-profit store that offers juveniles and adults the opportunity to serve their community service time at their store. He expressed concerns stating that there are a lot of children out there who are at risk. He stated that any cuts in the police department would put even more children at risk and that it would be a true mistake to cut any positions from the police department. Majel and Doug Carroll, 8100 Ivywood Avenue South, addressed the Council. Ms. Carroll stated that she works in the social services arena in the City of Cottage Grove. She explained that many families are currently suffering from the lack of income. A reduction in the police department would create an environment that would make it easier for an individual to sell drugs out of their home. Mr. Carroll stated that it would be a serious mistake to cut positions from the Public Safety Department. He urged the Council to reconsider the reduction of positions from the police force. Mayor Shiely thanked everyone for their input and agreed that the next couple of months would be very difficult. She explained that when they have their final numbers for the budget they would update the community on the impact it would have on the City of Cottage Grove. Regular Meeting – May 7, 2003 Cottage Grove City Council Page 3 of 13 Glen Brown introduced his granddaughter stating that she is this year's Poppy Queen for the Cottage Grove VFW Post 8752. She stated that Poppy Day is this Friday, May 9, 2003. She encouraged everyone to support disabled vets by making a contribution in exchange for a Poppy. CALL TO ORDER Mayor Shiely called the regular meeting to order at 7:30 p.m. ROLL CALL Present: Mayor Sandy Shiely Council Member Mark Grossklaus Council Member Pat Rice Council Member Jim Wolcott Not Present: Council Member Cheryl Kohls Also Present: Ryan Schroeder, City Administrator Ron Hedberg, Finance Director Kim Lindquist, Community Development Director John Mickelson, Public Safety Director Nancy Hanzlik, City Engineer Les Burshten, Public Works Director Corrine Thomson, City Attorney Mayor Shiely presided over the meeting. ADOPTION OF AGENDA Mayor Shiely referenced Item 4K stating that there is an amendment to the motion to grant approval contingent upon City Attorney review and approval. She noted an amendment to page 3 of the pilot program. Council Member Wolcott suggested that the City Council vote on the item separately. MOTION BY WOLCOTT, SECONDED BY RICE, TO APPROVE THE EMPLOYEE SUGGESTION PROGRAM PILOT PROGRAM, AS AMENDED BY THE CITY ATTORNEY. MOTION CARRIED 4-0. MOTION BY RICE, SECONDED BY WOLCOTT, TO APPROVE THE AGENDA AS AMENDED. MOTION CARRIED 4-0. APPOINTMENTS AND PRESENTATIONS Regular Meeting – May 7, 2003 Cottage Grove City Council Page 4 of 13 A. APPOINTMENTS i. Approve the Appointment of Peter Koerner to the Position of Police Sergeant. Mayor Shiely stated that the Council will vote tonight on the promotion of Mr. Peter Koerner to the position of Police Sergeant effective June 1, 2003. Mr. Koerner would be sworn in at st the May 21, City Council Meeting. MOTION BY WOLCOTT, SECONDED BY RICE, TO APPROVE THE APPOINTMENT OF PETER KOERNER TO THE POSITION OF POLICE SERGEANT WITH THE CITY OF COTTAGE GROVE PUBLIC SAFETY DEPARTMENT, POLICE DIVISION, EFFECTIVE JUNE 1, 2003. MOTION CARRIED 4-0. B. PRESENTATIONS i. Preservationist of the Year: Michael and Paula Bushilla - Healy House (Hope Glen Farm). Mayor Shiely stated that the City of Cottage Grove is presenting Michael and Paula Bushilla, 10276 Point Douglas Road, with the Preservationist of the Year Award in recognition of their efforts to restore the historic Healy House. Associate Planner John Burbank introduced Michael and Paula Bushilla to the City Council. He stated that the Historic Healy House was placed on the City Historic Register last year noting that the house has been in the community since 1884. He reviewed the history of the home noting that the Bushilla's efforts to restore the home have been remarkable. He stated that the Advisory Committee on Historic Preservation would like the Council to recognize the Bushilla's for their efforts adding that they are the first in the City to utilize the Historic Preservation Register. Burbank reviewed the restoration process noting that the chicken coop is now a cottage, was built on the property in 1917, and converted to a residence in 1944. He stated that the Bushilla's also utilize the home as a bed and breakfast. The City Council