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HomeMy WebLinkAbout2014-01-15 PACKET 04.C.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 1 /15/2014 . PREPARED BY: City Clerk Caron Stransky ORIGINATING DEPARTMENT DEPARTMENT HEAD ************************************************ COUNCIL ACTION REQUEST To schedule the local Open Book meetings and acknowledge other regional meetings held in Washington County. STAFF RECOMMENDATION To schedule an Open Book meeting at the Cottage Grove City Hall Parkway, Cottage Grove, on Thursday, April 3, 2014 from 5-7 p.m. following three (3) regional meetings held in the County: • City of Oakdale - Wednesday, April 9, 2014 from 5-7 p.m.; • City of Woodbury — Thursday, April 17, 2014 from 5-7 p.m.; • City of Stillwater — Wednesday, April 23, 2014 from 2-7 p.m. ADVISORY COMMISSION ACTION ■ ■ I■ '■ ■ ■ ■ PLANNING PUBLIC SAFETY PUBLIC WORKS DATE PARKS AND RECREATION HUMAN SERVICES/RIGHTS ECONOMIC DEV. AUTHORITY SUPPORTING DOCUMENTS REVIEWED ❑ ❑ ❑ ❑ ❑ ❑ ❑ located at 12800 Ravine , and to acknowledge the � APPROVED ❑ ❑ ❑ ❑ ❑ ❑ ❑ DENIED ❑ ❑ ❑ ❑ ❑ ❑ ❑ � MEMO/LETTER: Caron Stransky, City Clerk and Bruce Munneke, Washington County Assessor ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ❑ OTHER: /�1 �1�111►1bylil�[�1:�`IK�]►�lll�/la►�l: � Date ***********�****�*�******�*****�*******�***�*�** Cottage � Grove � Pride and P�OSPerity Meet To: From: Date: Subject: Honorable Mayor and City Council Members Caron Stransky, City Clerk January 3, 2014 Open Book Meetings The Washington County Assessor's Office has tentatively scheduled the 2014 Board of Appeal and Equalization/Open Book Meetings. Because the City of Cottage Grove offers its property owners an Open Book meeting format, property owners can attend any of the four (4) regional Open Book Meetings held throughout the County. This year, they are scheduled for: • Thursday, April 3, 2014 from 5-7 p.m. at the City of Cottage Grove • Wednesday, April 9, 2014 from 5-7 p.m. at the City of Oakdale • Thursday, April 17, 2014 from 5-7 p.m. at the City of Woodbury • Wednesday, April 23, 2014 from 2-7 p.m. at the City of Stillwater It is recommended that the City Council schedule an Open Book meeting at the Cottage Grove City Hall located at 12800 Ravine Parkway, Cottage Grove, on Thursday, April 4, 2014 from 5- 7 p.m., and acknowledge the other three (3) regional meetings held throughout the County. Wasl��ingtion COUntiy �����'�OG 3� 2 � ��°��,A,.,��� MEMORANDUM DATE: TO: FROM: SUBJECT December 13, 2013 Washington County City and Township Clerks Bruce Munneke, Washington County Assessor 2014 Local Board of Appeal and Equalization/Open Bool< Meetings Property Records and Taxpayer Services Depa�tment Jennifer Wagenius Director The tentative schedule for 2014 Board of Appeal and Equalization/Open Bool< Meetings is attached. The time frame in establishing dates for your Local Boards and Open Book meetings will be similar to last year. 1. Establish and distribute tentative schedules by December 13, 2013. 2. Allow 30 days for feedbacl< from local jurisdictions to confirm or to change tentative dates. Please call Lynne Freezy with any date or time changes at 651-275-7521. 3. Establish and distribute the Final Board of Appeal and Equalization/Open Bool< Meeting schedule by February 15, 2014. No changes will be made to the schedule after this date. For those communities that offer their property owners an Open Bool< Meeting format, please recall that those property owners can attend � of the four Regional Open Bool< Meetings held throughout the County. This year we will have meetings held in Cottage Grove, Oal<dale, Woodbury, and Stillwater. If we do not hear from you, we will assume the meeting will be conducted on the date and time listed on the schedule; a quorum will be in attendance; and a meeting room will be made available. During the month of February the Assessor's Office will again be developing the annual Assessment Report. The purpose of this report is to provide general information to the communities in Washington County regarding the appeals process and the 2014 assessment. The report will be made available on the Washington County Assessor web page (washin�ton.minnesotaassessors.com/) under "Appraisal Reports" prior to April 1, 2014. If you have any question please call Lynne Freezy (651-275-7521) or myself (651-275-7518). Thank you. cc: Jennifer Wagenius, Director Property Records and Taxpayer Services Rollie Huber, Deputy County Assessor - Commercial AI LaBine, Appraisal Supervisor -Residential Don Lovstad, Appraisal Supervisor - Residential Jody Moran, Assessment Technical Support Supervisor Government Center • 14949 62nd Street North — P.O. Box 6, Stillwater, Minnesota 55082-0006 Phone: 651-430-6175 • Fax: 651-430-6178 • TTY: 651-430-6246 www.co.washington.mn.us Equal Employment Opportunity / Affirmative Action 2014 Meeting Schedule Board of Appeal Equalization Open Book Meetings ownship Format D Board Board Board Board Board Board Board Board Board West Lakeland Baytown Scandia Marine May Oak Park Heights Grey Cloud Lakeland Mahtomedi Dellwood Forest Lake Denmark Hugo Lake Elmo Willernie Grant Pine Sprin Board Board Board Board c .. .� Board Board Board Monday Monday Monday Tuesday Tuesday Tuesday Tuesday Tuesday Wednesday Monday Monday Tuesday Th u rsd ay Wednesd Monday Thursday Tuesdav 1 st m eeti n 4pril 3, 2014 April 7, 2014 April 7, 2014 April 7, 2014 April 8, 2014 April 8, 2014 April 8, 2014 April 8, 2014 April 8, 2014 April 9, 2014 April 14, 2014 April 14, 2014 April 15, 2014 April 17, 2014 April 23, 2014 April 28, 2014 May 1, 2014 Mav 6, 2014 Time 2nd'meetin 10-11 am 4-5pm 5-6pm 9-10am 9-10am 6-7pm 6-7pm 5-6pm 5-6pm 5:00-5:30pm 5-7pm 4:30-5:30pm 5:30-7pm �i� �� _ 5:30-6:30pm 6-7pm 7:30-8:30am Time **Appointment deadl_ine for County Board_ ___� _, _ _ _ May_16, 2013 _ _ *The 2nd meeting must be h'eld within 20`calendar days of the 1st meeting. The 20-day count starts ION the 1st`meeting date. W:\Share Secured Folder�2014 Local-County Boards�2014 Tentative Local Board & Open Book Meeting schedule - compatible version