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HomeMy WebLinkAbout2013-09-04 MINUTES COTTAGE GROVE CITY COUNCIL City of Cottage Grove, Minnesota Regular Meeting September 4, 2013 OPEN FORUM Mayor Myron Bailey opened Open Forum at 7:15 p.m. and stated that during Open Forum a person may address the City Council on a subject not a part of the regular meeting agenda, but must limit their remarks to three (3) minutes per person. The purpose of Open Forum is to give the public an opportunity to present information or to request action by the City Council. It may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Open Forum will adjourn to the regular meeting at promptly 7:30 p.m. The following were present: Mayor Myron Bailey, Council Member Derrick Lehrke, Council Member Justin Olsen, Council Member Jen Peterson, and Council Member Dave Thiede. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Kori Land, City Attorney-LeVander, Gillen & Miller, PA; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten, Public Works Director. Mayor Bailey opened Open Forum at 7:15 p.m., and asked if anyone in the audience wished to address the City Council on any topic not on the agenda. th Kim Gleich, 7067 Lower 94 Street South, Cottage Grove, addressed the City Council regarding her pet, a Lemur, and to amend the City Code to allow her to maintain the Lemur at her residence. Currently the City Code does not allow her to maintain a Lemur at her residence. th Vander Burnside, 9830 71 Street South, stated that Ms. Gleich works for her and she has brought her Lemur to the veteran’s home in Hastings. Ms. Burnside has never seen any aggression and the veteran’s love having the Lemur around. There being no one else interested in addressing the Council, Mayor Bailey closed Open Forum to the Regular Meeting. CALL TO ORDER – Regular Meeting The City Council of the City of Cottage Grove, Washington County, Minnesota, held a regular meeting on September 4, 2013 at the Cottage Grove City Hall, 12800 Ravine Parkway, Cottage Grove, Minnesota. Mayor Bailey called the meeting to order at 7:30 p.m. PLEDGE OF ALLEGIANCE Cottage Grove City Council 2 September 4, 2013 Regular Meeting The audience, staff, and the Mayor and City Council Members pledged allegiance to the flag of the United States of America. ROLL CALL The following were present: Mayor Myron Bailey, Council Member Derrick Lehrke, Council Member Justin Olsen, Council Member Jen Peterson, and Council Member Dave Thiede. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Kori Land, City Attorney-LeVander, Gillen & Miller, PA; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten, Public Works Director. Mayor Bailey presided over the meeting. 1. ADOPTION OF AGENDA Mayor Bailey stated that he would like to switch item 2.A with item 2.B. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO APPROVE THE AGENDA AS AMENDED. MOTION CARRIED. 5-0. 2. PRESENTATIONS A. Swearing In Presentation The Mayor, City Council and City Administrator Schroeder swore in Mr. Brian Campbell to the position of Police Officer for the City of Cottage Grove. B. Red Rock Corridor Alternatives Analysis Update Lyssa Leitner provided a presentation on the Red Rock Corridor Alternatives Analysis Update (AAU). The presentation covered where we are in the process; what public input has indicated to date; review alternatives; review of initial evaluation of alternatives; to provide guidance on information for public meetings; and on future steps and directions. 3. APPROVAL OF MINUTES A.July 31, 2013 Special Meeting Mayor Bailey accepted the minutes of the July 31, 2013 Special Meeting as presented. 