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Home My WebLink About2013-12-18 MINUTES COTTAGE GROVE CITY COUNCIL City of Cottage Grove, Minnesota Regular Meeting December 18, 2013 OPEN FORUM Mayor Myron Bailey opened Open Forum at 7:15 p.m. and stated that during Open Forum a person may address the City Council on subjects not a part of the regular meeting agenda, but must limit their remarks to three (3) minutes per person. The purpose of Open Forum is to give the public an opportunity to present information or to request action by the City Council. It may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Open Forum will adjourn to the regular meeting promptly at 7:30 p.m. The following were present: Mayor Myron Bailey, Council Member Derrick Lehrke, Council Member Justin Olsen, Council Member Jen Peterson, and Council Member Dave Thiede. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Korine Land, City Attorney-LeVander, Gillen & Miller, PA; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten, Public Works Director. Mayor Bailey opened Open Forum at 7:15 p.m., and asked if anyone in the audience wished to address the City Council on any topic not on the agenda. There being none, Mayor Bailey closed Open Forum to the Regular Meeting. CALL TO ORDER – Regular Meeting The City Council of the City of Cottage Grove, Washington County, Minnesota, held a regular meeting on December 18, 2013 at the Cottage Grove City Hall, 12800 Ravine Parkway. Mayor Bailey called the meeting to order at 7:30 p.m. PLEDGE OF ALLEGIANCE The audience, staff and the Mayor and Council Members pledged allegiance to the flag of the United States of America. ROLL CALL The following were present: Mayor Myron Bailey, Council Member Derrick Lehrke, Council Member Justin Olsen, Council Member Jen Peterson, and Council Member Dave Thiede. The following were absent: None. Cottage Grove City Council 2 December 18, 2013 Regular Meeting Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Korine Land, City Attorney-LeVander, Gillen & Miller, PA; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten, Public Works Director. Mayor Bailey presided over the meeting. 1. ADOPTION OF AGENDA MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO APPROVE THE AGENDA AS PRESENTED. MOTION CARRIED. 5-0. 2. PRESENTATIONS A. 2013 Residential Winter Lights and Decoration Contest Winners and the Organization Giving Back to the Community Recreation Supervisor Pietruszewski announced the winners of the contests and the Council presented plaques to Tim and Diane Masloski of 11570 Leighton Avenue South, and John Kruczek of 9182 Jergen Bay South, for their winter lights and decorations, and to the Cottage Grove Lions Club for an organization giving back to the community. 3. APPROVAL OF MINUTES A.October 2, 2013 Regular Meeting Mayor Bailey accepted the minutes of the October 2, 2013 Regular Meeting as presented. 4. CONSENT CALENDAR MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO: A.ACCEPT AND PLACE ON FILE THE FOLLOWING MINUTES: i.PUBLIC SAFETY, HEALTH, AND WELFARE COMMISSION MEETING OF SEPTEMBER 17, 2013. B. AUTHORIZE ISSUANCE OF A TEMPORARY “ON SALE” INTOXICATING LIQUOR LICENSE TO THE COTTAGE GROVE LIONS CLUB FOR AN EVENT TO BE HELD ON JANUARY 25, 2013 AT THE COTTAGE GROVE V.F.W. POST 8752. C. ADOPT RESOLUTION NO. 2013-137, A RESOLUTION APPROVING THE PUBLIC PURPOSE EXPENDITURE POLICY FOR 2014. D. APPROVE THE 2014 CITY COUNCIL MEETING SCHEDULE AS FOLLOWS: Cottage Grove City Council 3 December 18, 2013 Regular Meeting