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Home My WebLink About2014-03-05 PACKET 03.C.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 3/5/2014 . . PREPARED BY: City Clerk Caron Stransky ORIGINATING DEPARTMENT DEPARTMENT HEAD �*�**�******�**:��***:�***�****:��:�**�***�:��*�*** COUNCIL ACTION REQUEST City Council Meeting Minutes Approval—February 5, 2014 Regular Meeting. STAFF RECOMMENDATION Approve draft minutes. ':��1 �Ze3 � r Illl;� � [� �L�7�ii SUPPORTING DOCUMENTS BUDGETED AMOUNT ACTUAL AMOUNT ❑ MEMO/LETTER: ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: � OTHER: Draft Minutes. ADMINISTRATORS COMMENTS �'` J� ,F ,. ' � �� .� J � � . � ity Administrator ate **��******��*****�**�*******�*�*�*��**�********* Gottage Grove ��ne Pride a�� e�osPeri Meet COTTAGE GROVE CITY COUNCIL City of Cottage Grove, Minnesota Regular Meeting February 5, 2014 OPEN FORUM Mayor Myron Bailey opened Open Forum at 7:15 p.m. and stated that during Open Forum a person may address the City Council on subjects not a part of the regular meeting agenda, but must limit their remarks to three (3) minutes per person. The purpose of Open Forum is to give the public an opportunity to present information or to request action by the City Council. It may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Open Forum will adjourn to the regular meeting promptly at 7:30 p.m. The following were present: Council Member Derrick Lehrke, Council Member Dave Thiede, Council Member )en Peterson, Council Member Justin Olsen, and Mayor Myron Bailey, The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Korine Land, City Attorney-LeVander, Gillen & Miller, PA; )ennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten, Public Works Director. Mayor Bailey opened Open Forum at 7:15 p.m., and asked if anyone in the audience wished to address the City Council on any topic not on the agenda. There being none, Mayor Bailey closed Open Forum to the Regular Meeting. CALL TO ORDER - Regular Meeting The City Council of the City of Cottage Grove, Washington County, Minnesota, held a Regular meeting on February 5, 2014 at the Cottage Grove City Hall, 12800 Ravine Parkway, Cottage Grove. Mayor Bailey called the meeting to order at 7:30 p.m. PLEDGE OF ALLEGIANCE Boy Scout Troop No. 237 led the audience, staff and Mayor and City Council Members in the pledge of allegiance to the flag of the United States of America. ROLL CALL The following were present: Council Member Derrick Lehrke, Council Member Dave Thiede, Council Member Jen Peterson, Council Member Justin Olsen, and Mayor Myron Bailey, CITY OF COTfAGE GROVE • 12800 Ravine Parkway • Cottage Grove, Minnesota 55015 vwwd.cottage-grove.org • 651-458-2800 • Fax 651-458-2897 • Equal Opportunity Ernployer Cottage Grove City Council I� February 5, 2014 Regular Meeting The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Korine Land, City Attorney-LeVander, Gillen & Miller, PA; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten, Public Works Director. Mayor Bailey presided over the meeting. 1. ADOPTION OF AGENDA MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO APPROVE THE AGENDA AS PRESENTED. MOTION CARRIED. 5-0. 2. PRESENTATIONS 3. APPROVAL OF MINUTES A. October 16, 2013 Regular Meeting Mayor Bailey accepted the minutes of the October 16, 2013 Regular Meeting as presented. B. November 6, 2013 Regular Meeting Mayor Bailey accepted the minutes of the November 6, 2013 Regular Meeting as presented. 4. CONSENT CALENDAR Council Member Thiede pulled item C and complimented staff on doing a great job obtaining quotations for the purchase of computers. MOTION BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL MEMBER LEHRKE, TO: A. ACCEPT AND PLACE ON FILE THE FOLLOWING MINUTES: i. PUBLIC WORKS COMMISSION MEETING FROM NOVEMBER 18, 2013. ii. PUBLIC SAFETY, HEALTH, AND WELFARE COMMISSION MEETING FROM OCTOBER 15, 2013. iii. PLANNING COMMISSION MEETING FROM DECEMBER 16, 2013. B. AUTHORIZE ISSUANCE OF A SINGLE-OCCASION GAMBLING PERMIT TO NUEVAS FRONTERAS SPANISH IMMERSION PARENT TEACHER STUDENT ORGANIZATION TO CONDUCT BINGO AT 7830 80 STREET SOUTH ON FEBRUARY 21, 2013. Cottage Grove City Council I� February 5, 2014 Regular Meeting C. APPROVE THE PURCHASE OF 96 DESKTOP AND 24 LAPTOP COMPUTERS FROM HP DIRECT AT A TOTAL COST OF $96,610.88. D. AUTHORIZE SUBMISSION OF A LETTER TO THE RED ROCK CORRIDOR COMMISSION WITH THE CITY'S OFFICIAL RESPONSE TO THE DRAF? ALTERNATIVE ANALYSIS UPDATE (AAU) PREPARED IN 2013 FOR THE RED ROCK CORRIDOR. E. ADOPT RESOLUTION NO. 2014-007, A RESOLUTION APPROVING THE 2014 ANNUAL MINING PERMIT TO ALLOW AGGREGATE INDUSTRIES TO CONTINUE THEIR MIN ING OPERATIONS ON LOWER GREY CLOUD ISLAND WITH A VARIANCE TO MINING ORERATION HOURS. F. APPROVE THE TOWER LEASE AGREEMENT BETWEEN VERIZON WIRELESS AND THE CITY OF COTTAGE GROVE TO ALLOW INSTALLATION OF ANTENNAS ON THE EXDISTING LATTICE TOWER AND USE OF SPACE WITHIN THE BUIL.DING AT 7516 80 STREET SOUTH, COTTAGE GROVE. ADOPT RESOLUTION NO. Z014-008, A RESOLUTION APPROVING A CONDITIONAL USE PERMIT TO ALLOW VERIZON WIRELESS TO INSTALL NINE PANEL ANTENNAS ON THE EXISTING LATfICE TOWER AT 7516 8p STREET SOUTH, COTTAGE GROVE. G. ADOPT RESOLUTION NO. 2014-009, A RESOLUTION SUPPORTING WASHINGTON COUNTY'S REQUEST FOR STATE BOND FUNDS FOR THE RED ROCK CORRIDOR. H. SCHEDULE A SPECIAL JOINT CITY COUNCIL/ECONOMIC DEVELOPMENT AUTHORITY MEETING FOR FEBRUARY 22, 2014 AT 8:30 P.M. SCHEDULE A SPECIAL JOINT CITY COUNCIL/ALL CITY COMMISSION MEETING FOR MARCH 29, 2014, AT 8:30 A.M. MOTION CARRIED. 