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HomeMy WebLinkAbout2014-02-19 PACKET 04.E.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM #� DATE 2/19/14 . � PREPARED BY Parks and Recreation Zac Dockter ORIGINATING DEPARTMENT DEPARTMENT HEAD ******��**�***********************�*����**���*** COUNCIL ACTION REQUEST Consider accepting the contents of and place on file the 2014 Cottage Grove Athletic Facility Improvements Plan. STAFF RECOMMENDATION Accept the contents of and place on file the 2014 Cottage Grove Athletic Facility Improvements Plan. BUDGET IMPLICATION: $0 $0 BUDGETED AMOUNT ACTUAL AMOUNT ADVISORY COMMISSION ACTION DATE ❑ PLANNING ❑ PUBLIC SAFETY ❑ PUBLIC WORKS � PARKS AND RECREATION 2/10/14 ❑ HUMAN SERVICES/RIGHTS ❑ ECONOMIC DEV. AUTHORITY ❑ SUPPORTING DOCUMENTS // ■ ■ ■ ■ /1 MEMO/LETTER: RESOLUTION: ORDINANCE: ENGINEERING RECOMMENDATION: LEGAL RECOMMENDATION: REVIEWED ❑ ❑ ❑ � ❑ ❑ ❑ APPROVED ❑ ❑ ❑ � ❑ ❑ ❑ OTHER: 2014 Cottage Grove Athletic Facility Improvement Plan ADMINISTRATORS COMMENTS " City Administrator DENIED ❑ ❑ ❑ ❑ ❑ ❑ ❑ , � � � Date �****************************�*****************� H:�zdockter\CGAA\Work Plans\Council Action Form-Athletic Facility Improvements Plan.doc Cat�age � Grove �h�►'Q Pride and �rtosPerity Meet To: Honorable Mayor and City Council From: Zac Dockter, Parks and Recreation Director CC: Ryan Schroeder, City Administrator Date: February 11, 2014 Subject: Athletic Facility Improvement Plan Introduction/Background In 2005, the City conducted a Recreational Facility Needs Study that evaluated existing recreational facilities and future recreational needs. The City has been using that study as a guide for park improvements and expansion. Although the study still provides strategic direction for the parks system, staff has identified a need to review the athletic facility needs component in order to adapt to the many changes in the community since 2005. Staff has been meeting with leaders of the Cottage Grove and East Ridge Athletic Associations to develop a five-year Athletic Facility Improvement Plan. During those discussions, youth athletic leaders from each division were invited to share concerns and provide suggestions for improvement that would help in improving athletic experiences in Cottage Grove. The plan is a compendium of those discussions. Further, staff has discussed this draft of the plan with the School District to assure understanding and cooperation towards the end goal of improved athletic facilities across all public property. The plan does not guarantee funding for any of the directives listed, rather it aids in prioritizing needs for consideration during budget and capital improvement planning. The Parks, Recreation and Natural Resources has recommended that the City Council accept the contents of and place on file the 2014 Cottage Grove Athletic Facility Improvement Plan. Staff Recommendation Consider accepting the contents of and place on file the 2014 Cottage Grove Athletic Facility Improvements Plan. provem 1Nork Plan INTRODUCTION The Cottage Grove Parks and Recreation Department recognizes the need to periodically evaluate their athletic facilities to determine current and future needs. With a high percentage of Cottage Grove residents impacted by youth athletics programming in any given year, these recreational facilities contribute heavily towards building a healthy, active, social, livable and family-friendly community. The necessity of ensuring these facilities are safe and well- maintained to meet the recreational needs of the community is the primary purpose of this report. The last Recreational Facility Needs Study was performed in Ingraham & Associates, a planning and design firm. The s for managing parks and recreational growth. However e�' the economy slowed and delayed community grow -� plan have been accomplished, the long-term visio ��= e p adjustments necessary. This Athletic Facility .x -�vements P addendum to the 2005.Recreation Facility � Study. Within the City, athletic facilities are on bo 0 a key element to the success of this plan will b# delivering the desired results. lan will hope the School and City by providin ission of STUDY PROCESS Staff presented t November of 20� representativ � hockey and bas r chose not to be in land ;ain ; 05. It