HomeMy WebLinkAbout2014-03-05 PACKET 08.A.REQUEST C)F CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM #
DATE 3/5/14 �
•
PREPARED BY Parks and Recreation Zac Dockter
ORIGINATING DEPARTMENT DEPARTMENT HEAD
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COUNCIL ACTI�N REQUEST
Consider acceptance of the proposal from Stevens Engineering to perform an Ice System
Evaluation Study for the Cottage Grove Ice Arena for the amount of $4,900.
STAFF REC�MMENDATI(JN
Accept proposal from Stevens Engineering to perform an Ice System Evaluation Study for the
Cottage Grove Ice Arena for the amount of $4,900.
BUDGET IMPLICATI�N $15,000 $4,900
BUDGETED AM�UNT ACTUAL AMOUNT
ADVIS�RY COMMISSI�N ACTION
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PLANNING
PUBLIC SAFETY
PUBLIC WORKS
PARKS AND RECREATION
HUMAN SERVICES/RIGHTS
ECONOMIC DEV. AUTHORITY
SUPPORTING DOCUMENTS
DATE
REVIEWED
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� MEMO/LETTER:
❑ RES�LUTItaN:
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATI�N:
❑ LEGAL RECOMMENDATION:
� OTHER: Ice System Evaluation Study proposals from
ADMINISTRATORS COMMENTS
APPROVED
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DENIED
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Stevens and Stantec companies.
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City ministrator D e �
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H:\Ice Arena\Chiller\Chiller Replacement\Ice System Study\Council Action Form-Ice Systems Study Approval.doc
� Cottage
� Grove
� pride a�dP�osperity Meet
To: Honorable Mayor and City Council
From: Zac Dockter, Parks and Recreation Director
CC: Jordan Hirman, Ryan Schroeder
Date: February21,2014
Subject: Ice System Evaluation Study for the Cottage Grove Ice Arena
Introduction
The Cottage Grove Ice Arena was originally built in 1973 and expanded in 2008. In total it is a
three ice-sheet facility operated by two distinct chiller systems. The west rink system
constructed in 2008 is operating well with no changes or upgrades necessary at this time. The
north/south rink system constructed in 1973 is a direct R-22 refrigerant system which has
surpassed its life expectancy by 11 years. Although the system continues to operate well due
to regular maintenance and repair, the mandated phase out of R-22 refrigerant by 2020
presents the need for the City to consider upgrading the plant.
Background
With a long list of refrigeration operating system options, staff recommends the City Council to
consider authorizing an Ice System Evaluation Study. The study wnuld prepare the City for the
period in time when refrigeration upgrades are considered necessary (before 2020). Expected
outcomes of the study include:
1. Analyze existing ice systems and provide useful life projections
2. Provide analysis of replacement options
3. Provide analysis of energy efficiency opportunities
4. Provide detailed cost estimates for each option including escalating factors
5. Estimated project schedules
6. Provide professional recommendations to be used for future projects
The completed Ice System Evaluation Study would be a valuable resource for Capital
Improvements Planning. Just as importantly, the study wnuld provide supporting
documentation for any grant applications that may provide financial assistance to a
refrigeration system replacement project.
Staff Recommendation
Consider accepting the proposal from Stevens Engineering to perform an Ice System
Evaluation Study for the Cottage Grove Ice Arena for the amount of $4,900.
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February 12,2014
Mr. Zach Dod<Yer
Cottage Grove Parl<s and Recreation Director
8635 West Point Douglas Road
Cottage 6rove, MN 55016
Re: Cottage Grove Ice Arena—North and South Rinl<s Ice System Evaluation Study
Our File No. 900-14204
Dear Mr. Dod<ter.
Stevens is very pleased to present our experience to you and the City of Cottage Grove for professional
engineering services forthe Cottage Grove Ice Arena— Ire System Evaluation Study. I Icnow you wiil find
thai ourteam possesses the depth and specialty experience required to ensure that the City rereives
the most comprehensive, detailed, and accurate information required to mal<e informed decisions.
Stevens is very experienced in evaluations, programming, mncept design and design and construction
phase services for ice rinl<projecis with over 150 ice rinl<projects. Individually and collectively the
Stevens team brings to this project successful public, mmmunity based planning and design principles
and applications. In addition, you will be wod<ing directly with me, an owner and principal of Stevens. I
will be serving as the projec[ manager and team leader on this project and will be the primary mntact
for Yhe City.
Stevens is a leader in the ice rini<industry providing some of the most innovative, cost-effective and
energy-efficient design solutions in ire arena facilities. We have exiensive public, mmmunity-based ice
rinl<experience and have successfully mmpleted many ice rinl<evaluation studies that were used to
develop very successful improvement projects. We understand the importance of providing accurate
and detailed information during the study and evaluation phases to assist you and the City in mal<ing
sound, financially responsible decisions. We Imow these types of facilities very well, especially Holmsten
Direct Ice Sysiems, and have thorough imderstanding of their needs and perPormance requirements.
Some of our current ice rinl<evaluations studies and renovation projects indude Hutchinson, Hopkins,
University of Michigan, Minneapolis, Edina, Minot ND, Chicago, Wassilla AI(, and Phoenix AZ.
We are mnfident you will find our qualifications, experience and reputation at the top of the industry.
We are very enthusiastic about this exciting opportunity, continuing our worl<ing relationship with you
and the City, and lool<forward to personally sharing our experiences and Icnowledge of ice rinks with
yoa If you have any questions, pieare feel free to call me at our office at 800.822J670 or on my
mobile at 651.492.1376.
Sincerely,
STEVENS
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Scott A. Ward, P.E.
