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Home My WebLink About2014-03-05 PACKET 03.B.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 3/5/2014 . PREPARED BY: City Clerk Caron Stransky ORIGINATING DEPARTMENT DEPARTMENT HEAD ******��***�****:�*�*:�*******:�:�:�**�***��*�***:�** COUNCIL ACTION REQUEST City Council Meeting Minutes Approval—January 15, 2014 Regular Meeting. STAFF RECOMMENDATION Approve draft minutes. BUDGET IMPLICATION SUPPORTING DOCUMENTS ■ ■ ■ ■ ■ // BUDGETED AMOUNT ACTUAL AMOUNT MEMO/LETTER: RESOLUTION: ORDINANCE: ENGINEERING RECOMMENDATION: LEGAL RECOMMENDATION: OTHER: Draft Minutes. ADMINISTRATORS COMMENTS: � �,� ,,� � , % s`� �.; ___:__,_ .__ . City Administrator � a� � Date *******:��*�**�**��*�*�***��*�**�**�*�**�**�***�* Gottage / Grove ��re Pride ari� ��osQerity Me�t COTTAGE GROVE CITY COUNCIL City of Cottage Grove, Minnesota Regular Meeting January 15, 2014 OPEN FORUM Mayor Myron Bailey opened Open Forum at 7:15 p.m. and stated that during Open Forum a person may address the City Council on subjects not a part of the regular meeting agenda, but must limit their remarks to three (3) minutes per person. The purpose of Open Forum is to give the public an opportunity to present information or to request action by the City Council. It may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Open Forum will adjourn to the regular meeting promptly at 7:30 p.m. The following were present: Council Member Derrick Lehrke, Council Member Justin Olsen, Council Member Jen Peterson, Council Member Dave Thiede, and Mayor Myron Bailey. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Korine Land, City Attorney-LeVander, Gillen & Miller, PA; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten, Public Works Director. Mayor Bailey opened Open Forum at 7:15 p.m., and asked if anyone in the audience wished to address the City Council on any topic not on the agenda. There being none, Mayor Bailey closed Open Forum to the Regular Meeting. CALL TO ORDER - Regular Meeting The City Council of the City of Cottage Grove, Washington County, Minnesota, held a Regular meeting on January 15, 2014 at the Cottage Grove City Hall, 12800 Ravine Parkway. Mayor Bailey called the meeting to order at 7:30 p.m. PLEDGE OF ALLEGIANCE The audience, staff and the Mayor and Council Members pledged allegiance to the flag of the United States of America. ROLL CALL The following were present: Council Member Derrick Lehrke, Council Member )ustin Olsen, Council Member Jen Peterson, Council Member Dave Thiede and Mayor Myron Bailey. The following were absent: None. CITY OF COTTAGE GROVE • 12800 Ravine Parkway • Cottage Grove, Minnesota 55016 wvwv.cottage-grove.org • 651-458-2800 • Fax 651-458-2897 • Equa) Opportunity Employar Cottage Grove City Council I� January 15, 2014 Regular Meeting Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Korine Land, City Attorney-LeVander, Gillen & Miller, PA; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten, Public Works Director. Mayor Bailey presided over the meeting. 1. ADOPTION OF AGENDA MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO APPROVE THE AGENDA AS PRESENTED. MOTION CARRIED. 5-0. 2. PRESENTATIONS - None. 3. APPROVAL OF MINUTES - None. 4. CONSENT CALENDAR The Council recognized item G and pulled item E for separate action. MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL MEMBER PETERSON, TO: A. ACCEPT AND PLACE ON FILE THE FOLLOWING MINUTES: i. PLANNING COMMISSION - NOVEMBER 25, 2013 MEETING. B. DESIGNATE THE SOUTH WASHINGTON COUNTY BULLETIN AS THE CITY'S OFFICIAL NEWSPAPER FOR 2014. B. SCHEDULE AN OPEN BOOK MEETING AT THE COTTAGE GROVE CITY HALL ON APRIL 3, 2014 FROM 5:00 PM TO 7:00 PM AND ACKNOWLEDGE THE THREE REGIONAL MEETINGS TO BE HELD IN WASHINGTON COUNTY: • OAKDALE CITY HALL, APRIL 9, 2014, FROM 5:00 P.M. TO 7:00 P.M.; • WOODBURY CITY HALL, APRIL 17, 2014 FROM 5:00 P.M. TO 7:00 P.M.; AND • STILLWATER