was composed by �ut into place a solid framework after the study was completed, ns. Although many goals of the mains intact with fairly limited r� designed to act as an owned pr >-#'es. For that reason, �rt of the sch ����� ��� strict in �p a positive rela } ship between play experiences in the community. • Cottag � Athle � sociation (CGAA) board in er, ff m out thletic group uss •�= and I#: rm needs and desires. Both � invit •> participate. Given their unique situations, they rt. Hoc �� enefits from the recent expansion of the ' curr §. eeds along with future growth potential for o g� sj 3 si = for their program with the exception of �r cou hey did not propose any suggested changes to Id improve their programming. Further, discussions with �s etic Association were held as those groups are key users TREND ANAL ' � The past five ye :- y=�k -thletic participation has shown a fairly neutral trend. Most of that can be contribute =� --:- ession in the economy which essentially limited community growth. Also, the formations he East Ridge Athletic Association, Club Programs and Lacrosse have changed the dynamics of community-based youth athletics. The East Ridge Athletic Association (ERAA) primarily focuses on traveling programs. Thus, their impact on CGAA recreational programs remains minimal. However, traveling-age families are faced with the choice of playing for the community or the high school boundary in which they reside. The facility use policy adopted by Cottage Grove calls for the percentage of field access to ERAA to be directly equivalent to the percentage of Cottage Grove residents registered in that given sport. To date, ERAA utilizes the current Cottage Grove facilities: ERAA Baseball: Peter Thompson Park, CG Middle School #52, Hamlet Park #3 (periodic) ERAA Softball: CG Elementary, Lamar (periodic) ERAA Soccer: Kingston (periodic) The depletion of community-based athletic programs also has an impact on program participation and facility use. In sports such as soccer and softball, club-based programs have become very popular. Club-based programs have no city or school based affiliation and can draw participants from anywhere. However, they usually identify a home field/community for their given team(s). Currently, usage of Cottage Grove fields by these groups is fairly minimal. However, it will likely become a larger portion of facility usa .��e with each passing season. Lacrosse is the fastest growing youth sport in Min more than doubled its registrations in Cottage Grc popularity grows within the athletic culture of M� rt. Further, the formation of a gi Providing fields for the growth � Each of the sports needs to have a vision for are the long-term visions for e=._ort: Baseball: The Hamlet Park expan� 10+ years. Tball through Pee Wee past four years, lacrosse has cted to continually rise as its ;t recently become a high erate more opportunity in � x ered a high priority. munity's . Below th of the traveling program for within future park and school ing. ct to identify its best opportunity complex are viabl ark as well as the Grey Cloud Elementary �th cycle. Analysis of location, land acquisition, s fiel� _� s. However, future growth should be identified aps as part of a Lamar Park expansion project. Further, 'o3�uld provide the opportunity to maximize use on existing ed multiple opportunities for field growth. However, 3e made within each new community park that develops in the East h soccer fields is also a necessary consideration. Football: Football is able to meet its needs within given facilities. However, football also needs to be prepared for growth as well as field rest needs. They have identified several options that would support the long-term development of the program. WORK PLANS/PRIORITIES A worl< plan for each sport was developed between staff and the appointed sport division representative. The goal was to identify specific one to five-year needs as well as on-going and long-term needs. Through the report compilation, staff made a point of prioritizing the problems or issues that each sport was hoping to address in this effort. A summary of those priorities are as follows: Baseball: Complete Hamlet Park expansion project, improve existing fields, and identify opportunities for indoor practice space/artificial turf. Softball: Improve existing facilities at Grey Cloud/CGMS, identify solution to long-term need for softball specific complex, and identify opportunities for indoor practice space/artificial turf. Football: Improve turf conditions at Hamlet to provide add identify future sites for program growth. Soccer: Continued improvement of turf manage feasibility of artificial turf for one or two outdoo Lacrosse: Improve Hillside turf condition addition of two or more lacrosse fields ii practice space/artificial turf. WORK SCHEDULE Supplemental to the Work Pla 2013 (completed work) 1. West Dra 2. Kingsto � . 