Principal/Vice President
Stevens is a Women eusiness Enterprise with certiJicatian in Minneso[a, Wisconsin and North DaI<ota
22110'Neil RoaQ Hutlson, W154016 f 715.386.5819 4651.4362075 f 715.3865879 wwwstevensengineers.com
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COTTAGEGROI/EICEARENA - ICESVS7EM EI//iLU/I i/ONSTUDY�!'OPOSAI_
CoverLetter ............................................................................... 1
Project ............................................................................... 3
Relevant Experiences and References ..................................... 7
Project Understanding .............................................................. 34
Worl< Plan .................................................................................... 35
Proposed ............................................................................. 39
z G�Stevens
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'Throughaut the entire process, EAPC + Stevens Engineers and their staff were respansive,
effective, and helpful nnd able to ronvey highly technical issues into practical terms that were
meaningful to the REA and its manaqement staff. Their practical application of engineering
expertise was evident throughout the promss."
Jody HodgSOn, 2011
6eneral Manager, Ralph Englestad Arena
6rand Porks, ND
$L2M Evaluation and Floor Replacement
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ENGINEERS�PLAi\'NERS�SURVEYOflS
z211 o'Neil aoad
Hudsmi, Wismnsin 54016
P: 800.S22J6%0
F: ]15386.53]9
wwwstevensenyineers mrn
(webslte currently being uVda[ed�
Legal Status: 5 Corporation.
Women Business Enterprise (MN, W I, N�)
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Contaci:
Scatt Ward, P.E.
Piincipal/Vice President/Owner
P: ]153865819
C: 651.492.13�6
swmd(��stevem'en9ineerswm
A mmprehensive ice rystem evaluation of the Cottage Grove Ice Arena requires
a thoughtful selection of mnwl[ants For this very important project, Stevens
has assembled a project team of talented and experienced designers and
engineers developed through years of mllaboration and long standing
parmerships to deliver a highly successful pwject to the City of Cottage Grove.
Our team is rich in ice rinl<experience, collectively mmpleting more than 150
individualice rinl< projects.
Stott Ward will serve as Lhe pYOJecttea�ri leader, Icad ensineer and will
orchestrate, schedule and mordinate mnsultant team activities. Scott will
establish tasl<s, priorities, facilitate communication and will be fhe City's primary
point of contact for the project. The following provides more detailed overview
of Stevens and our exceptional consultant team.
STEVENS — Project Management and Primary Design Firm
Pounded in 1973, Stevens is a professional mul[i-disciplined consulting
engineering firm with an established history and solid reputation for delivering
personal, quality, and well designed projects and exceptional client service.
Today, with over 140 comp�eted and successful ice rinl<projects (65% of which
are renovation related projects), we tai<e pride in being leaders in an industry
we are extremely passionate about. We mntinue to raise industry standards
through innovation, quality, attention to detail, responsiveness, and strive to
provide solutions that maximize the economical and social success of each
facility. This requires a holistic approach to each and every project: evaluating
the inreraciions between the ice system and the facility's building design
envelope; HVAC and plumbing systems; lighting and energy systems; and
contral systems.
We embrace the use of renewable and sustainabie materials and techniques in
our standard design practires and place them front and center during our
continuous effortr to research and find new approaches, technologies, and
environmentally friendly materials and refrigerants. A few examples indude our
current, oo-going evaluation and analysis of using COz as a refrigerant and our
very successful application of using a municipal water sourre as a geothermal
source of energy. We strongly believe that ice systems designed Por longevity
and minimal operation and maintenance costs will use less energy, require
fewer repairs, and will plaV � I<ey role in Che facillty's su¢ess.
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COl7AGE GROI/E /CEFl RENA — ICESYSTEM EI/AL UHTION STUDYPROPOSAL
Multi-sheet Facilifies
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Outdoor Facilities
Renovation 7roJects
6eothermal SYStems
PHILOSOPHY
Stevensisfocused on developinglong-term relationships with our dients by
providing a mmbination of innovative and traditional design solutions ihat
provide long-term value. Client satisfaction and trust are I<eys to maintaining
these relationships and defining a successful project.
We approach each projec[ with honest, open communication, tai<ing the time to
listen and understand our dienYs needs. Aftergaining a solid understanding of
ihe project, we remmmend quality solutions that best fit the project and
address our dienYs long-term goals, needs and budget. We mntinue with a
hands on approoch as the project progr?sses thmugh completion. The suttess
of a project is not only measured by its function, value, and cost-effectiveness;
but through our ciient's satisfaction. We strive to be a I<ey partner in the
project.
COMMITMENTTO THE INDUSTRY
We believe in sharing our Imowledge for the good of the industry and 6eing an
active member in industry organizations such as the national Ice SI<ating
Institute QSI) and Serving the American Rinl<s (STAR). We lool<forward to
sharing our experienres through annual presentations and seminars at the local
Ievel induding the Minnesota and the Wismnsin Ice Arena Managers
Associations mnferences. Our staff actively volunteers in youth hod<ey
associations through maching, clinics, fundraising, and other essential activities
that support hodrey atthe most basic Ieveis.
q �Stevens
COTAGEGROI/E ICEARENA - ICESYSrEM EI/ALU/I iIONSTUDYPliIJ�°OS'AL.
RegisVation
Registered Professional Engineer in AZ, CO
IL, MA, MI, MN, ND, NE, SD, TX, WI, WV
Education
tlniversity of Minnesota
Masterof5cience in Mechanical Engineering
Bachelo� of Civil Engineei ing
Profetsional Affiliations
American Society of Hea[ing, Refrige�ation
and Air Canditioning Enginecrs (ASHRAI)
Minnesota Im Arena Manage�s Association
(MIAMA) - Green Committee
W ismnsin Ice Arena Managers Association
(WINMP)
Ire 51<ating Institute (ISI)
Serving ffie �merica n Rinl<s (AAR)
USNllockey
Amery Youth HockeV AswciaClon -
Association Coaching and Educa[ion Director
since 200], mach since IDOl.
Achievementt
2001 National A5IIRAE Nward for Uesign of
the Super Rinl<'s 4-Sheet, �ual Fuel,
Refrigei ation System.
