HomeMy WebLinkAbout2013-11-20 PACKET 04.B.REQUEST OF CITY COUNCIL ACTION COUNCIL AGEND
MEETWG ITEM # �
DATE 11 /20/2013 • �
PREPARED BY: Community Development Jennifer Levitt
ORIGINATING DEPARTMENT DEPARTMENT HEAD
************�**********************�*******�*�**
COUNCIL ACTION REQUEST
Consider adopting a resolution authorizing final payment in the amount of $15,840.96 to
Hardrives, Inc. for the Preserve at Cottage Grove Project.
STAFF RECOMMENDATION
Adopt the resolution. Hardrives, Inc. has satisfactorily completed the work in accordance with
the contract plans and specifications.
SUPPORTING DOCUMENTS
� MEMO/LETTER: Letter, Dave Sanocki 11/12/2013
� RESOLUTION: Draft
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
� OTHER: Final Payment
ADMINISTRATORS COMMENTS: ,�., �
Administrator
�
Date
�**�********************************************
RESOLUTION N0: 2013-XXX
RESOLUTION APPROVING FINAL PAYMENT IN THE AMOUNT OF
$15,840.96 TO HARDRIVES, INC.
FOR THE PRESERVE AT COTTAGE GROVE PROJECT
WHEREAS, the City Engineer has certified that work has been satisfactorily
completed; and
WHEREAS, the original total contract amount was $227,748.65. There
were no change orders for this project. The actual contract amount completed was
$221,614.04; and
WNEREAS, the project has been satisfactoril.y completed in accordance
with the contract plans and specifications;
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Cottage Grove, County of Washington, State of Minnesota, that $15,840.96 is to
be paid to Hardrives, Inc. for the final payment of The Preserve at Cottage Grove
project.
Passed this 20th day of November 2013.�
Myron Bailey, Mayor
Attest:
Caron M. Stransky, City Clerk
� � �
J �� � ° � ��: �
November 12, 2013
Stantec Consulting Seroices Inc.
2335 Highway 36 West
St, Paul MN 55113
Tel; (651) 636-4600
Fax; (651) 636-1311
Jennifer Levitt, PE
City Engineer/Community Development Director
1280o Ravine Parkway South
Cottage Grove, Minnesota 55016
Re: The Preserve at Cottage Grove
City of Cottage Grove
Stantec Project No.1938or735
Dear Jennifer,
Enclosed please find three (3) copies of the 3ra and Final Request for Payment for the Preserve at Cottage
Grove. The Contractor for this project is Hardrives, Inc. In addition to the Request for Payment, the
Contractor has submitted their IC-1g4 forms.
PROJECT REVIEW
This project began in May, 20�3 and was substantially completed in September, 2org. Final punch list
items were recently completed in October 2013.
CONSTRUCTION COST OVERVIEW
The Original Contract amount for this project was $22�,748.65. The Final Construction Amount is
$22�,614.04. The Final Construction amount for this project was $6,r34.6r under the Original Contract
Amount. The total under run amount was due primarily from the final bituminous base quantity being
under plan quantity and the decrease in the amount of concrete sidewalk removed and replaced.
RECOMMENDATION
The Contractor, Hardrives, Inc. has satisfactorily completed the Worlc in accordance with the contract plans
and specifications. Therefore, it is recommended that final payment of $15,84o.g6 be made to the
Contractor and the project be accepted by the City of Cottage Grove.
After acceptance, please distribute all copies of the Request for Payment as appropriate. If you have any
questions about this project or require further information please contact me 6 5 1-60 4 - 4905•
Regards,
STANTEC CONSULTING SERVICES INC.
�` <
Dave Sanocld
Senior Project Manager
Enclosures
copy: Craig Larson
File
6esign with community In mind
�
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Stantec
CONTRACTOR'S REQUEST FOR PAYMEtd'T
THE PRESERVE AT COTTAGE GROVE
STANTEC PROJECT N0. 193801735
SUMMARY
1 Original Contract Amount
2 Change Order - Addition
3 Change Order - Deduction
4 Revised Contract Amounfi
5 Value Completed to Date
6 Material on Hand
7 . Amount Earned
8 Less Retainage 0%
9 Subtotal
10 Less Amount Paid Previously
� 11 Liquidated damages -
12 AMOUNT DUE THIS REQUEST FOR PAYMENT N0.
$
$
3/FINAL
Recommended for Approval by:
STANTEC
_ ��r e Contractor:
HARD VES, INC.
—�.