3. Pine � �: - e Pai 4. Hamlet ° . • re 5. Implemen ._ .6.. s rll�ide Scho . gram growth with ortunities for indoor rl<schedule is provided below: ccer field �ement plan across all parks = date adjustments to lacrosse field to improve ds personnel to review worl< plan, set goals and identify o=__ unities for �: P nerships 2. Pine ��;= Park: co..� �. te maintenance strips/pads 3. Belden • re = and add concrete maintenance strips/pads to field #10. Reseed outfield an a Id until 2015 season 4. Woodridge P�: cut infield line on small baseball field to reduce lip 5. Lamar Park: Add power to field #27 light pole and consider power at #26 for machines 6. Hamlet Park: top dress and over-seed Hamlet football main field 7. Grey Cloud School: re-grade fields #47 and #53 to reduce pooling 8. Grey Cloud School: re-arc #46 to extend infield 9. Grey Cloud School: develop turf maintenance/improvement plan with school district 10. Grey Cloud School: install player bench covers on fields #46, 47, 53, 54 as CGAA cost share permits 11. Grey Cloud School: Plant trees near field #46-#50 for shading 12. CG Middle School: consider turf overhaul and maintenance plan with school district I quality playing surfaces, and replace/fix goals, study 13. CG Middle School: resolve field overlap issues with football/soccer on fields #53/54 14. Armstrong: replace player benches 15. Park High School: Regrade softball B-squad field 16. Lacrosse: identify and utilize at least two additional fields for 2014 seasons. Options include: CG Middle School (inside tracl<), Hamlet North, Highlands East, Kingston #5/6, West Draw, Park High School (JV Field), future park land. 2015 1 2 3 4. 5. 6. 2016 1. 2. 3. 4, 5. Belden Parl<: concrete maintenance strips/pads on fi Hamlet Park: install irrigation to north field for so fall 2016 Hamlet Park: find alternative storage optio �� building Grey Cloud School: install player ben �= ers on fiel CG Elementary School: turf overha - s 8/9 �otball. Grad/seed and rest until sate for demolition of existing Grey Cloud/CG Middle Schools: _,>_�: uance of improved tu �< agement Arbor Meadows Park: ' T Hillside School: concre � � Grey Cloud School: insta Grey Cloud School: constr � Grey Clou� iddle Scho 2017 1. Hillside � : oL• i 2. Perform fe: $' �e � •, es to .� ��er ��������Y 2. A=�,-:;. 3. Ana � ��� Baseball 1. Repla _� MaI<e Footba I I 1. Id irrigation `� ance str � �� ��P� field elds ips/pads/fence capping on fields #20-21 II complex e�� . o portunity ity to =• d parking at Arbor Meadows Park ity for storage facility at Kingston Park ��ufor an artificial turffield at Hamlet Parl< of Woodridge small field fencing side a"premier" facility for younger players �rhaul of Middle School field #51 field options for program growth Softball 1. Identify future site of athletic complex and purchase land 2. Scoreboards on Grey Cloud/Middle School fields 3. Outfield fencing at Grey Cloud/Middle School fields nce capping on fields #18-19 fields #48-50 Lacrosse 1. Identify field options for program growth FUNDING Many of the tasks identified in this plan can be performed utilizing in-house labor with minimal impact to the existing operational budgets. However, larger projects requiring more capital may be reallocated based on funding availability or lack thereof. As part of the newly established Park Improvements Fund, dedicated funding towards park improvements such as these is now available. However, it is presumed that the benefactor (baseball, softball, soccer, etc.) should be prepared to provide at least 25-50% matching funds to bring the project to completion. Projects that provide all or matching funds will likely be escalated in the work schedule faster than