CITY HALL, APRIL 23, 2014 FROM 2:00 P.M. TO 7:00 P.M. D. ADOPT RESOLUTION NO. 2014-001, A RESOLUTION DESIGNATING DEPOSITORIES FOR CITY FUNDS AND AUTHORIZING THE INVESTMENT OF SURPLUS FUNDS FOR 2014. E. REMOVED FROM CONSENT CALENDAR FOR SEPARATE ACTION. (To pass an Ordinance for the City of Cottage Grove, Minnesota, amending Title 4, Chapter 2, Section 6 and Subsection G on residential solid waste hauler licenses.) Cottage Grove City Council ( � January 15, 2014 Regular Meeting F. ADOPT RESOLUTION NO. 2014-002, A RESOLUTION APPROVING THE 2014 FIRE DEPARTMENT PAID ON CALL PAY PLAN. G. ADOPT RESOLUTION NO . 2014-003, A RESOLUTION RECOGNIZING DONATIONS RECEIVED IN THE FOURTH QUARTER OF 2013. H. APPROVE THE APPOINTMENT OF BRANDON SMITH TO AN UNEXPIRED TERM ON THE ENVIRONMENTAL COMMISSION ENDING FEBRUARY 28, 2014. I. ADOPT RESOLUTION NO. 2014-004, A RESOLUTION SUPPORTING THE RAMSEY COUNTY REGIONAL RAILROAD AUTHORITY'S REQUEST FOR FUNDING TO SUPPORT RAIL IMPROVEMENTS BETWEEN DOWNTOWN ST. PAUL AND THE CITY OF HASTINGS. MOTION CARRIED. 5-0. MOTION BY COUNCIL MEMBER O�SEN, SECONDED BY COUNCIL MEMBER THIEDE, TO PASS ORDINANCE N0.925, AN ORDINANCE FOR THE CITY OF COTfAGE GROVE, MINNESOTA, AMENDING TITLE 4, CHAPTER 2, SECTION 6 AND SUBSECTION G REGARDING RESIDENTIAL SOLID WASTE HAULER LICENSES. MOTION CARRIED. 4-1 WITH COUNCIL MEMBER LEHRKE VOTING NAY. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES - None. 6. PUBLIC HEARINGS A. Hold Public Hearing for the 2014 Pavement Management Improvement Proiect (Districts Fi and F4); Consider Ordering the Improvement Project• and Consider Authorizina Preparation of Plans and Specifications. City Engineer Levitt summarized the 2014 Pavement Management Project in Districts Fl and F4 noting that the City is proposing full rehabilitation/ reconstruction improvements. She stated that the rehabilitation method proposed is to remove the existing asphalt surface and replace it with two lifts of bituminous with only spot curb replacement. Also proposed are some minor utility improvements for sanitary sewer, water main, storm sewer, and street lights. The potential assessments for the improvements are estimated to be approximately $3,100 per residential lot. Mayor Bailey opened the public hearing to receive comments and/or objections from anyone in attendance. He asked that everyone keep their comments to three minutes or less. Ron Kath, 9038 Jensen Avenue South, Cottage Grove, stated that he supported the project because the roads are deteriorating. He commented that he would like to challenge the City to find out what the cause of the deterioration is before we go forward. He would not hire the same contractor that we did last year, he would examine what the contractor's Cottage Grove City Council I^ January 15, 2014 Regular Meeting `f track record has been before we award them our project and lastly, he would like to know a little more about the project. Susan Johnson, 9334 93 Street South, Cottage Grove, stated that core sample number 13 was taken directly in front of her house. She has the same concern that Mr. Kath has about getting a top quality product and she asked about the schedule for the project. She stated that she had some concern about the noise and extra traffic going through her neighborhood from Walmart. Mayor Bailey asked if anyone else would like to speak. There being none, Mayor Bailey closed the public hearing. MOTION BY COUNCI� MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO ADOPT RESOLUTION NO. 2013-005, A RESOLUTION ORDERING THE PROJECT AND AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE 2014 PAVEMENT MANAGEMENT PROJECT, DISTRICT F1 AND F4. MOTION CARRIED. 5-0. 