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Home My WebLink About2013-11-20 PACKET 04.C.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # � � DATE 11 /20/201 . . PREPARED BY: Community Development Jennifer Levitt ORIGINATING DEPARTMENT DEPARTMENT HEAD ***************��***��*�*******�*�*********** COUNCIL ACTION REQUEST Consider adopting a resolution authorizing final payment in the amount of $23,249.52 to Hardrives, Inc. for the 2011 Pavement Management Project. STAFF RECOMMENDATION Adopt the resolution. Hardrives, Inc. has satisfactorily completed the work in accordance with the contract plans and specifications. SUPPORTING DOCUMENTS � MEMO/LETTER: Letter, Dave Sanocki 11/12/2013 � RESOLUTION: Draft ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: � OTHER: Final Payment ADMINISTRATORS COMMENTS � l Date **��*�*********************************�******** RESOLUTION NO. 2013-XXX RESOLUTION APPROVING FINAL PAYMENT IN THE AMOUNT OF $23,249.52 TO HARDRIVES, INC. FOR THE 2011 PAVEMENT MANAGEMENT PROJECT WHEREAS, the City Engineer has certified that work has been satisfactorily completed; and WHEREAS, the original total contract amount was $986,588.53. There were no change orders for this project. The actual contract amount completed was $978,263.11; and WHEREAS, the project has been satisfactorily completed in accordance with the contract plans and specifications; NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, that $23,249.52 is to be paid to Hardrives, Inc. for the final payment of the 2011 Pavement Management Project. Passed this 20th day of November 2013. Myron Bailey, Mayor Attest: Caron M. Stransky, City Clerk � ., . November �2, 2013 Stantec Consulting Services Inc. 2335 Highway 36 West St. Paul MN 55113 Tel: (651) 636-4600 Fax; (651) 636-1311 Jennifer Levitt, PE City Engineer/Community Development Director 1280o Ravine Parkway South Cottage Grove, Minnesota 55oi6 Re: 20�1 Pavement Management Project City of Cottage Grove Stantec Project No.193800128 Dear Jennifer, Enclosed please find three (3) copies of the �� and Final Request for Payment for the 2011 Pavement Management Project. The Contractor for this project is Hardrives, Iric. In addition to the Request for Payment, the Contractor has submitted their IC-134 forms. PROJECT REVIEW � This project began in May, 2o1i and was substantially completed in the fall of 2or2. Final punch list items were recently completed in September 2013. CONSTRUCTION COST OVERVIEW The Original Contract amount for this project was $986,588•53• '�e Final Construction Amount is $978,263.11. The Final Construction amount for this project was $8,325.42 under the Original Contract Amount. The total under run was due primarily from the final bituminous amounts being under plan quantity. RECOMMENDATION The Contractor, Hardrives, Inc. has satisfactorily completed the Worlc in accordance with the contract plans and specifications. Therefore, it is recommended that final payment of $23,249•52 be made to the Contractor and the project be accepted by the City of Cottage Grove. After acceptance, please distribute all copies of the Request for Payment as appropriate. If you have any questions about this project or require further information please contact me 65i Regards, STANTEC CONSULTING SERVICES INC. R � Dave Sanoclu Senior Project Manager Enclosures copy: Craig Larson File Design wlth community In mind r � Stantec CONTRACTOR'S REQUEST FOR PAYMENI° 2011 PAVEMENT MANAGEMENT PROJECT STANTEC PROJECT N0. 