Lectures and Presentations
"SChwads Supe� ftinl<- Operation Evaluatlon
Study'� 2000Univer5ityofMinnesota
Mechanical Engineering Departmen[ FacWty
- MSME Thesis
"The Schwan's Supc� Rink"
lanuary 1999 Rink Magazine
f.o-authorwith Beth Weber
"NI[emative Refrlgeants"
Nesearch and author 1999 in depffi SmAy on
altemative refrigeranis.
Numerous presentations for MI�MA
mnferences.
"�irect5ystem Renovatlon Optlons"
Presentation at Gustavus Adolphus College,
Marrh 2008
Scoii: Ward, P.E.
Prir�cipal/Vice Pfesfdent/Project Engn�eer
Mr. Ward has over 19 years experience in civil and mechanical engineering fields.
His education znd engineering experience imiquely �ualifies him Forthe specialized
design requirements of ice systems. With his experience in fluid hydraWics,
pumping and piping systems, heat transfer, refrigeration, thermodynamics,
structures and materials, Scott has developed a specialty in designing ice systems.
He has been involved in over 150 ice rinl<projects since 1997, including professiona�
practi<? facilities, Division 1 rolleRe venues, multi-sheet mmmunity arenas, and
outdoor ice riN<s. As one of the firni s Owners, Smtt is integrally involved in each
ice rink project.
In addition to ScotYs professional expertise, he is aiso an avid coach, hodwy player
and supporter of youth hod<ey. He is able to apply his practical insight to ensure
each facility is designed to meet your needs, operate successfully and be a gathering
place for the community.
REPRESENTATIVE PROlECTS (In addition to the prqecYs highlighted in the proposal)
FLLTEL ICE DEN
Phoenix Coyo[ez Training FaciGty
Sco¢sdale,Arizona
• Rinkl&ZEValua[ionandDesign
• Rink31ce5yrtem�eslgn
AUGSBUAG COLLEGE ICEARENN
Minneapolis, Minnesota
• EvzluationandCapitallmpm¢Plan
BURNSNLLE ICE CEMEft
9urnrvllle, Mlnnesota
• IceandMetltanical5ystem
0.eplaeement�2sheet5)
BPNEMA0.A0.ENA
Edind� Minnem[a
• I�candMe[hanical5ystemReplac.
CHFSIW [OMMUNITY CEME2
Chaska, Minnem[a
. EvaluationSNdy/ICeSystemoeslQn
COMMUNITV NCiIVIN <ENTER
Brooklyn Park, Minnem[a
• Evalua[ion
. Iceantl Mtthanical5ystem
Repizmment�2-fieetz)
EOEN PPHIRIE COMMUNITY CENTER
Eden P�trie, Minnemta
• Rink1,2,&3�esign
ICE IN PA0.H�ISE
Golela,California
• IceSystemDeSign�b5hec[s)
1AN51NG CHFPMHN ICE ARENF
WilllamsCollepe
W illlamstown, Massachuset6
• I[eRinkEne�6Vlmprovemen[s
Chlcago Parks oishict
Chl[a6o,lllinols
• I<eRInkFlomEValuatlon
MO�RHEADSPORTSCENTER
❑ty of Moorhead & Conmrdia College
Moorhead, Minnemta
• I<eSystemRenovation
PASAOENN I[E SNr1TING CENTER
Pasadena, CaGfomia
• Ice Rink Evaluation & �esign
RNLPHENGELSTBDARENN
Universityof Nor[h oakota
Grantl Porks, N�
• Ice Sys[em EwluaEOn antl �2sign
ST. PAUL NCEOEMY- ORHI(E ARfNN
SC Paul,Minnesota
• Evalua[ion&LOCketPoomCOnrept
SCH WAN'S SIIPER ftlNl( E%VANSION
NaUonalSportsCenter(8dhee6)
Blaine,Minnesota
• 4-Sheet Ice SYZ[em Oesign
SHNTTUCftST.MARY'SSCHOOL
Faribault, minnesota
. Ewluatlonofgm�hermalsystem
• Newicerinkdesign
SPORTS AND HEqLTH CEMER
Unloersity of Mlnnem[a-�ulu[A (UMD)
DWn[h, Minnesota
• Iresystemreplacement
VERIZON WIRELESSCENTER
Minnesota Sta[e Universily-Mankaro
Mankato,Minnesota
• I[esystemreplacement-curren[
VOLPECENTERE%PRNSION
Merdmad College
North Andover, MassachuseLLs
. Ice Syztem fleview/COnstructian Ob
• Constmc[ionobservation-mrzent
�
�Stevens
CO /7AGE G20I /E ICEARENA—lCC SYSTEM E I/H L UA TION S i UDY PR�7P�JSAI_
The consWtants on this team are among the most experienced and
knowledgea6le ice arena design specialists in the nation with well over 150
different ice rink projects completed collec[ively. In addition we bring:
� Extensive ice rinl<renovation experience providing a clear
understanding, in very simple terms of "what worl<s and what doesn't
worl<` and aids in accurate modeling of energy use in these unique
facilities.
� Design and renovation experience for ice arena's �onstructed with pre-
engineered metal building type systems
� Design experience for some of the newest community based ice arenas.
� Experience with codes, regulations, statutes and ordinances applicable
to indoor ice arena facilities.
� Responsiveness and Personal attention. The primary team members
selected for this project are Owners oftheir respective firms. This
project will 6e a priority for the StevensTeam.
:;cperience and passion �`osters innovation.
Stevens was the fiat in the ice rinl< industry to:
• Design an ice system that regenerates a desiccant system using waste
(Northfield Ice Arena, 2007�
� Design a conversion (direct to indirect) of an existing Holmsten Ice
Rin�i s direct rekigeration system that uses the existing equipment to
minimize costs with little ar no loss in operating efticiency. This
provided the City with the widest range of options for replacing or
renovating the existing ice system in the North Arena.
