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HomeMy WebLinkAbout2014-02-05 PACKET 04.A.iii.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # �/ � •. DATE 2/5/14 �` f�� PREPARED BY: Community Development Jennifer Levitt ORIGINATING DEPARTMENT STAFF AUTHOR ***********�********************�*�************* COUNCIL ACTION REQUEST: Receive and place on file the approved minutes for the Planning Commission's meeting on December 16, 2013. STAFF RECOMMENDATION: Receive and place on file the approved Planning Commission minutes for the meeting on December 16, 2013. UDGET IMPLICATION: $N/A BUDGETED AMOUNT $N/A N/A ACTUAL AMOUNT FUNDING SOURCE ADVISORY COMMISSION ACTION DATE � PLANNING 1/27/14 ❑ PUBLIC SAFETY ❑ PUBLIC WORKS ❑ PARKS AND RECREATION ❑ HUMAN SERVICES/RIGHTS ❑ ECONOMIC DEV. AUTHORITY ❑ SUPPORTING DOCUMENTS REVIEWED ❑ ❑ ❑ ❑ ❑ ❑ ❑ APPROVED � ❑ ❑ ❑ ❑ ❑ ❑ DENIED ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ MEMO/LETTER: ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: � OTHER: Planning Commission minutes from meeting on December 16, 2014 ADMINISTRATORS COMMENTS � — ` � �� !� Cit A inistrator ate *�********************************�*�****�****�� COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER City of Cottage Grove Planning Commission December 16, 2013 . w A meeting of the Planning Commission was held at Cottage Grove City Hall, 12800 Ravine Parkway South, Cottage Grove, Minnesota, on Monday, December 16, 2013, in the Council Chambers and telecast on Local Government Cable Channel 16. Call to Order Chair Rostad called the Planning Commission meeting to order at 7:00 p.m. '• - . Members Present: Ken Brittain, Jody Imdieke, Lise' Rediske, Chris Reese, Jim Rostad, Maureen Ventura, Randall Wehrle Members Absent: Elijah Harter, Wayne Johnson Staff Present: Jennifer Levitt, Community Development Director/City Engineer John McCool, Senior Planner John M. Burbank, Senior Planner Justin Olsen, City Councilmember Approval of Agenda Brittain made a motion to approve the agenda, Rediske seconded. The motion was ap- proved unanimously (7-to-0 vote). Open Forum Rostad asked if anyone wished to address the Planning Commission on any non-agenda item. No one addressed the Commission. Chair's Explanation of the Public Hearing Process Rostad explained the purpose of the Planning Commission, which serves in an advisory capac- ity to the City Council, and that the City Council makes all final decisions. In addition, he ex- plained the process of conducting a public hearing and requested that any person wishing to speak should go to the microphone and state their full name and address for the public record. Public Hearings and Applications 6.1 Rappaport Building (Hollywood Video) — Case CUP13-041 Venture Pass Partners, LLC has applied for a conditional use permit to remodel a vacant commercial structure at 7180 East Point Douglas Road South for commercial tenants that may have restaurants with on-sale liquor licenses. Three commercial tenant spaces are proposed in the 6,656 square foot building. Planning Commission Minutes December 16, 2013 Page 2 of 8 McCool summarized the staff report. He noted that the applicant has provided additional in- formation on the trash enclosure and how deliveries will be made to the building. He recom- mended approval subject to the conditions stipulated in the staff report. Brittain asked if the the cement clad in the upper right hand corner is going to be visible. McCool responded yes, but they increased the amount of veneer brick material to be able to comply with the minimum 65 percent, which meets the City's ordinances for those materials. Randy Rauwerdink, Vice President of Venture Pass Partners, explained that they are acting in the capacity of development services for the property owner KCR Corporation. He an- nounced that they have signed letters of intent with Chipotle, who will occupy the south end, and Noodles & Company, which will be in the north end. The center tenant space will possi- bly be a yogurt operation run by the property owner. They are in the process of working through the leases. He responded that the cement clad material is a very specific request from Chipotle as it is their national design spec. He explained that cem-clad is a fiber rein- forced cementious panel with a flat surFace of natural limestone synthetic looking material, is structurally stable, waterproof, weatherproof, and rot proof. It is smooth on the front face. He noted that that material is expensive and from a financial standpoint they would rather have a stucco finish, but it is a requirement of the tenant. Brittain asked if the visible screws is the typical installation for that material. Rauwerdink