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Home My WebLink About2014-02-19 PACKET 03.D.REQUEST OF CITY COUNCIL ACTION PREPARED BY: COUNCIL AGENDA MEETING ITEM # DATE 2/19/2014 • � 0 City Clerk Caron Stransky ORIGINATING DEPARTMENT DEPARTMENT HEAD ***�*****��**:��***********�***************�***** COUNCIL ACTION REQUEST: City Council Meeting Minutes Approval—December 4, 2013 Regular Meeting. STAFF RECOMMENDATION Approve draft minutes. SUPPORTING DOCUMENTS: ❑ MEMO/LETTER: ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: � OTHER: Draft Minutes. ADMINISTRATORS COMMENTS �� City Administrator � I �� Date ********��**********************:�*�************* Cottage Grove ��re Pride and ��osPe�lty Me�t COTTAGE GROVE CITY COUNCIL City of Cottage Grove, Minnesota Regular Meeting December 4, 2013 OPEN FORUM Mayor Myron Bailey opened Open Forum at 7:15 p.m. and stated that during Open Forum a person may address the City Council on subjects not a part of the regular meeting agenda, but must limit their remarks to three (3) minutes per person. The purpose of Open Forum is to give the public an opportunity to present information or to request action by the City Council. It may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Open Forum will adjourn to the regular meeting promptly at 7:30 p.m. The following were present: Mayor Myron Bailey, Council Member Justin Olsen, Council Member Je Thiede. Council Member Derrick Lehrke, n Peterson, and Council Member Dave The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Korine Land, City Attorney-LeVander, Gillen & Miller, PA; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten, Public Works Director. Mayor Bailey opened Open Forum at 7:15 p.m., and asked if anyone in the audience wished to address the City Council on any topic not on the agenda. There being none, Mayor Bailey closed Open Forum to the Regular Meeting. CALL TO ORDER - Regular Meeting The City Council of the City of Cottage Grove, Washington County, Minnesota, held a regular meeting on December 4, 2013 at the Cottage Grove City Hall, 12800 Ravine Parkway. Mayor Bailey called the meeting to order at 7:30 p.m. PLEDGE OF ALLEGIANCE The audience, staff and the Mayor and Council Members pledged allegiance to the flag of the United States of America. ROLL CALL The following were present: Mayor Myron Bailey, Council Member Derrick Lehrke, Council Member Justin Olsen, Council Member Jen Peterson, and Council Member Dave Thiede. The following were absent: None. CIIY OF COTfAGE GROVE • 12800 Ravine Parl<way • Cottage Grove, Minnesota 55016 www.cottage-grove.org • 651-458-2�00 • Fax 651-458-2897 • Equal Opportunity Employer Cottage Grove City Council I� December 4, 2013 Regular Meeting Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Korine Land, City Attorney-LeVander, Gillen & Miller, PA; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten, Public Works Director. Mayor Bailey presided over the meeting. ADOPTION OF AGENDA MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO APPROVE THE AGENDA AS PRESENTED. MOTION CARRIED. 5-0. 2. PRESENTATIONS A. Canadian Pacific Holiday Train The Council heard a presentation from Communications Coordinator Sharon Madsen on the Canadian Pacific Holiday Train stopping in Cottage Grove on December 14, 2013. MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL MEMBER OLSEN, TO ACCEPT THE PROCLAMATION AND TO DECLARE DECEMBER 14, 2013 AS ��CANADIAN PACIFIC HOLIDAY TRAIN DAY" IN THE CITY OF COTTAGE GROVE. MOTION CARRIED. 