(Lund Arena - Gustavus Adolphus College, 200II)
° Design a geothermai-based ice system that uses industrial grade
systems to maximize efticiency and reduce green house gas emissions.
(BUrnsville Ice Center, 2009)
• Design a geothermal-based ire system, without a well field, using a city
water source to maximize waste heat recovery and provide superior
efficiency and reliability without losing performance.
(Broaldyn Parl<Activity Center, 2009)
= Currently designing the first [02 based ice system in the United States
(Anchorage, Alasl<a,2014)
We mntinue to strive for improvements and have recently designed some of
the most energy efficient, top performing ire systems in the industry.
�Stevens
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"Your past experience working with government entities and departments has made
your project process very effective. You are very responsive ta custamer needs and
desires and are always conscience oj project budgets and schedules."
StevenLawrence,2010
Superintendent of Operations and Maintenance
$2.SM Ice System and M2chanical Renovation Project
Citiy oi Braoklyn Pzrk, MN (POp. 75,781) --
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COTTAGE GROI/E /CEAREN/i — lC� SYSiEM EI/HL Ufl i/ON PR
. � The following is a list of ice riNo-related
� � - ' - � � � � � I orojectrcompletedby5tevenssinre2003.
�
G SYevens
COTTAGE GRO I/E /CEA�EI�/A — lCE SYSlEM Nf1 L Ufl l/ON /''�Oi'O.b'/ /_
� G Stevens
COTAGC- GRO�/E ICEARENA -/CESVS�EM E�/fl L UHT/ON?R�°�JSFl L
�Stevens
Our staff has been involved in 25+ odditional ire rinl<projects na[ionally,
while in prior association.
COTAGE GROI/E lCE ARcN/i - ICESYSTEM EUHL U/i T/ON P20PCJSfI L
Facility Yype
NHL Practice Facilley
Ice System
�irect,ftd2
Two Sand Roors
ALLTEL ICE DEN — PNOENIX COYOTES TRAINING fFlCILITY
Scottsdale, Arizona
�fOfC'C[ $CO(JB
Pmjec[ Completion The Alltel Ice Den is a 120,000 square foot, two-sheet ice sl<ating and
Ice System Evaluation - 2005
chase i improvements-zao5 entertainment center located in Smttsdale, Arizona. The Ice Den hosts the
�hasc z impmv�mencs-zoo� Phoenix Coyotes' practices, Arizona State University, and nearly all the other
cond�nser nenlacemenc-�aii visiting NHL teams for their practice needs. The Ice Den is also a premier sI<ating
rhirn ice sheet-mn venue for many national and international figure sl<ating events, shows, and
consomctioncoso competitions.
Phase 1: $150,000
ahase r 5iao,000 Ice quality problems started occurring shortly after the facility opened in the
condenser rtepiaremenc: Sioo,000 late 1990's. The problems were numerous induding large ice temperature
rhird me sheet: Si.i M variations from one end of each rinl<to the other, heaving or lifting of the i<e,
cono-actrype large crad<s down the center of the ice and spider crad<ing throughout the ice
wmn sum sheet.
owner
Coyate5lce,LLC
Smttsdale,Arizona
Constmction Manager
2011- RIM Conshuction
Reference
Milre 0'Hearn, Presiden[
coyores Ice, LLc
AIl[ellce Den
93]5 East Bell Road
Scottsdale,Nnzona 85620
P: 480 4]3.5835
mohenrn [acoyotesire. rom
"The new ice loaks fabulous,
goodjob to everyone involved.
The best part... we mode it in
[ime for ourASU mmp first thing
Monduy moi nmg...rigfit on
schedule!"
Mi<hael 0'Heam - President of
Coyote5lm,LLC.-2�07
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Stevens assisted the Owner in performing an evaluation study of the ice system
induding the refrigeration system and the two ice rinl<flwrs Once the
problems were identified, remmmended solutions were presented and a new
ice rinl<floor design was completed. The design minimized cost and downtime
by using the existing rink piping and sand. Construction on the two floors was
performed in phases to minimize disturbanre to the very popular and sucressful
ice sl<ating facility.
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�Oi iAGE Glt01/E lCE/�RENA — ICESYSTEM N/iLUH T/ON P2CJPCJS.'IL
� _ ��,..II
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LUNDARENA
Gustavus Adoiphus College — St. Peter, Minnesota
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Faciliry TYPe
Collegiatc - �ivision I I I
Ire System
Dlrect, R-22
Sand Floor
Project fompletion
November, 200&
[onshuction Cost
$$50,040
ContraR Type
Lump Sum
Owner
Gustaws Atlolphus College
Si. Pete�, Minnewta
Contractor
Comme¢ial Refiigera[ion Systems, Inc.
Virginia, Minnesota
Reference
Warren Wunderlich
Physlcal Plant Direcmr
Gus[zvus AdolphusC011ege
SOO Wesi College Avenue
Saint Petep MN 56082
P: 50].933.%50]
wwunded@gusmvus.eAu
onnovatove a Cost �4feetive o Time9y
Project Scope
Holmsten Ice Rinl<s manufactured and installed over 200 direct refrigeration ice
rink systems in North America between 1970 and the late 1980's Many of
those systems now need to 6e replaced or renovated with new technology.
By late in the summer of 2008, Gustaws Adolphus College had realired that the
leaks in their ice rinl<floor were too extensive to simply patch, and with the
price of refrigerant on the rise, ihe risl<of larger leal¢ were too great.