stated that is typical for Chipotle. He noted that the material is only on 12 percent of the building. Rediske asked if these would be full-fledged Chipotle and Noodles or the abbreviated con- densed versions similar to Famous Dave's. Rauwerdink responded that they will be the full versions; the leases are for 2,200 to 2,400 square feet, which is the norm across the metro. Reese asked if there will be any improvements made to the parking surFace. Rauwerdink re- sponded that the parking surFace is structurally in good condition but needs to be chip sealed, recoated, and striped. Reese asked if the lighting on the site will be replaced. Rauwerdink responded that the parking lot poles will remain, and new light fixtures will be added to the building. Rostad asked if any consideration was given to putting in some sort of crosswalk from the Home Depot parking lot. Rauwerdink responded that they are adding the south sidewalk along the south curb line that ties to the front sidewalk of their retail center, which goes all the way back to the east drive and terminates with the new pedestrian ADA ramp. He thinks striping a crosswalk across the 30-foot drive would be a natural continuation of the new sidewalk extension. Rediske asked for clarification on language regarding who is prohibited from parking on the Home Depot lot. McCool stated that references the Starbucks/Turbo Nails site. Rauwerdink explained that the Starbucks and Turbo Nails building was not subject to the cross parking agreement with the Home Depot property but this building is. McCool stated that there is a table in the staff report showing how the number of parking spaces is calculated. City ordin- ance requires one parking space for every 60 square feet for fast food, which be 111 spaces. He noted staff has not yet received a formal floor plan showing the actual seating for any of the tenants, but the applicant has estimated that there would be a total of approximately 120 seats for all three tenants. Some cities apply one space for every three seats, which would Planning Commission Minutes December 16, 2013 Page 3 of 8 require 40 parking spaces for the proposed 120 seats. There are 47 parking spaces on the site at this time and overflow parking will be available in the Home Depot lot. Rostad opened the public hearing. No one spoke, Rostad closed the public hearing. Rediske asked if the City can maintain consistency in the signs appearance, such as having a limit of two lines instead of a vague multiple lines available for advertisement. McCool stated that the signage being proposed on the building complies with City ordinance re- quirements except for sign height; the ordinance limits the height of lettering to be 24 inches bottom to top. They are requesting 36-inch lettering. That is why a condition of approval identified that would be only one line of signage and they would not be able to double stack additional signage on the property. It also allows for a 36-inch by 36-inch logo to accompany the business name. Rediske asked about multiple lines on the monument sign and also about the eight tenant wall signs the applicant has proposed on the building's fa�ade. McCool re'sponded that includes three tenant signs across the front, three across the back, one on the north side, and one on the south side. Reese asked if the font for each sign would be the same for all tenants. McCool responded no, but the signs on the front, back, and sides of the building for each individual tenant must all be the same. Rediske asked for details about the signs on the monument. Rauwerdink explained that two of the tenants use lower case letters with ascenders and descenders and the letters would end up being too small with the 24-inch size limitation. Their sign criteria require channel letters, not open neon or backlit or ghosted letters. The existing monument sign has large backlit panels. The lower panel just below Home Depot was the Hollywood Video panel, and they breaking the space up by percentages for the three tenants. Rediske asked what is going to happen to the larger Home Depot piece of that sign. Rauwerdink stated that is owned by Home Depot and would be used by the tenants when that building redevelops. Rediske asked who is responsible for the care of the landscaping throughout the life of the tenants. McCool responded the property owner is responsible for the outside of the property. Reese asked where snow would be piled after plowing and if is there enough drainage to handle that. McCool responded that they would probably stockpile the snow off the curb line of the parking area to the north of the property. He also stated that the storm sewer system was designed for the