came forward to present Michael and Paula Bushilla with a plaque. Mayor Shiely noted that last year, Home and Garden TV (HGTV) visited the Bushilla's and did a segment on the restoration of their home. Ms. Bushilla stated that the segment would be aired Monday, June 23, 2003 at 10:30 a.m. CST. Mayor Shiely stated that the City Council would like to thank them for all their efforts in upgrading this beautiful home. She read the contents of the plaque and presented the plaque to the Bushilla’s. Mayor Shiely announced that this was Historic Preservation Week in the City of Cottage Grove noting the proclamation on the Consent Agenda. She stated that in honor of Historic Regular Meeting – May 7, 2003 Cottage Grove City Council Page 5 of 13 Preservation Week, the Advisory Committee on Historic Preservation is sponsoring an Architectural Walking Tour of the historic homes on Saturday May 10, 2003 at 10:00 a.m., commencing at the Lamar Ball Fields parking lot. APPROVAL OF MINUTES A. April 2, 2003 Regular Meeting Mayor Shiely stated that the minutes stand approved as presented. B. April 9, 2003 Special Meeting Mayor Shiely stated that the minutes stand approved as presented. CONSENT CALENDAR MOTION BY WOLCOTT, SECONDED BY RICE, TO: A. ACCEPT AND PLACE ON FILE THE FOLLOWING MEETING MINUTES: i. PUBLIC WORKS COMMISSION OF MARCH 10, 2003. ii. ADVISORY COMMITTEE ON HISTORIC PRESERVATION OF FEBRUARY 18, 2003. iii. PLANNING COMMISSION OF MARCH 24, 2003. B. ADOPT THE 2004 BUDGET CALENDAR. C. ADOPT RESOLUTION NO. 03-085 ACCEPT DONATION FROM 3M COTTAGE TH GROVE ($1,800) FOR COTTAGE GROVE'S 10 ANNUAL YOUTH SAFETY CAMP. D. AUTHORIZE ISSUANCE OF A SINGLE-OCCASION GAMBLING PERMIT TO THE TH CHURCH OF ST. RITA, 8694-80 STREET, FOR A RAFFLE TO BE CONDUCTED TH ON SEPTEMBER 20 AND SEPTEMBER 21, 2003. E. ADOPT RESOLUTION NO. 03-086 APPROVING FINAL PAYMENT OF $15,919.56 TO TOWER ASPHALT, INC, FOR THE 2002A CURB AND PAVEMENT PROJECT. F. ADOPT RESOLUTION NO. 03-087 APPROVING FINAL PAYMENT OF $70,179.35 TO NORTHDALE CONSTRUCTION COMPANY, INC., ON THE TIMBER RIDGE PROJECT. G. ADOPT RESOLUTION NO. 03-088 DECLARING HISTORIC PRESERVATION WEEK IN COTTAGE GROVE. H. APPROVE THE PROPOSED TRAIL AND LANDSCAPE DESIGN FOR THE TRAILWAY CONNECTION BETWEEN THE HIDDEN OAKS AND TIMBER RIDGE RD 3 ADDITION NEIGHBORHOODS. I. APPROVE THE STIPULATION IN SETTLEMENT IN THE MATTER OF THE CONDEMNATION OF LAND BY THE METROPOLITAN COUNCIL FROM THE COTTAGE GROVE VFW FOR SANITARY SEWER INTERCEPTOR PURPOSES AND AUTHORIZE MAYOR AND CITY CLERK TO SIGN THE SETTLEMENT ON BEHALF OF THE CITY OF COTTAGE GROVE. Regular Meeting – May 7, 2003 Cottage Grove City Council Page 6 of 13 J. RECEIVE STATUS REPORTS ON NEW CHECK COLLECTION PROCESS. K. REMOVED FROM CONSENT AGENDA FOR A SEPARATE VOTE BY CITY COUNCIL. L. AUTHORIZE ENTERING INTO AN AGREEMENT WITH THE YMCA TO OPERATE THE MUNICIPAL POOL FOR THE SUMMER OF 2003. M. ADOPT RESOLUTION NO. 03-089 AUTHORIZING EXECUTION OF A GRANT AGREEMENT BETWEEN THE CITY OF COTTAGE GROVE AND THE UNITED STATES TENNIS ASSOCIATION. N. ADOPT RESOLUTION NO. 03-090 APPROVING CONSTRUCTION PLANS AND ST SPECIFICATIONS AND SETTING A BID DATE FOR THE PINE ARBOR 1 ADDITION PROJECT. O. ADOPT RESOLUTION NO. 03-091 APPROVING CONSTRUCTION PLANS AND SPECIFICATIONS AND SETTING A BID DATE FOR THE HOMESTEAD AT HIGHLAND HILLS PROJECT. P. RECEIVE AN UPDATE ON THE SANITARY SEWER INTERCEPTOR INSTALLATION AND TO BE ADVISED OF THE PROPOSED EXTENDED WORK HOURS FOR TUNNELING BENEATH HIGHWAY 61. Q. WAIVE THE MONETARY LIMITS ON TORT LIABILITY. R. AUTHORIZE THE PURCHASE OF WORKERS COMPENSATION INSURANCE AND THE VOLUNTEER ACCIDENT PLAN FOR A TOTAL PREMIUM OF $112,490.00. S. ADOPT RESOLUTION NO. 03-092 APPROVING A SIMPLE LOT DIVISION TO TH SUBDIVIDE A 10-ACRE PARCEL OF LAND AT 7682-110 STREET SOUTH INTO AN 8-ACRE PARCEL AND A 2-ACRE PARCEL; A VARIANCE TO TITLE 11-3-3e(2), MISCELLANEOUS REQUIREMENTS FOR ACCESSORY STRUCTURES TO ALLOW AN EXISTING ACCESSORY BUILDING TO REMAIN ON THE 8-ACRE PARCEL FOR AGRICULTURAL USE; AND A CONDITIONAL USE PERMIT TO ALLOW AN OVERSIZED ACCESSORY STRUCTURE ON THE TWO-ACRE PARCEL. T. ADOPT RESOLUTION NO. 03-093 ADOPTING 2002 GENERAL FUND BALANCE DESIGNATIONS AND AUTHORIZING TRANSFERS FROM THE GENERAL FUND. U. ACKNOWLEDGE RECEIPT OF CITY CORRESPONDENCE ON THE COUNTY 2003- 2007 CIP. V. AMEND THE 2003 CITY COUNCIL MEETING SCHEDULE AND CANCEL THE JULY 2, 2003 REGULAR MEETING. MOTION CARRIED 4-0. Mayor Shiely stated that if anyone is present for issues on the Consent Calendar all have passed. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES A. Open Forum Response to Robert Dornsbach regarding parking of a Dump Truck at a Residential Property. Regular Meeting – May 7, 2003 Cottage Grove City Council Page 7 of 13 Mayor Shiely referenced the letter sent to Mr. Robert Dornsbach in response to his concerns at the April 16 regular Council meeting. No action taken. B. Response to Richard King regarding Budget Shortfalls. Mayor Shiely explained that Mr. King's suggestion was to encourage the City and community to become more involved in donations and fundraisers to assist the City's budget issues. She stated that it was a very good suggestion and reviewed the letter sent to Mr. King in response to his suggestions. C. Response to Ms. Ruby Reed's Concerns regarding Discontinuation of Garden Plots. Mayor Shiely stated that Ms. Reed was sent a letter of explanation from the City and she reviewed the letter with the City Council. No action taken. D. Response to Citizen Concerns regarding the Reclaimed Pavement Sub-Base Material Stockpile Located at the South End of Hamlet Road. Mayor Shiely stated that she and Council Member Wolcott inspected the stockpile and discussed the issues with Public Works Director Burshten regarding the recommended mitigations. She acknowledged that the resident, Gary Willms, was in the audience, and asked if he had any questions regarding the recommended mitigation. She referenced Staff’s recommendation stating that it includes placing a mixture on the stockpile to control the dust in addition to reshaping the pile for appearance. She asked if all of the suggested options are included in the proposal. Public Works Director Burshten confirmed and reviewed the recommendation with Council. Gary Willms, 8991 Hamlet Ave South, stated that the ideal solution would be to have the material removed to a more suitable location. He acknowledged the value of the materials as a road base noting that if it is not used it would become solid waste and that this is not appropriate disposal for solid waste materials. He stated that the recommendations do fall short adding that the recommended fence and gate would not resolve the majority of issues. He stated that the windblown dirt and dust would continue to be an issue in addition to the pile looking a mess. He stated that reshaping the pile is not a very good long-term solution. He suggested fencing the entire area noting that the recommended fencing and gate would not alleviate the recreational vehicle issues. Mayor Shiely asked Public Works Director Les Burshten to address the issues of how long the pile would be there and the disposal process if the material is not used. Public Works Director Burshten stated that the pavement management project is broken down into two phases. The majority of material could be used and the remainder would stay on the site and be formed into berms and seeded. Regular Meeting – May 7, 2003 Cottage Grove City Council Page 8 of 13 Mayor Shiely referenced the development along Hadley Avenue and asked if the materials could be used in that area. Public Works Director Burshten stated that the materials could possibly be used noting that they have not discussed this with the developer. He stated that he would research that option and update the Council. City Administrator Schroeder referenced the Hamlet Avenue stub stating that it is not a completed roadway section. He explained that staff has had discussions on how they would pave out that area noting that it is highly likely that there would be additional improvement in that area. He explained that they are considering a cul-de-sac and that Glendenning has expressed an interest in the possibility of a cul-de-sac. He further explained that they are in the process of reviewing the rezoning for that area. He clarified that anything the City does now would be a relatively short-term solution. Mr. Wills expressed concerns stating that the current recommendation leaves the possibility open to another 3,000 yards of material in the area. He explained that the dirt approach is only a few feet from his property line and expressed concerns regarding the impact to the value of his property if he decides to sell. Council Member Grossklaus asked if it would be possible to haul the materials to another location. Public Works Director Burshten stated that it would be possible adding that there would be additional costs to move