Searching for a sensihle solution, the College hired Stevens and ice rinl<
contractor, Commercial Refrigeration Systems, as a design-build team, to
provide options for replacing the ice rinl<floor. Afterevaluating several options,
the selected design induded converting the existing direct refrigeration pad�age
over to an indirect rystem using all of the existing refrigeration equipment. This
design had never been used on a direct system 6efore. The unique design
solution saved the College over $300,000 im m�sYruction msts; allowed a
shorter period for construction providing the college with sl<atable ice in less
than two months from the siart of demolition; and provided the College with an
ice system that is nearly as efficient as the direct system it replaces.
y� �Stevens
Facility Type
Collegiate -0ivision I
Ice System
Indirect, &R Ethylene Glyrol
Concretc floor
Project Completion
a�ry, mio
Constmction Cost
5soa,oao
ConhactType
LwnpSUm
owner
University af Minnesota -0ulu[h
Contracror
lonathon Wilsan
DuWth, Minnesota
Reference
lohn Kessler
Conshuction Pmject Administta[ion
University oF Minnesota
2&0 Lund �uilding
223 W. College Street
DWUth, MN 55812
P: 218]26.R620
j&essler@A.umn.edu
C077AGE GRO �E ICEAltENA — l�r- SVSTEM ENFIL U�I TION l'20POSFlL
SPORTS AND HEALTH CENTER
Universiry ot Minnesota — Duluth
Proje�t Scope
The aging Holmsten Ice Rinl<s System had increased maintenance msts and was
in need of replacemenL Using a new system design, Stevens successfully
debuted and implemented in 2008 at Gustavus Adolphus College, the existing
refrigeration system was converted from a direct to an indirect system. This
design was a very attractive renovation option forthe University forthe
following main reasons:
� Sustainability. With the phase of the high global warning potential
refrigerant R-22 in 20201ooming, this renovation substantially reduced
the facility's and campuses' carbon foot print by reducing the
refrigerant charge from 6,000 pounds ot R-22 to 800 pounds.
� Minlmizing Energy Costs Even though the existing direct rystem is one
of the most efficient types of refrigerant systems found in [he industry
today, its mntinued use is no longer feasi6le due to high marerial costs,
safety and environmental concems. This option has proven to nearly
match the efficiency of the existing direct system.
A Minimize Capital Cost. Since the condition of the existing Holmsten
Refrigeration system was in good shape, reusing the majority of the
existing equipment reduced the project costs significantly
�
�Stevens
COTTAGE G1701/E KEAREN/i — lCE SYSrEN Ei/ALU.9 TION PRCII'OSi:L.
�_
FacilityType
Collegia[e — �ivision I
Ice 5ystem
oirece, R-zz
Concretc Ploor
oashereoard System
Project Completion
October,20�5
Constmction Cost
IceSystem: $]86,000
�aSherBOaiAs $140p�0
[onhaR Type
Lump sum
Owner�s)
IndepenAent School Dislrict Il�]
Mankato, Minneso[a
Con[racmr
6arb�erRefrigeiation/
Commercial Ref�igera[ion Sys[ems, Inc.
Viiginla,Mbmesola
Reference
PaulOStoff
Facility Manager
AlI5ea5onsArena
1251 Monks �venue
Mankato, MN 56001
P: 50]38].6552
asa@hickarytech.net
ALL SEASONS ARENA
Manl<ato, Minnesota
Project Scope
t
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i
All Seasons Arena is the practire facility for the Division I, WCHA, Minnesota
State University Men's Hod<eyTeam and game facility forthe Division I
Women's Hod<eyTeam. The facility has also hosted Intemational Hocl<ey
events such as Team USA. Maintaining a high performance ice sheet arena is
Vital.
The School District took a proactive approach in hiring Stevens to inspect and
evaluate the 32-year-old ice rini<floor and refrigeration system. Signs of aging
had become evident and continued to increase.
Stevens performed an evaluation study of the systems identifying problem
areas, providing recommendations, and preparing mst estimates and a
construction schedule for repair and replacement. A detailed review of the
direct ice system options and refrigerants were also premnted in the report.
To maintain the highest quality ice surfaw and the most efficient sysrem, the
School Dis[rict selected to renovate Yhe existing direct refrigeration system and
replace the ice rinl<floor and dasher board sysiem. The project induded fitting
the new refrigeration equipment inm the small existing mechanical room,
adding safety devices and ventilation systems, and bringing the room into
compliance with current mdes.
�3 �Stevens
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CO l l/iGE GRO �/E /CEARFNA — lCE SVSTEM EI/.9/_UH �/ON!'ROi-'< /_
Facility Type
Community Mulii-Sheet Rlnl<
Ice System
o�mcq a-zz
Two Sand floors
ThirdSheet InAirectAmmonia
Projec[ Completian
FlootReplacement Ocrober,2004
bnprovements'. Oecember, 2005
ThirdSheet May,]OOfS
[onstruction Cost
2004 Roor: $316,600
ZpO5lmprovements: $10,000
20�61mpmvements'. $32],000
2008ThirdShezt $]4II,600
ContractType
Lump Sum
Owner
Clty of Eden Pratrle, Mlnnesota
ConVactor
Vario�¢
Reference
Paul Sticha
facilities Managei
City of Eden Prairie
8080 Mitchell Road
F.den P�airie, MN 55344-4485
P: 95].949.830�
pstichnC�eAenp� nirie.or9
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EDEN PRAIRIE COMMUNITY CENTER
Eden Prairie, Minnesota
ProjecC Scope
The Eden Prairie Community Center is over twenty years old. It houses two
sheets of ice and was experiencing operational pro6lems with the central, direct
refrigeration system and major pro6lems with the original rinl<floor. Stevens
was hired 6y the City of Eden Prairie to perform an evaluation of the existing ice
system and more importantly, to provide options, cost estimates, and
schediding for on immediate floor replac.ement. Th? final evalUation report
outlined recommendations for improving the condition and operation of the
refrigeration system to extend its life another twenty years and a solid
foundation and guide for improvements to all the ice related systems. The
improvements provided potential for substantial energy savings.