193800128 / 000048-10289-0 SUMMARY 1 Original Contract Amount 2 Change Order - Addition 3 Change Order - Deduction 4 Revised Contract Amount 5 Value Completed to Date 6 Materia) on Hand 7 Amount Earned 8 Less Retainage 9 Subtotal 10 Less Amount Paid Previously 11 Liquidated damages - 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. $ $ 0.00 0.00 0 $ 986,588.53 $ 986,588,53 $ 978,263.11 $ 0.00 $ 978,263.11 $ 0.00 $ 978,263.11 $ 955,013.59 $ 0.00 $ 23,249.52 7/FINAL Recommended for Approval by: STANTEC � ro tractor: HARDRIVES INC. Specified Contract Compietion Date: 4810289 R EQ7Ff nai.xism Approved by Owner: CITY OF C�'tTAGE GROVE Date: Recommended for Approval CtTY OF COTTAGE GROVE City Engineer Date: � Item PART 1- PINE COULEE & COUNTRYWOOD: 1 MOBILIZATION 2 TRAFFIC CONTROL 3 POTHOLE AND VERIFY EXISTING ROAD SECTION 4 REMOVE TREE 5 REMOVE BITUMINOUS PAVEMENT 6 REMOVE BITUMINOUS DRIVEWAY PAVEMENT 7 REMOVE CONCRETE DRIVEWAY PAVEMENT 8 SALVAGE AND REINSTALL MAILBOX POST 9 BOULEVARD VEGET'ATION STRIPPING 10 ADD ROCK 11 RECLAIM BITUMINOUS PAVEMENT 12 SUBGRADE PREPARATION 13 COMMON EXCAVATION (EV) - STREET 14 SUBGRADE EXCAVATION (EV) 15 AGGREGATE BACKFILL 16 AGGREGATE BASE, CLASS 5 17 SAWING BITUMINOUS OR CONCRETE PAVEMENT 18 TYPE SP 12.5 NON-WEAR COURSE 19 BITUMINOUS MATERIAL FOR TACK COAT 20 TYPE SP 12.5 WEAR COURSE 21 SAW AND SEAL 22 SIGN PANELS � 23 8618 CONCRETE CURB AND GUTTER 24 BITUMINOUS DRIVEWAY APRON 25 CONCREfE DRIVEWAY APRON 26 PATCH GRAVEL DRIVEWAY 27 TOPSOIL BORROW (LV) 28 SODDING 29 SEED AND HYDROMULCH 30 EROSION CONTROL BLANKET 31 APPLICATION OF WATER FOR TURF ESTABLISHMENT 32 JEf AND CLEAN DRIVEWAY CULVERTS 33 REMOVE STORM SEWER PIPE 34 REMOVE STORM SEWER STRUCTURES 35 12" CMP CULVERT 36 12" CMP FLARED END SECTION 37 12" RCP STORM SEWER, CLASS 5 38 15" RCP STORM SEWER, CLASS 5 39 18" RCP STORM SEWER, CLASS 5 40 24" RCP STORM SEWER, CLASS 3 41 CONNECT TO EXISTING CMP PIPE 42 2' X 3' CB, INCL R3260V6 CSTG AND HDPE ADJ RINGS 43 4' DIA STORM SEWER CBMH, W/ SUMP, INCL R3260V6 CSTG AND HDPE AD] RINGS 44 4' DIA STORM SEWER CBMH, INCL R4342 CSTG AND HDPE AD] RINGS 45 4' DIA STORM SEWER CBMH, W/ SUMP, INCL R4342 CSTG AND HDPE ADJ RIN6S 46 ADJUST CATCH BASIN CASTING 47 12" RCP FLARED END SECTION, INCL TRASH GUARD 48 15" RCP FLARED END SECTiON, INCL TRASH GUARD 49 18" RCP FLARED END SECTION, INCL TRASH GUARD 50 24" FLARED END SECTION, INCLUDING TRASH GUARD 51 CLASS III RANDOM RIPRAP 52 CONCRETE SPILLWAY 53 MINOR DITCH GRADING 54 SILT FENCE, 7YPE MACHINE SLICED 55 PROTECTION OF CATCH BASIN IN STREET - - 56 PROTECTION OF CATCH BASIN, NON-STREET 57 PROTECTION OF FLARED END 58 6" DRAINTILE ConfracE Unit Current Quantity Unit Quanti�yr Price Quantity to Dafe LS LS