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Home My WebLink About2013-11-20 PACKET 06.B.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # � DATE 11 /20/13 • . PREPARED BY: Community Development Jennifer Levitt ORIGINATING DEPARTMENT STAFF AUTHOR **********************�**************�****�***** COUNCIL ACTION REQUEST 1. Hold the public hearing to consider adopting a resolution placing the c. 1947 arch-roof dairy barn located at 7310 Lamar Avenue South on the City's Local Register of Historic Sites and Landmarks. 2. Consider adopting a resolution authorizing issuance of a Certificate of Appropriateness and Historic Places Conditional Use Permit (HPCUP) to allow for the operation of a wedding and event venue on property located at 7310 Lamar Avenue South. STAFF RECOMMENDATION 1. Hold the public hearing and adopt the resolution placing the building on the local register of historic sites and landmarks. 2. Adopt the resolution authorizing issuance of the certificate of appropriateness and historic places conditional use permit. ADVISORY COMMISSION ACTION I�� . . DATE REVIEWED APPROVED 7/22/13 � ❑ 10/26/13 ❑ � DENIED ❑ ❑ SUPPORTING DOCUMENTS � MEMO/LETTER: Memo from John M. Burbank dated 11/15/13 � RESOLUTION: Draft - Historic Register Resolution Draft - Historic Places Conditional Use Permit Resolution ❑ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: � OTHER: Excerpt from approved 7/22/13 Planning Commission meeting 7/22/13 Planning Staff Report Excerpt from approved 8/26/13 Planning Commission meeting 8/26/13 Planning Staff Report ADMINISTRATOR'S COMMENTS City Administrator Date *******�******************��***************�**�* COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER CITY OF COTTAGE GROVE / j MINNESOTA i / TO: Honorable Mayor and City Council Ryan Schroeder, City Administrator FROM: John M. Burbank, Senior Planner DATE: November 15, 2013 RE: 7310 Lamar Avenue Historic Places CUP � Introduction Wayne and Angi Butt have applied for an Historic Places Conditional Use Permit (HPCUP) in accordance with Title 11-9-H(4) to allow for limited commercial ventures to be conducted at 7310 Lamar Avenue South. The Butts are proposing the following improvements and uses: • To register their barn on the City's local Register of Historic Places and Landmarks. • To conduct up to 130 outdoor weddings and other special events (including corporate events, special benefits, conferences, and retreats). • To utilize their existing 5,500 square foot, two-story arch roof barn to conduct indoor portions of the proposed uses. • To have the ability to �tilize a commercial grade event tent of up to 4,000 square feet for use by wedding and event guests. • To construct a phased designated parking area and access drives to accommodate the proposed uses. Location map and Site Air Photo Honorable Mayor, City Council, and Ryan Schroeder 7310 Lamar November 15, 2013 Page 2 of 3 Discussion Planning Commission Review The Planning Commission reviewed the application requests at the regular meetings on June 22, and August 26, 2013. The planning staff reports for both of these meetings are attached to this agenda item. At the August meeting, the Planning Commission did approve the requests after a lengthy discussion with a vote of 7 to 1 with Commissioner Brittan Voting Nay. The purpose for the no vote stated by Commissioner Brittan was his concern on how it would change the surrounding area and that he would rather have all identified issues resolved before the use occurs rather than later. There were favorable comments of support from local residents in attendance at the meeting. The attached minutes reflect the topics were discussed and in summary are as follows: • Neighborhood impact • Impact to existing streets integrity. • Parking lot and access drive locations • Parking lot and access drive surface construction materials • Parking lot and access drive surface construction materials installation timing • Amplified noise. ;, < < . � 1 .i ; � � �* � E � , � �I , �j #'; � y � f:, , i a ,� — r_ �, L� . ` C� � � � �� - i �� r . � � r; �,; � � ;�1�' ; I I j:_, � :' ;' �:�1� � , ; .��.,� l I '' ,j. . J_. ' ..=. '�'� � �� ^`� � ` -�, ,, .� �. �;. , � . •� � � : ; ; `, � ' ��. � 'i � � , ?,�., ��. , 1 °'�� 1 y ,.: ��.,. , � ��i ` 1 I �, � _ . -� _ _ 7 .. . ,;� __ , - �_ � I � ;t. - � � �, .� t - � .. y;•;.: � +� �.�, _° ' �— . �. � • 4 1�, . . . ,! � •r~ �•� . r e ;�� '~ .��.�' . �. � - - ..� .. s : ,, _ . _ � . . — .� 3 . • 1 ! �•�y��Fiii ,, �� .�� , � ',�r. ,; + � �;� �,, � � �i , + � ., {� .r �,� �'� , rt^'•4� � ; r. }-� � �' :� • � ; Tr f . •�� , j �; •;� 1 . "' w-�r � .a �1 +,'�� Sa r: � �..,� . �j � I � • `�.��i��•i�\nfk� t . ,J�,S�• i ' �.� --� � :=�_ �� F � , �� , �, 1 1�� 1� . � w�� '- t��J � � 4 � F I ,^ 7 . �� '��• � �,. ��1 .�1 \,:��! A ' • ,� �, ,, � k , .. � f I .` ! ' ��' %'' � : � �`~�� . �.ti,] � V -±' - Revised Site Schematic Honorable Mayor, City Council, and Ryan Schroeder 7310 Lamar November 15, 2013 Page 3 of 3 Summary The City Code allows for Historic Places Conditional Use Permits on certain properties within the City. The Applicant's property qualifies for processing of an HPCUP. The proposed use is consistent with the list of permitted limited commercial ventures specified in the ordinance. There has been concern expressed by neighborhood residents on the impact of the proposed use on adjacent neighbors and the general character and safety of the current residential neighborhood. The applicant has modified the site plan to address concerns raised at the Planning Commission. The City can require a variety conditions of approval that protect the health and safety of the general public The City Technical Review Committee identified the need to ensure the protection of the health and safety of the general public through appropriate conditions as required in the State Fire and Building Codes. The ACHP supports the proposed use. Proper notice of the public review and comment process was completed. There was a majority of favorable comments of support for the applications during the Public Hearing. The barn is eligible to be listed on the City's Local Register of Historic Sites and Landmarks. The Applicant's home is currently on the City's Local Register of Historic Sites and Landmarks and the National register of Historic properties. :- •��u-�:- •i That the Planning Commission recommends that the City Council take the following actions: 1. Hold a public hearing and adopt a resolution placing the c.1947 arch-roof dairy barn located at 7310 Lamar Avenue South, Cottage Grove on the City's Local Register of Historic Sites and Landmarks. 2. Adopt a resolution issuing a Certificate of appropriateness and conditionally approving a Historic Places Conditional Use Permit (HPCUP) to allow for the operation of a wedding and event venue on property located at 7310 Lamar Avenue South, Cottage Grove. - };� � , . z _ . , � , . . � � . .... . � -_•. � . "7f ' � . I'� -� �� '�., � ,�� • �', � . , � �'' ' �•'l;�,�,:,, � „; 4�.%� � 1 ' � �. ;� � ar ' �• ` sJ-' 'ti �F� - �� - � _ � . ' �... ! ' � � . . ` � Y � � � �,� . • � . , � � � . r a ! ♦ I W z � � S � ��' . . ��►• r� . . � !. 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' , - ,. ��-_ '7��. � � - �. - _ _ : -: � �� - t ;. _: j �,� .�. . � � . . • - ,' �:; •, ; •` • ��'. , � � �;; � , t . , �� ' _ � '�';` , '�� 1� ` • '' � �'�. ' i - a �' � �e F ;�� r - �---.� ��r..:.;..� ,� ' ' , ._ ' . � . ' �k. � . . . ' . �y 1. ; . .`'-+-�:__..� � _ 1 � � . e .. � � �-' �. . •f '' . ��a � I` -. � + . � _ '��a'L �`:�,+��'�` li .�.�� .._ ;� � •i�, .. _ �'!�'�., e .. �� i. �' ' ~ 21Y't'��i.�z`', - •' . . _ — �`<a' +' v� • '{-�) RESOLUTION NO. 2013-XXX A RESOLUTION APPROVING THE REGISTRATION OF THE CIRCA 1947 ARCH-ROOF DAIRY BARN AT 7310 LAMAR AVENUE SOUTH ON THE CITY'S REGISTER OF HISTORIC SITES AND L.ANDMARKS WHEREAS, Wayne and Angela Butt have applied for the inclusion of their 1947 arched roof barn on the City's Register of Historic Sites and Landmarks on the property legally described as: {Legal Description} Commonly known as 7310 Lamar Avenue South, Cottage Grove, Washington County, State of Minnesota. WHEREAS, public hearing notices were mailed to property owners within 500 feet of the property and a public hearing notice was published in the South Washington County Bulletin; and WHEREAS, the Applicants have a pending application for a Historic Places Conditional Use Permit; and WHEREAS, the City ordinances requires that a condition of approval for a property to be eligible for a Historic Places Conditional Use Permit is that they be included on the City's Register of Historic Sites and Landmarks; and WHEREAS, the Title 9-9 of the City code addresses the registration and management of historically significant properties; and WHEREAS, In 1989, the City completed a historic sites inventory form data sheet which recognized the structure as being eligible to be included in the City register ;and WHEREAS, the home on the property is currently listed on the Local and National Registers of historic sites and landmarks; and WHEREAS, a planning staff report, which detailed specific information on the property and the application request was prepared and presented; and WHEREAS, the public hearing was open for public testimony and testimony from the applicant and the public was received and entered into the public record; and WHEREAS, it was found that the arch- roof barn is of sufficient character and interest, that it is of value as part of the history or cultural heritage of the city and the state; and WHEREAS, it was found that the arch-roof barn has embodiment of distinguishing characteristics and elements of architectural style design, detail, materials and craftsmanship; and Resolution No. 2012-XXX Page 2 of 2 WHEREAS, it was found that the arch- roof barn and property has recorded documentation of its association with persons or events that have made a significant contribution to the cultural heritage of the city; WHEREAS, it was found that the arch-roof barn has the potential to yield information important in history of agricultural development in Cottage Grove; and WHEREAS, it was found that the arch-roof barn has a unique physical appearance representing an established or familiar visual feature within the "Old Cottage Grove" neighborhood or community; and WHEREAS, the current property owners have invested a significant amount of time and money in the repair and maintenance of the structure, and combined with their request to have the property placed on the City's Register of Historic Sites and Landmarks is a positive factor in the survival of the structure as a component of the community landscape; and NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Cottage Grove, Washington County, Minnesota, hereby adopts a resolution placing the c.1947 arch- roof dairy barn located at 7310 Lamar Avenue South, Cottage Grove on the City's Local Register of Historic sites and Landmarks. Passed this 20th day of November 2013. Myron Bailey, Mayor Attest: Caron M. Stransky, City Clerk RESOLUTION NO. 2013-XXX A RESOLUTION APPROVING AN HISTORIC PLACES CONDITIONAL USE PERMIT TO ALLOW FOR THE OPERATION OF A WEDDING AND EVENT VENUE AT 7310 LAMAR AVENUE SOUTH WHEREAS, Wayne and Angela Butt have applied for an Historic Places Conditional Use Permit (HPCUP) to allow for the operation of a wedding and event venue on property legally described as: {Legal Description} Commonly known as 7310 Lamar Avenue South, Cottage Grove, Washington County, State of Minnesota. WHEREAS, public hearing notices were mailed to property owners within 500 feet of the property and a public hearing notice was published in the South Washington County Bulletin; and WHEREAS, the Planning Commission re-opened the public hearing on June 24, 2013; and WHEREAS, a planning staff report, which detailed specific information on the property and the application request was prepared and presented; and WHEREAS, the public hearing was open for public testimony and testimony from the applicant and the public was received and entered into the public record; and WHEREAS, the Planning Commission unanimously (7-to-0 vote) continued the public hearing; and WHEREAS, the Planning Commission re-opened the public hearing on August 26, 2013; and WHEREAS, a planning staff report, which detailed specific information on the property and the application request was prepared and presented; and WHEREAS, the public hearing was open for public testimony and testimony from the applicant and the public was received and entered into the public record; and WHEREAS, the Planning Commission unanimously (7-to-0 vote) recommended approval of the application, subject to certain conditions; and WHEREAS, The City Council also Received a recommendation from the City's Historic Preservation Committee to issue a certificate of appropriateness for the Historic Places Conditional Use Permit; and NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Cottage Grove, Washington County, Minnesota, hereby approves the Historic Places Conditional Use Permit Resolution No. 2012-XXX Page 2 of 5 (HPCUP) to allow for the operation of a wedding and event venue at 7310 Lamar Avenue South, located on the property legally described above, subject to the following conditions: 1. A certificate of Appropriateness shall be issued prior to the release of any building permits on the site. 2. The 1947 Arch Roof Barn is listed on the City's Register of Historic Sites and Landmarks. 3. The limited commercial ventures that are permitted to be conducted on the site by this permit shall be limited to up to a maximum of 130 events including outdoor weddings and other special events such as corporate events, special benefits, conferences, and retreats. 4. The permitted limited commercial venture uses does not include contractor storage, staging, use, or operation. 5. The hours of business operation are limited to 8:00 a.m. to 10:30 p.m. Sunday through Thursday, and 8:00 a.m. to 12:30 a.m. Friday and Saturday. 6. The limited commercial ventures conditional use permit shall be reviewed by the City one year after a certificate of occupancy has been issued for the proposed barn renovation. 7. Storage of personal property not owned by the landowner or tenants is prohibited on the premises. 8. All applicable permits (i.e. building, electrical, etc.) shall be applied for and issued by the City prior to any work or construction taking place. Detailed construction plans shall be reviewed and approved by the Building Official and Fire Marshall. 9. The City Council authorizes the issuance of the necessary certificates of appropriateness documents prior to the release of any building permit. 10. Any modifications to the building exterior on the site must be reviewed by the City's Historic Preservation Officer or the Advisory Committee on Historic Preservation. 11. The distinguishing historical qualities and character of the principal structure and its surrounding environment shall not be destroyed. 12. The distinguishing historical qualities and character of the 1947 Barn and its surrounding environment shall not be destroyed. 13. A septic system design report completed by a licensed individual sanitary treatment system designer shall be submitted to the City prior to issuance of a building permit for proposed uses. Resolution No. 2012-XXX Page 3 of 5 14. The parking areas shall be sized at a ratio sufficient to accommodate the vehicles that would match the occupancy of the site as rated by the City Building Official. 15. The final parking design is required to be reviewed by the Planning Staff. Any parking improvements on the site must not negatively impact the drainage of the site or adjacent properties. The improvements must meet the South Washington Watershed District and City stormwater management standards. 16. SurFace water must be managed on site for any additional impervious surFace installed on the site. The management plan design, construction. and implementation shall be approved by the City Engineer. 17. Motor vehicles are prohibited from parking on and along Lamar Avenue. 18. Additional coniferous landscaping shall be installed in areas adjacent to proposed parking and access drives that are not sufficiently screened as determined by the Planning staff after the construction of required parking. The quantity of the additional required landscaping will be required to meet approval of Planning Staff. 19. The use of amplified music outdoors on the site is prohibited. 20. The use of the amplified music within the requested open air event tent is permitted. 21. No more than two sides of any tent that is used can be down. 22. Amplified music shall be required to cease at 10:00 p.m. Sunday through Thursday, and 12:00 a.m. Friday and Saturday. 23. The applicant shall obtain all required liquor use licenses required by the City Clerk. 24. The applicant shall ensure that all catering firms serving alcohol on site shall be properly licensed as reviewed and approved by the City Clerk. 25. The applicant shall have all required insurance coverage in place in association with all permitted uses, and shall have the City named as an additional insured entity as required and approved by the City Clerk. 26. All applicable permits related to food and liquor use must be completed, submitted, and approved by the City prior to the commencement of any licensed activities. Detailed construction plans must be reviewed and approved by the Building Official. 27. The property shall be inspected by the City Fire Marshal and all requirements arising from the inspection shall be completed prior to the commencement of any permitted activities. Resolution No. 2012-XXX Page 4 of 5 28. The property shall be inspected by the Washington County Health Department and all requirements arising from the inspection shall be completed prior to the commencement of any licensed activities. 29. The private septic system compliance shall be reviewed and inspected by the Washington County Health Department. 30. Signage on the property is limited to twenty (20) square feet. 31. All outdoor activities must be supervised by the applicants or designated staff. 32. All events with liquor must be supervised by a police officer licensed with the State of Minnesota. 33. Any fencing utilized on the site must be reviewed and approved by the City Nistoric Preservation Officer. 