The evaluation study determined the 2004 floor replacement project was
necessary hecause of increasing crad<s in the existing and movement of the
mncrete rink floor. Both were indicators of frost build up beneath the rinl<
floor. Left unaddressed, the City faced increased operational and maintenance
costs and potential loss of ice time in the near future. Stevens assisted the City
in determining the depth of frost and a cost effective method for removing the
frost 6uild up. The existing ice rinl<floor and ten feet of frost were removed.
A new sub-floor heating system and direct refrigeration sand ice rinl<floor was
installed under a shortened time schedule.
The study also provided a foundation for budgeting and scheduling for the floor
replacement project performed in 2004. The refrigeration rystem repairs
performed in 2005 and 2006 included a central mmputer control system with
remote monitoring capabilities. In 2008 a third ice sheet was constructed with
a new ice rystem induding; an ammonia-based refrigeration rystem, an ire rinl<
floor and a dasher board system. The system was designed to accommodate
Rink 2 in the future.
In 2013 the conversion of Rink 2 overto ammonia was compiete and induded a
new mnaete rinlc floor converting from an Olympic to a standard NHL size. The
proje<t also induded enhanced waste heat remvery and other energy saving
measures.
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Facility Type
Community MWti-Sheet RiN<
Ice System
Cenhal Refrigeration System
Indirecq R-22/CaCl2
Pour (4) concrete Flooa
Project Comple[ion
Novembeq 2006
Canstmction Cost
Original: 51,500,000
Finac 5i,soo,000
[ontractType
Design-BUiIQ W mp Sum
owner
National Spor[s Cen[er
Blaine, Minnesota
[onstruc[imi Manager
Kaus-Fnderson
Reference
Pete Carlsan
Facility Manager
NatlonalSportsCentef
SrhwanR Super Rlnk
1850 105�� Avenue NE
Blaine, MN 55449-4504
P: ]63J1]3881
pcodson[asupeiinlcorg
COi /AGE GROIiE lCEA2ENFl — ICESYSiB10 E IiHLUA7/ON l'P,OPOSAL
SCHWAN"S SUPER RINK — NATIONAL SPORTS CC-NTER
Blaine, Minnesota
�
Project Scope
Playing off the success of the original Super Rinic Facility, the National Sports
Center expanded its ice arena facilities by constructing a fourvsheet ire rinl<
facility to compliment the original four-sheet complex. This expansion mal<es it
the largest indoor ice arena facility in North America. Although [he design
intent was for a seasonal practice faciiity, the ice system was designed with the
same high-performance and quality as the original system. The ice system
provides capacity foryear-round ice on two floors.
The ice system consists of: a 300 ton, industrial-grade, centralized refrigeration
system; waste heat recovery systems; sub-floor heating systems; sub-soil
drainage systems, four (4) roncrete ice rink floors; and two (2) snow melt pits.
The central refrigeration system and the wasre heat remvery systems are key
design elements for minimizing energy msts.
15
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CStevens
Facility Type
Collegiate— Division III
Ice System
Cen[ralRefrigeration Sysiein
Indirect, R42/Ethylene Gtyml
Cancrete floor
Pmjec[ Completion
Novembep 200]
[ans[mction Cost
Ice System: $662,0�0
Dasher9oa«IS:$234,0(10
ContractType
Lump Sum
Owner
City of Moorhead, Minnesota
[onhacror
Local
Reference
Barry Wanen
Facility Manager
City of Moorhead
3J.h 24 Sheet Sauth
Moorhead, MN 55560
P: Il82995354
b nrry. wo n en @ c i. moarheod. ma us
C077AGEGR01/EICEARENA - /CESYSTEME!/HLUHT/ONF'l7fJl'OSYIL
MOORHEAD SPORTS CCNTER
Moorhead, Minnesota
Project Scope
The original refrigeration system and ire rinl<fiwr for the main arena had
reached its useful life. Increased maintenance, mncerns over reliability with the
aging equipment, and a crad<ing concrete ice rinl<floor prompted the City to
move forward with this project. The ire system renovation project induded
several I<ey elements:
• Remove and dispose of the existing refrigeration system and ice rinl< floor
for the main arena.
= Renovate the existing refrigeration system forthe practice arena by
increasing its capacity to serve both ice sheets providing a more efficient
operation. In addition [o installing additional equipment, the renovation to
the existing refrigeration system induded addressing existing problems such
as replacing; simplifying rontrols, ineffective oil rewrn system, and
undersized piping systems.
= Install a new mncrete ice rinlc floor with a seamless, nommrrodible
polyethylene piping system and a sub-soil heating system.
m Install a new dasher board system designed to fit the existing spaces. This
induded a supportless and flexible shielding system which maximized
viewing and will help decrease the potential for injuries.
This ice system renovation project was part of a 6uilding renovation that
provides Conmrdia College and the Moorhead High School hoci<ey teams with a
premier facility to play hod�ey.
y� �Stevens
CO7AGE GROI/E ICEARCNA - lCF SYSlENI EUHLUfI i/ON PROPOSAL
Facility iype
Community Multi-Sheet RiN<
Ice System
Central RePrlgeabon System
Ind➢ecq N-22/CaCl2
Two (1) mncrete floors
Project Completion
Rink 1: March, 20�8
Rink2: Decembeq2008
Constmction Cost
IceSystem: $1,1�0,000
Con[ractType
wmp Sam
Owner(s�
City of ouluth, Minnesota
IndependentSChoololserlctp]09
��duth Finateui Hod<ey Associa[ion
ConslmRion Manager
Kraus-Anderson
Reference
Jahn Bickson,AlA
DS6 W Architects
2 Wert 1" Stree[, Sulte 201
DWuth, MN 55811
P: 218.]2Z2626
J6id<san(�ds9w.mm
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HERITAGE SPORTS CENTFR
Duluth, I�/linncsoi�t
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Project Scope
Several years ago, northern Minnesota lost one of its indoor ice arenas,
Peterson Arena, to a fire. Rebuilding was never in ques[ion in the State of
Hocl<ey.