EA EA SY SY SY EA LF TN SY SY CY CY TN TN LF TN GAL TN LF SF LF SY SY SY CY SY SY SY MG LF LF EA LF EA LF LF LF LF LS EA 1 1 24 2 1285 1310 260 83 23500 4230 28215 32650 2130 210 2110 1620 270 4275 1500 3215 5730 52 1700 1265 310 40 1525 225 13550 465 70 270 560 9 60 4 272 516 211 70 1 1 9233.04 1613.50 50.60 968.11 1.84 5.25 6.01 91.43 0.22 10.84 0.98 0.66 9.27 9.27 9.06 11.53 2.36 52.50 2.14 52.65 1.91 , 44.10 11.35 9.55 41.14 5.63 13.36 5.38 1.08 1.61 26.89 6.45 6.45 161.35 23.66 161.35 25.82 26.35 30.12 41.95 274.30 1632.87 1 i 30 8 1400 1420 240 83 23000 4463 28000 32000 1433 418.5 1594 1552 280 3707 1047 2670 5363 52 1824 3025.27 210 EA 1 2340.66 EA 10 1786.69 EA EA EA EA EA 3 2048.08 2 168.85 2 698.11 2 812.13 3 918.62 EA CY SY LF LF EA EA EA LF 1 60 44 725 400 - 2 14 3 350 1426.34 80.68 50.83 12.00 1.99 96.81 96.81 86.05 12.91 1617 604 4930 12500 340 87.6 598 9 60 4 417 515 167 68 1 1 Amoun� �o Date $9,233.04 $1,613.50 $1,518.00 $7,744.88 $2,576.00 $7,455.00 $1,442.40 $7,588.69 $5,060.00 $48,378.92 $27,440.00 $21,120.00 $13,283.91 $3,879.50 $14,441.64 $17,894.56 $660.80 $194,617.50 $2,240.58 $140,575.50 $i0,243.33 $2,293.20 $20,702.40 $28,891.33 $8,639.40 $0.00 $21,603.12 $26,523.40 $13,500.00 $547.40 $2,355.56 $0.00 $3,857.10 $1,452.15 $1,419.60 $645.40 $10,766.94 $13,570.25 $5,030.04 $2,852.60 $274.30 $1,632.87 1 $2,340.66 13 $23,226.97 3 $6,144.24 2 $337.70 3 $2,094.33 2 $1,624.26 3 $2,755.86 1 47 1303 322 12 2 490 $1,426.34 $3,791.96 $0.00 $15,636.00 $640.78 - - - $0:00 - - $1,161.72 $172.10 $6,325.90 4810289RE47Final.xlsm � Item 59 CONNECT DRAIN TILE TO STRUCTURE 60 INFILTRATION FEATURE 61 LAWN EDGING 62 PERENIAL NO 1 CONT 63 GRASSES NO 1 CONT 64 SHRUBS NO 2 CONT 65 PRIVATE UTILITY CROSSING TOTAL PART 1- PINE COULEE & COUNTRYWOOD: PART 2- PINE COULEE PARK: 66 MOBILIZATION 67 COMMON EXCAVATION (P) - PARKING LOT 68 AGGREGATE BACKFILL 69 AGGREGATE BASE, CLASS 5 70 TYPE SP 9.5 NON-WEAR COURSE 71 BITUMINOUS MATERIAL FOR TACK COAT 72 TYPE SP 9.5 WEAR COURSE 73 6618 CONCREfE CURB AND GUTTER 74 SIGN PANELS 75 4" SOLID LINE, WHITE PAINT 76 PAVEMENT MESSAGE, HANDICAPPED SYMBOL - PAINT 77 6" DRAINTILE 78 INFILTRATION FEATURE 79 TURN REINFORCEMENT MAT 80 6" CONCREI'E SIDEWALK 81 CONCREfE PEDESTRIAN CURB RAMP 82 TRUNCATED DOME PANEL 83 COMMON EXCAVATlON (P) - TRAIL OR SIDEWALK 84 AGGREGATE BASE, CLASS 5, 100% CRUSHED - TRAIL OR SIDEWALK 85 TYPE SP 9.5 WEAR COURSE - TRAIL 86 COMMON EXCAVATiON (P) - PLAY COURT 87 AGGREGATE BACKFILL - PLAY COURT 88 AGGREGATE BASE, CLASS 5, 100% CRUSHED - PLAY COURT 89 TYPE SP 9.5 NON-WEAR COURSE - PLAY COURT 90 BITUMINOUS MATERIAL FOR TACK COAT - PLAY COURT 91 7YPE SP 9.5 WEAR COURSE - PLAY COURT 92 SURFACE COATING 93 BASKEfBALL POLE AND BACKBOARD 94 GAZEBO FOUNDATION 95 CONCREfE PAD 96 TRASH RECEPTACLE, INCL CONC PAD 97 BUR OAK 2.5" CAL B&B 98 SWAMP WHITE OAK 2.5" CAL B&B 99 1.5" PVC CONDUIT 100 SILT FENCE, TYPE MACHINE SLICED 101 SEED AND MULCH TOTAL PART 2- PINE COULEE PARK: PART 3 - HOWARDS ADDITION: 102 MOBILIZATION 103 TRAFFIC CONTROL 104 POTHOLE AND VERIFY EXISTING ROAD SECTION 105 REMOVE BITUMINOUS DRIVEWAY PAVEMENT 106 