impervious surFace area within the shopping center. Rediske asked about the plans to alleviate traffic concerns between Starbucks and the back of the building. McCool pointed out on the site plan where the garbage will be picked up; it will not be in the common drive. It is the intent that deliveries and garbage pick-up will be on the north side of the building away from the common drive. Brittain made a motion to approve the conditional use permit for the vacant commer- cial structure at 7�80 East Point Douglas Road South, subject to the conditions listed below. Reese seconded. �. All applicable permits (i,e.; building, electrical, grading, and mechanical) and a commercial plan review packet for each tenant space must be completed, submit- ted, and approved by the City prior to the commencement of any construction Planning Commission Minutes December 16, 2013 Page 4 of 8 activities. Detailed construction plans for each tenant space must be reviewed and approved by the Building Official and Fire Marshal, 2. The applicant receives building permits from the City of Cottage Grove for each tenant space prior to any construction within that particular tenant space, 3. Final drainage plans must be submitted to the South Washington Watershed District for review. 4. Irrigation shall be provided for all sodded and landscaped areas. The irrigation system shall consist of an underground sprinkling system that is designed by a professional irrigation installer to meet the water requirements of the site's spe- cific vegetation. The system shall be detailed on the /andscape plan. 5. All site lighting must meet City Code requirements. All light fixtures must be down- ward directed with cut-offs. The specifications of all light fixtures must be provided with the application for a building permit. 6. Final architectural plans, lighting details, and exterior construction materials and colors must be reviewed and approved by the Planning Department prior to the issuance of a building permit. 7, The grading and erosion control plan for the site must comply with NPDES ll Permit requirements. Erosion control devices must be installed prior to com- mencement of any grading activity. Erosion control must be performed in accor- dance with the recommended practices of the "Minnesota Construction Site Erosion and Sediment Control Planning Handbook" and the conditions stipulated in Title 10-5-8, Erosion Control During Construction, of the City's Subdivision Ordinance. 8. The applicant must provide the City with an as-built survey of all private utilities prior to issuance of certificate of occupancy. 9. The property owner is responsible for maintaining the stormwater basin, A docu- ment outlining the scope and frequency to maintain this basin must be submitted with the building permit application. 10. The design and materials of any fencing on the subject property must match the specifications of the Montage Commercial Majestic 3/4 - Rail Fence, 11.Installation of landscaping shal/ occur in a timely fashion and be consistent with an approved plan. A letter of credit in the amount of 150 percent of the landscape estimate shall be submitted to the City as required by City ordinance (Section 28- 41(1)). The financial guarantee shall be in effect for one year from the date of in- stallation to ensure the installation, survival, and replacement of the landscaping improvements. 12. Roof-top mechanical units shall screened as required in 11-6-4 of the City's Zoning Ordinance. Planning Commission Minutes December 16, 2013 Page 5 of 8 13, A six-foot wide concrete sidewalk must be constructed along the north side of the shared access drive connecting to East Point Douglas Road, between the existing concrete sidewalk paralleling East Point Douglas Road and the two-way access drive for the proposed site, A pedestrian ramp compliant with the City's standard design details must be installed on the east and west sides of the two-way access drive entrance located at the southwest corner of the site. The required location of these sidewalks is shown on the grading plan illustration in the planning stafif report dated December 16, 2013. 14. A six-foot wide concrete sidewalk must be constructed southwest of the building's corner to provide a pedestrian walkway from East Point Douglas Road and the shared parking from the Home Depot property. A pedestrian ramp compliant with the City's standard design details must be installed at the southern terminus of the site closest to the Home Depot property. The required location of these sidewalks is shown on the grading plan illustration in the planning staff report dated Decem- ber 16, 2013. 