5-0. 3. APPROVAL OF MINUTES A. September 18, 2013 Regular Meetinq Mayor Bailey accepted the minutes of the September 18, 2013 Regular Meeting as presented. 4. CONSENT CALENDAR MOTION BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL MEMBER THIEDE, TO: A. ACCEPT AND PLACE ON FILE THE FOLLOWING MINUTES: i. PUBLIC WORKS COMMISSION MEETING OF SEPTEMBER 16, 2013 ii. PLANNING COMMISSION MEETING OF OCTOBER 28, 2013 B. PASS ORDINANCE NO. 921, AN ORDINANCE AMENDING FEES FOR: LAND USE/DEVELOPMENT, BUILDING/CONSTRUCTION PERMITS, RENTAL LICENSES, PUBLIC SAFETY, RIGHT-OF-WAY, GOLF COURSE, AND UTILITIES EFFECTIVE JANUARY 1, 2014. ADOPT RESOLUTION NO. 2013-132, A RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE NO. 921 BY TITLE AND SUMMARY. Cottage Grove City Council I� December 4, 2013 Regular Meeting C. ADOPT RESOLUTION NO. 2013-133, A RESOLUTION APPROVING FINAL PAYMENT IN THE AMOUNT OF $6,961.64 TO KEYS WELL DRILLING FOR THE WELL NO. 5 MAINTENANCE PROJECT. D. SCHEDULE A SPECIAL MEETING OF THE COTTAGE GROVE CITY COUNCIL FOR JANUARY 25, 2014 FROM 8:00 A.M. TO 5:00 P.M. IN THE ST. CROIX ROOM AT THE COTTAGE GROVE CITY HALL FOR THE PURPOSE OF COND UCTING A STRATEGIC PLANNING SESSION. E. ADOPT RESOLUTION NO. 2013-134, A RESOLUTION APPROVING THE 2014 NON-REPRESENTED PAY PLAN. MOTION CARRIED. 5-0. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES - None. 6. PUBLIC HEARINGS - None. 7. BID AWARDS - None. 8. UNFINISHED AND NEW BUSINESS A. Consider Adopting a Resolution Adoptina the 2013 Property Tax Levy for Taxes Payable in 2014. MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL MEMBER PETERSON, TO ADOPT RESOLUTION NO. 2013-135, A RESOLUTION ADOPTING THE 2013 PROPERTY TAX LEVY FOR TAXES PAYABLE IN 2014. MOTION CARRIED. 5-0. Consider Adopting a Resolution Approving the 2014 City Budget MOTION BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL MEMBER OLSEN, TO ADOPT RESOLUTION NO. 2013-136, A RESOLUTION APPROVING T HE 2014 CITY BUDGET. MOTION CARRIED. 5-0. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS - None. 10. COUNCIL COMMENTS AND REQUESTS Council Member Peterson announced that the next Fare for All is December 5; the next Red Rock Corridor meeting is December 12, the next Beyond the Yellow Ribbon meeting is December 17 and a fundraiser for Stone Soup Thrift Shop is on January 26. Council Member Thiede stated that the deadline for the Strawberry Fest logo design is December 6. The theme is °May the Berry be with You". Cottage Grove City Council I^ December 4, 2013 Regular Meeting `t Mayor Bailey announced that the Santa Breakfast at River Oaks Golf Course is on December 8; holiday lights and giving back to the community nominations deadline is December 9; the annual photo contest deadline is December 27; and locally grown talent will perform at River Oaks Golf Course on January 25. 11. PAY BILLS MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO APPROVE PAYMENT OF CHECK NUMBERS 183919 THROUGH 184067 TOTALING $26,507.56 (CHECK NUMBERS 183919 THROUGH 183950 IN THE AMOUNT OF $180,876.07 AND EFT PAYMENT OF $11,912.92 WERE ISSUED PRIOR TO COUNCIL APPROVAL). MOTION CARRIED. 5-0. 12. WORKSHOP SESSION - OPEN TO PUBLIC - None. 13. WORKSHOP SESSION - CLOSED TO PUBLIC - None. ADJOURNMENT MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER LEHRKE, TO ADJOURN THE REGULAR MEETING AT 8:10 P.M.. MOTION CARRIED. 5-0. Prepared by, Caron M. Stransky City Clerk