REMOVE CONCREfE DRIVEWAY PAVEMENT 107 RECLAIM BITUMINOUS PAVEMENT 108 HAUL EXCESS RECLAIM MATERIAL OFF SITE 109 REMOVE AND REPLACE CONCRETE CURB AND GUTfER 110 SUBGRADE PREPARATION Unit EA SY LF EA EA EA EA LS CY TN TN TN GAL TN LF SF LF EA LF SY SY SF SF SF CY TN TN CY TN TN TN GAL TN SF EA LS SF EA EA EA LF LF SY LS LS EA SY SY SY 6Y LF SY Contract Unit Current Quantity Amount Quantity 4 425 535 376 86 84 30 1 560 555 425 92 34 70 360 2 400 i 60 40 20 52 80 16 30 Price 69.92 38.72 9. i.4 9.14 10.76 31.19 16.14 3118.88 i1.32 11.25 13.88 68.00 2.14 68.00 12.26 80.68 1.34 80.67 12.91 44.10 21.51 4.84 4.84 43.03 12.00 50 15.63 15 68.00 71 12.02 36 13.10 41 15.70 10 68.00 5 10 900 1 1 475 2 4 3 150 700 4000 2.14 68.00 2.15 1613.49 6222.70 4.84 1200.00 527.08 527.07 6.45 1.99 1.08 1 3500.43 1 968.09 4 50.60 21 5.77 4 12.02 5350 0.57 - 520 - 8.69 500 22.21 6400 0.81 Quantity to IDate to Date 4 $279.68 420 $16,262.40 260 $2,376.40 5$7 $5,365.18 172 $1,850.72 104 $3,243.76 35 $564.90 $803,186.67 1 560 699 515 80 105 61 340 2 422 $3,118.88 $6,339.20 $7,863.75 $7,148.20 $5,440.00 $224.70 $4,148.00 $4,168.40 $161.36 $565.48 1 80 40 20 269 96 16 30 $80.67 $1,032.80 $1,764.00 $430.20 $1,301.96 $464.64 $688.48 $360.00 40 $625.20 14 $952.00 70 $841.40 36 $471.60 40 $628.00 10 $680.00 5 $10.70 10 $680.00 961 $2,066.15 1 $1,613.49 1 $6,222.70 378 $1,829.52 2 $2,400.00 4 $2,108.32 3 $1,581.21 150 $967.50 841 $1,673.59 6280 $6,782.40 $77,434.50 5346 - - 624 - 750 5346 $3,500.43 $968.09 $0.00 $0.00 $0.00 $3,047.22 $5,422.56 - $16,657.50 $4,330.26 4810289R Eo7Flnal.xlsm PVo. 111 112 113 114 115 116 i17 118 119 120 121 122 123 Contrack Item Unit Quantity SAWING BITUMINOUS OR CONCRETE PAVEMENT LF 70 TYPE SP 12.5 NON-WEAR COURSE TN 720 BITUMINOUS MATERIAL FOR TACK COAT GAL 270 7YPE SP 12.5 WEAR COURSE TN 540 SAW AND SEAL LF 1050 SIGN PANELS SF 11 BITUMINOUS DRIVEWAY APRON SY 21 CONCREfE DRIVEWAY APRON SY 4 REMOVE PERMANENT BARRICADE EA 2 PERMANENT BARRICADE EA 2 SODDING SY 220 APPLICATION OF WATER FOR TURF ESTABLISHMENT MG i PRIVATE UTILITY CROSSING EA 12 TOTAL PART 3- HOWARDS ADDITION: TOTAL PART 1- PINE COULEE & COUNTRYWOOD: TOTAL PART 2- PINE COULEE PARK: TOTAL PART 3- HOWARDS ADDITlON: TOTAL WORK COMPLETED TO DATE Unii: Price 1.89 53.00 2.14 53.00 1.91 44.10 18.68 43.57 53.79 322.70 5.38 26.89 16.14 Curren� Quan�ity Amount Quantity to Da�e �o Dati� 70 $132.30 602 $31,906.00 250 $535.00 530 $28,090.00 950 $1,814.50 11 $485,10 $0.00 $0.00 2 $107.58 2 $645.40 $0.00 $0.00 $0.00 $97,641.94 $803,186.67 $77,434.50 $97,641.94 $978,263.11 4810289R E47Flnal,xism n PRO]ECT PAYP7EfdT' S1°ATUS OWNER CITY OF COTTAGE GROVE STANTEC PROJECT N0, 193800i28 / 000048-10289-0 CONTRACTOR HARDRIVES INC. CHANGEORDERS No. Date PAYMENT SUMMARI� No. From 1 05/01/2C 3 4 5 6 7/FI� 07 11 Material on Hand 4810289REQ7Final.xlsm To �11 05 23 2011 �11 06 27 2011 11 07 20 2011 11 11 28 2011 11 12 21 2011 l i 02 02 2012 12 10/25/2013 277,400.87 195,754.91 32,691.14 51,240.43 45,626.92 23.249.52 RetainagE 14,600.05 33,142.12 ' 43,445.01 45,165.59 47,862.46 Amoun� .000.92 842.31 900.11 311.83 249.13 013.59 263.11