34. All waste removal from the site must be contracted with a commercial refuse hauler. 35. All trash containers must be screened from public view in accordance with ordinance criteria. 36. All lighting on the site would be required to be downward directed and meet the City's light standard requirements for commercial uses abutting residential uses. 37. A foot candle lighting analysis will be required with the final site design. 38. The standard City and State noise rules will be applicable to the site. If the City re- ceives noise complaints, the property owner must bring the noise on the site into compliance upon notification by the City. 39. The standard City and State nuisance ordinance rules will be applicable to the site. If the City receives complaints, the property owner must bring the site into compliance upon notification by the City. 40. Repeat violations related to parking, noise, the licensed use, or HPCUP permit criteria will require additional review of the Historic Places Conditional Use Permit by the City Council, with possible revocation of the conditional use permit as a remedy. 41. The phased improvement of the drive and parking areas to meet the City's standards shall be permitted under the direction and discretion of the Community Development Director. Passed this 20th day of November 2013. Resolution No. 2012-XXX Page 5 of 5 Myron Bailey, Mayor Attest: Caron M. Stransky, City Clerk � /2 ��t� c`Z� i 6.2 7310 Lamar Barn Event Venue — Case CUP13-020 Wayne and Angie Butt have applied for a Historic Places Conditional Use Permit to allow the barn located at 7310 Lamar Avenue South to be used as a wedding and event venue. McCool summarized the staff report and recommended approval subject to the conditions stipulated in the staff report. Wayne Butt, 7310 Lamar Avenue South, introduced his architect, David Harris, who is helping to design the project. David Harris, 17675 Hogan Avenue, Hastings, stated that he is a Minnesota licensed archi- tect. He stated that he did a code analysis of the barn and has no concerns with accessibility and compatibility with building codes. The Butts need to generate revenue in order to reno- vate the barn, which is why they have proposed using tents on the front yard until the barn is completed. The tents would be rented and taken down after use. Harris questioned the need for a paved parking area. Other similar venues don't have paved parking, but are grass or gravel. He noted that a paved parking area is impervious and there is a lot of runoff. He asked that they be allowed to have gravel and review the operations in two years to see how it is working. Johnson clarified that they want to use the tent until the barn is ready to hold functions in- side. Harris responded that was correct, further explaining that they need to make revenue before work can start on the barn. Johnson asked what facilities would be available in the case of bad weather during events. Harris stated that the barn is not code suitable but could be available in an emergency situation. Brittain asked if the tent could be placed behind the barn. Harris responded no due to the grades and because that is the parking area. He also noted that there are a ponding basin and storage structure back there, and the septic system and restrooms will be located there. Brittain asked why they need the proposed access point versus improving the current drive- way. Harris responded the current access drive goes to the residence, which will not be part of the commercial venture. The proposed location is along a natural tree line and has good grades. Brittain noted that there is a home to the south and both access points will allow headlights to shine into the house across the street. He suggested adding berms to mitigate the lights and noise. A center access point may be less convenient for the owners but could mitigate impacts to the south. Harris stated that the tree line consists of fairly dense ever- green trees. Brittain asked if there is a need to have parking in the front. Harris responded that the conditions of approval could state "successful negotiations with Public Works and Planning staff as to the location and number of parking spaces." Brittain suggested having parking on the north side of the access drive, pointed at �he tent when vehicles enter and exit that is handicap parking only, but if that parking is not needed, all parking should be behind the building to get it as far away from the residents to the south as possible. Brittain then asked that there be a time limit on how long the tent would be allowed to be used. He is more concerned with parking and access than with utilizing a tent on a temporary basis. Harris stated that they are open to relocating the tent location, parking area, and access drive. Rediske asked how long the tent would be up. Harris responded only during the event; the tent will be rented and put up before and taken down after the event. Levitt stated that in the conditions of approval there are specific times that there could be music. Staff is concerned about noise amplified from the tent structure versus being in the barn, which could become a nuisance to adjacent property owners. Johnson asked how old something has to be to be historical and why it's important to be historical. Wayne Butt explained that designation comes from the Advisory Committee on Historic Preservation, and designating the barn as historic allows it to be used as an event venue. He explained that due to financial constraints they need to do the work in phases in order to make all the necessary improvements. The long term goal is to have a house that looks like it is from 1850 and a barn from 1947. He is amenable to moving the parking from the front of the property to the back. They are currently working with Washington County on the septic system upgrade to meet commercial use requirements. The detached garage would be relocated to the west of the barn, which would become the restrooms with a water cooler fountain out front. Their first phase will include bathrooms; they will not have porta- potties. Rostad asked if conditions #15 and 16 regarding hours of operation and music are for both the temporary tent and when the events are in the barn. Levitt responded the intent was for the barn use, not within a tent structure. Rostad asked if there would be an opportunity to limit hours of operation and amplified music for the tent structure. Levitt responded that the City's noise ordinance allows higher decibel levels from 7:00 a.m. to 7:00 p.m., but the City does receive a lot of complaints at both ends of that time frame. Rediske asked if residents in the area have any concerns regarding the proposal. Wayne Butt stated that they have talked with the neighbors in February and the only concerned neighbor was directly to the south. The rest seemed happy that something was happening on this property. Rediske asked if they have any bookings yet. Butt responded they probably won't do any events this year. He stated that they plan to proceed with the parking area at the end of this year's growing season. Rostad asked if the tent could be placed near the north end of the parking area. Wayne Butt stated that is a low-lying pond area. He pointed out where the septic system and drainfield would be located, noting that they have to stay off those areas. He then noted that a neigh- bor to the north held two sizable weddings on their property in a tent with music, which ended at a decent hour. Brittain asked what they consider a decent hour. Wayne Butt re- sponded 11:00 p.m. He stated that they do not want to disrupt the neighborhood with parties; their goal is to have a venue that can generate revenue to help maintain the historic property. Johnson asked about code requirements for the barn to hold weddings and receptions. Harris stated that it would be an assembly occupancy, which requires fire sprinkler and handicap accessibility. The barn is currently unusable for assemblies without potential liabil- ity problems. Wayne Butt stated that occupancy over 100 requires the sprinkler system, which costs from $50,000 to $150,000 because they are on a well system and have to have back-up generators. Harter asked if they are purchasing or renting the sound equipment. Butt responded renting. Harter noted that there have been advancements in sound technology that can focus music into specific areas that could help mitigate noise issues for the neighbors. Rostad opened the public hearing, Aaron Rolloff, 7380 Lamar Avenue South, stated that they live directly south of the Butt's property. He is a former chair of the Advisory Committee on Historic Preservation. He stated that they like the picturesque aspect of living next to the barn so they were initially glad to hear they had plans to refurbish it. The part of the plan that is extremely unappealing is the proposed driveway adjacent to their property. Their bedroom window faces the Butt's prop- erty and it is not far from the property line. He expressed concern about exporting all the traffic past his house in order to keep their house residential in nature. They do not support having an event venue in their residential neighborhood. He noted that Hope Glen Farm, which is operating a similar venue, has 75 bookings this summer, and he does not want to be next to a place where people throw the biggest party of their lives. That would change the character of the neighborhood, especially if all the traffic from all those events is next to his house. They will have to live next to a parking lot even if the driveway is located somewhere else. He then expressed concern about late night noise issues. He does not want to live next to an event venue. It does not seem as if their concerns were taken into consideration in this plan. He urged the Commission to deny the application and if it is reconsidered, any new proposal should send the event traffic on the current driveway, past the property owner's house, or at least not adjacent to the neighbors. Angela Butt, 7310 Lamar Avenue South, stated regarding the driveway location, they were informed by the Building Official and John Burbank that they could not use their residential driveway; it had to be separate. She does not have a problem using their driveway if the City allows it. John Higgs, 7220 Lamar Avenue South, stated that he has three concerns. One is the noise and asked if the language could be changed so all music must cease at that time rather than just amplified music. Rostad stated that all that could be addressed. Higgs asked how far the no parking area on Lamar would be, expressing concern about overflow parking on the street from events, which could cause parking issues for the neighbors. He asked if the tent would be restricted to the south side of the dwelling and in front of the barn. Rostad re- sponded that is one of the issues that the Planning Commission will make a recommenda- tion on. Higgs asked that the tents be restricted to the area in front of the barn only, and not be allowed on the north side. Lorrie Adams, 7220 Lamar Avenue South, stated that she had two home weddings with about 150 people, they catered it themselves, and most of the people were gone by 11:00 p.m. Parking was on the street but it was just family and close friends so the noise was pretty low. She stated that having two weddings in five years is different from asking neighbors to listen to weddings every weekend. She asked about the definition of unlimited events, and if they can have more than 300 people. She noted that parking for catering and other staff does not appear to be accounted for in the plan. If an event ends at 12:30 a.m., the caterers and clean up staff would leave later than the guests. Carol Stanton, 11202 72nd Street South, stated that this barn and residence is what cap- tures Cottage Grove. She is for this proposal 100 percent. She thinks this is the greatest thing that can happen and having this means the beautiful barn will always stay there. John Higgs, 7220 Lamar Avenue South, stated that he and Adams had two family weddings at their house and all the neighbors were invited, which helped mitigate noise issues. Wayne Butt thanked everybody for coming to the meeting. He noted that they are also resi- dents in the neighborhood. He has a verbal agreement with the neighbor behind him to use that property for parking also, but he does not want to excavate it. They are agreeable to using their driveway and possibly moving the driveway to the north of the property. They are willing to do whatever they can do to appease their neighbors. They don't want cars in front of the barn or house or on the street; they want everything on the behind the barn so the neighbors do not even know an event was occurring. Things may happen that are beyond their control but they will work to minimize those problems. Johnson asked how many events would be needed in the tent before enough income is gen- erated to renovate the barn. Butt does not have a date but he does want the events in the barn as soon as possible. The biggest obstacle is the required sprinkler system. He asked for a temporary interim time period to try to generate enough funding to renovate the barn. Johnson asked how late into the season could the tent be used. Wayne Butt responded it would probably be shut down by October. He does not foresee being able to use the barn until at least next year. McCool responded to the question regarding the noise ordinance. The City's noise ordinance requires the readings be taken at the property lines and there is a threshold of what those decibel levels should be between certain hours of the day. There will always be concerns about noise, whether it complies with the ordinance or not. Regarding this application, the Planning Commission will want to focus more on the first phase, the outdoor events outside of the barn structure. He believes that there will probably be a one-year timeframe for the outdoor events. The conditions of approval could be oriented focusing on the outdoor event issues, with phase two being the reconstruction or remodeling of the barn structure: For the Planning Commission's consideration, McCool suggested that the approval of the conditional use permit is only for phase one and when they want to start phase two they would need to amend their conditional use permit to have events inside the barn. It would also be important to focus on noise issues, including hours for amplified and other types of music. Johnson stated he is concerned that there is no end point to the temporary tent use. McCool responded that one of the conditions of approval could be that the tent is only allowed for one season from the date of Council approval. If they are not ready within that one year timeframe they would still need to come back to the Planning Commission to provide an up- date on the phasing of their project and what issues need to be addressed. Wayne Butt stated that he likes the idea of the phased approach but he would like two years because they probably won't have any rentals this year. He then explained that this is a historic places conditional use permit, which allows certain uses on historic properties. He does not want to keep coming back trying to sell this to the City and his neighbors. He would like to be granted the HPCUP, use the tents for two years to generate revenue, and then hold events in the barn. He enumerated the items that need to be financed from the temporary use of the tent, which include upgrading to a commercial septic system before any events can be held and grading the parking area. After paying for that infrastructure, he does not want to have to apply for the HPCUP for the barn use. Brittain stated that he does not see the benefit of having them come back for approval of phase two. McCool responded the hours of operation and how long the music can go may be longer for the barn than for the tents. Brittain suggested specifying different conditions for tent use and barn use. Levitt suggested a continuance with input and guidance from the Commission on a detailed phasing plan that takes into account neighbor concerns. Ventura stated that she is in favor of continuing this application so the applicant can work with City staff to define a use that could be acceptable; perhaps phase one would allow the use of the tent with very strict limitations on noise. Wehrle asked about parking lot lighting and other outdoor lights. He also asked if notice was sent out. McCool responded that public hearing notices were sent to property owners within 500 feet of the property 10 days prior to this meeting. Harris stated that there will be ade- quate lighting similar to what is in a church parking lot; the lights would be turned off at the end of the events. Brittain asked if the existing driveway could be used as the access drive. McCool stated that he would need to discuss that with the Building Official. Lorrie Adams, 7220 Lamar Avenue South, asked if 300 guests is the limit for the tent use and could change in the future. She also expressed concern about the lighting from the parking area being on late into the night. McCool responded that the occupancy level came from the Building Official based on the size of the floor area and exits from the building. The occupancy load would be limited by the Uniform Building Code and will be posted on the property. He will clarify that with the Building Official. No one else spoke. Rostad closed the public hearing. Brittain agreed that a continuance is appropriate at this time. He provided feedback that the access drive not be located on the south side of the property but on the main drive; to have a severely restricted noise limits for the tent use; and the applicants work with the City and their neighbors. Harter asked if there are issues with headlights from the current driveway hitting any resi- dences in the area. Johnson stated that it is important that there is some kind of timeframe for the tent use. He also noted that in addition to music, voices could be an issue. Brittain also asked to look at the lighting at Hope Glen Farm, paved and non-paved parking, overFlow parking on grass versus improved surfaces, and maximum occupancy. Brittain made a motion to continue the public hearing for stafiF and the applicant to work on design changes. Ventura seconded. Motion passed unanimously (7-to-0 vote). � �r� �-- Public Hearings and Applications 6.1 