i. SCHEDULE 2014 REGULAR CITY COUNCIL MEETINGS FOR THE FIRST AND THIRD WEDNESDAY OF EACH MONTH WITH THE FOLLOWING EXCEPTIONS: CANCEL THE JANUARY 1, AUGUST 6 AND AUGUST 20 REGULAR MEETINGS AND SCHEDULE AN AUGUST 13 REGULAR MEETING. ii. SCHEDULE 2014 SPECIAL CITY COUNCIL MEETINGS FOR BUDGET WORKSHOP SESSIONS AT 6:00 P.M. ON AUGUST 6, AUGUST 20, AND AUGUST 27 (IF NEEDED). E. APPROVE THE THIRD AMENDMENT TO THE CONTRACT FOR PRIVATE DEVELOPMENT (MINIMUM ASSESSMENT AGREEMENT) WITH PHS/CG CENTER, LLC AND PHS/COTTAGE GROVE, INC. F. AUTHORIZE THE RENEWAL OF LIQUOR LICENSES FOR 2014 TO: AMERICAN MOTORSPORTS BAR & GRILL, APPLEBEE’S NEIGHBORHOOD GRILL & BAR, BOONDOCK’S BAR & GRILL, CARBONE’S PIZZA OF COTTAGE GROVE, CEDARHURST, CUB FOODS, DENNIS BROTHERS LIQUOR, G-WILL LIQUORS, HOPE GLEN FARM, LAS MARGARITAS MEXICAN RESTAURANT, MGM WINE & SPIRITS, MISSISSIPPI DUNES GOLF LINKS, RAINBOW FOODS, RIVER OAKS GOLF COURSE, RUBY TUESDAY, SHAMROCK LIQUORS, SUPERAMERICA, TOP TEN WINE & SPIRITS, AND COTTAGE GROVE VFW POST 8752. G. ADOPT RESOLUTION NO. 2013-138, A RESOLUTION APPROVING FINAL PAYMENT IN THE AMOUNT OF $5,245.58 TO RUMPCA EXCAVATING, INC. FOR THE COTTAGE GROVE MIDDLE SCHOOL STORM WATER IMPROVEMENT PROJECT. H. ADOPT RESOLUTION NO. 2013-139, A RESOLUTION APPROVING A COMPREHENSIVE PLAN AMENDMENT TO THE CITY’S COMPREHENSIVE PLAN 2030 TO INCORPORATE THE CAPITAL IMPROVEMENTS PROGRAM (CIP). I. AUTHORIZE SENDING A LETTER OF SUPPORT FOR THE MINNESOTA POLLUTION CONTROL AGENCY’S PROPOSED AMENDMENTS TO AIR QUALITY RULES AND MERCURY AIR EMISSION REDUCTION. J. ADOPT RESOLUTION NO. 2013-140, A RESOLUTION APPROVING FINAL PAYMENT IN THE AMOUNT OF $100,108.00 TO EUREKA CONSTRUCTION, INC., FOR THE PUBLIC WORKS FACILITY IMPROVEMENT PROJECT. K. ADOPT RESOLUTION NO. 2013-141, A RESOLUTION APPROVING THE FINAL PLAT NAMED CAYDEN GLEN. ADOPT RESOLUTION NO. 2013-142, A RESOLUTION APPROVING THE FEASIBILITY REPORT AND CONSTRUCTION PLANS AND SPECIFICATIONS FOR CAYDEN GLEN. Cottage Grove City Council 4 December 18, 2013 Regular Meeting APPROVE THE DEVELOPMENT AGREEMENT AND THIRD PARTY AGREEMENTS WITH NEWLAND COMMUNITIES MIDWEST TO DEVELOP THE CAYDEN GLEN PROJECT. L. ADOPT RESOLUTION NO. 2013-143, A RESOLUTION AMENDING RESOLUTION NO. 2013-041, A RESOLUTION APPROVING THE PRELIMINARY PLAT NAMED EASTRIDGE WOODS. PASS ORDINANCE NO. 922, AN ORDINANCE FOR THE CITY OF COTTAGE GROVE, MINNESOTA, AMENDING ORDINANCE NO. 913 FOR PURPOSES OF INCREASING THE TOTAL NUMBER OF LOTS WITHIN THE EASTRIDGE WOODS PLANNED DEVELOPMENT OVERLAY PLAN. M. ADOPT RESOLUTION NO. 2013-144, A RESOLUTION APPROVING THE FEASIBILITY REPORT FOR THE 2014 PAVEMENT MANAGEMENT (DISTRICTS F1 AND F4) PROJECT AND CALLING FOR A PUBLIC IMPROVEMENT HEARING ON JANUARY 15, 2014, AT 7:30 P.M. N. ADOPT RESOLUTION NO. 2013-145, A RESOLUTION ACCEPTING THE RD STREET AND UTILITY IMPROVEMENTS FOR THE PINECLIFF 3 ADDITION. O. ADOPT RESOLUTION NO. 2013-146, A RESOLUTION ACCEPTING THE TH STREET AND UTILITY IMPROVEMENTS FOR THE PINECLIFF 4 ADDITION. P. AUTHORIZE STAFF TO APPLY FOR THE MINNESOTA DEPARTMENT OF NATURAL RESOURCES COMMUNITY PARTNERS LEGACY GRANT IN THE AMOUNT OF $50,000 FOR PRAIRIE AND WETLAND REHABILITATION OF HIDDEN VALLEY PARK. Q. APPROVE THE TRANSFER OF $160,000 BUDGETED IN PERSONNEL FUNDING FROM CONTINGENCY AND TRANSFER $40,000 TO THE GENERAL FUND AND $120,000 TO THE EMS FUND TO ALLOW FOR THE BUDGETED HIRE OF TWO FIREFIGHTER PARAMEDIC POSITIONS ON JANUARY 1, 2014. R. SCHEDULE A SPECIAL CITY COUNCIL MEETING FOR MONDAY, JANUARY 6, 2014, AT 5:00 P.M., TO HOLD PUBLIC HEARINGS TO CONSIDER AUTHORIZING THE ISSUANCE OF AN “ON SALE” WINE AND BEER LICENSE TO GROVE BBQ, LLC/DBA FAMOUS DAVE’S BBQ TO BE LOCATED AT 8479 EAST POINT DOUGLAS ROAD SOUTH, COTTAGE GROVE, AND AN INTOXICATING “OFF SALE” LIQUOR LICENSE TO G-WILL LIQUORS FOR TH THEIR NEW LOCATION AT 6999 80 STREET SOUTH, COTTAGE GROVE. MOTIONCARRIED.5-0. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES – None. 6. PUBLIC HEARINGS – None. Cottage Grove City Council 5 December 18, 2013 Regular Meeting 7. BID AWARDS – None. 8. UNFINISHED AND NEW BUSINESS A. Consider an Ordinance Consolidating a Variety of Existing and New Noise Regulations into a New Chapter of the City Code MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO PASS ORDINANCE NO. 923, AN ORDINANCE AMENDING TITLES 3, 4, 6 AND 11 OF THE CITY OF COTTAGE GROVE, MINNESOTA, CITY CODE BY AMENDING TITLE 3, CHAPTER 10; AMENDING TITLE 4, PUBLIC HEALTH AND SAFETY BY ADDING CHAPTER 9, NOISE; AMENDING TITLE 5, CHAPTER 1, GENERAL OFFENSES; AMENDING TITLE 6, CHAPTERS 6-7; AND REPEALING TITLE 11, CHAPTER 6, SECTION 17 NOISE CONTROL. MOTION CARRIED. 5-0 B. Consider an Ordinance Modifying the Classes of Exterior Materials in Title 11 of the Zoning Ordinance and Allowing Commercial and Industrial Building Additions Greater than 50 Percent of the Exterior Building’s Floor Area to Use the Same Exterior Materials as the Existing Building, Subject to Certain Conditions MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL MEMBER PETERSON, TO PASS ORDINANCE NO. 924, AN ORDINANCE AMENDING TITLE 11, CHAPTER 6, SECTION 13, ARCHITECTURE OF THE CITY OF COTTAGE GROVE, MINNESOTA, CITY CODE BY ALLOWING BUILDING EXPANSIONS GREATER THAN 50 PERCENT OF THE EXISTING BUILDING’S FLOOR AREA TO USE THE SAME EXTERIOR MATERIALS AS THE EXISTING BUILDING, AND TO ALLOW FOR THE PUBLICATION OF A SUMMARY OF THE ORDINANCE. MOTION CARRIED. 5-0. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS – None. 10. COUNCIL COMMENTS AND REQUESTS Council Member Olsen thanked everyone including staff that were involved in organizing the Holiday Train, especially the Committee; thanked the owner of HoJo’s who will be closing; encouraged everyone to shop local; acknowledged Greg Brysky who retired as Police Sergeant due to a serious illness, and the benefit to be held in January at the Cottage Grove VFW Post 8752. Council Member Peterson announced the deadline for the photo contest; noted that the next Fare for All will be January 9; the Stone Soup Thrift Shop fundraiser on January 26; and the Stone Soup-er Bowl on May 17. Council Member Thiede announced that the BEC Open House is January 22. Cottage Grove City Council 6 December 18, 2013 Regular Meeting Mayor Bailey thanked staff, the volunteers, and CP Rail for organizing a fantastic Holiday Train event; announced that Famous Dave’s was opening January 15; and a local talent improv’ would be held on January 24 at River Oaks Golf Course. 11. PAY BILLS MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO APPROVE PAYMENT OF CHECK NUMBERS 184068 THROUGH 184230 IN THE AMOUNT OF $360,454.70 AND EFT PAYMENT OF $6,254.95 (CHECKS 184068 THROUGH 184091 IN THE AMOUNT OF $87,567.19 AND EFT PAYMENT OF $5,729.00 WERE ISSUED PRIOR TO COUNCIL APPROVAL). MOTION CARRIED. 5-0. 12. WORKSHOP SESSION – OPEN TO PUBLIC – None. 13. WORKSHOP SESSION – CLOSED TO PUBLIC – None. ADJOURNMENT MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL MEMBER PETERSON, TO ADJOURN THE REGULAR MEETING AT 8:31 P.M. MOTION CARRIED. 5-0. Prepared by, Caron M. Stransky City Clerk Derivative