The facility was designed and constructed around the Clyde Iron Worl<s Building,
an industrial facility established in 1898 in the City of Duluth. The site was once
the world headquarters for a company famous for heavy lifting machinery ihat
is still used on some large shipping dod<s.
In addition to the challenges the design team faced with renovating a 100-pIus-
year-old building, implemented elements of sustaina6le design practices
wherever possible. The ice system design induded a central, industrial grade
refrigeration system designed to serve the two ice rinl<s. Calcium chloride
circulation fluid was iaed throughout the ice rinic floors to maximize efficiency.
Waste heat from the refrigeration system is used for melting snow in the snow
melt pit and providing heat for the su6-soil heating system beneath the ice rinl<
floor.
Y�
�Stevens
Facility Type
Communl� MuIN-Shect Rink
Ire System
Indimcf, R-22/CaCV
concrete Floor
Uesigned for two shee[s
Project Completion
Novemner, zoo9
[onstmction Cost
5esa,aoo
ContractType
Lump Sum
Owner
City of Alexandria, Minnesota
ConVactot
Rlnk Tec Intematianal
LItNe Canada, Mlnnesota
Retemnce
Vinnie Hennen
Faclllty Manager
Cry of Ale�ndtla
904 Bmadway 5[roet
Alexandrla, MN 56308
P: 320]63.A466
mc@�ea-alp.mm
CO7AGEGRO�/E ICEA?ENA - lCE SYSTFM EI/HLUA7/ON Pl±O,"J�i1 L
RUNESTONE COMMUNITY CGNTER
Alexandria, Minnesota
Planning for Future Needs
Project Scope
Holmsten Ice Rini<s manufactured and installed the original ice system for the
Runestone Community Center in 1976. The 33-year-old rystem served the
fazility well, but increased repairs to the concrete rinl<floor and maintenance to
the refrigeration system prompted the City to replace the exis[ing ice system.
Stevens applied a step-6y-step approach to the project starting with a detailed
discussion ot options for renovating or replacing the existing ice system. This
induded whetherto continue using R-22 refrigerant or switch to aminonia or
other new plended refrigerants. Estimated costs and energy savings were
reviewed and dis[ussed. In the end, it was determined that the best option was
to replare the existing direct refrigeration system wiih an indirect R-22/calcium
chloride refrigeration system.
Considering future needs, the City also approved upsizing the refrigeration
sysiem nowto either mnnect the existing semnd ice sheet, when the current
refrigeration system needs replacement, or serving a future third ice sheet. The
future szvings range kom $200,000 to $350,000. Another unique feature of the
new design includes recyding snow melt pit waterfor the mndenser system
saving more than 385,000 gallons of water use per year.
Stevens experience with renovation projects was beneficial in laying out the
new ice equipment and providing a separate room forthe main electrical
service all within the existing footprint of the original mechanical room.
� � G�Stevens
COl7AGE GROI/E /CCAREN.9 - ICESYS�EM EI/HLUHTIOIV P20POSFlL
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MAPLE GROVE COMMUNITY CENTER
Maple Grove, Minnesota
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Iw System
Refrigeration System
Indirect,Ammonia/Glyml
Concrete Rinl<Roor
Nluminum oasher 6oards
ConAense� ieplacement, 2011
Project Completian
October,2007
Coretmction Cost
i�esyscem: si,ioo,aoo
Contrac[Type
WmpSum
Owner
CitY of Mzple Gmve, Minnesota
Const�uc[ion Manager
RIM Constmc[ion
Peference
frank Weber
Operations Supervimr
Maple Grove Community Center
129A Weaver Lake Road
Maplc6rove,MN 55369
P: ]63.494.6465
fweber @ci.mnple-9rave.maus
Project Scope
With a high demand for ice time, the City of Maple Grove, Minnesota wanted to
expand their existing one sheet ice arena facility. One of ihe main goals during
the design phase of the new arena was to follow sustainable design guidelines.
Therefore, the design team used the LEED cheddist as a guide throughout the
project's design and construction.
As part of the design process, a local energy company stepped forward with
financial incentives to evaluate the design of geothermal-based ice and
mechanical systems. Stevens designed a geothermal-based ice system that
provided ihe high performance and quid<response time required for the ice
sheet The geothermal design option was then mmpared to the original design.
Since the original design of the ice system, following the LEED guidelines,
maximized energy efficiency and minimized construction msts, Yhe City decided
the geoihermal-based design aption did not provide enough benefit to justify
the additional cost.
1�
�Stevens
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COTTAGE GROI/E KEARENA — ICESYSTEM EI/HLUATION PR�POSr7L
Facility Type
Community Multi-Shee[ Rink
Ice System
InAirecg R-22/E[hylene Glycol
Concrere Floor (acwL Cure)
Projec[COmpletion
November,200]
Cons[mction Cost
Ice System: 5840,000
RostRemovah $516,000
Conha¢Type
I.umpSUm
owner
Clty oP Nloomington, MlnnesoYa
Cons[mttion Manager
RinkTechlnterna[ional
Little Canada, Minnew[a
Referenw
Andy eal[galvls
Facility Manager
3600 W 95 Street
Blooming[an, MN 55431
P: 95L563.8841
abnit9olvis@c!. bloomin9ton.inn. us
BLOOMINGTON ICE GARDENS
Bloomington, Minnesota
Project Scope
Rinl< 1 at the Bloomington Ice Gardens was designed to
operate seasonal over 38 years ago in 1969. With the
expansion of hoci<ey in the Twin Cities this rinlc soon
became one of the premier hod<ey cen[ers forcing it to
operate on a year round scheduie. The facility was
original constructed with a Holmsten direct refrigeration
system, one of the most <ommon and efficient ice
rystems at the time. Year round operation and age tool<
its toll on the ice system over the years.
