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Home My WebLink About2013-12-18 PACKET 04.G.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # � DATE 12/18/13 � PREPARED BY: Community Development Jennifer Levitt ORIGINATING DEPARTMENT STAFF AUTHOR :�***�***��*�********�********��***************� COUNCIL ACTION REQUEST Consider approving final payment in the amount of $5,245.58 to Rumpca Excavating, Inc. for the Cottage Grove Middle School Stormwater Improvements project. STAFF RECOMMENDATION Adopt the resolution approving the final payment of $5,245.58 to Rumpca Excavating, Inc. for the Cottage Grove Middle School Stormwater Improvements project. BUDGET IMPLICATION: $ BUDGETED AMOUNT ADVISORY COMMISSION ACTION ❑ PLANNING ❑ PUBLIC SAFETY ❑ PUBLIC WORKS ❑ PARKS AND RECREATION ❑ HUMAN SERVICES/RIGHTS ❑ ECONOMIC DEV. AUTHORITY ❑ SUPPORTING DOCUMENTS DATE $ ACTUAL AMOUNT FUNDING SOURCE REVIEWED ❑ ❑ ❑ ❑ ❑ ❑ ❑ APPROVED ❑ ❑ ❑ ❑ ❑ ❑ ❑ DENIED ❑ ❑ ❑ ❑ ❑ ❑ ❑ � MEMO/LETTER: Memo from Dave Sanocki, Stantec, dated 12/4/13 � RESOLUTION: Draft ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ❑ OTHER: ADMINISTRATOR'S COMMENTS � Date �***********�****��****�****************�*�**** COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER RESOLUTION NO. 2013-XXX RESOLUTION APPROVING FINAL PAYMENT IN THE AMOUNT OF $5,245.58 TO RUMPCA EXCAVATING, INC. FOR THE COTTAGE GROVE MIDDLE SCHOOL STORMWATER IMPROVEMENTS PROJECT WHEREAS, the City Engineer has certified that work has been satisfactorily completed; and WHEREAS, the original total contract amount was $99,536.31. There were no change orders for this project. The actual contract 'amount completed was $104,911.66. The total overrun was due primarily to additional restoration work completed on the site. The restoration amounts overran because the area of disturbance was greater than that anticipated on the plan; and WHEREAS, the project has been satisfactorily completed in accordance with the contract plans and specifications. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, that $5,245.58 is to be paid to Rumpca Excavating, Inc. for the final payment of Cottage Grove Middle School Stormwater Improvements project. Passed this 18th day of December 2013. Myron Bailey, Mayor Attest: Caron M. Stransky, City Clerk December 4, 2o1g Stantec Consulting Services Inc. 2335 Highway 36 West St. Paul MN 55113 Tel; (651) 636-4600 Fax; (651) 636-1311 Jennifer Levitt, PE City Engineer/Community Development Director 1280o Ravine Parkway South Cottage Grove, Minnesota 55oi6 Re: Cottage Grove Middle School Stormwater Improvements City of Cottage Grove Stantec Project No. i938o1�96 Dear Jennifer, Enclosed please find three (3) copies of the 2nd and Final Request for Payment for the Cottage Grove Middle School Stormwater Improvements. The Contractor for this project is Rumpca Excavating, Inc. In addition to the Request for Payment, the Contractor has submitted their IC-134 forms. PROJECT REVIEW This project began in early August, 2oig and was substantially completed by the end of August, 2013. Final punch list items were recently completed in October, 2oi3. CONSTRUCTION COST OVERVIEW The Original Contract amount for this project was $99,536.3i. The Final Construction Amount is $104,911.66. The Final Construction amount for this project was $5,375•35 over the Original Contract Amount. The total over run was due primarily from additional