7310 Lamar Barn Event Venue — Case CUP13-020 Wayne and Angi Butt have applied for a Historic Places Conditional Use Permit to allow the barn located at 7310 Lamar Avenue South to be used as a wedding and event venue. (Continued from June 24, 2013, Planning Commission meeting.) Burbank summarized the staff report and recommended approval, subject to the conditions stipulated in the staff report. Johnson asked for clarification on where amplified music would be allowed. Burbank re- sponded that amplified music will be allowed in the barn; no amplified music will be allowed outside or in the tent. The applicant has talked about finishing off a portion within the barn that would allow for amplified music as part of the first phase. Johnson asked if there is a timeframe for moving from the tent to the barn. Burbank stated that the timing for each phase is spelled out in their business plan. Reese asked if any music would be allowed outside. Burbank responded amplified music would have to be in the building. Wayne Butt, 7310 Lamar Avenue South, explained that their business plan has events in the tent for up to two years to raise the money to bring the barn up to code and they would need to have music or a band external to the barn for that period of time. He stated that they want to get the HPCUP approved so they are able to use the property commercially to raise money to bring the barn up to code. Dave Harris, Project Architect, 17675 Hogan Avenue, Hastings, stated that most of the con- ditions of approval are reasonable except for two issues. The first is requiring a paved park- ing area with curb and gutters as part of the initial phase. The second issue is the prohibition on amplified music in the tent, as stipulated in conditions #19 and #22, which will kill the project if there can't be music associated with an event or wedding. Condition #38 says that the noise ordinance must be complied with, which they will do. Johnson noted that the report says the applicant is proposing no outdoor music. Harris stated that was a misunderstanding. Johnson asked if the tent would be taken down after every function. Butt responded yes unless there is another event the next day that requires the same size tent. Johnson asked how they are going to address issues from rain, such as drainage and mud. Butt stated that there are no current drainage issues on the property and he does not believe there will be one with the tent. Johnson asked if the tent will be placed on grass or plywood. Butt responded it would be grass unless a dance floor is needed. Burbank stated it was part of the discussions to have bands outside the tent and barn. Butt stated that they envision an open air tent with the sides up and a band is playing under the tent structure. Brittain asked what Lamar Avenue is designated. Burbank stated that it is a local road and 70th Street and Kimbro Avenue are arterial roadways. Brittain asked if Lamar is considered a minor collector. Burbank responded from traffic volumes most likely. Brittain expressed con- cern about the extra 26,000 to 52,000 trips per event on a road that is already aging. He asked about assessments to property owners if the road needs work. Burbank responded that traffic counts are identified in the comprehensive plan and this would cause a significant increase. He explained that the City's assessment policy is related to infrastructure man- agement. Brittain stated that it looks like there will be a significant increase in traffic and the assessment policy won't change, so the burden for the upkeep of the road will be spread to the other residents living in the area. Brittain asked if Hope Glen Farm has paved parking. Burbank responded not currently but they have been notified that they will be required to up- grade their parking. Brittain asked if it was required for Hope Glen Farm to pave the parking area right away. Burbank answered that they were given a phased approach. Brittain asked why this site is being required to pave right away versus a phased approach. Burbank re- sponded because of the proximity to neighboring properties; Hope Glen Farm is surrounded on most sides by County parkland. Brittain asked if there is a way to ensure that the existing foliage on the southern property line is maintained or replaced for screening of the proposed drive. Burbank responded that one of the conditions of approval could be the addition of landscaping if there is less than a certain percentage of opacity in that area. Brittain asked if there is a reason to have parking spaces on the south along the driveway. Burbank re- sponded to meet the total parking for a full occupancy of 400, but that will only be demon- strated parking until it was needed. Brittain asked if relocating the drive from the southern location to another part of the property was discussed. Burbank responded no. Brittain asked if the drive could be relocated north of the existing home Harris stated that they circulation works better in the proposed location. Butt displayed a picture from the 1940s or 50s showing a driveway in that location when the property was a farm. Reese asked how the traffic for this proposal compares to traffic for tournaments at Lamar Fields. Burbank does not have an accurate count on the number of tournaments but he could provide that information to the City Council. Reese asked if there are concerns about traffic if there are events at both the farm and at Lamar Fields. Burbank responded that traffic conditions would have to be reviewed, but the timing of the events may be different. Rostad asked if the applicants would be able to abide by the state's noise standards. Butt responded that they will. Rostad opened the public hearing. Robert Eddy, 11275 77th Street South, stated that he has lived in Cottage Grove since 1961 and was president of the Cottage Grove Community Hall when they had dances. He stated that Lamar Avenue was old when he moved in and has not ever had a new surface put on it. He is excited about this coming to old Cottage Grove and thinks having this type of venue in the community would be a real asset. He hates seeing the old barn deteriorate. Aaron Rolloff, 7380 Lamar Avenue South, stated he lives directly south of the Butt's prop- erty. He is concerned that the public hearing notice was sent only to the neighbors within 500 feet and he believes it will impact people far beyond that distance. He was encouraged to read that there would be no outdoor amplified music but expressed concern about amplified music in the tent as only two sides of the tent are allowed to be down. He also does not want the driveway along the southern property line near his home, noting that the proposed use is different than the farm driveway that was there in past, which was used by farmers to drive their tractors to the fields, not hundreds of revelers leaving about the same time at night. The business plan claims that there would be several feet between the exit driveway on the south side of the barn and the dense tree line of evergreens and on the neighbor's side there is a three-stall garage between the house and garage, which should shield most of the lights leaving the property. Rolloff does not understand how that offers protection for them and does not think it is fair for the driveway to be by their house. He asked the Commission to deny the application. Peggy Rolloff, 7380 Lamar Avenue South, stated that they have lived in Cottage Grove for 13 years. When they bought their house, they were looking for a farmhouse with a little bit of land in a peaceful neighborhood. She does not want to live close to a loud business with a lot of traffic. She does not support the proposal for an event center in Old Cottage Grove. She believes this would cause disruption to their lives and sleep, and the overall character of the neighborhood. Jim Rise, 7363 Langly Avenue South, stated that he has lived in the area for 28 years and his property is one block to the east of the Butts' property. His family supports this project. This project will help generate revenue to help maintain the historic property. He also be- lieves it would be discriminatory as the Hope Glen Farm proposal was approved. As far as the tranquility of Old Cottage Grove, there are ball tournaments every weekend and leagues during the week. He has never heard any complaints about noise and traffic at Lamar Fields. The Butts have done a good job starting the barn restoration but they will need revenue to complete it. Gary Miller, 7234 Lamar Avenue South, stated he is the neighbor on the north side. He stated that it is very expensive to restore historic properties. He bought the Old Wesley place and has been working on it for over 33 years, spending tens of thousands of dollars. He hopes that the City gives the Butts the chance to earn the revenue needed to restore the place. He asked that the application be approved. John Higgs, 7220 Lamar Avenue South, asked for clarification on when the caterers and other workers at the event would leave and the lights turned off if guests leave at 10:30 p.m. during the week and 12:30 a.m. on weekends. Butt responded everyone would need to be gone at those times. Higgs questioned the size of the well. Rostad stated that is not a detail for the Planning Commission. Burbank responded that as part of the approval, the septic system would be brought to commercial standards and the well volume approved by the Public Health Department. He stated that staff could try to get additional information prior to the Council meeting. Higgs asked what the current assessment is for curb and gutter. Burbank responded that the City's Pavement Management Program identifies the cost of the project that would be shared by adjacent residents with the balance picked up by the general fund. There is a policy in place and each pavement management area is subject to the same policies. McCool noted that if Lamar is upgraded, storm sewers would have to be added, which would be an additional cost. Lori Adams, 7220 Lamar Avenue South, stated that Hope Glen Farm is on a larger property with fewer houses close by, which should be taken into consideration. She wants to set some parameters to make this work for everybody. She suggested that music should not be played after 11:00 p.m. and the people gone by midnight. One of her concerns is expanding the capacity of the parking area. She does not think there is anything wrong with asking for conditions. She thinks it is great that they are improving the property but the neighbors could be affected by this proposal. Steve Sobaszkiewicz, 7556 Langly Avenue South, stated that he has lived there since 1978 and was a member of the Fire Department. The fire station used to be the old community hall and his property intersects with that parking lot. Parties and events were held at the hall and he never had any problems, including traffic and noise, during them. He does not have a problem with this proposal, especially if it is to keep the barn in shape. Wayne Butt stated that in the fall of 2011 the Kohls' historic farmhouse at Highway 95 and 70th Street was burned down as a training exercise by the Fire Department. The reason the house was burned was that it would cost at $700,000 to fix up the historic house. They are in the same situation with their property. When it was advertised for sale, the realtor listed it as a farm operation or a bed and breakfast. They met with Burbank and the Advisory Commit- tee on Historic Preservation before they purchased the property to ensure that they could do what they planned. They will continue maintaining the historic farm house. He noted that they would be allowed to run an agricultural business on the property without special ap- provals, but they would prefer to host special events. They visited many of their neighbors within and extending out of the public hearing notification area. Most of the comments they heard about the proposal were positive and many compared it to the town hall dances. He received 116 signatures in favor. He asked if some of the items in the conditions of approval, such as paving the parking area, could be phased in rather than required at the start. They would review how the operation is going after the first year and address any issues. He noted that the HPCUPs approved for Hope Glen Farm and Cedarhurst did not have the same stringent requirements. Johnson asked when they first bought the property, did they know all the costs involved. Butt responded they closed on February 24, 2010, and in May 2010 the credit union informed them that they would not fund a project of this caliber because there are no comps in the di- rect area. At that time it was a$600,000 project. Johnson expressed concern about allowing them to do this to pay for their project. He understands both sides, the Butts wanting to re- store their property and the neighbors' concerns about noise, traffic and property values. Butt stated that they will restore the property regardless of whether or not they get the HPCUP. He noted that there is only one neighbor completely opposed to the proposed use. Johnson stated that they will be the most affected by the proposed use. Butt stated that he would like to use the HPCUP as a tool to help fund the renovations instead of turning the property into an agricultural use, including having farm animals. Brittain stated that the HPCUP should not create an adverse impact on the residential cha- racter of the surrounding area. He noted that a bed and breakfast would have a minimal impact on the surrounding community. This proposal would have significant impacts on road infrastructure and noise levels. Ventura commented that she does understand both sides, including the impacts to the southern neighbors and using the HPCUP to renovate an historic property. She suggested allowing amplified music within the tent with two sides down as long as the noise levels are in compliance with City Code and state standards. She is in favor of a phased project for paving the parking area. She suggested adding a condition regarding maintenance of the dense tree line along the south property line. She believes there should be a review process in place for a one-year review, and if there are problems, the HPCUP could be revoked. Rostad stated that the HPCUP can be revoked earlier than a year if there are infractions at the property. He believes commercial lighting standards requiring downward facing lights for the parking,area will be less intrusive than the ball field lights. He does not believe that there would be much effect on much of the neighborhood from the lighting. Sobaszkiewicz responded to the concern about the well that when the fire station was put in, he never noticed a change in his water pressure. He noted that there used to be several cows on that property and he could hear them mooing at night. He does not have any issues with the lighting that would be created. He also stated that this proposed use will have no impact on the water table as there are a number of farm operations with irrigation systems. Butt explained that when they moved in they had a new well put in that is 400 feet deep. He stated that they cannot use their well for the fire suppression system; they need a 10,000 gallon holding cell and a pump to pressurize the system, and none of the water would come from the well. Robert Eddy stated that he feels comfortable with what the Butts want to do because they are trying to do it right. No one else spoke. Rostad closed the public hearing. Johnson stated that he is conflicted because it is a barn and barns fall. If they used the barn for a farm it would be attractive to him. He understands that they want to restore the barn but the proposed use would drastically affect the adjacent neighbors. He also does not believe this would benefit the overall community. Brittain stated that he admires that they are trying to restore a historic site. He would not have any issues if they were to do a bed and breakfast. The character of this area makes the endeavor more challenging. He noted that Hope Glen is a smaller operation and is farther away from neighbors so there is not a direct comparison. He stated that allowing time for the parking lot to be constructed would be reasonable. He is concerned with the effect on the southerly neighbor. The potential negative impact on the surrounding community outweighs raising revenue for historical preservation of the property. Reese noted that there is an adjacent neighbor to Hope Glen Farm. He asked that there be more cooperation to mitigate the impacts on the southern neighbor, such as adding fencing, moving the drive, or changing the current drive to be able to accommodate both ingress and egress. He does not believe the tent will be a problem. He likes what this could do for the Old Cottage Grove community. Johnson asked how when a site is being renovated it is still considered historic. Burbank re- sponded that for both the local and national registers, it is the exterior of the structure that is under the guidelines. In this instance, the Advisory Committee on Historic Preservation re- viewed the request and recommended adoption of the historic places conditional use permit. The ACHP's primary charge is to educate people on the history of Cottage Grove. They also look at preservation of historic places, including the use of the HPCUP. Pearson stated that he d on the historic registry to with asphalt. In addition, and drives. �es not agree the parking area should be paved. If the property is preserve the outer look of the building, it should not be surrounded vehicles tend to be driven slower on gravel or grass parking lots Rostad stated that this is an opportunity to revitalize the barn and have a rallying point for the Old Cottage Grove area. He agrees with Reese that he would like to see additional efforts to mitigate the impact on the southerly neighbor. He is in favor of this proposal knowing that the HPCUP can be revoked if there are issues with the events. Ventura reminded the Commission if the HPCUP is approved as is, it does not meet what the applicant needs to move forward. Rediske stated that she agrees with the phased approach for the paved driveway. She asked about possibly relocating the driveway closer to the applicants' home. She also agreed that the HPCUP should be reviewed after the first year. Reese made a motion to recommend that