the materials and that presently they do not have another location available to store the materials. He stated that he would research possible locations and update the Council. Mayor Shiely asked Mr. Willms if the recommended mitigations would be enough until the end of the summer when they know the amount of materials that would be needed for the pavement project. Mr. Willms stated that amending the mitigations to include a full fence around the area would satisfy him as a temporary measure. Mayor Shiely explained that storage of the materials at the present location is a temporary situation adding that to install a full fence around the area would be very expensive. Mayor Shiely acknowledged Mr. Willms’ concerns stating that there was a considerable amount of ATV tracks in the area. She agreed that the materials have probably increased the problem. Mr. Willms agreed stating that the ATV problem began last summer. He expressed concerns stating that the market value of his home would be impacted during this period adding that staff recommendations are not a complete plan without the fence. Ms. Willms stated that the Council is underestimating what they are putting up with noting that the field was all grass with a small walking trail when they moved into the area. She stated that it is one thing to move in and have development happen over time, but there is no development in this area and the City has drastically increased the problem by storing the materials at this location. Council Member Grossklaus asked Community Development Director Lindquist if the pile were located on the Willms property would it be considered a violation of the nuisance Regular Meeting – May 7, 2003 Cottage Grove City Council Page 9 of 13 ordinance. Community Development Director Lindquist stated that with what she has heard it sounds like it would be a violation of the ordinance. Council Member Grossklaus commented the City should follow its own zoning and nuisance ordinances. Council Member Wolcott asked Public Works Director Burshten what the timeline would be to place materials on the pile to keep the dust down. Public Works Director Burshten explained that they would be using magnesium chloride and that it would be placed the first part of next week. Council Member Wolcott asked that it be done as soon as possible and asked the City to determine what they plan to do with the materials. Mayor Shiely asked Mr. Willms and Staff to keep the Council informed of the progress. She stated that she is willing to keep the materials at the site with mitigation for the season of the pavement management project but if it goes beyond the season, that Staff should find a new location for the materials. She stated that she likes the idea of stepped up enforcement for ATV use, which is an issue throughout the City. She asked if ATV’s are permitted and if signs are posted in the area regarding the restrictions. Public Works Director Burshten stated that signs are posted throughout that area discouraging ATV use. PUBLIC HEARINGS A. Consider Authorizing the issuance of an On-Sale Intoxicating and On-Sale Special Sunday Intoxicating Liquor License to Taher, Inc. Mayor Shiely reviewed the Public Hearing content with the Council. Mayor Shiely opened the Public Hearing at 8:07 p.m. Mayor Shiely closed the Public Hearing at 8:08 p.m. MOTION BY WOLCOTT, SECONDED BY RICE, TO AUTHORIZE THE ISSUANCE OF AN ON SALE INTOXICATING AND ON SALE SPECIAL SUNDAY INTOXICATING LIQUOR LICENSE TO TAHER, INC., TO MANAGE BEVERAGE OPERATIONS AT MISSISSIPPI DUNES, 10351 GREY CLOUD TRAIL, CONDITIONED ON RECEIPT OF THE PRORATED LIQUOR LICENSE FEES, RECEIPT OF A CERTIFICATE OF LIQUOR LIABILITY (DRAM SHOP) INSURANCE AND COMPLIANCE WITH COTTAGE GROVE CITY CODE AND MINNESOTA STATUTE TO LIQUOR. MOTION CARRIED 4-0. BID AWARDS th A. Consider Awarding the Construction Contract for Hidden Valley 11 Addition to Hydrocon, Inc. MOTION BY WOLCOTT, SECONDED BY RICE, TO ADOPT RESOLUTION NO. 03-094 TH AWARDING BID FOR THE HIDDEN VALLEY 11 ADDITION UTILITY AND STREET Regular Meeting – May 7, 2003 Cottage Grove City Council Page 10 of 13 IMPROVEMENT PROJECT TO HYDROCON, INC., FOR $69,805.80. MOTION CARRIED 4-0. UNFINISHED AND NEW BUSINESS A. 1. Consider Approving the Amendment to the Approved Cooperative Agreement for the Hinton Tower Project. Community Development Director Lindquist reviewed the proposed amendment to the cooperative agreement approved in January 2003. She explained that