HomeMy WebLinkAbout2013-11-06 PACKET 03.B.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM #
DATE 11 /6/2013 . •
PREPARED BY: City Clerk Caron Stransky
ORIGINATING DEPARTMENT DEPARTMENT HEAD
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COUNCIL ACTION REQUEST
City Council Meeting Minutes Approval: August 14, 2013 Regular Meeting.
STAFF RECOMMENDATION
Approve draft minutes.
SUPPORTING DOCUMENTS:
❑ MEMO/LETTER:
❑ RESOLUTION:
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
� OTHER: Draft Minutes.
ADMINISTRATORS COMMENTS
City Administrator
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Date
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��� ���� ��� COTTAGE GROVE CITY COUNCIL
City of Cottage Grove, Minnesota
Regular Meeting
- August 14, 2013
OPEN FORUM
Mayor Myron Bailey opened Open Forum at 7:15 p.m. and stated that during Open Forum a
person may address the City Council on subjects not a part of the regular meeting agenda,
but must limit their remarks to three (3) minutes per person. The purpose of Open Forum is
to give the public an opportunity to present information or to request action by the City
Council. It may not be used to make personal attacks, to air personality grievances, to
make political endorsements, or for political campaign purposes. Open Forum will adjourn to
the regular meeting promptly at 7:30 p.m.
The following were present: Mayor Myron Bailey, Council Member Derrick Lehrke, Council
Member Justin Olsen, Council Member Jen Peterson, and Council Member Dave Thiede.
The following were absent: None.
Also present were: Ryan Schroeder, City Administrator; Robin Roland, Finance Director;
Kori Land, City Attorney-LeVander, Gillen & Miller, PA; Jennifer Levitt, City Engineer; Craig
Woolery, Public Safety Director; and Les Burshten, Public Works Director.
Mayor Bailey opened Open Forum at 7:15 p.m., and asked if anyone in the audience wished
to address the City Council on any topic not on the agenda.
There being none, Mayor Bailey closed Open Forum to the Regular Meeting.
CALL TO ORDER - Regular Meeting
The City Council of the City of Cottage Grove, Washington County, Minnesota, held a regular
meeting on August 14, 2013 at the Cottage Grove City Hall, 12800 Ravine Parkway. Mayor
Bailey called the meeting to order at 7:30 p.m.
PLEDGE OF ALLEGIANCE
The audience, staff and the Mayor and Council Members pledged allegiance to the flag of
the United States of America.
ROLL CALL
The following were present: Mayor Myron Bailey, Council Member Derrick Lehrke, Council
Member Justin Olsen, Council Member Jen Peterson, and Council Member Dave Thiede.
The following were absent: none.
Also present were: Ryan Schroeder, City Administrator; Robin Roland, Finance Director;
Kori Land, City Attorney-LeVander, Gillen & Miller, PA; Jennifer Levitt, City Engineer; Craig
Woolery, Public Safety Director; and Les Burshten, Public Works Director.
CITY OF COITAGE GROVE • 12800 Ravine Parkway • Cottage Grove, Minnesota 55016
www.wttage-grove.org • 651-458-2800 • Fax 651-458-2897 • Equal Opportunity Employer
Cottage Grove City Council ( �
August 14, 2013 Regular Meeting
Mayor Bailey presided over the meeting.
1. ADOPTION OF AGENDA
MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE,
TO APPROVE THE AGENDA AS PRESENTED. MOTION CARRIED. 5-0.
2. PRESENTATIONS
A. Receive Presentation from 2013 Landscape Interns and Declare Green Garden
Award Recipients
Landscape Interns Tyler Coutu and Nathanael Holmes announced the winners
of the 2013 Green Garden Awards. The residential award was presented to
Sylvia Strong and the commercial award to the Church of St. Rita.
3. APPROVAL OF MINUTES
A. July 17, 2013 Regular Meeting
Mayor Bailey accepted the minutes of the July 17, 2013 Regular Meeting as
presented.
B. 7uly 24, 2013 Special Meetinq
Council Member Peterson noted that the minutes of the July 24, 2013 reflect
that the meeting was held on August 24, 2013 and it should be July 24, 2013.
Mayor Bailey accepted the minutes of the 7uly 24, 2013 Special Meeting as
amended.
4. CONSENT CALENDAR
The Council pulled and briefly discussed items G, K and F.
MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL MEMBER
PETERSON, TO:
A. ACCEPT AND PLACE ON FILE THE FOLLOWING MINUTES OF THE:
i. PLANNING COMMISSION MEETING FROM JUNE 24, 2013;
ii. PUBLIC SAFETY, HEALTH, AND WELFARE COMMISSION MEETINGS OF
MARCH 19, 2013 AND MAY 14, 2013; AND A JOINT MEETING OF THE
PUBLIC SAFETY, HEALTH, AND WELFARE COMMISSION AND PUBLIC
WORKS COMMISSION OF APRIL 30, 2013.
iii. ADVISORY COMMITfEE ON HISTORIC PRESERVATION (ACHP)
MEETINGS OF JANUARY 8, 2013, MARCH 12, 2013, AND May 14,
2013.
iv. PUBLIC WORKS COMMISSION MEETING OF JUNE 17, 2013.
B. AUTHORIZE ISSUANCE OF A SINGLE-OCCASION GAMBLING PERMIT TO
COTTAGE GROVE ELEMENTARY PTO INC., TO CONDUCT A RAFFLE ON
OCTOBER 4, 2013 AT 7447 65 STREET SOUTH, COTfAGE GROVE.
Cottage Grove City Council I�
August 14, 2013 Regular Meeting
C. APPROVE THE 2013-2014 MAP DESIGNATING AREAS TO DISCHARGE
ARCHERY AND FIREARMS WITHIN THE CITY OF COTTAGE GROVE.
D. AUTHORIZE ISSUANCE OF A TEMPORARY INTOXICATING LIQUOR LICENSE
TO THE COTfAGE GROVE LIONS CLUB IN CONJUNCTION WITH A
FUNDRAISING EVENT FOR THE NEW BIKE PARK AT THE WEST DRAW
PAVILLION ON SEPTEMBER 14, 2013, CONTINGENT ON COMPLIANCE WITH
CONDITIONS ESTABLISHED IN THE FACILITY USE PERMIT FOR THE EVENT.
E. RECEIVE INFORMATION ON OFF-STREET PARKING REQUIREMENTS.
F. APPROVE THE LEGAL SERVICES AGREEMENT WITH LEVANDER, GILLEN &
MILLER P.A., FOR CIVIL LEGAL REPRESENTATION FOR THE CITY OF COTTAGE
GROVE FOR THE TERM AUGUST 15, 2013 THROUGH DECEMBER 31,2016.
G. ADOPT RESOLUTION NO. 2013-078, A RESOLUTION ACCEPTING DONATIONS
RECEIVED IN THE SECOND QUARTER OF 2013 TOTALING $6,512.52.
H. ADOPT RESOLUTION NO. 2013-079, A RESOLUTION APPROVING A VARIANCE
TO REAR SETBACK REQUIREMENTS TO ALLOW A PORCH ADDITION AT 8057
JOCELYN AVENUE SOUTH, COTTAGE GROVE, TO BE 31 FEET FROM THE
PROPERTY LINE WHEN 35 FEET IS REQUIRED.
APPROVE AWARDING THE TOWING AND IMPOUND SERVICES CONTRACT
WITH SOUTHEAST TOWING, INC., FOR THE PERIOD JULY 1, 2013 THROUGH
JUNE 30, 2016.
ADOPT RESOLUTION NO. 2013-080, A RESOLUTION AWARDING THE QUOTE
FOR THE PUBLIC WORKS FACILITY IMPROVEMENTS TO EUREKA
CONSTRUCTION FOR $89,719.00.
K. ADOPT RESOLUTION NO. 2013-081, A RESOLUTION CALLING FOR THE SALE
OF $7.6 MILLION IN GENERAL OBLIGATION BONDS OF 2013A TO FINANCE
THE 2013 STREET AND UTILITY IMPROVEMENTS (PAVEMENT MANAGEMENT
AND HINTON AVENUE PROJECTS).
L. APPROVE THE GUIDELINES AND PROCEDURES UNDER THE MINNESOTA DATA
PRACTICES ACT.
M. APPROVE APPLICATION FOR A GRANT THROUGH FEMA FOR THE 2013
ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM (AFT) AND THE 2013
STAFFING FOR ADEQUATE FIRE AND EMERGENCY RESPONSE (SAFER) GRANT
IN THE AMOUNT OF $495,000 FOR THREE FULL-TIME FIREFIGHTER/
PARAMEDIC POSITIONS.
N. ITEM REMOVED FROM AGENDA.
MOTION CARRIED. 5-0.
5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES - None.