the City Council approve the certificate of appropriateness for the proposed Historic Places Conditional Use Permit. Ventura seconded. Motion passed unanimously (7-to-0 vote). Reese made a motion to recommend that the City Council hold the public hearing on the listing of the 1947 Arc Roof Barn into the City's Register of Historic Sites and Landmarks. Brittain seconded. Motion passed unanimously (7-to-0 vote.) Reese made a motion to approve the Historic Places Conditional Use Permit (HPCUP) in accordance with Tit/e 11-9-H(4) to allow for limited commercial ventures to be con- ducted at 7310 Lamar Avenue South subject to the conditions listed below, along with the following changes: remove condition #�3 regarding the paved parking lot and curb and gutters, to have the applicant take some measures before it goes to Council on working on the access drive, and to have the language cleared up on what music is allowed. Pearson seconded, Brittain stated that while he is in favor of a phased approach to the parking lot, he believes that deleting condition #13 would prevent enforcement if it was deemed necessary by staff. He suggested adding language that the parking area be reviewed over a specific period of time to see if it should be paved. Reese asked if paving requirements could be added if it is reviewed next year. Burbank stated that the Council could modify the conditions recom- mended by the Commission. He further explained that the only reason that the application would go back before the Council is if there were issues, and if they were related to the non- paved parking lot, conditions could be added or the permit revoked. Johnson stated that there still needs to be more discussion about the effects on the closest neighbor. Rostad stated that the motion includes additional talks between the applicant, staff, and the neighbors regarding mitigation. Ventura asked for clarification on music, specifically conditions #19, 20, and 22. The motion for approval as it was made does not allow outdoor music. Reese stated that he is willing to amend the motion but he wants to make sure there consistency and an understanding as to what is considered outdoors. Rostad commented that amplified music be allowed but must meet city and state noise stan- dards. Ventura stated that the motion should amend conditions #19, 20, and 22. Burbank stated that staff can come up with language if it is in the tent or barn. Ventura asked if music would be allowed in the tent with the restriction that it is compliant with City Code and state standards. She also asked for clarification on what is considered outside. Burbank stated outside the tent or the barn. Ventura proposed that #20 be modified to allow music in a tent subject to City Code and state requirements. Reese made a motion amending his original motion to change condition #20 to allow music in the open air tent specific to state and city codes. Pearson seconded the amendment. Reese made a motion to amend his original motion allowing for a phased driveway over time. Pearson seconded. Motion passed on a vote of 6-to-1 (Brittain). Brittain explained that his primary concern is that this would change the surrounding area and he believes there will be issues. He is also concerned with seeing how it goes in a year and would rather have the issues resolved before it is approved. STAFF REPORT CASE: ClJP13-020 iTEM: 6.1 PUBLIC MEETING DATE: 8/26/13 TENTATIVE COUNCIL REVIEW DATE: 9/19113 APPLICATION I_177�L�7�L�� REQUEST: Wayne and Angi Butt A Historic Places Conditional Use Permifi to allow their barn to be used as a wedding and event venue. SITE DATA LOCATION: ZONING: CONTIGUOUS LAND USE: 7310 Lamar Avenue South R-4, Low Density Residential NORTH: Residential EAST: Residential SOUTH: Residential WEST: Rural Residential SIZE: N/A DENSITY: N/A REC�MMENDATION Approval, subject to the conditions stipulated in this staff report. CUTTAGE GROVE PLANNING DIV/SION Planning Staff Contact: John M. Burbank, Senior Planner, 651-458-2825, jburbank �cottaqe-grove.orq G:ICITYFILES\13 CITYFILES1020CUP 7310 Lamar Barn Event Venue 2013-06-241PIanning\CUP13-020 7310 Lamar Barn Event Venue SR cover 2013-OS- 26.docx - Planning Staff Report 7310 Lamar Avenue Barn Event Venue Case CUP13-02� August 8, 2013 Proposal Wayne and Angi Butt have applied for an Historic Places Conditional Use Permit (HPCUP) in accordance with Title 11-9-H(4) to allow for limited commercial ventures to be conducted at 7310 Lamar Avenue South. The Butts are proposing the following improvements and uses: a To register their barn on the City's local Register of Historic Places and Landmarks. • To conduct up to 130 outdoor weddings and other special events (including corporate events, special benefits, conferences, and retreats). • To utilize their existing 5,500 square foot, two-story arch roof barn to conduct indoor portions of the proposed uses. • To have the ability to utilize a commercial grade event tent of up to 4,000 square feet for use by wedding and event guests. • To construct a phased designated parking area and access drives to accommodate the proposed uses. � Location Map Planning Staff Report— Planning Case No. CUP13-020 7310 Lamar Barn Event Venue August 26, 2013 Page 2 of 14 Commission Comments Planning Commission Review At the regular Planning Commission meeting on June 24, 2013, the following topics were dis- cussed and will be addressed in the Planning Consideration section of this supplemental report: General Use • Catering � Berming and screening ' • Trash enclosures • Drainage/surface water management • Historical designation Parking • Parking location and configuration • Driveway configuration and location • Parking lot/site lighting • Parking restrictions Noise Outdoor Cessation requirements Monitoring and control Site Detail Air Photo Planning Staff Report— Planning Case No. CUP13-020 7310 Lamar Barn Event Venue August 26, 2013 Page 3 of 14 Tent • L.ocation • Size • Number of events • Duration • Severe weather sheltering/action plan � Building requirements Barn • Number of events � Occupancy capacity • Phasing e Health safety requirements • Accessibility Based on the discussion, additional information or clarification was requested on the items listed above, and the Planning Commission unanimously voted to continue the application to the next Commission meeting. After the meeting, the applicants met with staff and requested that their application be continued to the August 26 regular Planning Commission meeting to allow time for the preparation of a refined business plan and sfte plan. The requested business plan update is attached for review, and the latest site plan is detailed below and is also attached. Revised Site Schematic Planning Staff Report — Planning Case No. CUP13-020 7310 Lamar Barn Event Venue August 26, 2013 Page 4 of 14 Background Comprehensive Plan The Property is guided for Rural Residential. Limited commercial ventures conducted at historic properties are allowed as conditional uses within residentially guided properties that meet the zoning ordinance criteria. Zoning The Property is Zoned R-4, Low Density Residential. Limited commercial ventures conducted at historic properties are allowed as conditional uses within the R-4 zoning district. Utilities The property has functional private well and septic. As a component of the proposed use, the applicant has been working with a contractor on the design of a commercial grade septic system that would be sufficient for the proposed uses. Site History The applicant's Italianate style home on the site is listed on the City's Local Register of Historic Sites and Landmarks as well as the National Historic Register. A photo in the City Archives dated 1895 references the homestead as "the Red House" as it was reported to have been dubbed by the Furber family. The barn, which was built in 1947, was recognized as being eligible for registration in in 1982. The historic inventory form findings data sheet detailing the eliglbility for registration is attached to this report. The City's Advisory Committee on Historic Preservation (ACHP) reviewed the registration eligibility materials and supported the inclusion of the of the 1947 Arch Roof Barn at Historic John P. Furber Flome C. 1II�4 Planning Staff Report— Planning Case No. CUP13-020 7310 Lamar Barn Event Venue August 26, 2013 Page 5 of 14 7310 Lamar Avenue onto the City's local Register of Historic Sites and Landmarks. Registration is a criterion for issuing a Historic Places Conditional use permit. The City's Advisory Committee on Historic Preservation (ACHP) reviewed the registration eligi- bility materials and supported the inclusion of the of the 1947 Arch Roof Barn at 7310 Lamar Avenue onto the City's local Register of Historic Sites and Landmarks. Minnesota Historical So- ciety will be notified on the City's actions related to the requested registration. The applicants have initiated the registration process, and it will be one of the Council's requested action items. ;� ' \,y1,��. ': ;;,. � �� ,i�� f�!�; !,; t � : � � —'_ '''� � 1` '�r i i„� J::�!" � / � ari, - ' t; , ' r ,+j, ., : � � � ' ' i i4 �� 1)�/ ;��'� � �` 7 , ;} j .m.�. �,,.,___._,_ ° � ' �:. i; R�: � �@ 68 �� p� Gp I14 b� Gh IS 51 !1 fl ll 11 @y11 � k '�. ��'""`' :� � � � - � r � � �� y _::. . F � r ��'„'- - ar„F� �'+t' ��'� � i �,:;. � �� .� —t � � � � `�,�� .1�.�1 "�`�� , �k f �. � rr- ._' }' � `,� �1*a�`;-F r �.�'- ',r -�� Barn Exterior Detall Planning Considerations Ordinance Reguirements The City's Historic Property Conditional Use Permit (HPCUP) process, covered in City Code Title 11-9A(4), was adopted on February 4, 1998 (Ord. No. 653). At that time, the applicant's property was identified as one of 11 habitable sites that could meet the proposed ordinance cri- Barn Lower Level Interior Detail Planning Staff Report — Planning Case No. CUP13-020 7310 Lamar Barn Event Venue August 26, 2013 Page 6 of 14 teria. The ordinance was adopted as a means in which to allow owners of large historic proper- ties within the city the ability to create additional resources to maintain their uniqueness as vibrant components within the community. The provisions of Ordinance No. 653 allow one or more of the following uses as "limited com- mercial ventures:" Class one restaurant, catering centers, bed and breal<fasts, overnight rooms, reception facilities, meeting or conference facilities, professional office uses, museums, art gal- leries, antique shops, craft boutiques, sifie tours, limited retail activities, or for other uses deemed similar by the Director of Community Development. In order to be considered eligible for a historic properties conditional use permit, properties must be in conformance with the following: (1) The applicant demonstrates that the historic characteristics of the property cannot be main- tained reasonab►y and economically unless the conditional use permit is granted. (2) Listed on the city register of historic sites and landmarl<s or the national register of historic Places. (3) The property is adequately sized to meet the proposed use. (4) Adequately served by municipal services or a septic system with adequate capacity for the proposed use. (5) In conformance with all applicable building and fire codes, and ADA requirements. (6) In conformance with all state and county health regulations. (7) In conformance with the city's off street parking requirements pursuant to subsection 11-3-9F of this title, or proof of parking, if deemed reasonable by the city. (8) Adequately situated and designed so as to not create a significant traffic impact on adjoining public roadways, and includes safe ingress and egress to the site. (9) The development meets all applicable setback requirements. (10) Activity areas are appropriately screened from adjoining properties. (11) The property and land use are adequately designed so as not to create an adverse impact on the residential character of the surrounding area. (12) The development meets all applicable commercial site development performance standards. (13) The development does not create any increase in the level of noise, air, or other pollution which would have an adverse effect on other properties. (14) One advertising sign not to exceed twenty (20) square feet, (15) Site improvements meet the city's historic preservation standards and guidelines. (16) All applications for city permits are reviewed by the advisory committee on historic preserva- tion, and a certificate of appropriateness is obtained for site work to preserve, rehabilitate, restore or reconstruct historic buildings, structures, landscapes or objects. The proposed use has been determined to be eligible for the Historic Places Conditional Use Permit. The number and duration of the events held on the site is at the discretion of the Council as a component of the Conditional Use Permit. As with the Hope Glen Farm project, one of the recommended conditions would be for the City Council to hold additional review of the uses on the site and to retain the ability to further restrict or revoke uses. General Use The applicant is proposing that the approval include the ability to host up to 130 events per year including outdoor weddings and other special events such as corporate events, special benefits, conferences, and retreats. The majority of events would occur on weekends. The applicant's business plan identifies that commercial grade event tents of up to 4000 square feet would be Planning Staff Report � Planning Case No. CUf'13-02b 7310 l.amar Barn �vent Venue August 26, 2013 Page 7 of 14 utilized in the first phase of fheir operations, and th� �,5Q0 square foot historic barn on th� site wauld be utilized in subsequent phases, Event Tent A component of their request is far the ability to utilize a commercial grade event tent of up to 4,000 square feet for us� by wedd'mg and evenfi guesfis. The tents would be provided by fihe pa-- trans of the site and would be of varied size up to th� requested maximum square footage per- mitt�d. The propased structure would be located to the east of the hisforic barn on an existing flat area. The Planning Commission discussed fihe ter�t location, and options were reviewed by the applicants and staff after the Commission meeting. Review of handicap accessibility routes and the existing terrain behind th� barn clarified thaf the current locatian of the proposed tent is the mast apprapriate to the sife. The duration of the tent usage was questioned by the Planning Commission. The applicant has indicated that they are requesting that a tent be utilized in Phase f unti! such time as the barn was remodeled to permit occupancy and evenfs could be conducted within fhe barn. They have requested that Phase ( be two to three years. They have further requesfed �hat after the barn is certified for the full 400 person occupancy, that tents still be utilized for purpfls�s such as shade she(ters or smoking areas. During events with tent usage, event patrons would be required to remove the tent the day aft�r the scheduled event. The Applicanfi has propased that back-to-back events would haue #he abil- ity ta co-share the same event ten� usage. The Building Official has indicated that no more than two sides of any fient can be down during events. During the initial r�view by the City's Technical Review Committee, they questioned the proxim- ity of the proposed tent placemenfi fram Lamar Avenue. Based on clarification that the tent size would not always be 4,000 square feet or that it wau(d be up a11 the fiime, #he interim use of the fent as pr�posed was suppor�ed_ �ne af the conditians af support was that no amplified music be allowed in the tents. The ACHP met with the applicant again after the Planning Commission meeting, and it was cla- rified that the tenfi would na# always be 4,000 square feet in size. The ACHP aEso discussed the planned milk hous� improvements and the restroom construcfiion. Based on the meeting discus- sions, fihe ACHP moved to continue support of fihe Historic Piaces Conditional Use Permif, including the requested tenf use. Barn Throughout the review pracess, fihe applicants have been reminded that the health safety re- quirements hav� to be met an site in relation to all uses� Currenfily fihe barn is not configured fio allow far occupancy rating for the general public. Tne Appficants have identified that in Phase II, which will be wifhin #he stated twa to fihree year time frame, they intend to bring the initial occu- pancy loading in the barn up to 99 people through firewall construction and use ths barn in con- junction wifih a tent. The combinafiion of the barn and tents is requested unfiil additional occupancy is add�d to the barn in fiuture phasing. Accessibility is required for all phases of the proposed operation. The requested full occupancy of the barn is 400 peaple. Planning Staff Report-- Planning Case Na CUP13-020 7310 L.amar Barn Event Venue Aug ust 26, 20 9 3 Page 8 of 14 Severe Weather The proposed severe weather sheltering/action plan is that fihe ap�licants or on-site security would contractually have �he abi(ity to cancel e�enfs in the event of impending severe weather. A weather radio would be provided on site during all events to manitar conditions. No emer- gency shelters are proposed for the sife for event patrons. ,�tccess The property currently has one existing access drive off Lamar Avenue. The applicants are pro-- posing a new drive (ocation at the southerr► portion of fhe (ot aff Lamar Avenue. A right-of-way permit would be required for this access. The r�vised site plan modified the access drive confi- guration for th� entire site. Th� plan identifies the existing drive as #he ingress route into the site, and the proposed new drive would be egress only. On� of the benefits of the proposed southern drive being egress only is fhat lighfs from vehicles exifiing fihe site would shine on 74�h Street �ersus the residential home across from the existing nor�hern drtve, which Is propased to be ingress onfy during events. The drives are proposed to be signed to reflect this design. ' It is recommended that any access drive lane associated with the proposed uses �e hard sur- faced at a minimum of 30 f�et from th� juncture with Lamar Avenue if a phased paving approach is permi�ted. Traffic The applicants' business p[an details identify a reques#ed future maximum occupancy load af the site at 400 people. This figure was ufilized