the City has asked Washington County to wait in order to have the best financial information possible before presenting to Council. She reviewed the estimates for right-of-way costs and informed the Council the County opened bids on April 23, 2003. She explained that the project would be th completed in two phases; the first phase would be Hinton Avenue south of 65 and the th second phase, which has not been placed for bid, is that part of Hinton Avenue north of 65 Street. The first phase would begin this summer after completion of the school year. She th stated that 65 Street must be open by August 22, 2003, in time for the beginning of the school year. MOTION BY WOLCOTT, SECONDED BY RICE, TO APPROVE AMENDMENT NO. 1, CONSTRUCTION COST REIMBURSEMENT AND MAINTENANCE. MOTION CARRIED 4- 0. 2. Consider Approving the Resolution Concurring with the Bid for the First Phase of the Hinton Tower Project. MOTION BY WOLCOTT, SECONDED BY RICE, TO ADOPT RESOLUTION NO. 03-095 FOR CONCURRENCE OF BID AWARDED BY WASHINGTON COUNTY TO TOWER ASPHALT, INC, FOR THE FIRST PHASE OF THE HINTON TOWER PROJECT. MOTION CARRIED 4-0. 3. Consider Concurring with the Preliminary Assessment Information for the Hinton Tower Project. Finance Director Ron Hedberg reviewed the assessment proposal and process and clarified that this is not an assessment hearing. He further clarified that Council would not be taking any action at this time. He stated that once the project is substantially complete, an assessment hearing would be held, and hearing notices would be sent to affected residents. The assessment methodology for both the residential and commercial portions of the project was reviewed with Council. Each property owner was sent a letter last week that describes the process and methodology in addition to the dollar amounts. Council Member Grossklaus asked how they determined the $6.50 per foot value. Finance Director Hedberg explained that it is an estimated value and that it is not based on the Regular Meeting – May 7, 2003 Cottage Grove City Council Page 11 of 13 appraisal value of the property. City Administrator Schroeder further clarified that the low side cost would be approximately $3.50 per foot and the high side $12.00 per foot. He stated that $6.50 per foot is a very reasonable mid-range cost. Mayor Shiely asked what method was used for Mr. Julen when they redid Ideal Avenue. Community Development Director Lindquist explained that the property was assessed 2% of market value adding that Mr. Julen's property is a bit different as he is designated as long- term rural. She explained that the methodology used is based on the stormwater use and reviewed the differences between long-term rural and urban area assessments with Council. th Doug Sachs, 7570 65 Street South, stated that he resides next to the area where Hinton is going through. He referenced the deferment of payment stating that it would be a very good idea. The majority of residents along that road does not want the development and suggested that Council defer the payments until they actually sell their land. He stated that the assessment would be very tough financially on the property owners in the area. th Mary Dahlin, 7530 65 Street South, stated that she would prefer not seeing any development in the area and agreed that deferment of payment would be much easier on the residents. She asked for clarification of the payment process. Finance Director Hedberg reviewed the payment process stating that the residents would have 30 days to pay the assessment without incurring interest and that if they choose not to pay within the 30 days that it would be levied over a 15-year timeframe with 7% interest. Council Member Grossklaus expressed concerns with the assessments stating that Cottage Grove is developing very quickly and it appears that the City is forcing farmers off their property and are assessing based on residential values versus their agricultural status. Community Development Director Lindquist clarified that the assessment is deferred stating that each property would pay one unit and that the rest of the assessment would be deferred and not due until the property is developed or sold. She further clarified that they would not have to sell their land to pay the assessments. She explained that the City has been assessing everyone for stormwater and she reviewed the calculation process with Council. MOTION BY RICE, SECONDED BY GROSSKLAUS, TO APPROVE RECEIVING