15.A liquor license must be approved by the City Council for any tenant space pro- posing to serve alcohol beverages before that particular tenant space can serve alcohol beverages. 16. The recommendations cited in Ryan Burfeind's memorandum dated December 3, 2013, from the City's Engineering Division must be complied with, 17. Each tenant's horizontal wall sign band must be uniformly designed and not ex- ceed two co/ors. If signs are lighted, the light source must be internal to the sign cabinet. A logo sign may be multi-colored and not exceed 36-inches by 36-inches. The maximum sign display height is 36 inches. Multiple horizontal lines may be allowed, but must not exceed the 36-inch horizontal sign display height. Each tenant's wall sign must only be mounted on the exterior wal/ of that tenant's dedi- cated space and must not exceed ten percent of the exterior wall area that the sign is mounted to for that particular tenant. 18. Delivery and pick-up vehicles must not block the access drive located between the subject property and the Starbucks/Turbo Nails property. If it is determined that motorists exiting the Starbucks drive-up window cannot safely exit or cannot rea- sonably exit the drive-thru lane, the property owner of 7180 East Point Douglas Road must prepare a plan for the City's review and approval to improve trafific flow. Motion passed unanimously (7-to-0 vote). 6.2 Interim Special Events — Case TA13-036 The City of Cottage Grove applied for a zoning ordinance text amendment to City Code Title 11-2-10C, Interim Conditional Use Permits, to define Interim Special Events and to allow Interim Special Events by interim conditional use in all zoning districts, subject to established performance standards. Planning Commission Minutes December 16, 2013 Page 6 of 8 Burbank summarized the staff report and recommended approval. Reese stated that the ordinance uses the term "large public events" and asked for clarifica- tion on what type of events, such as weddings, would be reviewed. Burbank responded that events sponsored by the City are exempt from the ordinance criteria. Weddings held at a ve- nue with approval to hold those types of event would not require an ICUP. Staff could add more specific language. He explained that this ordinance is targeted toward events held on a short-term basis. He noted that staff would determine if an event increases the intensity of a site's land use, parking; and other criteria listed in the definition. Rediske asked if there is verbiage in the ordinance exempting city-sponsored events. Reese stated that is listed under the PerFormance Standards section. Reese asked about events held at schools, such as football games. Burbank stated that could be clarified in the ordinance. Rediske asked about the limitation on no more than two events per year, if that means there can't be more than two events a year or would there be an additional fee for each event over two. Burbank stated that it would be limited to two events per year. Rediske asked about the fee schedule. Burbank stated that the City annually adopts a fee schedule and the interim conditional use permit fee is listed in that schedule. Currently the ICUP fee is $300 per year. Rediske asked if that would be per year or per event. Burbank responded that if they are different events, it would be an additional fee. Rediske asked about the distinction of lan- guage that says the ICUP is renewed annually and other language that says it is reviewed annually for the first three years. Burbank stated that as staff prepared the ordinance amendment it was decided to remove that language. Rostad asked who would review permits. Burbank responded the special events interim conditional use permits will be handled just like any other ICUP application. When someone asks for a special event permit, staff would determine if it is just a special event, which the City Clerk's office would handle, or if needs an ICUP, which would need a public hearing by the Planning Commission with final approval by the City Council. Reese asked if the fee schedule could be clarified, as special event permits fees are listed under Licenses and Permits and ICUPs are listed under Land Use fees. Burbank responded that the application would be processed as an interim conditional use permit. Ventura asked why special events could only be events held between May 1 and November 30. Burbank stated that staff struck that in the ordinance criteria. Wehrle asked why there is 60-day time period for special event ICUPs. Burbank responded that it would cover events like the Halloween event at Zywiecs which goes for a couple months. Imdieke asked if this would cover the amphitheater at Mississippi Dunes or do they have other permits. Burbank