in determining #he traffic ramificafions of the pro� posed request. The parking ratio that was utilized during the Hope Glen Farm revi�w was a minimum occupant load of twa peop}e per vehicie. Based on this formula, the estimated number of vehicles for a large wedding event wauld be .20a or less if occupant loads are higher. This count equates fio a pofienfiia) vehic(e trip count of 400 per event. The praposed one-way ingress/ egress traffic routing design would have the po#ential of 200 vehicles per event egressing on fhe praposed southern access drive. Given the requested 130 events annuaIly, fhe calculated num�- ber of vehicles trips per year on the bo�h access drives would be 26,000 each. The neighboring property owner to the south has expressed a cancern about this impact. A reduction in the number of permitted events per year or a maximum permifted occupancy would have a praporkionate effect on the generated trips and parking requirements. There are numerous homes along Lamar Avenue that cauld be impacted by the addifional traf-- fic. This addifiional traffic will most likely reduce the life expectancy of the raadway. The previous public hearing identified concerns of the additional traffic on the neighborhood. The north and south terminus of �he loca( raadway segment Lamar Avenue are designated as minor arterials, which is apprapriate for traffic at this additional (evel. Parking The current site plan identifies a phased parking design to reflect the phased occupancy in- crease proposed as #he site is improved. The derr�onstra#ed parking is idenfified in light green on the revis�d sife plan. Accessible parking and designated access routes were recanfigured with the new site plan. Pianning Staff Report-- Planning Case No. CUP13-020 7310 Lamar Barn Event Venue August 26, 2013 Page 9 of 'i4 At present, the applicant is not proposing any increase in hard surface fiar parking or access purposes. The sife plan indicates gravel parking during phase one and hard surFace parking in additional phases. The City's Technical Review Commiftee has recomrnended that th� parking area meefi the City's commercial development standards and be finished with concrete curb and gutt�r and a bitu� minous surface and be sized at a ratia sufficient to accammodate the vehicles that would match �he approved occupancy of the site as rated by the City Building Official. �ased on the estimafied numb�r of vehicles for a large event Qf 200 cars and the ordinance parking calculation requir�ment of 300 square feet per vehicle, the parking needs calcuia#e to an area that is just over an acre in size, which can be met an site. A(I parking for the proposed use will be on fihe Butt's property. lt is recommended fhat parking be prohibited on Lamar Avenue should th� use be approved. One of the outcames of any additional hard surfacing requirements would be ti�e need ta address surFace water management. Drainage/Surface Water Management All surFace water management for rate, storage, and quality would be required to be conducted on sifie. The City Engineer has indicated that th� site is sufficienfily sized to accommodafie this task and would have final approval authority on the engineered design that wil( be required to be subrnitted. Lighting Building and parking lot lighting is pro�ased. A11 lighting on the site would be required to be downward directed and meet the City's light standard requirements fior commercia) uses abut� ting residentiai uses. A foot-candle lighting analysis will be required with the final design_ Berming and Screening The applicant has indicated that the existing vegetafion on the site is of sufFicient ma#urity and density ta screen adjacent properties. I# is recommended that additional coniferous landscaping be required in areas adjacent to proposed parking and access drives fihat are not sufficient(y screened as determined by th� Planning staff after the construcfiion of required parking. The quantity af the additional landscaping will be determined by the Planning staff. Noise The applicant is proposing that there would be no outdoor music, and that they wauld adhere to the City noise ordinance requirements. They indicated further that they or the on-site security would ensure that amplified music is off by rnidnight on weekends and 10 p.m. on weekdays. If repeat violations in regards to noise become an issue, it is recommended fhat the conditional use permit include language requiring additional review and potentia( modification �f the per- mitted use by the City Counci[. The Planning Commission or City Council could add mor� spe- cific requirements relafied to nois� should it be d�sired. This additional condition coufd include review and revocation if warranted. f'lanning Staff F�eport — I'lanning Case Na. CUP13-020 7310 Lamar Barn Evenf Venue August 26, 2013 Page 10 of 14 Signage � Based on th� Histaric Property CUP's performance standards, signage is limited to one adver- tising sign not to exceed 20 square feet. The applicant is propasing to meet this standard. Directional signs are nat included in this computation. Way finding signs on local streets would be prohibited. Liguar Use The applicant is proposing that alcohol be permitted at approved events, subject ta obtaining a display and consumption liquar licens� from tY�e City and meefiing all of the requirements fior that type of use. Food Catering is the preferred food service roufie propased by the applicanfi. The food service area and ca#erers wifl be required to be inspected and licensed as required by the Washington County Department af Public Health. The applicant has indicated that the catering s�rvices will be required to vacate the site prior to the cfasure of the scheduled event, and that no dish washing and utensil cleanup will be conducted on site. Restroom Facilifies There are currently na restrooms in the barn itself. The applicants have indicated that they plan on having permanent restroam facilities that connect to their new commercial septic system constructed in conjunctian with the proposed use. The City Ruilding 4fficial has been working with the applicants ta ensure there wiil be adequate public restroom facilities. Waste The waste from the propased use would be handled by a licensed rubbish contractor in accor- dance with aIl City ardinance criteria. Trash enclosures will be required #o be screen�d fram public �iew as per ordinance crifieria. Capacify The maximum occupancy rating of th� barn has yet ta be determined, but the applicanfi has planned for 400 people. Final capacity is determined by the City Building �fficial who works closely with the Pianning staff on reievant zoning use requests. Fire Profection Fire protection would be required as directed by the City Building Official and City Fire Marshall. Summary The City Code allaws for Historic Places Canditional Use Permits on certain proper�ies within the City. The Applicant's property qualifies far processing of an HPCUP. The proposed use is consistent with the list of permitted limited commercial ventures specified in fhe ordinance. There has been concern expressed by neighborhoad residents on the impact of the proposed use on adjacent neighbors and the genera[ character and safe#y of the current residential neigh- borhoad. Planning Staff Report — I'lanning Case No. CUP13-020 7310 l.amar Rarn �vent Venue August 26, 2013 Page 11 of 14 The City can require a variety conditions of approval that prot�ct the health and safe#y of the gen�ral public The City Technicaf Review Committee identified the ne�d ta ensure the pratection of th� health and saf�ty of th� general public through appropriate conditions as required in the State Fire and Building Codes. The ACHP supports the propased use. Public Hearing Nofices Additiot�al public hearing notices were mailed to th� original properties fhat were notified of the June 22, 2Q13 public hearing. Recommendation That the Planning Commission recommends that #he City Council take the following acfiions: A. Approve a certificate of apprapria#eness far the proposed Historic Places Conditional Use Permit. B. Hold a public hearing on the listing of the 1947 Arc Roof Barn into the City's Register ofi Historic Sites and Landmarics. C. Approve a Historic Places Conditional Use Permit (HPCUP) in accardance with Tit(e � 1-9�H(9�) to allow for limited commercial ventures to be conducfied at 7310 Lamar Avenue South sub- ject to the following conditions: 1. The 1947 Arc Roof Barn is listed on the City's Register of Histaric Sites and Landmarks. 2. The limited commercial ventures that are permitt�d to be conducted on the site by this permit shall be Iimified to up fio a maximum of 134 events including outdoor weddings and ofiher special events such as corporate events, speciaf benefits, conferences, and retreats. 3. The permitted limited commercial venture uses does not include confiractar storage, sfaging, use, ar operation. 4. The haurs of business o�eration are limited to 8:00 a.m, to 10:30 p.m. Sunday through Thursday, and 8:00 a.m. to 12:30 a.m. Friday and Saturday. 5. The limited commercial ventures canditional use permit sha11 be reviewed by the City an� year after a certificate of occupancy has been issued for fihe praposed barn reno- vation. 6. Storage af personal property nat awned by the landowner or tenants is prohibited an the premises. Pianning Staff Report — Planning Case No. CUP13-020 7310 Lamar Barn Event Vsnue August 26, 2013 Page 92 of 14 7. All applicable permits {i.e. building, electrical, etc.) shall be applied for and issued by fhe Ci#y prior to any work or canstruction taking place. Detailed construcfion plans shall b� reviewed and approved by the Building Official and �'ir� IVlarsha{L 8. The City Council authorizes the issuance of the necessary certificates of appropriate- ness documents prior to the release of any building permit. 9. Ariy modifications to th� building exterior on fhe site must be revi�wed by the City's Historic Preservation Officer or fihe Advisory Committee on Historic Preservation. 10. The distinguishing historical qualities and character of the principai structure and its surrounding environment shall not be destroyed. 1�_ The distinguishing historical gualifiies and character of the 1947 Barn and its surround- ing environment shall not be destroyed. 12. A septic system design report compl�ted by a licensed individual sanifiary treatment sys#em designer shall be submitted to fihe City prior to issuance of a building permifi for proposed uses. 13. The parking areas shall meet the City's commercial design standards including con-- crete curb and gutter and a bituminaus hard surFace, 14. The parking areas shall be sized afi a ratio sufficient to accommodate the vehicles #hat would match the occupancy of the site as rated by the City Building Official. 15. The final parking design is required to �e reviewed by the Planning Staff. Any parking improv�ments on the site must not negatively impact �he drainage of the site ar adjacent properfies. The improvemenfs must meet the Soufih Washington Watershed District and City stormwater management standards. � 6, SurFace wa#er must be managed on site for any additional impervious surface installed on the site. The management plan design, construction. and implementation shall be approved by the City Engineer. 17. Motor vehicles are prohibited firom parking on and along Lamar Avenue. 18. Addifiiona! coniferous landscaping shall be instafl�d in areas adjacent to proposed park- ing and access drives fhat are not sufficiently screened as determined by the Planning staff after the cansfiruction ofi required parking. The quantity of the additional required landscaping wi11 b� r�quired fo meet approval of Planning Staff. 19. The use of amplified music outdoors ort the site is prohibited. 20. The use of fhe amplitied music wifihin fihe requested apen air event tent is prohibited. 2'l. No more than two sides of any fienfi �hafi is used can be down. Planning Staff Report-- Pianning Case No. CU}'13-020 7310 Lamar Barn Event Venue August 26, 2013 Page � 3 af 14 22. Amplified music shall be required to cease at 10:00 p.m. Sunday fihraugh Thursday, and 12:00 a.m. Friday and Saturday. 23. The applicant shall obtain ali required liquor use licenses required by the City G(erk. 24. The app(icant shall ensure that all catering firms serving alcahaf on site shall be properly licensed as reviewed and appraved �y fhe City Clerk. 25. The app(ican# shall have all required insurance coverage in p(ace in association with a(1 permitted uses, and shall have fihe City name� as an additianal insured entity as required and approved by fihe City Cler�C. 26. Alf applicabfe permits related to fiood and liquar use must b� complet�d, submitted, and approved by the City prior ta the cammencement of any licensed activities. Detailed coristruc#ian plans must be reviewed and approved by the Building �fficial. 27. The properfy shall be inspected by the City F'ire Marshal and all requirernenfs aristng from the inspection sha(1 be campleted prior to the commencemenfi of any permitted activities. 28. The property shall be inspected by the Washington County Healfih D�partment and all requ€rements arising from the inspecfiion shall be completed prior to the commence- ment of any Iicensed activities. 29. The private septic system compliance shall be reviewed and inspected by th� Washing- ton County Health Departm�nt. 30. Signage on the property is limited to fwenty {20) square feet. 31. AII outdoor activities must be supervised by the applicants ar designated staff. 32. All ever�ts with liquor must be supervised by a police officer licensed with the State ofi Minnesata. 33. Any fencing utilized on the site must be reviewed and approved by the City Historic Pre� servation Officer. 34. All waste removal fram the site must b� cantracted with a commercial refuse hauler. 35. All trash containers must be screened from public view in accordance with ordinance criteria. 36. All lightir�g on the site wouid be required ta be downward directed and meefi the City's light standard requiremenfs for comm�rcial uses abutting r�sidential uses. 37. A faofi candle lighting analysis will be required with the fiinal site design. f'lanning Staff Report — Planning Case No. CUP13-020 7310 Lamar Barn Event Venue August 26, 2013 Page 14 of 14 38. The standard City and State naise rules will be applicable to the site. If the City re-- ceives noise complaints, the proper�y owner must bring fihe noise an the site in#o compliance upon notification by the Cify. 39. The standard City and State nuisance ordinance rules will be applicable to the site. If fihe City receives complaints, the property owner must bring the site into compliance upon nofificatian by the Cify. 40. Repeat violatians rela�ed ta parking, noise, the licensed use, or HPCUP permit criteria will require additional review of the Histaric Places Conditional Use Permit by the City Council, with possible ►�evocafian of fh� conditional use permit as a remedy. Prepared by: John M. Burbank, AICP S�nior Planner � 9 �;' T �' I / � �� r ' . {�- '' •� I. - " ;� � G� � , ' � � ~ A "� + .,,�± ��, :r._.__. _�_? f - , . ,� - --::.:i �;; . r . � r�,,e,.::� _ _ -�--t � :� n � �f� �,.,�,; '. � .a t -=" I 41 �. .� � . � ._ .... ' . �_ �`-`�� -�, y :l��.�.. �"r::. .�..`�'..�'b -;---�;,�. �IFr. "�`i� J � � 4 �. A � .. . V � . � �j . ��' �. � ,I ♦ �� z �d,`� -` -- .. -_ - ;�la 1 . :� 'e s ` � . •',� �+: �:.: �i.` - `1.':� • ��C . ��.` . ;. � ' '.��'�: J` ..r .` �}' ,�,. �� ' : ,�� .�.. �•� � < �i � r ,� �� ;�� _� ��; r.... �� . T �� ~ ��`^ i �� 1 ,;� _� �,'�.1�:'•�'p'�. � . ; �`� 1� ��'�� z � 1a �� • . 1a �} ��' 1 1 r � I�w ' �� ^ a - y`^+�. �,'' '` ?fC�- ~34��.�'.; . 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TGtl A'NAC OCGriNC7 S 3 P ARK IN G q a.vee.�¢narut�revsnacarutr�-urx+m octsm+xrs ca.umsn.x..--rMr�rumcuKe ma.:��o��F �xmcb�ECriv�recn.�m��. �cva �w.xrMas�tamac,�cruriro�xs-= - 71U�cp+111:9QC py�JIlltl �� Y" ��LIS{l 1JLT7i.CY7��lIl�lSC�} L�81Y4C SLl'Y� �Q" "SJy J[�� - _�_° �:-- _ L -- �-- � -- _. ... � �' E �`, Y =. � _ � �- � x � =_� ; � � ; --- � � F _ : t � __ �,.._..�,,,: ... -. aon..r.�s . ..: LQCdi710N 1.tAP � � i r�to�ecr nvFOFaaanor� sa�xo�r-,.�a r.s-r�a¢, � � �' ms�wraie,c�z�at � I mrr+ccovia,u+t�c en�eic 1YA1RLi/01GCG.ltY � D@I./dNRAlL5CSR1! �7LIG.GfId�� - ' ��4r^.. . � . _� ^ :�ri�' Wayne and Angi Sutt 8usiness Pfan HistoricJohn P. Furber Farm-Wedding and Evenf Rarn 7310 Lamar Avenue South Cottage Grove, MN 55016 Off Duty Police Officer We plan ta have an off duty police afficer on duty at each event with alcohol. Responsibilities will be to ensure that there is no parlcing an l.amar Avenue, I<eep the nase levels low per city requirements, monitor underage drini<ing and any guests that may get unruly, ensure guests leave at proposed time and turn off lights. Lighting The lighfiing of the parl<ing lot wiil be cornpliant to code for the level of foot candle. �ocations wili be shown in our architectural drawing. There will be �ow density lighting, such as str+nged Edisan bulbs, ro light tlie path from the parlcing !ot to the barn if needed. The off duty police afficer andJor Wayne and Ar�gi will ensure that all lights from the parl<ing !ot wi(I be turned aff after each event. Tent We will be using onfy a tent in Phase 1. The tent wil! be rented by the party occupying the property for that event; the size of their tent will be determined by the number of guests. 