THE PRELIMINARY ASSESSMENT INFORMATION FOR THE HINTON TOWER PROJECT. MOTION CARRIED 4-0. B. Consider Contributing up to $50,000 from the Park Dedication Fund for the Construction of the Park Shelter within the Pete Thompson Family Park. Community Development Director Lindquist referenced the Homestead Hills project stating that the highlight of the project is the proposed neighborhood park. She explained that as part of the discussion a condition of approval was included for the City to spend up to $50,000.00 for a park shelter. She stated that Staff is working closely with the developer adding that they would like to use this shelter as a template example for future park shelters. Regular Meeting – May 7, 2003 Cottage Grove City Council Page 12 of 13 She stated that much of the detail they are interested in is with the design adding that they are comfortable with the dollar amount for the City contribution. She acknowledged that it might not address everything included in the list from the developer noting that there are items that they want to be sure are included. Council Member Rice asked if they have numbers available that would be considered substantial. Steve Juetten, Newland Communities, reviewed the numbers with Council. Council Member Wolcott asked if there was a drawing of the building available for Council review. Mr. Juetten provided the Council with a colored version of the park plan and reviewed the proposed park layout and shelter with Council. Council Member Wolcott noted that the proposal included development of the ballfields in addition to landscaping. Mr. Juetten stated that they would be ready for the grand opening in the fall adding that it is their hope to have the park completed by the end of this construction season. Mayor Shiely stated that it has been a pleasure working with Mr. Juetten adding that the Council is very pleased with the results of the project. Mr. Juetten thanked the Council and agreed that they are both working towards the same goal. MOTION BY RICE, SECONDED BY GROSSKLAUS, TO AUTHORIZE STAFF TO CONTRIBUTE UP TO $50,000 FOR THE CONSTRUCTION OF THE PARK SHELTER WITHIN THE PETE THOMPSON FAMILY PARK. MOTION CARRIED 4-0. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS A. Status Report on the Hinton Avenue Speed Study. Mayor Shiely referenced the speed study and thanked Public Safety Director Mickelson for the detail. She clarified her understanding of the recommendation. Public Safety Director Mickelson confirmed. B. ISO Research Mayor Shiely stated that Fire Chief Byerly provided background information on the ISO ratings. COUNCIL COMMENTS AND REQUESTS Council Member Wolcott referenced the accident last Saturday evening, May 3, 2003, stating that he received a call from the Police Chief requesting his presence at the accident scene on Highway 61. He stated that he represented the City at the scene where Public Safety Director Mickelson briefed him on the tragic event that had taken place. He stated Regular Meeting – May 7, 2003 Cottage Grove City Council Page 13 of 13 that he would like to compliment the Police Department, the Fire Fighters and the State Patrol for the outstanding job that they did. He complimented the Fire Chief stating that he was the first on the scene. He stated that he has definitely shown him that he is a great leader for the Fire department and complimented him and the firefighters, the leadership and the Police Department. He stated that it was a very difficult scene adding that seeing them in operation made him proud. Mayor Shiely reminded the community that the Great Grove Get Together is scheduled for Saturday, June 14, 2003. She stated that the parade would begin at 10:00 a.m. leaving Park Senior High School and ending at Kingston Park. She reviewed the parade route with Council and acknowledged the hard work done by all Committee members responsible for putting it all together. She encouraged the community to come out and enjoy the games, car show, and parade. PAY BILLS MOTION BY WOLCOTT, SECONDED BY RICE, TO APPROVE PAYMENT OF CHECK NUMBERS TO 128857 THROUGH 129141 TOTALING $933,492.80. (CHECKS 128857- 128885 IN THE AMOUNT OF $68,286.58 ISSUED PRIOR TO COUNCIL APPROVAL.) MOTION CARRIED 4-0. WORKSHOP SESSION – OPEN NONE WORKSHOP SESSION – CLOSED NONE ADJOURNMENT MOTION BY WOLCOTT, SECONDED BY RICE, TO ADJOURN THE MEETING AT 8:45 P.M. MOTION CARRIED 4-0. Respectfully submitted, Bonita Sullivan TimeSaver Off Site Secretarial, Inc.