responded that most likely it would qualify for an interim special event. Rostad opened the public hearing. No one spoke. Rostad closed the public hearing. Planning Commission Minutes December 16, 2013 Page 7 of 8 Ventura stated that it does not appear that the language on Page 40, Line 73 of the pro- posed ordinance was struck. Burbank stated that will be struck when the ordinance goes to the City Council. Levitt noted that Line 62, (11-2-10C(C)(3) stating "Be renewed annually for the first three years of operation") will also be struck. Rostad asked if number 11 regarding limiting activities between May 1 and November 1 should be struck altogether. Reese stated that items 18, 19, and 20 limit the use of music to indoor buildings only, and asked if the property in old Cottage Grove where there will be a tent and Hope Glen Farm will be grand- fathered in. Burbank responded those properties are operating under a Historic Places Con- ditional Use Permit. Rediske made a motion to approve the zoning ordinance text amendment to City Code Title 11-2-10C, lnterim Conditional Use Permits, subject to the edits discussed. Ventura seconded. Motion passed unanimously (7-to-0 vote). Discussion Items None Approval of Planning Commission Minutes of November 25, 2013 Wehrle made a motion to approve the minutes from the November 25, 2013, Planning Commission meeting, lmdieke seconded, Motion passed unanimously (7-to-0 vote). Reports 9.1 Recap of December City Council Meetings Levitt reported that prior to the December 4 meeting, the Council held the annual holiday tree lighting ceremony. At that meeting, the City Council amended the annual fee schedule and adopted the 2014 property tax levy. On December 18, the City Council will look at the noise ordinance amendment and the modifications to the exterior materials ordinance. She noted that over 15,000 people attended the Holiday Train festivities on December 14 to see Sheryl Crow and Take 6 perForm. Reese asked if CP Rail had any reaction to how the event turned out. Levitt stated that they have done three of these large events, and she believes they are very pleased and think the Cottage Grove event was a success, especially given the tem- peratures and snow. ' +� Response to Planning Commission Inquiries None 9.3 Planning Commission Requests Rediske asked for an update on plans for 70th Street and Meadow Grass Avenue, including if there will be a stoplight at that intersection and when the improvements could be done. Levitt responded that the formal capital improvement program that Washington County will Planning Commission Minutes December 16, 2013 Page 8 of 8 adopt does not include accelerating those improvements but the City is in informal negotia- tions with the County to expedite a traffic signal option at Meadow Grass. Washington County will be doing an intersection control analysis in the coming months. Rediske asked if the section by the splash pad was also being considered for analysis. Levitt responded not at this time. Rediske asked if she can put in a request for that intersection to be placed on the list for next time. Levitt will add it to the list but she thinks the priority she heard from the community was the Meadow Grass intersection. Brittain stated that 70th Street is a County road and the City has limited control over what happens. Levitt noted that the County has fi- nancial constraints so sometimes larger projects get broken into smaller parts to be more strategic with funding. The City is responsible to fund 50 percent of the cost of a traffic signal, which is for two legs of the intersection, and the County is responsible for the other 50 percent, if the project is accelerated. The City is prepared to expend dollars on that project. Rostad asked if speed studies will be done. Levitt responded that Council did support the authorization of a speed study on 70th Street from Highway 61 through the intersection with County Road 19, but that could take up to a year for those results. Reese asked about removing the "I buy houses" from the fence on the 80th Street exit com- ing from Hastings. He also asked if the wooden "space available sign" on 80th Street by Dairy Queen could it be updated as it is starting to look run down. Levitt stated that staff will talk with the property owner about options for that sign. Rediske asked about the status of Famous Dave's. Levitt responded that they pulled a building permit for the work that needs to be completed. Ventura stated that the Bulletin reported they will be open on January 13. Adjournment Ventura made a motion to adjourn the meeting. Rediske seconded, Motion passed unanimously (7-to-0 vote). The meeting adjourned at 8:07 p,m.