7ents will only be allowed two sides if needed. Heated party tents are available to rent if needed. Tents wilf be required to be tal<en down by the following marning of the event unless thare is another event the next day and there is an agreement between both parties to I<eep the same tent up. Phase 2 we plan to partition off approximately 1500 square feet of the barn, for 99 people or less, and finish that space so we can start to transition peopfe inta the barn. At this time we will hold the dances inside the barn and wil{ continue to use tenYs for the remaining guests. We would like to ask for 2-3 years to be out of the main tent and completely into the barn. We will do our best to get into the barn as soon as possible. We are asking not to be limited on future use of tents on the property as it will provide shade if anyane would lil<e to have an outdoar venue or just gather outside on the property. It will also define space such as smal<ing launge {tent no sides) as it wilf not be allowed inside the barn and wiif keep smoking away from other guests. The maximum capacity on the property for an event wil( be 400 people. We expect to have appraxirnately 130 events per year, 2.5-3 events per week. After showing a trad< record of rentals, if there is a need to hold more events we wil( re approach the councii and ask for more events to be allowed. Catering Staff Provisions AI( food and alcahol wilf be provided by a properly licensed catering service and no faod will be cool<ed on site. In Phase 2 we will provide a stainless steel counter and possibly a sink with a grease trap for catering staff for dirty dishes after guests finish eating their meal. The dirty dishes wilf fihen be loaded into their catering vanf s and tal<en back to their facility ta be washed. We anticipate catering staff to be aff the premises by the time the dance starts therefore not remaining on the property late to clean up. Parl<ing spaces for the catering staff have been provided; please refer ta architect drawing. Page 1 Driveway The driveway will be a one way in and a one way out with traffic entering between the barn and our home and exiting an the south side af the barn and tree line. The road wiN be class 5 gravel in Phase �. and we will spray a chemical on the drive to I<eep the dust down if necessary; an organic example is Soapstocl<. If dust becomes an issue forthe neighborto the south, then we wif! pave the driveway near his home in Phase 2 to solve the problem. We woufd lil<e to start aff with gravef in Phase 1 due ta the fact tf�at we cannot predict how weN this wili take off or how long barn weddings will be a fad. We do not want to invest a lot of money into this in the beginning if things don't worl< out. In response ta the concer•ns of our neighbor �o the south, we have completely redesigned the vehicle access and on-site parl<ing, The southerE� driveway wilf be designated one way, exit anly, will be approximately 4' to 6' lower than the neighboring praperty, and a11 parl<ing facing south has been elimir�ated. In addition to the natural existing buffers ti�ere is dense landscape at the property line and a three stall garage (shown on the attached site plan) directly between the neighbor's home and the event center. The main entry will be between our han�e and the barn and wili accommodate catering staff parking, handi-cap parf<ing and all arriving guests. Way►�e and i feel this is the best set up historically as there used to be a raad in this location used by the farmers to drive their tractors to the fields in ths bacl< af the barn and the field in front of the barn (please see photo) and as guests drive on to the �roperty they wilf be driving past our home that was built in �.850 for a historic flair. �uncfiiona)ly we feel this is the best location because our main driveway leads guest's right to the main entrance on the North side of the barn which is also where the handicap spats are located as we!( as staff parl<ing. The one way in one way out drive is also good for circulation as there wili not be cars coming and going on the same drive. By straightening out the driveway on the south side and losing the extra pari<ing spats, it helps the site function better. The exit driveway located on the south side of the barn has several feet between the driveway and the very dense tree line of evergreens and tall trees, severa) feet on the neighbor's side ofthe tree line, a three stall garage, space between the house and the garage, then the home. We feel this is adequate space to shielcf most of the lights leaving the property. The grade of the proposed driveway site drops down 4-6ft, will exit well in front of the neighbor's home and directly in acrass from 7�l street. Page 2 • • :'� � �� ~• �� . t i:Z i . . ' �'/� _ ... j(: (� ,• i \�t!.. .;1.�� I.Y , � � � i"'-�'. , �'-�� '` '��' �`��' ' . • • � � �Tree line density Top picture lool<ing from road, bottom p(cture lool<(ng through to ne(ghbor's property. Page 3 �� 1 �F(�� r�*-�r � i t � r �'y�' � � ` i �i:•`a � ��7M� � ��: '� .�� . � . �i, � -�. I �� l �..'� � . .... � . Tree line and proposed driveway. You can see how the Page 4 Distance between trees and garage on south neighbors property. �istance from 3 stall garage to home Page 5 =xit to street Road across from proposed exit driveway Paricing Lot The formula used to determine pari<ing spaces is 2.5 people per car for 400 occupants. Over flow pari<ing solutions will be to have access to the land directly behind the parl<ing lot owned by Steven Geiss, Masonic Lodge, and the church. We will provide transportation from the Masonic Lodge and the church if necessary. We will obtain a letter giving us permission to use Steven Geiss land. Handicap parl<ing has been relocated to be closer to the main entrance and staff parl<ing is located near the main entrance as well with a designated loading space. Page 6 Buitding Occupancy 7he occupancy of the barn prior ta a fire suppression syst�m is 99 or less and the completed barn occupancy wili be 40� people. LamarAvenua Parking There will be NO EVENT Pari<ing on Larnar Avenue. To ensure our guests do not park on Lamar Avenue we wil! fiave it written into our contract with whoever rents the property, Also, the off duty police officer on site will mflnitor this. Noise Levels C}ur hours of aperation are Monday thru Thursday and Sunday 8am to 10:30pm, Friday and Saturday 8am to 12:30am_ T#ie rnusic wi(1 be turned off at 10:04pm during the weel< and 12:OOam on #he weelcends. Guests will need to be off the property by 10:3ppm during the weel< and by 12:30am on weelcends. Wayne and Angi or the off duty officer will ensure the music is off at these times. There wifl be a noise meter on site to monitor the noise levels. In our contract we will have strict rules abaut the time the amplified music needs to be turned off, the time people need to be off the praperty, and have the ability to cut �ffthe power if the noise levels become a problern. Ifwe continue ta have complaints about noise then we can meet again and figure out a salution. We will do our best to follaw these ruies. ��nitgs�tR St�1+� Ntil�A St2r�rds i�ayii�i�r t7 cu�� ta I�i p,ii) �i�litli��: � 1a pn� tv 7 c�fnt hic1i� An.�� t�ik} t��tl I_1t3 C�t} Gi�.�iifiG3ticsn i�'r1l`�1 t�1 Iz.t) S�5 �#) (t��ii�ctlti�l) \Fl{'_� 7t� i�i ?[7 ti� ��r�n�ilx�rbi+�l) �'r�C`�.�1 �t�i 75 w� 7y �i:tsl�ttial) T1}��s ar� f�� 'r�t�elvir�" st�rxi�rr�� i� ars tt�i t�i tR zortln�. Th� L1U is tii� �oun� (�v�l �xaa�ed i�r tt�;o 6r 6 n�nuiss �f �n i�ur. l l�a �.50 t& tl�� r�und ��vel exr��d tor 6:3�� cr 3U minut�s � an hour. Page 7 5creening Screening issues have been resofved with our prosed one way travel drive. There are high density trees and shrubs to aileviate most ofthe Iight traffic on the soittiz end of the property. The city is not requiring us to add more landscaping at this time. Drainage A future pond wifl be designed and installed to catch any runofffrom the parlcing lot after it has been fully hard surfaced, Histarical Designation We have appfied for the application to have the barn placed on t�e foca! I�egister of Historical places. We met with the Advisory Committee on Historic Preservation along with John Burbank on Tuesday, July 9, 2013. The Advisory committee approved our application to have the barn on the local Register of Histarica! pfaces and approved the use of tents an the property. Weather Watcher In fihe event of serious weather conditions we can purchase a weather scanner, have sarneone monitor the weather and cancel the event if bad weather is imminent or approaching as this is the Lamar BaIE fields approach. We will have something written in our contract with guests that it is at their own risk and liability when bad weather approaches if they choose to stay on the property. They will not be allowed in the barn as lang as the barn is not being used for the event nor will they be allnwed in aur home. r_uy� Handicap parking spaces will be Idcated near the main entrance and wiil meet minimum slope requirements. Definition of Each Phase of Barn Projec# Phase 1 Tent use soiey Grading and drainage Install a new septic system Establish gravel parl<ing surface Estabiisi� traffic circulation Mave current garage to new locafiion near barn for bathrooms Attach garage to barn with corridor Build bathrooms in garage Store cars in barn until we get in Phase 2 Lower leve! of the barn-Spring of 2015 � Have the barn engineered to incfude wooden silo Cut in double doors on East side, center of barn Add patia in front of dauble doors InsCall fire wall to accommodate 99 people or less Pour new concrete ta level floor on lower fevel to accommodate 99 peopie or less Page 8 Bring efectric up to cade Take out the majority of the upper floor to be repurposed later If gravel par(cing surface becomes an issue pave driveway an South end of barn Phase � Cut a bar in wooden silo on second level Design and build bride c�anging area on second floor bump out Design and build faride bathroom on second floor bump out Design and buifd groorn changing area on second floor of garage above bathrooms Design ancf build second and third level mezzanine instal) fire suppression system Install stainless counter fiop area far catering hhase 4 Insulate barn Add heating and cooling Pave the remaining pari<ing lot and dr Desigr� and install a pand rain garden for runoff Page 9 STAFF REPORT CASE: CUP13-024 ITEM: 6.2 PUBLIC MEETING DATE: 06/24/13 TENTATIVE COUNCIL REVIEW DATE: 07/17/13 APPLICATION APPLICANT: REQUEST: Wayne and Angi Butt A Historic Piaces Conditional Use Permit to allow their barn fo be used as a wedding and event venue. SITE DATA LOCATION: ZONING: CONTIGUOUS LAND USE: 7310 Lamar Avenue South R-4, Low Density Residential NORTH: Residential EAST: Residential SOUTH: Residential WEST: Rural Residential SIZE: N!A DENSITY: N/A RECOMMENDATION Approval, subject to the conditions stipulated in this staff report. C�TTAGE GROVE PLANN/NG DIVISION Planning Staff Contact: John M. Burbank, Senior Planner, 651�458-2825, jburbank(cr�.cottape-qrove.org G:ICITYFILES113 CITYFILE51020CUP 7310 Lamar Barn Event Venue 2013-06-241PIanninglCUP13-020 7310 Lamar Barn Event Venue SR cover 2013-06- 24.docx Planning Staff Report 7310 Lamar Avenue Barn Event Venue Case CUP13-020 June 24, 2013 Proposal Wayne and Angi Butt have applied for an Historic Places Conditional Use Permit (HPCUP) in accordance with Title 11-9-H(4) to allow for limited commercial ventures to be conducted at 731Q Lamar Avenue South. The Butt's are proposing the following improvements and uses: • To register their barn on the City's local Register of Historic Places and Landmarks. • To conduct unlimited outdoor weddings and other special events (including corporate events, benefits, conferences, and retreats). • To construct a phased designated parking area and access drives to accommodate the proposed uses. • To have the ability to temporally install a 4,000 square foot commercial grade event tent for use by wedding and event guests. Background The applicant's Italianate style home on the site is listed on the City's Local Register of Historic Sites and Landmarks as well as the National Historic Register. The Nomination Report that was processed by the City during the registration in 1983 is attached to this report. John P. Furber of Dover, Maine was the original owner of the property, which consisted of 375 acres at the time of sale in 1920 for $35,000.00 by his executors. Much of this land is still in agricultural production by owners separate than the applicants. John and three of his brothers were some of the first leaders within the community and John P. was a founding member of the First Congregational Church of Cottage Grove, which was founded in 1858. Location Map Planning Staff Report— Planning Case No. CUP12-029 7310 Lamar Barn Event Venue June 24, 2013 Page 2 of 16 The detail below is from the Atlas of Washington County that was produced in 1874 and depicts the applicants home as it appeared when owned by Mr. Furber. Historic John P. Furber Home C. 1874 A photo in the City Archives dated 1895 references the homestead as "the Red House" as it was reported to have been dubbed by the Furber family. .• . "' r�i�� . , : '�`i . �, � r � �rpp r"I` f �n � , t . � � � ,F 1 ��t . . `Y'�1't . `, � � � I S I � r ' -'�.. , � �, � �,� , � �.,� ; � � ' r: ,y u . 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(�""�67 r ��._ � P ' � � C ? � � b � " ~ � � =+''.o•� � � `� r 1 '1 � �� , � o v, I v f . .� '� - -�L � ,,,I. r ' f I 1 �: �'�� !� ^ � . d � i �� iVlvFcprC1S ' T' � _c_ � � ; � y .. � � i , N F! � � El . �� ! ( '° t' . h�;' ( l d i� � � i i i � � R r'�• "t. ,g ; . - }' �. ) �,�+� � / 51� 1 '� .� i PHASEII .. I �,.�;,,�.' �� I i I I � ; I REMODEIIXISTWC�BAFIN � H� '°t � .0 2J•v ' ac.o� ' :o�a• a7•o � ir�c , m-c FOREVENi'CENTER. � , ' ,� .., '. ; ,J, � ANTICIPATEDTOTAL J - 1 ` � __ � USABLE = 6.60D u0. F7. i f �; r � . ' ' (� ' ,' _ �� ' � i' ANTICIPATEDASSJdBLY i '�x� fY I �� } � AREA=4.00-0SO.Fi. � �, ,�j �� . � , i TRA6H Et�CLOSURE S � ; �• , �w � � �� ,� .� �r _ - �.l � y��y � .�: tir� , � , a � ' � � c�.a. � fi � 1 �. 'u tUTlq� t'. . ��$'� ; I i � �' -� �x cacrc' � • .�,� � - �.� ic��`; , 1 ��- � Z. ' . 1 Y; . , . 1� .1 ! y c ' 'U . - �� 1 � 1 �''� ,'�,.,� �� . � '�� _ __ - � `� � � y Y , r , "F s�+ra. b �, �, ' �� f ` r' �' �,S' F � � -- ��r - �i,y - � ,�0 tF � � , r} r �- ~ K O . 5r.p � _ U � ' t� �W � � r.., i f e � � ' i �7Y r . $ �1 r ', A t:• _ r7 ±� N �� 1� �� :. . - �{� _ - i .�" . ` 4 . PARiCNIG rt��_ . - er .y � j'' �- •; `' . _ '".. .� 4• �'' , �. Pvx . ; .. .1. . - � .�,;,�. �-. PHASEI•DESIGFWTEDGRA&&AAEAi � f� j • ,:'� � `�� . �� ■�'��PHASEII-GR4VEl � '� ;�; ��1��,•� F �+. 1 t Y �YA�,�. . .+► -_ ,f-.1 37 � i; ,' `, , . �iDYOfilEH7� i . �� ! 7r.9�'( r: �� '.'y_ �fi G'. t " +� �� .b :5huli0\lYMO - ( . Y : r � [ ' � � � ti�'�y j . d�Ij �I � % if '� / . 1� y'. P �� s � �„� t ! . ' � ' f . -'; j7 4 r M, _,� h • ,r Proposed Site Schematic Planning Considerations Compliance with Ordinance Requirements The City's Historic Property Conditional Use Permit (HPCUP) process, covered in City Code Title 11-9A(4), was adopted on February 4, 1998 (Ord. No. 653). At that time, the applicant's property was identified as one of 11 habitable sites that could meet the proposed ordinance cri- teria. The ordinance was adopted as a means in which to allow owners of large historic proper- ties within the city the ability to create additional resources to maintain their uniqueness as vibrant components within the community. The provisions of Ordinance No. 653 allow one or more of the following uses as "limited com- mercial ventures:" Class one restaurant, catering centers, bed and breakfasts, overnight rooms, reception facilities, meeting or conference facilities, professional office uses, museums, art gal- Planning Staff Report — Planning Case No. CUP12-029 7310 Lamar Barn Event Venue June 24, 2013 Page 4 of 16 leries, antique shops, craft boutiques, site tours, limited retail activities, or for other uses deemed similar by the Director of Community Development. In order to be considered eligible for a historic properties conditional use permit, properties must be in conformance with the following: (1) The applicant demonstrafes that the historic characteristics of the property cannot be main- tained reasonably and economically unless the conditional use permit is granted. (2) Listed on the city register of historic sites and landmarks or the national register of historic Places. (3) The property is adequately sized to meet the proposed use. (4) Adequately served by municipal services or a septic system with adequate capacity for the proposed use. (5) In conformance with all applicable building and fire codes, and ADA requirements. (6) In conformance with all state and county health regulations. (7) In conformance with the city's off street parking requirements pursuant to subsection 11-3-9F of this title, or proof of parking, if deemed reasonable by the city. (8) Adequately situated and designed so as to not create a significant traffic impact on adjoining public roadways, and includes safe ingress and egress to the site. (9) The development meets all applicable setback requirements. (10) Activity areas are appropriately screened from adjoining properties. (11) The property and land use are adequately designed so as not to create an adverse impact on the residential character of the surrounding area. (12) The development meets all applicable commercial sife development performance standards. (13) The development does not create any increase in the level of noise, air, or other pollution which would have an adverse effect on other properties. (14) One advertising sign not to exceed twenty (20) square feet. (15) Site improvements meet the city's historic preservation standards and guidelines. (16) All applications for city permits are reviewed by the advisory committee on historic preserva- tion, and a certificate of appropriateness is obtained for site work to preserve, rehabilitate, restore or reconstruct historic buildings, structures, landscapes or objects. The use that is being requested is similar to the application that was processed in late 2012 for "Hope Glen Farm" located at 10276 Point Douglas Road South. This historic property is similar to the applicants in acreage and building age. Events have begun to be held at that property as they continue to work toward fulfilling the City's requirements. In addition to the ordinance re- view criteria, this applicatian was reviewed based on operational requirements the City has identified for clarification through the establishment of the use approved at Hope Glen Farm. Comprehensive Plan The Property is guided for Rural Residential. Limited commercial ventures conducted at historic properties are allowed as conditional uses within residentially guided properties that meet the zoning ordinance criteria. Planning Staff Report — Planning Case No. CUP12-029 7310 Lamar Barn Event Venue June 24, 2013 Page 5 of 16 2030 Land Use Map Zoning The Property is Zoned R-4, Low Density Residential. Limited commercial ventures conducted at historic properties are allowed as conditional uses within the R-4 zoning district. zoning Detail Planning Staff Report -- Planning Case No. CUP12-029 7390 Lamar Barn Event Venue June 2�, 2413 Page 6 of 16 Proposed Us�s As stated in the introduction, the Butt's are seeking to have limited commercial venfures added #a the list of approved revenue generating uses for the property. The proposed application in- cludes the following: • To register their barn an fihe City's Local Register of Nistoric Plac�s and L.andmarks. o Ta conduct unlimited outdoor weddings and other special events (including corparate events, ber�efits, conferences, and retreats). • Ta construct a phased designat�d parking area and access drives ta accommodate the proposed uses. • To i�ave the ability to #emporally instafl a 4,000 square foot commerciaf grade event tent for use by wedding and event guests. The first request to register the barn ot� the local historic register is related to the fact that in or- der to qualify for the Histaric Properties Conditiona[ use, the building needs to be included in the register. The barn, which was built in 1947, was recognized as being eligible for registration in in 1982. The historic inventory form findings data sheet defiailing the eligibility €or registration is at� tached to this report. As detailed earlier, the home is currently on the Local and Na#iona[ Historic Registers. The City's Advisory Commiftee an Historic Preservation {ACHP) reviewed the regis- fration eligibility materials and supported the inclusi�n of the of the 1947 Arch Roof Barn at 7310 Lamar Avenue onto the City's local Register of Historic Sites and Landmarks. The ordinanc� details the process #or regisfration of a property on the local Historic Sites and L.andmarks. The code (anguage is detailed below. 