Specified Contrac� Completion Date:
$ 227,748.65
� ��
� ��
$ 227,748.65
$ 221,614.04
$ 0.00
$ 221,614.04
$ 0.00
$ 221,614.04
$ 205,773.08
$ 0.00
$ 15,840.96
Approved by Owner:
CITY OF COTTAGE GROVE
Date:
193801735 R EQ3F INAL.xlsm
0
No. Item
BASE BID:
1 MOBILIZATION
2 TRAFFIC CONTROL
3 INSTALL TEMPORARY MAILBOX
4 SALVAGE AND REINSTALL MAILBOX CLUSTER
5 SAWING BITUMINOUS PAVEMENT AND DRIVEWAY
PAVEMENT
6 REMOVE BITUMINOUS PAVEMENT PATCH/DRIVEWAY/TRATL
7 SAWING CONCREI'E CURB/CONCRETE DRIVEWAY
8 REMOVE CONCREfE DRNEWAY PAVEMENT
9 REMOVE AND REPLACE CONCRETE SIDEWALK
10 6" CONCREfE DRNEWAY APRON
il 6" CONCRETE HYDRANT PAD
12 RECLAIM BITUMINOUS PAVEMENT (FULL DEPTH)
13 HAUL AWAY EXCESS RECLAIMED MATERIAL OFF-SITE (LV)
14 SUBGRADE PREPARATION
15 TYPE SP 12.5 NON WEARING COURSE MIXTURE (2,B)
16 TYPE SP 12.5 WEARING COURSE MIXtURE (2,6)
17 SAW AND SEAL TRANSVERSE JOINTS TN BIfUMINOUS
WEAR COURSE
18 B618 CONCREfE CURB & GUTTER
19 BIfUMINOUS MATERIAL FOR TACK COAT
20 PATCH BITUMINOUS DRNEWAY
21 DRIVEWAY SEALING
22 CONCRETE PEDE5TRIAN CURB RAMP
23 7RUNCATED DOME SURFACE
24 ADJUST CATCH BASIN CAS7ING
25 ADJUST MANHOLE CASTING
26 ADJUST VALVE BOX
27 STORM DRAININLEi'PROTECTION
28 STREET SWEEPER WITH OPERATOR
29 TOP SOIL BORROW (LV)
30 SODDING 7YPE LAWN
TOTAL BASE BID:
TOTAL BASE BID:
TOTAL WORK COMPLETED TO DATE
193801735RE43FINAL.xism
Contract Unit Currenti Quantity Amount
Unit Quantity Priee Quantity to Date to Dafie
LS
LS
EA
EA
LF
SY
LF
SY
SY
SY
EA
SY
TN
SY
TN
TN
LF
LF
GAL
SY
EA
SF
SF
EA
EA
EA
EA
HR
GY
SY
1
1
40
10
800
510
25
17
115
625
7
7,580
265
7,670
885
710
1,200
4,300
310
20
5
290
40
9
25
6
9
2
80
1015
3000.00
1000.00
21.40
160.00
2.00
6.00
6.00
12.70
54.00
42.50
215.00
1.40
6,20
0.25
55.90
57.70
4.00
10.45
2.40
45.00
215.00
4.80
32.10
185,00
450.00
300.00
75.00
120.00
25.00
4.55
39.88
130
187
32.5
225
1 $3,000.00
1 $1,000.00
40 $856.00
10 $1,600.00
658 $1,316,00
510 $3,060.00
20 $120.00
19.5 $247.65
62.46 $3,372,84
667.38 $28,363.65
7 $1,505.00
7710 $10,794.00
839 $5,201.80
7670 $1,917.50
755.62 $42,239.16
722.6 $41,694.02
$0.00
4246 $94,370.70
250 $600.00
$0.00
$0.00
238.9 $1,146.72
40 $1,284.00
9 $1,665.00
25 $11,250.00
6 $1,800.00
9 $675.00
2.5 $300.00
180 $4,500.00
1700 $7,735.00
$221,614.04
$221,614.04
$221,614.04
6
PROJECT PAYME[V'T S7°ATUS
OWNER CITY OF COTTAGE GROVE
STANTEC PROJECT N�.193801735
CONTRACTOR HARDFtIVES, INC.
0
CHANGEORDERS
PAYMENT SUMMARY"
No. _ From
1 05 01 2t
2 05 24 2C
3/FINAL 07/27/2C
Material on Hand
To Pa ment :
3 2013 95,659.37
6 2013 � 110 113J1
2 2013 15 840.96
193801735REQ3FINAL.xlsm
Retainagi
5,034.70
10,830.16
Complete
100,694.07
216,603.24
221,614.04