7. BID AWARDS - None. 8. UNFINISHED AND NEW BUSINESS A. Consider Appointing Mayor Pro Tem for 2014 and to Ratify Mayor Bailey's Appointments of Representatives or Liaisons to Various Commissions and Committees for 2014 MOTION BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL MEMBER THIEDE, TO APPROVE THE APPOINTMENT OF DAVID THIEDE AS MAYOR PRO TEM FOR 2014 AND TO RATIFY THE FOLLOWING COUNCIL LIAISON APPOINTMENTS FOR 2014: • ECONOMIC DEVELOPMENT AUTHORITY - DAVID THIEDE • HISTORIC PRESERVATION ADVISORY COMMIITfEE - DAVID THIEDE • HUMAN SERVICES/HUMAN RIGHTS COMMISSION - DERRICK LEHRKE • PLANNING COMMISSION - JUSTIN OLSEN • PARKS, RECREATION & NATURAL RESOURCES COMMISSION - DERRICK LEHRKE • PUBLIC SAFETY, HEALTH & WELFARE COMMISSION - DAVID THIEDE • PUBLIC WORKS COMMISSION - JUSTIN OLSEN • STRAWBERRY FEST - DAVID THIEDE • INVESTMENT COMMITTEE - DERRICK LEHRKE & JUSTIN OLSEN • RED ROCK COMMUTER RAIL - JEN PETERSON • SOUTH WASHINGTON CABLE TELECOMMUNICATIONS COMMISSION - JEN PETERSON • HOLIDAY TRAIN COMMITTEE - MYRON BAILEY & JUSTIN OLSEN • ENVIRONMENTAL COMMISSION - JEN PETERSON • BEYOND THE YELLOW RIBBON - DERRICK LEHRKE • MINNESOTA HIGH SPEED RAIL - JEN PETERSON • ART COMMISSION - JUSTIN OLSEN Cottage Grove City Council � January 15, 2014 Regular Meeting MOTION CARRIED. 5-0. B. Consider Approving the Conditional Use Permit for an ��On Sale" Liquor License in the North and South Tenant Spaces at 7180 East Point Douglas Road, Cottage Grove City Engineer Levitt summarized the application from Venture Pass Partners, LLC for a conditional use permit to remodel a commercial building for ��On Sale" liquor. Tenants within this commercial structure are proposed to be restaurants with the sale of liquor at the customer service counter. She then reviewed designs of the north and south patios, trash enclosures, the proposed exterior building surface, and landscaping. City Engineer Levitt stated that staff is recommending that the City Council accept the Planning Commission's recommendation to approve the conditional use permit subject to the conditions listed in the draft resolution. Council Member Olsen stated that he had a few questions for the applicant. Representatives of Venture Pass Partners, LLC, 130 Edgewood Court, Wayzata were in attendance and responded to questions from the Council. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO ADOPT RESOLUTION NO. 2014-006, A RESOLUTION APPROVING THE CONDITIONAL USE PERMIT FOR °ON SALE" LIQUOR SALES IN THE NORTH AND SOUTH TENANT SPACES OF THE EXISTING BUILDING AT 7180 EAST POINT DOUGLAS ROAD SOUTH, COl GROVE, FORMERLY THE HOLLYWOOD VIDEO STORE. MOTION CARRIED. 5-0. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REOUESTS - None. 10. COUNCIL COMMENTS AND REQUESTS Council Member Olsen reminded the public that a benefit for Greg Brysky would be held on January 25, 2014 at the Cottage Grove VFW Post 8752. Council Member Peterson stated that the next Fare for All is on January 26; Beyond the Yellow Ribbon meeting is January 21; Red Rock Corridor Commission meeting is on January 23; and the variety/fashion show Stone Soup Thrift Shop fundraiser is on ]anuary 26. Mayor Bailey stated the he is excited to have Chipotle's and Noodle and Company as well as the upcoming Grand Openings of Famous Dave's, Liberty Tax, and the BEC Open House. He stated that there is Arts Focus Group meeting Cottage Grove City Council I G January 15, 2014 Regular Meeting V on )anuary 23 and the Local Improv' held on January 24 at the River Oaks Golf Course. Council Member Thiede noted that the Chamber of Commerce is now located in the BEC at the former police department entrance at 7516 80 Street South, Cottage Grove. 11. PAY BILLS MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO APPROVE PAYMENT OF CHECK NUMBERS 184231 THROUGH 184591 TOTALING $2,303,647.85 AND EFT PAYMENT OF $153,029.83. MOTION CARRIED. 5-0. 12. WORKSHOP SESSION - OPEN TO PUBLIC - None. 13. WORKSHOP SESSION - CLOSED TO PUBLIC - None. ADJOURNMENT MOTION BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL MEMBER LEHRKE, TO ADJOURN THE REGULAR MEETING AT 8:36 P.M. MOTION CARRIED. 5-0. Prepared by, Caron M. Stransky City Clerk