9-9-4: DESIGNATION OF HISTORlC SITES AND LANDMARKS; A. Pracedures: The city council, upon the reguest of the advisory committee on historic preservation, may ,�y resolution designate a historic site, landmark, or historic disfrict. Prior fa such designation, fhe city council shall hold a public hearing, notice of which shall have 6een published in a newspaper of general etrculafion at least fen (90) days prior fo the date of fhe hearing; nofice vf the heari�tg shal! also be mailecl fo a1J owners of properfy which is proposed to be designated as a hisforic site, landmark or historic district and to a1! praperty ownets within one hundred meters (100 m) of fhe boundary of fhe area to be designated. Every namination shall be forwarded to the Minnesota hisforica! 5ociety for review and comment wifhin sixty (60) clays of the advisory committee on historic preservation`s request B. Eligibility Criteria: In considering the designation of any area, site, place, drstrict, burlding or structure in the city as a hisforic site or landmark, the advisory commiftee on historic preservation shall consider the following facfors with respect to elrgrbilify.� 9. Ifs character, interest, or value as part of fhe history or cultura! heritage of the city, the state or the Unifed Stafes; 2. Its association �vith persons or evenfs fhat have made a significant contrlbution fo the cultural heritage of fhe city; 3. !ts potential to yield if�formation important in hisfory or prehisfory; 4. !ts embodiment of distingttishing characteristics of archifectural fype or sfyle, or elemenfs af design, defail materia/s or craftsmanship; and Planning Staff Report— Planning Case No. CUP12-029 7310 Lamar Barn Event Venue June 24, 2013 Page 7 of 16 5. Its unique location or singular physical appearance represenfing an established or famlliar visual feature of a neighborhood or communify of fhe Cify. (9971 Code § 13A-4J The City's Advisory Committee on Historic Preservation (ACHP) reviewed the registration eligi- bility materials and supported the inclusion of the of the 1947 Arch Roof Barn at 7310 Lamar Avenue onto the City's local Register of Historic Sites and Landmarks. Minnesota Historical Society will be notified on the City's actions related to the requested registration. The second component of this application is that the applicants are seeking to utilize their exist- ing 5,500 square foot, two-story arch roof barn to conduct the dining portion of weddings and other indoor events or meetings. The barn is reported to have been constructed 1947. The exte- rior of the barn was recently resided and new windows were installed at that time. The previous windows were missing, broken, or rotting; the photos below detail the transformation. This project and other similar costly maintenance improvements that keep these historic structures as a continued portion of the fabric of the community are needed at the site. The HPCUP process can help offset some of those maintenance costs for qualifying historic property owners. - -, , s _,, , — _ - . � ; _' , . _.— �',� � -� , — � _ ___ ; _ _ ,,I . ; �,�� ., __ ��,� ,� , _ ��: �_._ � r ` ��'_�-� _ _ , � �:; :t.-.. �;�„� _ _ �.� �� ... �. _ ___ ,, � :;__-_ . ,, .: ___ :-:.�� : _ � .- � - �'�._ _� � � i' ,, � i � r: �� .\ .___. � '�. � ��` , , j � , ,.� _ _ I� , � ; ,� 1 � ; =� . ��, �, �ts`` } �' Before After The metal roof was installed on the barn many years ago by the previous owners. There is a 20- foot by 20-foot arched roof milk house attached to the barn. The milk house would be remodeled to support the proposed uses. The applicants are also proposing to add decks to the current structure to be utilized for the proposed events. Future plans would include the use of the hay loft. Similar decks were completed at Hope Glen Farm and are viewed by the ACHP as a prod- uct of the adaptive reuse of these historic structures. There currently is no insulation, heating, or alr conditioning installed in the un-refurbished inte- rior of the structure. This is one reason the applicants are requesting approval for use of the tent. The applicants have plans to remode) the interior of the barn and have been working with the Building Official during the previous improvements to the exterior. One of the facts that have been pointed out to the applicants by Building and Planning staff is that prior to any of the proposed uses being viable on the property, they would need to address Planning Staff Report — Planning Case No. CUP12-029 7310 Lamar Barn Event Venue June 24, 2013 Page 8 of 16 fire protection, building and site ingress and egress, building and site accessibility, well and septic, as well as other health safefy issues to meet the building codes. , ,: , � ,, ! , i � � t � c :.��. ].�/ J\ �?.�'� 1�` t: r ' ffi _' u � t--= � ''� d a �1� ' `� , :�,�.,�r;,Rl�'�: ,� :, � � � ��; �:.-, � �, i��, ,� ;�! ., a: . �i „�. , � . :6 `� �('�!�/ .. i� � �,4�l-� ; I� _..�. �. _.�._�.�._ . ___..,�,..�,�} ;,� i; j 6t1 G� 6� Illi I�a ii�1 �k G!i �� ,ti �q u u od �RCp ; �� _ .. _ . - ..: ;,: � i � . �• , . �,,. ��s��'��; �„ � • 6 : �� . „ : . .. �. � � �.+.�,. ' .;� . .,, . _ ., . �, :. �;- . . � � ^.. � ! ' p _. + � t ��k„ F -. 't:.`'. r �� ; r '!� ± x x n ' , ir " � � ; ,_ j �,KC,+�}�)j t :��tl7,ti¢ ,.� � �] �� t ,� ''r ,. s �.rr�'; A .'1: :Y _I '�' �f� {', Barn Exterior Detail Barn Loft Interior Detail Planning Staff Report — Planning Case No. CUP12-029 7310 Lamar Barn Event Venue June 24, 2013 Page 9 of 16 Proposed Uses The applicants have reported that they have difficulty finding financing opportunities for repairs to the property based on the age of the house and lack of similar situated properties in which to compare statistics. This fact is one of the stated reasons for requesting the ability to conduct un- limited outdoor weddings and other special events including corporate events, benefits, confe- rences, and retreats. The Planning Commission and City Council could differ from the request of unlimited events to a set number per year as a component of the Conditional Use Permit. As with the Hope Glen Farm project, one of the recommended conditions would be for the City Council to hold additional review of the uses on the site and to retain the ability to further restrict or revoke uses. Temporary Evenf Tent The third component of their request is for the ability to temporarily construct a 4,000 square foot event tent for shelter from sun and inclement weather during ceremonies and events. The proposed structure would be located to the east of the historic barn on an existing flat area. The reasoning behind the request for the tent is that it would allow the applicants to host the re- quested events while having the ability to generate the necessary income to make the required improvements to the barn. (t should be noted that if the tent sides are enclosed, it reduces the occupancy rating and increases the fire protection requirements. Based on the historic nature of the property as an old farmstead, there are a number of different buildings on the site is in excess of the current R-4 zoning ordinance criteria relating to acces- sory structures. Based on this fact, it is recommended that the event tent, if allowed, be only on a temporary interim basis. The ACHP identified that the tent detracts from the historic barn's Barn Lower Level Interior Detail Planning Staff Report — Planning Case No. CUP12-029 7310 Lamar Barn Event Venue June 24, 2013 Page 10 of 16 charact�r as it would be viewed for Lamar Avenu�, The City's Technical R�view Commitfiee questianed the proximity af the piacement af the proposed tent from Lamar Avenue. It is rec- ommended that the event fent not be allowed as a component of the proposed use or if allowed on an interim basis anly with the site approved by the City's Technical Review Cammittee. �Traffic The applicants' site p[an defiails a planned estimated maximum accupancy load af 300 people. This figure was utilized in determining the traffic ramifications of the praposed request. The parking ratio that was utilized during the Hop� Glen �arm review was a minimum accupant load of 2 people per vehicle. The applicant estimated 2.5 peaple per vehicle in their parking layout. Based an the 2 people per vehic}e formu[a, fihe estimafied number vehicles fior a large wedd�ng event would be 150 or less if occupant loads are higher. This count e�uates to a vehicle frip caunt of 3�0 per evenfi. There are numerous homes along Lamar Avenue that could be im- pacted by the additional traffic. This additional firaffic will most likely reduce fihe [ife expectancy af the roadway. The public hearing should reveal neighborhood sentimenf on the additional traf� fic. The norfh and south terminus of the local roadway segment is designated as minor arterials, which is apprapriate #or traffic at this additional level. Access The property currenfily has one existing access drive off Lamar Avenue. The applicants ar� pro- pasing a new drive loeation at the southern portion of the lot off of Lamar Avenue. A right-of-way permit wauld be required for this access if granfied. One thing that was nated by staff was that with the proposed location, the majarity of the lights and noise from vehicles utilizing the site in conjunctian with the proposed uses would be focused on the neighbor fio the south. Similarly in fihe Hope Glen Farm approval process, a new driveway re-location was required ta minimize im-- pacfi on an existing residenfial homestead adjacent to the site. Furkher review of the proposed location is suggested prior to the applicafion going to the City Council. It is recommended that any access drive lane associated with the proposed uses be hard surfaced at a minimum of 34 fe�t from the juncture with Lamar Avenue. Parking At presenfi, the applicant is not proposing any increase in hard surface for parking ar access purposes, as ifi would be expensive and is inconsistent with the historic natur� of the farmstead. The site p[an in�icates grass parking during phase one and a gravel parking surface in addi- tional phases. The City's Technical R�view Cammittee has recommended fihat the parking area be f[nished with a bi#uminous surface and be sized at a ratia sufficient to accommodate the vehicles thaf would match fihe final occupancy of the site as rat�d by the City Building Official. Based on the estimated number of vehicles for a large event of 150 cars and the ardinance paricing calculation requirement of 300 square feet per v�hicle, the parEcing needs calculate to an area that is just over an acre in size, which can be met on site. All parking for the proposed use will be on th� Butt's praperty, and it is recammended that park- ing be prohibit�d on L.amar Avenue shauld the use be approved. Planning Staff Report — Planning Case No. CUP12-029 7310 Lamar Barn Event Venue June 24, 2013 Page 11 of 16 One of the outcomes of any additional hard surfacing requirements would be the need to address surface water management. If hard surfacing is not required, it is recommended that the conditional use permit include lan- guage requiring additional review and potential modification of the permitted use by the City Council. The City has recently asked the owners of Hope Glen farm to provide additional parking lot design information. •� �,� � � , t__ �; :�`t' . - :�_- ,.. ., � �' f'l10Pu Ilt � 1 'il:ll M . � • � +.�} j �1A� x !;I1Ni 1 il' II.HkIRi r . . . . � ` ''� ..�-,- - � — - �' .� � ' � . �� ' � - � y'.J � � �� '� ' + _ � I�hlUlt. ` � y .,i,f'� �. • , . . 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Parking/Access Detail Planning Staff Report— Planning Case No, CUP12-029 7310 �.amar Barn Event Venue June 24, 2013 Page 12 af � 6 Signage �3as�d on the Historic Property GUP's perFormance standards, signage is limited fa ane adver-- tising sign not to exceed 20 square feet. The applicanfi is proposing to me�t this standard. Directional signs are not inc(uded in this computation. Way finding signs on laca[ streets would be prohibited. Naise The app{icant is proposing to adhere to the City noise ordinance requirements and ta ensure that amplified music is off by midnight an weekends and �0 p.m. on weekdays. If repeat viola- tions in regards to noise become an issue, it is recommended that the canditional use permit in- clude fanguage requiring additional review and potential modificatian of fihe permitted use by the City Council, Public Hea[th Liguor Use The applicant is proposing that alcohol be permitted at approved events, subjecfi to obtaining a display and consumption liquar license from the City and meeting all af the requirements for that type o# use. Foad Catering is the preferred food service route proposed by the applicant. The food service area and caterers will be required to be inspected and licensed as reauired by the Washington Caunty Depar�ment of Public Health. U#ilifies The praperty has functional private well and septic. As a component of the proposed use, #he applicant has been working with a contractor on the design af a commercial grade septic sys#em that wouid be sufficienf for the proposed uses. Resfroom Facilities There are currently na resfrooms in the barn itself. Po�table restrooms are praposed to be used at the site during events. This is common for similar barn wedding venues around the region. The app[icants have indicated that they plan on having permanent restroom facilities that con- nect to fiheir new commercial septic system constructed in the future. The City Building Official has been working wifih the applicants to ensure thafi adequate public restroom facilities would be required. Hours of 4perafion The applicant has indica#ed that the haurs af business operation they ar� proposing would be be- tween 8:Od a.m. and 10:30 p.m. Sunday through Thursday, and 8:00 a.m. to '12:30 a.m. Friday and Saturday. Waste The waste from the proposed use would be hand[ed by a ficensed rubbish contracfor and in accor- dance with all City ordinance criteria. Planning Staff Report— Planning Case No. CUP12-fl29 7310 Lamar Barn Event Venue June 24, 2093 Page 13 of 16 Capacify The maximum occupancy rating of the barn has y�t fo be determined, but the applicant has planned for 300 people. Final capacity is determined by the City Building OfFicial who works closely with the Planning staff on these zoning use requests. Fire Protectian Fire pratection wauld be required as directed by fihe City Building Official and City �ire Marshall. Commission Review ACHP Review The City's Advisory Cammittee an Historic Preservation (ACMP} reviewed fihe appfication re- quesfi at fiheir meefiing in May. The ACHP recommended that the City proc�ed with #he inclusion of fhe barn in the City's Register of Historic Sites and �.andmarks. The ACHP identi#ied that they did not want the proposed use to detract from or negatively impact the viaw and integrify of fhe historic nature af the barn and r�qu�sted staff to work with the applicant to ensure thafi task. The group fur�her recommended that if the conditional use permit contains appropriate conditional language to protect the healfih and safety of the general public as well as the historical integrity of the prop�rty, the Council should approve a Certificafie of Appropriateness that allows for the propased uses. Technical Review Commiftee The Technical Review Committee, in addition ta #he previously referenced comments on paricing and the event tent placement, identified the need to ensure the protection of the health and safety of the general public fihrough fihe appropriate conditioning as required in the State Fire and Building Codes. Summary The proposed use is consistent with the list of permitted limited commercial ventures specified in the ordinance and, with proper conditions afi approval that protect the health and safety of the general public, it will create an additional unique use of a registered his#orical property wiihin #he community. Public Hearing Notices Public hearing notices were mailed to 30 property owners who are within 500 feet of the pro- pos�l. These notices were mailed on June 13, 2013. The public hearing notice was alsa published in the Soufh Washington CountyBullefih on June 12, 2093. Recommendation That the Planning Commission recommends that the City Councif take the following actions: A, Approve a certificat� of appropriateness for the proposed Historic Places Canditional Use Permit. Planning Staff Reporf � Pfanning Case No. CUP12-029 7310 Lamar Barn Event Venue June 24, 20'i3 Page 14 of 96 B. Hold a public hearing on the lisfing of the 1947 Arc Roaf Barn into the Ci#y's Register of Historic Sites and �.andmarks. The conditions af approval that are recommended are: 1. The 1947 Arc Roof Barn in#a the City's Register of Historic Sites and Landmarks. 2. The additianal limited comm�rcial venture that is permitted by this permit allows for con- ducting unlimited outdoor weddings and other special events (including corporate events, benefits, conferences, and retreats}. 