Cottage Grove City Council I�
August 14, 2013 Regular Meeting
6. PUBLIC HEARINGS — None.
7. BID AWARDS - None.
8. UNFINISHED AND NEW BUSINESS
A. 1. Consider Passing an Ordinance Amending the City's Zoning Map to Rezone
Approximately 2.38 acres from B-1, Limited Business District to B-2, Retail
Business District. 2. Consider adopting a Resolution Authorizing Publication of
Ordinance by Title and Summary. 3. Consider Adopting a Resolution
Approving the Site Plan and Conditional Use Permit Applications to Redevelo�
the Property at 7350 80 Street South for a One-Story Commercial Building
of Approximately 19,387 Square Feet and 75 Off-Site Parking Spaces.
City Engineer Levitt highlighted the application for a 19,387 square foot one-
story retail building (Goodwill Store) with 75 off-street parking spaces and a
donation center drop-off. The applicant was introduced and invited to the
podium.
John Johannson, Welsh Companies, 4350 Baker Road, Minnetonka,
Minnesota, introduced Chris Simmons, Mike Brandt, Laura Moore, and Debbie
Fairy, also in attendance. He stated that they found the staff reports to be
very thorough and accurate, and they have enjoyed working with staff. He
stated that they have agreed to the adjustments that were made either by
Staff or the Planning Commission and they do not have any concerns.
MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER
THIEDE, TO PASS ORDINANCE NO. 916, AN ORDINANCE FOR THE CITY OF
COTTAGE GROVE, MINNESOTA, AMENDING CITY CODE SECTION 11-1-6,
ZONING MAP, VIA REZONING CERTAIN PROPERTY LOCATED AT 7350 8p
STREET SOUTH, COTTAGE GROVE, FROM B-1, LIMITED BUSINESS DISTRICT
TO BE-2, RETAIL BUSINESS DISTRICT. MOTION CARRIED. 5-0.
MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER
THIEDE, TO ADOPT RESOLUTION NO. 2013-082, A RESOLUTION
AUTHORIZING THE PUBLICATION OF ORDINANCE NO. 916 BY TITLE AND
SUMMARY. MOTION CARRIED. 5-0.
MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER
THIEDE, TO ADOPT RESOLUTION NO. 2013-083, A RESOLUTION APPROVING
A SITE PLAN REVIEW OF A 19,387 SQUARE FOOT RETAIL BUILDING AND
CONDITIONAL USE PERMIT TO ALLOW A DONATION DROP-OFF CENTER
DROP-OFF AT 7350 80 STREET SOUTH, COTTAGE GROVE. MOTION
CARRIED. 5-0.
B. Consider Approving a Conditional Use Permit to Allow a 520 Square-Foot
Accessory Structure in Addition to the Existing 2,480 Square-Foot Accessorx
Structure Located at 6192 65 Street South
Senior Planner Burbank reviewed the application of Richard Leicht for a
conditional use permit to allow a 520 square foot accessory structure in
addition to the existing 2,480 square foot accessory structure, subject to
Cottage Grove City Council I�
August 14, 2013 Regular Meeting
conditions stipulated in the draft resolution included in the Agenda packet.
The Planning Commission reviewed the application and based on the
established zoning ordinance criteria, they unanimously recommends that the
City Council approve the conditional use permit.
The Council discussed the Planning Commission's recommendation with the
applicant and staff. The applicant requested that the building be permitted as
constructed at 1,080 square feet versus the recommended 520 additional
square feet, subject to removal of the building triggered by additional
residential development on properties adjacent to the applicants' property.
The applicant concurred with the continuation of the application to allow City
staff and the City attorney time to review options in which to properly
proceed with the applicant's request.
There was discussion on the possibility of processing a post-construction
variance application, which includes an application fee of $800.00, the
requirement that a restrictive covenant be recorded regarding the triggered
removal of the structure and the posting of a financial guarantee to ensure
future removal. A restrictive covenant and escrow were suggested by the City
attorney as the means in which the City can guarantee the removal of the
structure when the appropriate trigger has been met.
The applicant, Richard Leicht, 6192 65 Street South, Cottage Grove, was in
attendance and spoke regarding his application.
MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER
PETERSON, TO TABLE THIS APPLICATION TO THE SEPTEMER 4, 2013
REGULAR MEETING AND TO PROVIDE FOR AN OPPORTUNITY FOR STAFF AND
LEGAL COUNSEL FOR THE CITY OF COTfGE GROVE TO WORK WITH THE
APPLICANT ON THE OPTIONS THAT WERE DISCUSSED. MOTION CARRIED. 5-
0.