4. CONSENT CALENDAR The Council pulled and briefly discussed item B. MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL MEMBER PETERSON, TO: Cottage Grove City Council 3 September 4, 2013 Regular Meeting A. ACCEPT AND PLACE ON FILE THE FOLLOWING MINUTES: i. PUBLIC WORKS COMMISSION MEETING OF JULY 13, 2013; AND ii. PLANNING COMMISSION MEETINGS OF JULY 22, 2013; B. APPROVE THE NAME OF “CEDARHURST MEADOWS PARK” FOR THE NEIGHBORHOOD PARK LOCATED IN THE EAST RIDGE GROVE HOUSING DEVELOPMENT. C. ADOPT RESOLUTION NO 2013-084, A RESOLUTION AUTHORIZING PREPARATION OF A FEASIBILITY REPORT FOR THE 2014 PAVEMENT MANAGEMENT PROJECT FOR THE AREA F1. D. RECEIVE SOUTH WASHINGTON COUNTY TELECOMMUNICATIONS COMMISSION 2014 PROPOSED OPERATING BUDGET. E. AUTHORIZE THE CONSTRUCTION CONTRACT WITH S&S TREE SERVICE TO REMOVE 110 ASH TREES FOR $22,199.00. F. TO PASS ORDINANCE NO. 917, AN ORDINANCE FOR THE CITY OF COTTAGE GROVE, MINNESOTA, AMENDING CITY FEES RELATED TO WATER METERS AND AMBULANCE SERVICES. ADOPT RESOLUTION NO. 2013-085, A RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE NO. 917 BY TITLE AND SUMMARY. G. APPROVE THE PURCHASE OF A USED CRASH ATTENUATOR TRAILER WITH AN ARROW BOARD AND A USED MESSAGE BOARD TRAILER FROM STREET SMART RENTAL FOR $28,963.12 WHICH INCLUDES SALES TAX. H. AUTHORIZE THE ISSUANCE OF A TEMPORARY 3.2 PERCENT LIQUOR LICENSE TO THE COTTAGE GROVE LIONS CLUB IN CONJUNCTION WITH ZYWIEC’S LANDSCAPE AND GARDEN CENTER’S “THE HAUNTING EXPERIENCE ON HIGHWAY 61” ON SEPTEMBER 28, OCTOBER 4, 5, 11, 12, 18, 19, 25, 26, AND NOVEMBER 1 AND 2, 2013. I. ADOPT RESOLUTION NO. 2013-086, A RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF THE PROPOSED ASSESSMENT ROLL FOR THE 2013 PAVEMENT MANAGEMENT (DISTRICT C-1 AND C-2) IMPROVEMENT PROJECT. ADOPT RESOLUTION NO. 2013-087, A RESOLUTION CALLING FOR A PUBLIC HEARING ON OCTOBER 2, 2013 FOR THE 2013 PAVEMENT MANAGEMENT (DISTRICT C-1 AND C-2) IMPROVEMENT PROJECT. J. ADOPT RESOLUTION NO. 2013-088, A RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF THE PROPOSED ASSESSMENT ROLL FOR THE HINTON AVENUE RECLAMATION PROJECT. ADOPT RESOLUTION NO. 2013-089, A RESOLUTION CALLING FOR A PUBLIC HEARING ON OCTOBER 2, 2013 FOR THE HINTON AVENUE RECLAMATION PROJECT. Cottage Grove City Council 4 September 4, 2013 Regular Meeting K. ACCEPT A $590.00 CERTIFIED LOCAL GOVERNMENT GRANT FROM THE MINNESOTA HISTORICAL SOCIETY TO BE USED BY JOHN BURBANK TO ATTEND THE ANNUAL HISTORIC PRESERVATION CONFERENCE. L. ACCEPT THE RESIGNATION OF PATRICK LYNCH FROM THE ENVIRONMENTAL COMMISSION AND TO DECLARE A VACANCY ON THE COMMISSION. MOTIONCARRIED.5-0. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES – None. 6. PUBLIC HEARINGS – None. 7. BID AWARDS – None. 8. UNFINISHED AND NEW BUSINESS A. Consider Adopting a Resolution Authorizing the Sale of $7,600,000 General Obligation Improvement Bonds, Series 2013A Sean Lentz of Ehlers and Associates presented the bids received and noted that the amount of the bonds from the low bidder totals $7,345,000. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO ADOPT RESOLUTION NO. 2013-090, A RESOLUTION AUTHORIZING THE SALE OF $7,345,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2013A, AND PLEDGING SPECIAL ASSESSMENTS AND LEVYING A TAX FOR THE PAYMENT THEREOF. MOTION CARRIED. 5-0. B.Consider Adopting Resolution Certifying the Preliminary Tax Levy for 2014 Finance Director Roland reviewed the proposed 2013 tax levy collectible in 2014 totaling $12,699,130. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE , TO ADOPT RESOLUTION NO. 2013-091, A RESOLUTION CERTIFYING THE PRELIMINARY TAX LEVY OF $12,699,130.00 FOR 2014. MOTION CARRIED. 5-0. C. Consider Continuing the Conditional Use Permit Application for an Oversized th Accessory Structure at 6192 65 Street South to the October 2, 2013 City Council Meeting MOTION BY COUNCIL MEMBER OLSEN , SECONDED BY COUNCIL MEMBER PETERSON, TO CONTINUE THE CONDITIONAL USE PERMIT APPLICATION TO TH ALLOW FOR AN OVERSIZED ACCESSORY STRUCTURE AT 6192 65 STREET SOUTH, COTTAGE GROVE TO THE OCTOBER 2, 2013 CITY COUNCIL REGULAR MEETING. MOTION CARRIED. 5-0. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS – None. Cottage Grove City Council 5 September 4, 2013 Regular Meeting 10. COUNCIL COMMENTS AND REQUESTS Council Member Olsen commented that the Public Works Open House is on September 19 and expressed condolences to the Brown family for the loss of Glen Brown. Council Member Peterson announced that the next Fare for All would be held on September 12; a fundraiser would be held at the West Draw Bike Park on September 14; and the Chamber of Commerce has a Woman in Business group who would be working on a home being constructed in Mississippi Dunes by Habitat for Humanity on September 26. Council Member Lehrke stated that in April he suggested that the Council discuss in a workshop session whether or not we actually want to go to a third hauler or if we want to stay with the two haulers that we have right now. He stated that he also suggested that the matter be forwarded to the Public Works Commission. Council Member Olsen stated that it was his understanding that it would be on the next Public Works Commission agenda. Public Works Director Burshten stated that the City currently has three haulers licensed and the task at hand would be whether or not the Public Works Commission would recommend licensing additional haulers and that it be taken up at the September 16 Public Works Commission meeting. Mayor Bailey stated that they have seen a rough draft of some of the information that staff has prepared and he would be interested in hearing what they come back with because initially some of the conversation was to not change anything. Mayor Bailey stated that since this matter was brought up, he had an opportunity to attend a seminar at the League of Minnesota Cities about going with a single trash hauler. The City of Hastings recently went through the process and the prices that their citizens are paying are significantly lower. He stated that he would be very interested in seeing what the Commission recommends. Council Member Lehrke stated that his question was pretty simple. How many haulers do we currently have? Mayor Bailey stated that he may be mistaken but he thought that we gave our direction, and the direction was whether we should add additional haulers. Public Works Director Burshten stated that that was what staff understood. Public Works Director Burshten stated that a number of years ago a legal opinion was that we have three haulers in the City. They are all separate corporations. He stated that he was not aware that that was the issue. He thought the issue was to get a fourth hauler. Council Member Lehrke stated that that was not what he asked for. His issue is that we have an ordinance that says we only three haulers are allowed. From his point of view, we do not have three independent haulers and he would like us as a Council to Cottage Grove City Council 6 September 4, 2013 Regular Meeting take a look at that. That issue is different than what they are doing and that is why he is asking for it to be put on a Council workshop. Council Member Peterson asked if we are talking about just residential licenses. Mayor Bailey responded in the affirmative. Council Member Lehrke stated that due to a lack of a second, he would move on to th another matter. He stated that the 10 Anniversary of the Touch of Homes would be held on September 28-29 at the Crossroads Church on Jamaica Avenue. Mayor Bailey asked the residents to support the businesses in Almar Village on County Road 19; the Wilder Foundation has sold their property to the Dodge Nature Center who is looking at expanding their facilities to bring new programming to Cottage Grove; and lastly, the Holiday Train will be making another appearance in Cottage Grove on December 14. All proceed will go to the Friends in Need food shelf. 11. PAY BILLS MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO APPROVE PAYMENT OF CHECK NUMBERS 182710 to 182957 IN THE AMOUNT OF $2,101,334.88 AND EFT PAYMENT OF $13,824.00. (CHECK NUMBERS 182710 – 182758 IN THE AMOUNT OF $258,797.83 AND EFT PAYMENT OF $13,824.00 WERE ISSUED PRIOR TO COUNCIL APPROVAL). MOTION CARRIED. 5-0. 12. WORKSHOP SESSION – OPEN TO PUBLIC – None. 13. WORKSHOP SESSION – CLOSED TO PUBLIC – None. ADJOURNMENT MOTION BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL MEMBER THIEDE, TO ADJOURN THE REGULAR MEETING AT 9:10 P.M. MOTION CARRIED. 5-0. Prepared by, Caron M. Stransky City Clerk