3. The limited commercial ventures canditional use permit shall be reviewed by the Cifiy one year after a certificate of occupancy has been issued for the propased renavated barn. 4, All applicable permits (i.e. building, electrical, etc.) shall be applied for and issued by the City prior ta any work or construction taking place. Detailed construction plans shall be reviewed and approved by the Building OfFicial and �ire Marshall. 5. Storage of personal proper#y not owned �y #he landowner or tenanfs is prohibited on the premises. 6. The City Cauncil aufihorizes fihe issuance of the necessary certificates of appropriateness docum�nts prior to the release of any building permit. 7. Any modifications to the building exterior on the site must be reviewed by the City's Historic Preservation Officer ar the Advisory Committee on His#oric Preservation_ 8. The distinguishing historical qualities and charaeter of the principal structure and ifs surraunding environment shall nat be des#royed. 9. A septic system design repork completed by a licensed individual sanitary treatment sys- tem designer shall be submitted to the City prior to issuance of a building permifi for proposed uses. �0. The parking areas shall be hard surfaced and finished with a bituminous surface and be sized af a ratio sufficient to accammodate the vehicles that would match the final occu- pancy of the site as rated by the City Building official. Upon notification by City staff, addi- tional parking shall be installed if necessary. 1'i. The final parking design is required ta be reviewed by the Planning Staff. Any parking im- provements on the site must not negatively impact the drainage of #he site or adjacent prop�rti�s. 12. Surface water must be managed on site for any additional impervious surFace insta[(ed on the site. The manag�ment plan shall b� approved by the City Engineer. 13. Motor vehicfes shall be prahibited from parking on and along Lamar Avenue Planning Staff Report— Planning Case No. CUP12-029 7310 Lan�ar Barn Event Venue June 24, 2013 Page 15 ofi 16 14. The use of the request�d open air event tent by wedding and event guests is prohi�ited. 15, The hours ofi business aperafiion are limited to 8:00 a.m. fa 10:30 p.m. Sunday through Thursday, and 8:00 a.m. to 12:30 a.m. Friday and Saturday. 16. Ampiified music shall be required to cease at 10:00 p.m. Sunday through Thursday, and 12:00 a.m. Friday and Saturday. 17. The applicant sha#I obtain all required liquor use licenses required by the City Clerk. 18. The applicanfi shall have all required insurance coverage in place in assaciation with all permitted uses, and shaf( have fhe City named as an additional insured entity as required and approved by fhe City CleriC. 19. All applicab(e permits (i.e., building, electrical, grading, mechanical) musf be completed, submit#ed, and appraved by fihe City prior fio the commencement of any licensed activi- ties. Detailed construction pfans must b� reviewed and approved by �he Bui(ding OfficiaL 20. The property shall be inspected by the City Fire Marshal and a11 requirements arising from the inspection shall be completed prior fio the commencement of any permitted activities. 21. The praperfy shall be inspected by the Washington County Health Depar#menfi and all re-- quirem�nts arising from the inspection sl�all be completed priar to the commencement of any licensed activities. 22. The private septic sys#em compliance shall be reviewed and inspected by �he Washington County Hea[th Deparfinent. 23. Signage on the properky is limited to twenty (20) square feet. 2A-. Aff outdoor activities must be supervised by the applicants or designat�d staff. 25. Any fencing utilized on the site must be reviewed and approved by the City Historic Pre- servation Officer. 26. All waste removal from the site must be contracted with a commercia) refuse haul�r. 27. The standard City and Stafie noise rules will be applicable to the site. lf the City receives noise complaints, the property owner must bring the noise on the site into compliance upon notification by the City. 28. The standard City and State nuisance ordinance rules will be applicable ta the site. ff the City receives complaints, the property awner musfi bring the site into compliance upon noti- fication by the Cify. Pianning Staff Report -- Planning Case No. CUP12-�29 7310 �.amar Barn �vent Venue June 24, 2013 f'age 16 of 16 29. Repeat �iolations related to parking, noise, the licensed use, or NPCUP permit criteria wi(1 require additional review of the Historic P(aces Conditional Use Permit by the City Cauncil, with possible revocation of the conditional use permit as a remedy. Prepared by: John M. Burbank, AiCP Seniar Planner Description of Proposal: Wayne and Angela �utt, 73�.0 I.amar Avenue South, Cottage Grove, MN We purchased the farmstead pro�erty AS-IS ii� February of 2010. Prior to purchasing the pro�erty we wanted to make sure that we would be able to fix up the 1850's Italianate house that is on the historica! registry. We met with the City's Advisory Committee on Historic Preservation along with John Burbank; we presented them with our proposed plans for tf�e house, and they were ap�roved by the City Council in early 2010. It was our dream to m�ve forward right away in starting the construction on the home. We soon started worl<ing with our credit union to get a loan approved; Wayne met with the board and they gave us a ta-do list which we completed. We then ran into the problem finding comps for the appraisa) as we have "a unique property". In June of 2p10 a wind storm came through causing damage to the buildings. We obtained insurance money which we iised in residing the barn and installing new windows, doors and garage doors. Three years later, we still have not been able ta obtain monies to fix up our farm. We would !il<e to use the property, to include all of the buildings, for unlimited weddings, anniversaries, receptions, graduations, events, overnight rooms, and meeCings or conferences. We would also iilce to reserve the right, for future use, to use the praperty for professional office use, museum, art gallery, antique shop, craft boutique, site tours, limited retail activities, cfass one restaurant, catering center, bed and breakfast or other uses deemed sirnilar. By using the property to generate income, it will hefp to increase fihe necessary revenue to maintain our historic property. Wayne is worlcing a fuil time job and the historic property venture wi!{ be Angi's job as she was (aid off in August 20�.0. Our plan for the property is to have weddings, receptions, events, meetings, and conferences in the barn. We would also have outdoor weddings, receptions, and events iocated on the north side of the house and/or on the east side in frant of the barn in which we may have to put up tenfis and will have to set up chairs. The bride and brides' maids woufd have access to a bedroom in the house to get ready for the wedding and the groom and grodmsmen would have access to another bedroom in the house to get ready. The wedding party would aEso have access to a bathroom when needed while in the house. We wil( have porta patties available on the property for use. The bride and groom wifl be responsible for providing decoratians, dishes, glasses, flatware, tables and chair, and linens. They wii( also be responsible to bring in a caterer, DJ, bartender, and security. We are going to put decks c�n the north, south and east sides of the barn; the north ded< will have an ADA accessible ramp. We plan to add bathrooms in the upper burr►p out portion of the barn and convert the current pump house to an outdoor bathroom for use in the summer. ln the lower area of the bump out portion of the barn we would lil<e to put in a stainless steel kitchen for caterers. Generated income will be used to fix up and maintain the property which is on the historical registry as one of the o[dest houses in Minnesota that is still being lived in, built in 1850. Future plans are to obtain an additionaf 5 acres of land on the west side and pu# up a 400 square foot gazebo for the bride, graom and wedding party to stand in during the ceremony, Also, we would �il<e to tal<e down the currenfi pole barn and replace it with a similar lool<ing arched roof barn. Access to the property would be a new class S driveway on the south end of the property along the tree line. Handicap vehicles and vendors will use the existing driveway, Al) parking will be on the property and the parking lot will be located behind the barn an the west side. 7here will be 200 par!<ing spots and each space will be 10ft by 20ft. The maximum capacity in the barn is 400 peaple, 2 peaple per car, maximum of 200 cars of additionaf traffic. We will have one sign on the property that does not exceed 20 square feet and would lilte to request two directional signs, one an the north end of the street and one on the south end of the street pointing to the appropriate driveway. We will adhere to the City naise ordinance requirements and to endure that amplified music is off by midnight on weekends and 10 pm on weel<days. We will abtain a liquor liscense allowing us to serve 3.2 beer and propase alcohol be permited at appr�ved events, subject to a display and consumption iiquor lisc and meeting all requirements far that type of use. We plan to have the barn on its awn power, septic, and well in the future. Waste from the proposed use will be handled by a licensed rubbish cantractor and in accordance with all City ardinance criteria. ,.. � . . -� . � "' y 1 �'� � . � � 1 � V57y�� . r. - - � -r• , . � I ., �, ;,,,�r Y'!` : :.5� � �'� _ r � � ''�`� • .i�t �t � �- i. .�- I 1 � ✓- L � y + � c ' ' s � ' ��. � � •t A � ' � _- � , = , �rt� `., �-�•~ �, _ � , I : , r S. t - U �� . - . ��, � ��. � i. .• � . - � � �' �_ . 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MEN$-t tLTl2UAINALS/:SltdCS WOAIEN$-3TLT5/2S1N6 JAN7TORS QOSEf AND bDP SINK MEO+ANIGL ROOM d STORAGE NEW $Ep71C SYSTEM DESIGNED F-0R NAX F111lIRE La{p$ DFSIGNATED PAFqNG AREA- GqIIS$ UNOSCAPE D05T�NG LANDSCAPETO REAWN W UNDEVELOPEp ARFAG D7STING TREELPIE TO REMAINAT SOUSH 1ROPERTV LME o�sn.aem ar��as ro ee a�puwreo wrtH �qass. PHASEI! CONVERT E]OSf¢JG M6TOWCAI, gAiW TO EYEN7�NTEq APPROX 5,500 SO. Ff. FOpTPpIN} APPROX aA0050. FT. A$$Q.iBLYMEA EXTEiitOR DEp(5, PATOS M1D IANDSCAPE FFA7ypES PARIGNG ARFAS TO BE 6RAVEL PARKING ANALYSIS CURRFMANDFl7TUAEFACII.fiYOCGUPANTLn4C-WU(3a� pCGJpqP�7g EST. <.a00 $Q FT. AS$YAqEA/ 15 (IBC TA6LE tpp0,1.1 )� 267 OCG (USE]0� PMI@1G SPACE PflOV�pED -12'SPACE$l300.;5 OCC. PER CAR �1U��0�0� d��b Pe f�MM��[�G� ��D��l(�� W�1D C�Mgf�� C��14�G� y `-"� wtLVlm. 'b � _ �.. -- g— � •— r _.. _. \,��_ � f -_ �" �;�-m�sr.- t � =M � � � R . Z i I � t +. • ` t -.. �nrourau� Kaar.i� ��- CARnGWda41a!tR91� � . LOCA710N MAP N � PAQIECT INFORMATION PARCANUMBEFt R�SI9.002f IRiOPERTYA00AE5S T3tOLA1GRAVE5WT11 corrnce GArn'E uai sso�e ovnvrx WAYPE 6 MRalE BUTT 7170 fA/41R AVE Sp(JTF{ CQTTAGE GROVE MN.55076 20P11NG a. PROPCSID CONORICNFL USE PEFMfC WR ADI EVEt4TCENTER 9ASm ON AN HISTOR�CAlOUILDINO PERMfTEp 9Y 17•!H-t eIAIDMG OCCUPANT IAAD- i Wi 's_� I �� C nic C M E M 0 R A N D U M 7.'Q: �'FiOM: S�JECT: DAT�: Mayor and Ci�y Gauncil. Robext C. Vogel,.Chaix7nan, Parks Commission John P. I`urber Fiouse Histox7.c Site 1,� August, 19g3 On 1'� Augus� - �he Coun�il w.i.11 hold publxc hearings �o cons�dex th:e namzna�ion of �he John P. �'urber fTouse (7310 T.,amar�, �he Dr. A.. I�. Steen klouse (7�l0� �ama.r� and the Cot G�ove Commt�ni�y C�ub (11�.17 7��h� �o the Ci�.y Register of Historie Sites and LandmaxIcs. Data and infoxmation obt�,inad �hrough oux Cultural Resour�es Suxv�ey and pxe�rious invest�.ga��ons aonducted by the M�nnesota Historical. Society indicate that the I+�zrber House is a laca3.�.y signifi'�ca.rz� cultuz�al, xesource and meeta the e1.ig3.bila.ty criteria �'or �he City Rega.ster of Histoz^�.c S�.tes a,nc� I�andmaxks as set �ox�Eh in the City Cocte (Chaptex 13A,} ,�'he progexty vTas nominated to the Na�iona7. Regis o�' Histoxa.c PZaces by the Minnesota, Histori.cal Society and vras so designa�ed by the Secretary o� �he In�erior in 1982. The Vandenbexgs, owners.o�' the propextY, have to�.d me tha� they would. have n.o prob7.em with a loca7. 1.isting. The Parks, Rec�eation an.d Natuxal Resources Commission �omana�ed the house on the basa.s of i�Es unique archi�ectuxal style, its possibly very eaxly da of constzucta.oz� and its associ.ation wa.�:h the pioneex Furbex �'amiXy. The proposed. J'ohn P. Furber House Historic Si�e, is loca�ed on B�.ack G of the ariginal. �.87�. Cat'tage Gxove Adclition in what is now East Cat�age G�ove. �.'here are con�"l.ic�ing c�ata as �o - the date of construation: the S�ate Histoxic Prese�ration Q�'�'a.ce had put forward a date, 1871, unsubstanta.a�ed by documenta,tS.on, while the extent reGOrds and persisten� �.oca,� �xa.cYi.tian sugges� 1$4�1�, I�' accurate, �he latter date vrou7.d make this one of �he very o�des� xesidentia]. buil.dings in: . tha state, The k�ouse is a two-story frame bu5_Zding in the ��al�ana�e S a popular uxban house type east of' the Missz.ssippi �rom �he 18�0' s until about 1$8 j. Bu�.x� to a side hal.� plan wi�h emphas�s on the ver�ioal, the F'urber I�ouse exhibi several intexesting axchi�ectu�a,l �'eatuxes; e�.aborate roof bracke�s, extended eaves, heavy aoxnices, round winciows in �he gab�es, symme�ri.ca7. window pat�exn, scrol?.work and , 7.ow--pa.tched. rao�. A large fran� porch, clearly shown in a 1$'��f a.3.lustra�tion o�' �he house, was removed sometime befoxe 19�0 and rep7.aced by a simpl.e dooxn�ay' hood.. '�he rear corner poxch was added �6e�'a�e 19�F0. '1'he origina�. board sicling was �eplaced w�.th asbes�os shing7.es in 19�3. A vaxy laxge ba.rn immeclia�ely south o� the house was construc�;ed in 19�7. J. W. Fuxber, a PTew Er�g�.and Yankae who �had worked as a lumbex,nan an. the St. Croix, settled in what is now Co G�ove in 7.84�1-. �n �.8�F6 he represented St. Groix County in the Wisconsin Te�ritorS.a1 T,ega.sla�uxe; in 18�7 he was farst speaI�er o�' the �'irs� Minnesota legisla�ure. With his nephew, John P. �lzxbex {born in Naw'.Hampshzxe in 1.830� � he survey'ed a.nd p�.at�ed the vil�.age o� Cot�:age Gra.ve �.n Apxil, T.$'�1. Several Fu�bexs �.ived in Cotta,ge Grove� a7.1 0�' them prominent ci doe�ors, 7.awye�:s, 1,egislators, merchants and faxmexs. 7.'he house is in a g�od state o#'presexvata.on.� Restora�ion woxk should focus on xemo�ving the sh9.ng�e siding and reGOnst�uetin� the i`ron'� porch.. �.'he baxn. does not contribute.to the signi�icance o� the �rope�ty as an historic site and �Gherefo�e should not t�e included in �ha permi� review process. The goa.I o� oux p�esexvat�.on pxan is �o Qrohibit - �he removal or altera�ion af the arehi�ectuxa,l �`eatu�es �hat give ha.storic builtlings thea.r essential chaxacter, Important aharacte�i.stics of the k�u�bex House axe a.ts basic �1.00x pxan� its roo� and t�.ndow con�igura�ion and its unique sa.�.e bays ; The xepair ox re�slacement a�' any o�' these critica�. �'eatures should duplica�e �.n size, shape, �ex�ure and ap�ea�ance the oxa.gi.na�. materia�.. � T have attached �'o� your examination a capy of my oxiginal �'ie3.d notes, a recent phota�aph of the house and, �or compa�a.son � a xeprocluct�.on of an a.l.lustrat�on �rom Andxeas' 1$7� Atlas showing �he house in i� origina.7. �oxm:. cc; DixeG�or of Plann�ng State Histoxic Preserva�ion Office �. �}�.?''''+J•F Y :�� := ;',: •.»=,, ��, � _ �:, s �C� T r' .•: �5.�,��}�� hr _ • .. 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' � ` !•[ i w A�F� Aa' �l = ;w . a�� ,,� ..� „ . ._ . r ' if� �e .� '.' �r.' - ,A� . % .... � . : - ' . - �`� a � a�� r. �� : . .., .._..., ., . . _ , . .,:. :.� r ..... . . . „ ' _ . ,. , , ��+ . . , . .. . . ; : y.•.., :� . • . .� � � . • � .`. �,��-� C��`�t ��-v-`.- CI�� I�AME OF SITE�?.,A�iDMAf� � COTTAGE GAOVE CtTI,TL?RAS, gESbURCES SURYEX FORM Commcin Vandenberg House ' � Historie �fl� �• F'�x'ber �Iouse ' LQCATI{7ti, Address or Yicinity 73�.� Lamar Aven,ue Sout�., East Co Grove Lot G ° ��c OWNER � --� -. �P ., �� Name M�', and Mrs. Jacob Van,denberg Address 7310 Lamar Avenue South, Co�tage Grove MN S�p1& � CLASSIFZCATIOH; �p�� Axchae o3. ogi caI 8 i�.e Sta.nding Structure Buildin X� ' Object Landmaxk QN: Excellen� ------- G'ood XX Fair ' Detariorated Destroyed AREA OF SIGNIFICAI�TCE; Archaeology Architectura X� History __XX . Industry Other DES�R�P�'S�i (Far archaeological sites abori ^��^ " T �� '� na1 ► gi eaxthwarks, ruins, and natura7. feat�zres descri.i� acreage, surrounding texra,zn, Ye�eta�ion, and prominent geologS.cal featuxes, �'ox buildings a,nd, standi,ng structuras describe num.ber of str�zctures and, associatec� ob3ects ar natural. �ea�ures, position, s �y1e, dimensions, color, and presen� use.� 2 sto fra,me house on. 1ar e lat west side of Lamar ve. Ve lar e barn on lo House is in Italiana St le an.d remains a rivate resi.d.ence. MAP T�FTER�NCE USGS Quad ,�t. Pa.�,� Park Nfinn Date 1g67 � 2 . 4ther . Revi.ssd 972 and 1984 � - '�� {Date� � ... - ----------__-----w_ ... ,. ------- ---------------------------------- -------------------------�__�'-__ STATEMENT �F SIGNIFICANCE Ha�ional Regional State XX -- ' -- -r-- �� Local Is - �he Site ar Landmark eli.gible for nomina�ion �o �he Cottage Grove Fiegis�ez':' Yes . Is �there an imminent danger to the Historic .Site ox Landma,rk? No �� ' danger. . Describe �he natux�`o£ the COMMEN'�'S AND R�OMMEPTDATIONS ,--�-----------------____------------____--------________�______.._ Handsome Italiana S�ty1e house, bui1� at unde�ermi�ed date be 18� and� 1871, An. i1l.ustra in Andseas' Atlas {�8'74) shows the house with a�'rant porch (removed priax `to 19�) . Rear corner parch acTded pxe--19�0. ?alnnri a rniro-,�oR '1-,.. .,�1....�s__ _5_.__ . � . _. _ MAJOR BIBLIOGRAPHTCAIr REFEFtENC�,S: . Andreas, I7.7.us His�or.cal AtZas .- NAME OF PERSOR FILLING �QI3T St7RVEY ��'ORM �Robert C, Vogel� y. .. - DATE 1 � .Tulv 198�� . . . . . �- • -: .� � , . . �Q`�S: Placed on Nationa7. Register o�` Historic Places by MHS sn 1982, SHPO dates cons�ruc 1$"f1,, owners suggest 18�. � J. P. Ftzrber (183Q-191$� platted Cot Grove Apra.l, �8�1. � ...�... •. . � . . n 6!i l; i STT � �a �-�`��',.a � H I ��T �� : I % :�� I 'f � � T P�J'.� Eh�JT ��''t` � �J F�t�r] G;�Tr� :�.HE� i �' r? �� i i u r• �= k`' �''•� $.1T1 f? : t� �� 1 rt F' . 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