9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS
A. Receive Response to Council Regardina Highlands Park Splash Pad
Parks & Recreation Director pockter reviewed his report regarding the
Highlands Park Splash Pad. No action taken.
10. COUNCIL COMMENTS AND REOUESTS
Council Member Peterson announced that August 15 is the next Fare for All; August
20 is the next Beyond the Yellow Ribbon meeting; August 29 is the next Red Rock
Corridor meeting; August 31 is a fundraising event at West Draw Park; and on
September 14, the Cottage Grove Lions Club would be selling brats and beer.
Council Member Olsen noted there was a project underway at the intersection of 7ptn
Street and Co. Rd. 19 and he wanted to remind people that the businesses at that
corner were still open for business.
Council Member Thiede stated that the Strawberry Fest Committee was working on
planning the Monster Bash events to be held on October 25 and the parade on
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August 14, 2013 Regular Meeting V
October 26. For additional information, go to their website at:
cottageg rovestrawberryfest. com.
Mayor Bailey personally thanked the public safety staff on the Night to Unite event,
the EDA golf outing, and he noted that the Council would be holding a workshop
session tonight to finalize the 2014-15 budgets.
11. PAY BILLS
MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE,
TO APPROVE PAYMENT OF CHECK NUMBERS 182299 THROUGH 182709 IN THE
AMOUNT OF $3,441,270.09 AND EFT PAYMENT OF $148,252.19 (CHECK NUMBERS
182299 - 182623 IN THE AMOUNT OF $1,461,113.05 AND EFf PAYMENT OF
$21,336.07 WERE ISSUED PRIOR TO COUNCIL APPROVAL). MOTION CARRIED. 5-0.
12. WORKSHOP SESSION - OPEN TO PUBLIC
A. Review the Draft Feasibility Report for the )amaica Avenue (70 Street to
Military Road) Street and Utility Improvements Project
The Council reviewed the feasibility report for the Jamaica Avenue (70 Street
South to Military Road) Street and Utility Improvements. This segment of
Jamaica Avenue South is showing significant signs of surface deterioration.
The proposed improvements include reconstruction of the existing street,
realignment of the Jamaica Avenue/Military Road intersection, and installation
of trunk storm sewer and trunk water main.
City Engineer Levitt highlighted the required improvements, easements,
permits, estimated construction costs, financing, project schedule, and
recommendation to Council.
There was Council consensus on authorizing staff to proceed with the
improvement project as a 2015 project and to have staff consult with Ryland
Homes on amending their staging plan to develop to the west versus the
north.
B. 2014 Budaet
City Administrator Schroeder reviewed the information included in the Agenda
Packet on levy limits.
The Council discussed the new levy limit law and the Minnesota Department
of Revenue's interpretation that the City can take the entire amount of our
levy multiply it by three percent and then add the debt.
Mayor Bailey stated that he has reached out to our legislative group and have
asked them to meet with him and City Administrator Schroeder. He stated
that they are working on a tentative date to meet in early September. Their
intent is to meet on a quarterly basis. If interested, he could schedule a
workshop session for the Council to meet with the legislative group.
Cottage Grove City Council I�
August 14, 2013 Regular Meeting
Mayor Bailey stated that what he would like to have is a conversation about
levy limits but personally he was fine with what Staff has proposed.
The Council then reviewed the items "on the board" to decide which items to
add/delete. In order to prepare for the Council's workshop session on August
24, 2013, staff is asking for some direction from the Council.
Council consensus was to make the following adjustments:
Increase expense for engineering intern (1,395) generai fund portion
onl
Increase expense for (20,000) General fund portion
firefighter/paramedic (full year) oniy-single year
ex ense
Increase expense for PW project (71,155) Single-year expense.
coordinator Must re-budget for
2015
Decrease ex ense for PW intern 15 550
Decrease expense for EAB allotment 62,000 Professional services
reduced to $100 000
Decrease expense for Lamar Park water 10,000 Expense goes to Park
filtration Future Project fund
Increase ex ense for CGAA insurance 5 000
City Administrator Schroeder noted that the total levy increased 3.7 percent.
MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER
PETERSON, TO CLOSE THE WORKSHOP SESSION — OPEN TO THE PUBLIC.
MOTION CARRIED. 5-0.
13. WORKSHOP SESSION — CLOSED TO PUBLIC — None.
ADJOURNMENT
MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL MEMBER PETERSON, TO
ADJOURN THE REGU�P,R MEETING AT 11:17 P.M. MOTION CARRIED. 5-0.
Prepared by,.
Caron M. Stransky
City Clerk