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Home My WebLink About2013-12-18 PACKET 04.J.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 12/18/13 • � . PREPARED BY: Community Development Jennifer Levitt ORIGINATING DEPARTMENT STAFF AUTHOR ***�***�***�*�**�***********�********�*�******** COUNCIL ACTION REQUEST Consider approving final payment in the amount of $100,108.00 to Eureka Construction, Inc. for the Public Works Facility Improvements project. STAFF RECOMMENDATION Adopt the resolution approving the final payment of $100,108.00 to Rumpca Excavating, Inc. BUDGET IMPLICATION: $ BUDGETED AMOUNT ADVISORY COMMISSION ACTION ❑ PLANNING ❑ PUBLIC SAFETY ❑ PUBLIC WORKS ❑ PARKS AND RECREATION ❑ HUMAN SERVICES/RIGHTS ❑ ECONOMIC DEV. AUTHORITY ❑ SUPPORTING DOCUMENTS: DATE $ ACTUAL AMOUNT FUNDING SOURCE REVIEWED ❑ ❑ ❑ ❑ ❑ ❑ ❑ � MEMO/LETTER: Memo from Jennifer Levitt and � RESOLUTION: Draft ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ❑ OTHER: APPROVED ❑ ❑ ❑ ❑ ❑ ❑ ❑ DENIED ❑ ❑ ❑ ❑ ❑ ❑ ❑ Ryan Burfeind dated 11/25/13 ADMINISTRATOR'S COMMENTS 1 � C y Administrator Date �*****************************:�*�*************** COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER Cottage � Grove � Pride and P�OSperity Meet To: Honorable Mayor and City Council Ryan Schroeder, City Administrator From: Jennifer M. Levitt, P.E., City Engineer Ryan BurFeind, Graduate Engineer Date: November 25, 2013 Re: Public Works Facility Improvements Project Closeout Backqround The Public Works Facility Improvement Project involved the installation of a water quality manhole and sediment traps at the Public Works site. This project was completed to meet our MS4-NPDES permit requirement of reducing the discharge of pollutants from our storm sew�r system. The project was designed by WSB & Associates, Inc. Construction began on October 28, 2013 and was subsfantially completed on November 11, 2013. Discussion During the construction phase, sandy soils were encountered while excavating for the water quality manhole. Due to these soil conditions, the area of pavement that needed to be removed was much larger than anticipated. .The larger area was needed to mitigate the safety issues of excavating in sand, and to meet OSHA guidelines for side slopes. Along with the larger patch, the existing pavement section was thicker than estimated. Because of the consistent, heavy truck traffic at the Public Works facility, the existing pavement section was matched while patching the pavement. These two items raised the total construction costs from $89,719 to $100,108, a$10,389 increase. This project is partially funded by a SWWD CCIP grant. The project was awarded at $89,719 with a SWWD contribution of 35%, or $31,401. The City of Cottage Grove is currently requesting that the SVW1/D would increase their contribution� to $35,038, a 35% _match of_the $100,108. This request will go to the SWWD Board of Managers on their December 10 meeting. Recommendation The Contractor, Eureka Construction, Inc. has satisfactorily completed the Work in accordance with the contract plans and specifications. There, for it is recommended that the final payment of $100,108 is made to the Contractor and the project is accepted by the City of Cottage Grove. RESOLUTION NO. 2013-XXX RESOLUTION APPROVING FINAL PAYMENT IN THE AMOUNT OF $100,108 TO EUREKA CONSTRUCTION, INC. FOR THE PUBLIC WORKS FACILITY IMPROVEMENTS PROJECT WHEREAS, the City Engineer has certified that work has been satisfactorily completed; and WHEREAS, the original total contract amount was $89,719.00. There were no change orders for this project. The actual contract amount completed was $100,108.00. The total overrun was due primarily to the need for removal of a much larger area of pavement than anticipated due to sandy soils and for a thicker pavement section to match the existing pavement; and WHEREAS, the project has been satisfactorily completed in accordance with the contract plans and specifications. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, that $100,108.00 is to be paid to Eureka Construction, Inc. for the final payment of the Public Works Facility Improvements project. Passed this 18th day of December 2013. Myron Bailey, Mayor Attest: Caron M. Stransky, City Clerk 0 ' C C tt G e 12800 R vine Parkwa souih Cottage Grove MN 66018 Date' NoVember 25. 2013 wner. (ty ot o ase rov , a For Period: � Ocfober 28, 2013 to NovembeP 11, 2013 Re uest No: 1- Contractor: Eureka Consfructlon, Inc. Lakeville, MN 55044 CON7RACT�F2'S REQUEST FOR PAYM�NT Cattage Grove publia Works Facility Improvements __ . SUMMARY 1 Original Contract Amount 2 Change Order-Addftion $ 0.00 3 Change Order - Deduction $ 0.00 4 Revised ContractAmount 5 Value Completed to Date 6 Materiaf on Hand 7 Amount Earned 8 Less Retainage 0% 9 Subtotal 10 Less Amount Paid Previously 1 �i Liquidated damages - � 12 AMOUNT DUE 7HIS R�QUEST �OR PAl'NIENT NC 1 Recommended for Approvai by: Ryan Burfeind, City �nglneering �� — Approved'by Confractor. Eureka Co s ction, Inc. _ __ . _ Specified Coniract Completion Dafe: $ 89,7� 9.00 $ 1aD,108.00 $ 100,108.00 $ O.pO $ 100,'10$.QO $ 0.00 $ 10Q,108.00 $ 0.00 $ 0.00 $, 100,108,00_ �5a5 `i55U Approved by Owner: GITY 0� COTTAG� GROV� �� — pate: �� z �l3 Pay Request No. i Eureka Construction, Inc. 8500 210th St. W. - Suite 130 Lakeville, MN 55044 Phone:(952) 469-5685 Fax:(952) 469-5228 i 2 3 4 5 6 7 8 9 10 11 iz Pay Estimate No. 1 Pay Estimate No. 2 Pay Fslimate No. 3 Pay Estimate No. 4 Pay Estimate No. 5 Pay Estimate No. 6 Pay Estimate No. 7 Pay Fstimate No. 8 Pay Estimate No. 9 Pay Estimate No. 10 Pay Estimate No. 11 Pay Estimate No. 12 Totals: $ 89,719.00 $ 100,108.00 i $ - $ 300,108.OD � 112% Original Contract Previous ToYat To- Total This • Amount TotafTo-Date I Date Fstimate %Com lete IToial EamedTo Date: $ � 100,108.00 'Less Misc.: � 'S,SubtoYai: $ ; 100,108.00 i Less Retainage (0%): $ � - ' Less Previous PaYments: $ i Amount DueThis Estimate: $ ,100,308.00