restoration work (topsoil borrow, hydromulch with seed and erosion control blanket) completed on site. The restoration amounts overran because the area of disturbance was greater than that anticipated on the plan. Restoration payment amounts were governed by the unit prices outlined in the service agreement. RECOMMENDATION The Contractor, Rumpca Excavating, Inc. has satisfactorily completed the Work in accordance with the contract plans and specifications. Therefore, it is recommended that final payment of $5�245•58 be made to the Contractor and the project be accepted by the City of Cottage Grove. After acceptance, please distribute all copies of the Request for Payment as appropriate. If you have any questions about this project or require further information please contact me 6 5 1-60 4 - 49 0 5• Regards, STANrEC CONSUL ING SERVICES INC. � � Dave Sanocki Senior Project Manager Enclosures F�,t:��"€ v� $� ,,<v�..*; �� s;:� , �,��.,t,{ COt�'T CT'O�'� REQUE�T` FO� P�,Y�E�`C COTTAGE GROVE MIDDLE SCHOOL STORMWATER IMPROVEMENTS STANTEC PROJECT N0, 193801796 SUMMARY 1 Original Contract Amount 2 Change Order - Addition 3 Change Order - Deduction 4 Revised Contract Amount 5 Value Completed to Date 6 Material on Hand 7 Amount Earned 8 Less Retainage 0% 9 Subtotal 10 Less Amount Paid Previously 11 Liquidated damages - 12 AMOUNT DUE THIS REQUEST FOR PAYMENT N0. Recommended for Approval by: STANTEC �a $ 0.00 $ 0.00 $ 99,536.31 $ 99,536.31 $ 104,911.66 $ 0.00 $ 104,911.66 $ 0.00 $ 104,911.66 $ 99,666.08 $ 0.00 $ 5,245.58 2/FINAL C v-�.`, y �,6 t_�,r-� ew. RUMPCA EXCAVATING, INC. Specified Contract Completion Date: Approved by Owner: CITY OF COTTAGE GROVE Date: / f i li3 193 801796 R E Q2 F I N A L. x I s m � Item �ASE BID: 1 MOBILIZATION AND TRAFFIC CONTROL 2 REMOVE CULVERT and INSTALL CULVERT SUPPLIED BY COUNTY 3 MACHINE SLICED SILT FENCE 4 TEMPORARY ROCK CONSTRUCTION ENTRANCE 5 COMMON EXCAVATION (P) 6 CLAY LINER (CV) (P) 7 ENGINEERED SOIL MIX (70% FINE FILTER AG, 30% GRADE 2 COMPOST (CV) (P) 8 TOPSOIL BORROW (LV) 9 6" PERFORATED DRAIN TILE (INCLUDES ROCK AND FABRIC WRAP 10 6" SOLID DRAIN TILE 11 8" SOLID DRAIN TILE 12 DRAIN TILE CLEANOUT 13 8" DRAIN TlLE CONCRETE HEADWALL 14 BIOLOGS (FIBERLOGS) 15 TURF REINFORCEMENT MAT W/#270 SEED 16 EROSION CONTROL BLANKET 17 HYDROMULCH WITH #270 SEED 18 SEED MIX #32-241 WITH MULCH 19 OVERSEED #270 SEED 20 OVERSEED #32-241 SEED TOTAL BASE BID; TOTAL BASE BID: TOTAI. WORK COMPLETED TO DA7E 193801796REQ2FINAL.xlsm Unit LS LS LF LS CY Cl' CY CY LF LF LF EA EA LS SY SY SY AC SY SY Contract Quantity 1 1 500 1 2,400 460 600 150 400 56 116 7 1 1 690 1,378 2,594 0.3 1,600 750 Unit Price 5987.79 3200.00 2.75 1350.00 9.50 25.20 36.00 28.00 14.00 19.00 24.00 350.00 750.00 1210.00 8.07 2.09 1.05 2750.00 0.39 1.27 Current Quantity Quantity �o Date 49 240 46 60 21 44 68 158 7 1 1 745 2323.3 2795.5 0,49 ,4mount to Date 1 $5,987.79 1 $3,200.00 5 $1,361,25 1 $1,350.00 o �zz,$oo.00 0 $11,592.00 0 $21,600.00 8 $6,104.00 8 $6,272.00 $1,292.00 $3,792.00 $2,450.00 $750.00 $1,210.00 $6,012.15 $4,855,70 $2,935.28 $1,347,50 $0.00 $0.00 $104,911.66 $104,911.66 $104,911.66 PR�]ECT P�YM�N'T �1°A'T11� OWNER CITY OF COTfAGE GROVE STANTEC PROJECT N0. 193801796 CONTRACTOR RUMPC,4 EXCAVATING, INC. ��. ;. �. - I� �' � �� 1 ��. , , � �. 3 Nfaterial on Wand 193801796REQ2FI NAL.xlsm • .- 13 13 Paymen� 99,666.08 5,245.58 Retainag 5,245.58 .� �.. � 104,911.66 104.911.66