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Home My WebLink About2013-11-20 PACKET 04.E.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 11 /20/13 . � PREPARED BY: Public Safety Craig Woolery ORIGINATING DEPARTMENT STAFF AUTHOR ***�**************************�*****�*********** COUNCIL ACTION REQUEST City Council pass a motion to approve the Ambulance Service Mutual Aid Agreement and authorize execution of the agreement between the City of Cottage Grove and the Lower St. Croix Valley Fire Department, which would begin on January 1, 2014. STAFF RECOMMENDATION City Council pass a motion to approve the Ambulance Service Mutual Aid Agreement and authorize execution of the agreement between the City of Cottage Grove and the Lower St. Croix Valley Fire Department, which would begin on January 1, 2014. SUPPORTING DOCUMENTS MEMO/LETTER: Deputy Fire Chief Wes Halvorsen dated 11-4-13 ❑ OTHER: Mutual Aid Agreement ADMINISTRATORS COMMENTS � // / i � Administrator Date ***�*�**�*******************�**********�******** COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER � � � � � • � :� � � Department of Public Safety Police • Fire • EMS _ �_,� � �1�� _,. � �,� ._ a�_�� w� r�,� .��_�� , � � � ��,�,�.M� � �� _�_v, � _.�,.�,,� �1.a,.�w, � y t � r To: From: Date: Subject: I NTRODUCTION Director Craig Woolery Deputy Fire Chief Halvorsen November 4, 2013 APPROVAL OF MUTUAL AID AGREEMENT WITH LOWER ST. CROIX VALLEY Cottage Grove EMS is required under the Emergency Medical Services Regulator Board to provide mutual aid agreements in the event that Cottage Grove EMS cannot provide an ambulance within our primary service area (PSA). BACKGROUND Currently Lower St, Croix Valley Fire (LSCVF) operates a BLS-IV Tech ambulance service to our north/south east primary service area (PSA). Cottage Grove EMS can request a BLS ambulance and use a Police/Firefighter Paramedic as needed to provide ALS/BLS coverage within our PSA or provide an ALS/BLS ambulance to LSCVF when requested. Currently LSCVF utilizes Lake View Hospital EMS as their primary mutual aid and would utilize Cottage Grove EMS in the event that Lake View Hospital EMS is unavailable. RECOMMENDATION I am recommending that we approve and sign the mutual aid agreement. The agreement has been reviewed by the City Attorney I<orine Land and meets as standards as shown in Minnesota Statutes, Section 477.59 authorizing two government agencies to jointly exercise any power common to contracting parties. CC: Fire Chief Ricl< Redenius CITY OF COTTAGE GROVE • 12800 Ravine Parkway • Cottage Grove, Minnesota 55016 www.cotta�e-�rove.org • 651-458-2850 • Fax 651-458-2820 • Equal Opportunity Employer AMBULANCE SERVICE MUTUAL AID AGREEMENT THIS AMBULANCE SERVICE MUTUAL AID AGREEMENT ("Agreement") is made effective as of the day of 2013, ("Effective Date") by and between the City of Cottage Grove, a Minnesota municipal corporation ("Cottage Grove") and the Lower St. Croix Valley Fire Department, a Minnesota ("Lower St. Croix Valley"). WHEREAS, Cottage Grove and Lower St. Croix Valley desire to be prepared to adequately address ambulance service requests that may occur within the other's jurisdiction; and WHEREAS, State of Minnesota regulations require ambulance services to have agreements with neighboring ambulance services to provide life support transportation when the licensee's ambulances are not available; and WHEREAS, in order to protect the public peace and safety, preserve the lives and property of people in each jurisdiction, Cottage Grove and Lower St. Croix Valley agree to furnish assistance to one another in the event of said need; and WHEREAS, Minnesota Statutes, Section 471.59 authorizes two or more governmental units to jointly exercise any power common to contracting pai NOW, THEREFORE, Cottage Grove and Lower St. Croix Valley hereby agree to furnish Mutual Aid Assistance to each other upon the teims and conditions set forth in this Agreement. I. Purpose The purpose of this Agreement is to identify and record the willingness between Cottage Grove, doing business as Cottage Grove Emergency Medical Services and Lower St. Croix Valley, to mutually assist each other during periods of ambulance service requests exceeding available resources, and to specify the terms of that assistance. II. Definitions Mutual Aid Assistance means any ambulance services , useful to the Requesting Party, including personnel, equipment, supplies and resources. Party means a Responding Pai or a Requesting Party. Personnel means personnel vvho possess the necessary qualifications to respond to a request for Mutual Aid Assistance under this Agreement. Requesting PartX means the entity that requests Mutual Aid Assistance to the Requesting Party. . Requesting Official means the person designated by the Requesting Party who is responsible for requesting Mutual Aid Assistance from the Responding Party. Responding Pai�ty means the entity that provides Mutual Aid Assistance to the Requesting Party. Responding Official means the responsible to determine whether Assistance to the Requesting Party. III. Requests for Assistance person designated by the Responding Party who is and to what extent the Responding Party should provide Whenever a Requesting Par in the opinion of the Requesting Official, determines that conditions within its jurisdiction cannot be adequately addressed by that Party's Personnel and resources, the Requesting Official may request the Responding Official to furnish Mutual Aid Assistance. The pal agree to use their usual and customary means of radio and telephone communications to request