5-0. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES - None. 6. PUBLIC HEARINGS A. Hold the Public Hearina and Consider Authorizing Issuance of an ��Off Sale" Intoxicatina Liauor License to Cherokee Liquors, Inc., DBA G-Will Liquors, 6999 80 Street South, Cottaqe Grove Mayor Bailey opened the public hearing to receive comments and/or objections from the public on the application of Cherokee Liquors, Inc., for an "Off Sale" Intoxicating Liquor License, DBA G-Will Liquors, 6999 gptn Street South, Cottage Grove. There being none, Mayor Bailey closed the public hearing. Cottage Grove City Council I^ February 5, 2014 Regular Meeting `t MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO AUTHORIZE ISSUANCE OF AN "OFF SALE" INTOXICATING LIQUOR LICENSE TO CHEROKEE LIQUORS, INC., DBA G-WILL LIQUORS, TO LOCATE AT 6999 80 STREET SOUTH, COTTAGE GROVE. MOTION CARRIED. 5-0. 7. BID AWARDS - None. 8. UNFINISHED AND NEW BUSINESS A. Consider Approving an Interim Conditional Use Permit Application from Aggreqate Industries - MWR, Inc., for a Temporary Ready-Mix Concrete Plant and Temporary Concrete Bridae Casting Production Plant within the Nelson Mine Located at 11250 Grev Cloud Trail South, Cottage Grove Senior Planner McCool summarized the application of Aggregate Industries - MWR, Inc, for an interim conditional use permit for a temporary ready mix concrete plant and temporary concrete bridge casting production plant within the Nelson Mine located at 11250 Grey Cloud Trail South, Cottage Grove. Senior Planner McCool pointed out that last week they were informed that there may be more than one temporary trailer parked on the property so they modified the proposed resolution. The Council discussed at length condition number 3 which states: "Applicant and City agree that the actual road maintenance fee amount of $19,530,78 based upon the Pavement Damage Cost Estimation dated January 17, 2014, Applicant and City agree that the actual road maintenance fee may be adjusted based on the applicant's ability to move material for this job by barge, thereby reducing the truck trip count in the Pavement Damage Cost Estimation. Aggregate Industries agrees to provide a letter to the City agreeing to the road maintenance fee once the payment amount is mutually agreed to between Aggregate Industries and the City of Cottage Grove, A building permit will not be issued until the City receives the letter from Aggregate Industries, " Bob Bieraugel, representing Aggregate Industries, the applicant, stated that he was not in favor of paying the road maintenance fee. Council Member Lehrke stated that he would like to amend item number seven, striking the word ��neighboring" from line five. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO ADOPT RESOLUTION NO. 2014-010, A RESOLUTION APPROVING AN INTERIM CONDITIONAL USE PERMIT APPLICATION OF AGGREGATE INDUSTRIES - MWR, INC., FOR A TEMPORARY CEMENT READY MIX AND CONCRETE BRIDGE PRODUCTION PLANT LOCATED WITHIN THE NELSON MINE SITE AT 11250 GREY CLOUD TRAIL, AND TO Cottage Grove City Council I G February 5, 2014 Regular Meeting J STRIKE THE WORD ��NEIGHBORING" FROM LINE FIVE OF CONDITION SEVEN. Council Member Lehrke stated that for the record he would like to state that the $91,000 does not sit well with him. UPON VOTE BEING TAKEN, MOTION CARRIED. 5-0. 0 10. 11. 12. 13 RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS - None. COUNCIL COMMENTS AND REQUESTS Council Member Olsen gave a brief update on the benefit held for former police sergeant, Greg Brysky and his family. Council Member Peterson thanked everyone who attended the Stone Soup Thrift Shop fundraiser and that the next Fare for All would be held on February 14. Mayor Bailey stated there is a new Arts February 28. PAY BILLS that the River Oaks Friday Fish Fry starts this Friday, that Commission, and that we will be taking applications until MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO APPROVE PAYMENT OF CHECK NUMBERS 184592 THROUGH 184851 IN THE AMOUNT OF $777,312.01 AND EF�I" PAYMENT OF $144,724.84 (CHECKS 184592 - 184648 IN THE AMOUNT OF $189,508.32 AND EFT PAYMENT OF $13,526.50 WERE ISSUED PRIOR TO COUNCIL APPROVAL). MOTION CARRIED. 5-0. WORKSHOP SESSION - OPEN TO PUBLIC - None. WORKSHOP SESSION - CLOSED TO PUBLIC - None. ADJOURNMENT MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO ADJOURN THE REGULAR MEETING AT 8:16 P.M. MOTION CARRIED. 5-0. Prepared by, Caron M. Stransky City Clerk