those that do not. The groups have been made aware . this opportunity and the City is prepared to work with the Parks Commission and City Co 3: review these requests as they are presented. INDOOR ARTIFICIAL TURF The lacl< of indoor practicing facilities during = 'nter/sprin 3 ths was a recurring theme across all sports. Currently, indoor practic' u o� ions are limited = ool gymnasiums and the Park High School Activity Center. Those ;= s are currently filled t * city. Prioritization of facilities starts with school sponsored prog such as sp rts, educati =y. ncerts, fundraisers, after school care programs and more. The At Asso �_# ns essentiall all remaining time available. However, ther ill a significan ond what these � ies are able to offe r. Indoor artificial turf facilities are g� 'ng i �° rity thr ut the state and come in forms such as domes, fie �- � es, wareho =: and ic Most tly, development at the following facilit'. � e Grove �. e at �� �= ppo the need for indoor turf in their commu astings - rena, Ea � rena, Grove Ice Arena/Community Center, Vadnai hts Spo +enter (bu �� �, West St Paul Sports Center (bubble) and the Bielenberg Field H=- $20 , :'ect sche �> for 2014 completion to replace bubble). The lad � acilitie � °�� mon > pears to leave Cottage Grove at a ta � 4 ill pr ion dur ; ea � workouts. With a recent decline in ice e during wh = � uld b ;� idered "p =x ' indoor turf season, the City should consider i`� _� r turf on the �'nk as le option for increasing ice arena revenue, increasing faci s age and incre «, the I� � na's citizen impact by marl<eting to those citizens who other � ay never uti <: he ice a= a. To assure the sufficient utilization and return on investme . ive-year ag �� ent should be negotiated with CGAA and other potential users prior to the ' vesting =�_� this type of programming. The capital expense for indoor turf/netting wo �� e a=%=x> imately $115,000 with a life expectancy of 20+ years. Below is a financial forecast nversion from ice to turf each year from the fourth Wednesday of February through Apr' . Although indoor turf rental would likely take place after those dates, the weather would play a role and any additional revenue from that should not be relied upon for this particular financial forecasting exercise. Revenue Turf Rental (250 hours) $25 000 Expense Utility Savings (chiller shutdown) ($10,000) Ice Rental Revenue (opportunity loss-3yr avg) $23,000 Ice Tournament Concession (opportunity loss) $3,000 NET INCOME Return on investment $9,000 11.1 years This budget forecast shows the potential financial benefit of indoor turf at the Ice Arena. It's also important to note that utility rates for maintaining the ice sheets are susceptible to increase and could further sl<ew the utility savings significantly in favor of indoor turf. This is particularly true for the natural gas necessary to dehumidify and heat th arena during ice-in conditions. Further, changes in off-season programming for the negative impact to the arena's ability to sell ice dur' tournaments and ice rental during March is not as (� usage has shifted to later in the spring and su •_� . ockey have made a significant nth of March. Simply put, was just five years ago. Ice Lastly, the addition of indoor turf create ole new user base for ��� ottage Grove Ice Arena. It's estimated that the indoor turf o B�. ion would ore than the amount of residents that the City currently serves by con �' g w' _= a. eball, softb � ccer, lacrosse and many other users who ot �: ' e may never o tage Grove Ice A=. The Ice Arena is certainly a point of pri = �: community reading it's offerings to more of the community is certainly a positive � t =:: .: to consi CONCLUSION This work plan �€ Grove. Altho= �_�_ �� and should be a be completed by t SchQO���i�t_and a��-���_ � .,s and lon me of = oals appe : ed ann :: by all pa of . a e Grove �o . �.� u _ , ns :inue i - �ditures. <ist � v' �� �°�� rov��athletic facilities in Cottage �� oncre . plan is designed to be malleable o assure continued progress. The work cannot i= G. Partners will be the athletic associations, rs. °7: ther, support from the Parks Commission and e�nt :� n of the plan by properly budgeting and !ves to improve the pride in Cottage Grove athletic cilities and prepares the City for growth.