and coordinate Mutual Aid Assistance. Unless excepted pursuant to Section V. A., each party will provide the highest level of service available when requested. IV. Fees for Services A. The Requesting Party and Responding Party shall be responsible for the costs and compensation of its own Personnel, equipment and supplies. B. The Responding Party is responsible for obtaining reimbursement from the patient, the patient's insurer, and/or appropriate third party payor(s). The Responding Party shall not have any claim against the Requesting Pai for any amounts not collected from the patient, the patient's insurer, and/or appropriate third party payor(s) for Mutual Aid Assistance. C. In the event of an ALS intercept, the transporting party will bill the patient. V. Limitations A Responding Par obligation to provide Mutual Aid Assistance is subject to the following conditions and limitations: A. A Responding Party may withhold or recall personnel, equipment, supplies and resources to the extent necessary to provide reasonable protection and services for its own jurisdiction. B. The Requesting Party and Responding Pai�ty shall be responsible for injuries or death to any of its own Personnel or damage to or destruction of its own equipment and supplies. 2 VI. Liability and Indemnification A. Each shall provide appropriate liability, automobile, worlcer's compensation, and professional malpractice insurance coverage, in amounts that a minimum are equal to those required by Minnesota Statutes Chapter 466 or other applicable laws. B. The Responding Party agrees to release, defend, and indemnify the Requesting Pai�ty against any liability, expense, or claim arising fiom the Responding Party's negligent actions and omissions related to the mutual aid response. The Requesting Pal agrees to release, defend, and indemnify the Responding Par.�ty against any liability, expense, or claim arising from the Requesting Party's negligent actions and omissions related to the mutual aid response. C. The Requesting Pai-ty agrees to defend and indemnify the Responding Party against any claims brought or actions filed against the Responding Party or any officer, employee, or volunteer of the Responding Party for injury to, death of, or damage to the property of any third person or persons, arising from the perfoi�rnance and provision of assistance in responding to a request for assistance by the Requesting Pa1 pursuant to this Agreement. Under no circumstances, however, shall a pai�ty be required to pay on behalf of itself and other parties, any amounts in excess of the limits on liability established in Minnesota Statutes Chapter 466 applicable to any one party. The limits of liability for some or all of the parties may not be added together to detei�nine the maximum amount of liability for any party. D. The Responding Party shall not be responsible for any injuries, damages or losses arising from the acts or omissions of Personnel of the Requesting Pai�ty and its officers, employees, agents and assigns. E. No pai�ty shall be liable to the other or to any person for failure to furnish Mutual Aid Assistance or for recalling Mutual Aid Assistance. VII. Term of Agreement This Agreement shall be in full force and effect fiom the Effective Date of this Agreement and shall continue unless terminated by one of the parties as provided in Section XII., Termination or Cancellation of Agreement. VIII. Notices All communication and details concerning this Mutual Aid Agreement shall be directed to the following representatives or their successors or assigns: � 3 City of Cottage Grove Attn: 12800 Ravine Parkway South Cottage Grove, MN 55016 Lower St. Croix Valley Fire Department Attn: IX. Controlling Law This Agreement has been made under the laws of the State of Minnesota, and such laws will govern its interpretation. The appropriate venue and jurisdiction for any litigation arising hereunder will be located in Washington County, State of Minnesota. X. Data Practices Both the Requesting Party and the Responding Party agree to comply with the Minnesota Government Data Practices Act and all other applicable state and federal laws relating to data privacy or confidentiality. Each Party agrees to hold the other Paz�ty, its officers and employees harmless fiom any claims resulting from unlawful disclosure or use of data protected under state and federal laws. XI. Non-Discrimination Both the Requesting Party and the Responding Party agree to comply with the provisions of all applicable federal and state statutes and regulations pertaining to civil rights and nondiscrimination including, without limitation, Minnesota Statutes, Section 181.59 and Chapter 363A, incoiporated herein by reference. XII. Termination and Cancellation of Agreement Each Par�ty may cancel this Agreement for any reason without cause upon thirty (30) days written notice. The Requesting Party and the Responding Party may terminate this Agreement if either party fails to fulfill its obligations under the Agreement in a proper and timely manner, or otherwise violates the terms of this Agreement. XIII. Severability Should a court of competent jurisdiction rule any portion, section or subsection of this Agreement invalid or nullified, that fact shall not affect or invalidate any other poi section or subsection; and all remaining portions, sections or subsections shall remain in full force and effect. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. CITY OF COTTAGE GROVE Ryan Schroeder, City Administrator Caron M. Stranslcy, City Clerk LOWER ST. CROIX VALLEY FIRE DEPARTMENT By: Its: By: Its: