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HomeMy WebLinkAbout2014-01-15 PACKET 04.A.i.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # �� . DATE 1 /15/14 . . J PREPARED BY Community Development Jennifer Levitt ORIGINATING DEPARTMENT STAFF AUTHOR ********************�*************************** COUNCIL ACTION REQUEST Receive and place on fle the approved minutes for the Planning Commission's meeting on November 25, 2013. TAFF RECOMMENDATION: Receive and place on file the approved Planning Commission minutes for the meeting on November 25, 2013. BUDGET IMPLICATION: $N/A BUDGETED AMOUNT ADVISORY COMMISSION ACTION DATE � PLANNING 12/16/13 ❑ PUBLIC SAFETY ❑ PUBLIC WORKS ❑ PARKS AND RECREATION ❑ HUMAN SERVICES/RIGHTS ❑ ECONOMIC DEV. AUTHORITY ❑ SUPPORTING DOCUMENTS $N/A N/A ACTUAL AMOUNT FUNDING SOURCE REVIEWED ❑ ❑ ❑ ❑ ❑ ❑ ❑ APPROVED � ❑ ❑ ❑ ❑ ❑ ❑ DENIED ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ MEMO/LETTER: ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: � OTHER: Planning Commission minutes from meeting on 11/25/13 ADMINISTRATORS COMMENTS , ,, ; � r �� ,- � /O ity Administrator Date *�**********�*��*********�********************** COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER City of Cottage Grove Planning Commission November 25, 2013 A meeting of the Planning Commission was held at Cottage Grove City Hall, 12800 Ravine Parkway South, Cottage Grove, Minnesota, on Monday, November 25, 2013, in the Council Chambers and telecast on Local Government Cable Channel 16. Call to Order Chair Rostad called the Planning Commission meeting to order at 7:00 p.m. Roll Call Members Present: Ken Brittain, Jody Imdieke, Lise' Rediske, Jim Rostad, Randall Wehrle Members Absent: Elijah Harter, Wayne Johnson, Chris Reese, Maureen Ventura Staff Present: Jennifer Levitt, Community Development Director/City Engineer John McCool, Senior Planner John Burbank, Senior Planner Justin Olsen, City Councilmember Approval of Agenda Brittain made a motion to approve the agenda. Rediske seconded. The motion was approved unanimously (5-to-0 vote). Open Forum Rostad asked if anyone wished to address the Planning Commission on any non-agenda item. No one addressed the Commission. Chair's Explanation of the Public Hearing Process Rostad explained the purpose of the Planning Commission, which serves in an advisory capacity to the City Council, and that the City Council makes all final decisions. In addition, he explained the process of conducting a public hearing and requested that any person wishing to speak should go to the microphone and state their full name and address for the public record. Public Hearings and Applications 6.1 Capital Improvement Program (CIP) for 2014 — 2018 A comprehensive plan amendment to arnend the Capital Improvement Program (CIP) for 2014-2018. Planning Commission Minutes November 25, 2013 Page 2 of 5 Levitt summarized the staff report and recommended approval of the proposed City Vision 2013 Comprehensive Plan amendment to adopt the CIP for 2014-2018. Rediske asked why the funding total in the "Post" year column on page two of the CIP intro- ductory summary is significantly higher than any of the preceding five years. Levitt stated very large expenditures would occur in the post years because there are many more future projects that have been identified. McCool explained that the CIP is a five-year plan and projects beyond the 2018 year are identified as future projects in the "post" years. Rediske asked how the process works in determining and prioritizing the projects in the CIP. Levitt explained that the City Council held several workshops and ranked the projects by priority. There were also developer-driven projects, which the City wants to be able to re- spond to in order to provide growth. StafF drafts the CIP and meets again with the City Council where specific feedback and direction from the Council is given. Rediske expressed concerns for two segments of 70th Street. The first segment is at the intersection of Idsen Avenue and 70th Street and the intersection at 70th Street and Meadow Grass Avenue (West Draw Bike Park nearby). She asked if traffic enforcement controls or crosswalks would be installed on 70th Street in the future. Levitt said the Council made it very clear that the projected County improvements on 70th Street for 2017 were not accept- able and urged the County to move up their projected improvements. Because it is a County road, the City would need to fund 50 percent of the improvements. Imdieke asked if a traffic light is proposed on 70th Street or a center divide on 70th Street all the way down the hill. Levitt replied that the project includes installation of additional trees and construction of right-turn lanes and left-turn lanes at every intersection along the way; however, the center divide would be extremely costly and is about 20 years out. Rostad asked about the water treatment plant scheduled in post 2018 under Water Area Fund. Levitt stated that the City's water supply and quality is presently very good, but if groundwater quality diminishes in the future, the City will need to identify appropriate ways to maintain water quality and supply that must be funded in the future. Rostad expressed con- cerns in diverting some funds from the Water Improvement Fund to other public funds. Levitt stated that some funding will go into the Park Improvement Fund. Rostad asked what the balance is in the Water Fund. Levitt stated there was substantial money in that fund. Olsen interjected that there would be a negative impact to water users and it is not necessary to increase water fees at this time. Rostad opened the public hearing, No one spoke. Rostad closed the public hearing. Brittain made a motion to recommend approval of the comprehensive plan amend- ment to amend the Capital Improvement Program (CIP) for 201�2018, Imdieke seconded. Motion passed unanimously (5-to-0 vote). 6.2 Noise Ordinance Text Amendment — Case TA13-037 An ordinance text amendment amending Title 3, Chapter 10, Section 8(G)(1): Noise and Air Pollution; adding Chapter 9, Noise to Title 4, Public Health and Safety; amending Title 5, Chapter 1, Section 2: Disturbing the Peace; amending Title 6, Chapter 1, Section 2: Un- Planning Commission Minutes November 25, 2013 Page 3 of 5 necessary Acceleration; repealing Title 6, Chapter 6, Section 7: Noise Levels; repealing Title 11, Chapter 3, Section 9(G)(6): Noise; and repealing Title 11, Chapter 6, Section 17: Noise Control of the City Code. McCool summarized the staff report and recommended approval of the ordinance amend- ments as summarized in the planning staff report and as drafted. Imdieke asked if refueling equipment required the equipment to be started and brought to another location where the refueling tanker was located. McCool replied it would depend on the location of the tanker and the location of the equipment; most often the back-up beeping of the equipment might be more disturbing than moving the equipment. Rostad asked if a retail company could only unload deliveries until 7:00 p.m. McCool stated they could unload after that time but if it caused a problem with noise, the City would have to investigate it. Rostad asked about the semi-driver being guilty of the violation. McCool stated that the operator of the equipment causing the noise would be guilty, not the semi-driver. McCool reported that the Public Safety, Health and Welfare Commission had reviewed the noise ordinance regulations in the City Code and the proposed ordinance amendments at their October 15 and November 19, 2013 meetings. McCool stated that the memorandum from Pete Koerner, Deputy Director of Public Safety, dated November 21, 2013 summarizing Public Safety Commission's discussion and support for the proposed noise ordinance amendments was included in the Planning staff report. Rostad opened the public hearing. No one spoke. Rostad closed the public hearing. lmdieke made a motion to recommend the approval of the proposed ordinance amendments relating to noise regulations in the City Code as drafted in the Planning Staff Report. Rediske seconded. Motion passed unanimously (5-to-0 vote). 6.3 Exterior Building Materials — Case TA13-038 A zoning text amendment amending Title 11, Chapter 6, Section 13, Architecture of the City Code, by amending the class of exterior materials and allowing building expansions greater than 50 percent of the existing building's floor area to use the same exterior materials as the existing building, subject to certain criteria. McCool summarized the staff report and recommended approval of the proposed ordinance amendments as summarized in the planning staff report and as drafted. Imdieke asked if the proposed language regarding changing stone to a Class1 material was similar to other cities' ordinance, noting that other Class I exterior materials. McCool stated that Cottage Grove's architecture regulations are the same as Woodbury's, and the other five cities' ordinance regulations generally allowed other construction materials upon their architectural design review approval. McCool summarized the proposed changes for exterior materials in each of the material classes and explained the proposal to allow building addi- tions greater than 50 percent of the existing building's floor area to use similar exterior mate- rials if the building addition is a minimum of 600 feet from public right-of-way, public property, and public waterways, and the building addition is on a minimum of 100 acres of land. Planning Commission Minutes November 25, 2013 Page 4 of 5 Rostad opened the public hearing. No one spoke. Rostad c/osed the public hearinq. Brittain made a motion to recommend approval of the proposed architecture and exte- rior materials ordinance amendment as drafted in the planning staff repori: Wehrle seconded. Motion passed unanimously (5-to-0 vote). Discussion Items None. Approval of Planning Commission Minutes of October 28, 2013 Imdieke made a motion to approve the minutes from the October 28, 2013, Planning Commission meeting. Rediske seconded. Motion passed unanimously (5-to-0 vote), Reports 9.1 Recap of November City Council Meetings Levitt reported that at the November 6, 2013, City Council meeting, the Council approved the preliminary and final plats for the PHS Cottage Grove Second Addition and the site plan for the G-Will project. She noted that construction has started on the structure. The Council also adopted a zoning text amendment to allow expansion of non-conforming structures and ap- proved a conditional use permit for the expansion of a 30-foot by 60-foot addition to the principal structure and construction of a 16-foot by 200-foot linear storage rack at 61 Marine & Sports. At the November 20 meeting, the City Council approved the final plat, development agree- ment, and feasibility report for Everwood 4th Addition. The developer will likely begin con- struction of the public improvements next spring. The Council held a public hearing on the termination of certain conditional use permits and variances granted by the City in previous years for property currently platted as PHS Cottage Grove 1st Addition. Levitt said this was necessary to clean up the property's title. They approved the placement of the barn at 7310 Lamar Avenue, owned by Wayne and Angie Butt, on the City's Register of Historic Sites and approved the conditional use permit allowing the barn to be used as an event venue. The Council discussed the parking lot surFace but did not require the parking lot to be hard sur- faced. They directed the Advisory Committee on Historic Preservation to look at what would trigger the need to pave a parking lot and how that could change its historic characteristics as development encroaches or comes near the property, such as the Cedarhurst Mansion. Levitt noted that a neighboring resident did speak in opposition to that project. Brittain stated he'd heard that the Butts and the City Council made significant changes in the layout and alignment of the road. Levitt responded that one of the biggest changes was the elimination of the southern driveway and paving a portion of the main drive access for dust control and to prevent rocks from being carried onto Lamar Avenue. Olsen reported that there has been media coverage regarding a possible Public Safety project referred to as "Hero Center." Olsen explained that this conceptual project is a training Planning Commission Minutes November 25, 2013 Page 5 of 5 facility/school for police, fire, and EMS. The objective is to receive bonding money from the State and cost participation by potential end users, which could be land, cash, or other con- tributions. Olsen said other jurisdictions, Inver Hills Community College, and MNSCU have been involved with the initial process. Olsen announced that the City's annual tree-lighting ceremony will be on Wednesday, December 4, at 6:00 p.m. He thanked the Commission members for their time and service to the City. Rediske asked when the Holiday Train is scheduled. Olsen replied that the event will be on Saturday, December 14, 2013. Most of the event planning has been completed and work continues on finalizing the details. The event will include entertainment and free concerts by Sheryl Crow and Take 6. Rediske asked where she could find information on the Holiday Train. Olsen responded the CP Holiday Train website, the City's website, the South Washington County Bulletin, and the City's Facebook page, and there will be a flyer included in City water billing statement. Levitt noted there will be four designated parking lots for people to be shuttled to the event. 9.2 Response to Planning Commission Inquiries None 9.3 Planning Commission Requests Brittain asked why the roundabout at 70th Street (CSAH 22) and Keats Avenue (CSAH 19) is only a single-lane roundabout. Levitt responded that traffic volume didn't warrant two lanes at this time, but another lane can be added to the outside edge of the roundabout in the future. Rostad reminded all Commissioners that the regular Planning Commission meeting for December has been rescheduled to December 16, 2013, at 7:00 p.m. Adjournment Brittain made a motion to adjourn the meeting. Imdieke seconded. Motion passed unanimously (5-to-0 vote). The meeting adjourned at 8:16 p,m.