In 2006, with an aging ice system and obvious concems with frost build up
beneath the ice rini<floor, the City of Bloomington hired Stevens to evaluate the
exisiing ice sysiem and to design improvements to the system. After
considering alremative systems and salvaging and reusing the existing
equipment, Stevens designed an industrial grade refrigeration system that will
last long into the future. The project's challenges not only included; a very small
mechanical mom, site drainage outside of the mechanical room (of which
Stevens designed the site improvements), and tigh[ project schedule, but also
deep layers of frost that required removal before the new ice rinl<floor muld be
constructed. Stevens' I<nowledge with ice rinl<projects, renovation projects,
scheduling and mils played a key role in the projecYs success.
m
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C07AGE GROI/E ICEARENA - lCE SYAEM EI//iLUAT/ON l'RGP03i=lL
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Facili[y Type
[ammuniry Multl-Sheet Rink
Renewable Energy Resource Projec[
Ice System
Indirect, P�nmonia/CaCl2
Conomre floar
Pwjec[ [ampletion
September, 2010
Constmction Cost
GeneralCOnshuction: $2,500,000
IceSystem: $1,30�,400
Dnshereoards: $15Q00�
Conhac[Type
Lump Sum
COMMUNITY FlCTIVITY CENTER �
Brool<lyn Parl<, Minnesota
��
Project Scope
The originai ice arena was constructed in 1983 and is rerved 6y a direct
Holmsten Ice Rinl<s Systein. As with most Holmsten systems installed in the
80's, system failures have increased maintenance rosts and raised concem
about reliability. Stevens was the lead mnsultant on this project and wod<ed
dosely with the City and their Energy Service Organization to design a unique
solution for the replacement of this system and other mechanical systems. The
solution includes using City well water as a geothermal heat exchange system.
This design allows the new refrigeration system to operate at higher than
normal efficiencies, unmatched by other rystems in the industry. The rystem
will also capture 100% of the waste heat generated from the refrigeration
system for reuse in the facility.
owner This new, energy efficiency design, reduces the green house gas emissions of
ciryof eroolAyn Park, minnesnta the facility and lowers its carbon footprint without sacrificing performance of
Cons[mc[ion Manager the two ice sheets. The first ofthe two ice sheets was placed on-line in August,
Mn<insiry 2010 and is exceeding performance and efficienry expectations.
Reference
Steve Lawrence
Opei aClon & Malntenance Supervimr
City ot 6moldyn Park
8300 Noblc Avenue Noi [h
erooklyn Pad<, MN 55443
P: ]63.h93.8028
Steve.lowreuce�6rooklynpnrk.or9
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Facili[y Type
Communiry MWti-Sheet RiMc
0.enewable Energy Resource Pmject
Ice System
Indimct, AmmoNa/CaCl2
Two mncrete Floors
Dasher board systems
Projec[ Completion
Octobeq 2010
[onstmcfion Cost
$4,900,000
Con[rac[Type
W mp Swn
owner
Ciry of Bvmsville, Minnesota
Reference
Te(I y $ChuIIZ
❑Irec[orof Parla, kecreatlon and
Na[uralResources
Clry of ew'nsvllle
100 Civic Center Pa�kway
Burnsville, MN 5533J
P: 952.895.4505
[erryschidtz@ci.bun�svillemm
COTTAGE GROI/C ICEA/'ENA -/CESYSTEM EI/FlLUAT/ON PROPO.SAL
BURNSV�LLE ICE CENTER �
Burnsville, Minnesota
Project Scope ��
Since 1972, this distinctive wood arched structure has been a mmer stone to
developing hod<ey in the Twin Cities. In 2008, the City of Bumsviile adopted a
Sustainability Guide Plan. In following with that plan the City replaced the ice
system and most of the mechanical systems with tirst of its I<ind, state-of-the-
art, geothermal-based ice and mechanical rystems. In addition to being the lead
design consultant and project manager on this project, Stevens also successfully
assisted the City in obtaining over $500,000 in funding for this project and other
City projects through the Energy Efficiency and Conservation Blocl<Grant
(EECBG) Federal Stimulus program.
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bvW�AVlOYysGN � . i:.i �.' f 4'�1R'�! �
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Fazility Type
Communi[y Multi-Sheet RiNt
Renewable Energy Resource Praject
Ice System
InAireot,Ammonia/CaCl2
Sand Rink Floor
Oasher Bozrd System
HVNC & 6eneral Conshuction
Project Completion
Odobei; 2010
COIISLN[[IOII COSf
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Cantract Type
W mp Sum
Owner
City of EAina, Minnesota
Contracror
Cool Nir Mechanical
SL Paul, Minnesota
Reference
lohn Keprios
Pad<5 and Re�mation Director
City of Edina
4501 W est 5� Sheet
Edina,MN 55424-1394
P: 952826.0430
jlreprios@ci.edinamn.us
C 077AGE GROI/F lCE.9/7EN/I — lCE SYSTEM E�/fl/_ UFl i/O/V PP,ONOSfIL
BRAEMARARCNA �
Edina, Minnesota
Projeu Scope ��
Since 1965 the City has been developing a strong tradition of successfW hod<ey
and other ice-related programs at Braemar Arena. After 44 years in operation,
the original floor in the West Arena required replacement. In order to address
humidity issues, new dehumidification systems were designed for the Wesi and
East Arenas using wasre heat from the refrigeration system. Otherworl<
induded sife improvements, dasher board rystern replacement, ru6berflooring,
building improvements, dehumidification rystems, and suttessfully assisting the
City in applying for $220,000 in funds through the Energy Efficiency and
Conservation Blod<6rant (EECBG) Federal5timulus program.
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FaciliiYType
Collegia[e - �ivision I
Ice Sys[em
InAlreck, R-50�/E[hylene Gtycol
Concrete floor
P�oject Complecion
November, 2012
Construction Cost
Initial Budget N/A
Award: $1,350,]35 (i<e system)
Change O�tlers: 530
ConVactType
�umP s�n, Project Scope
Owner
univeairy of W��mnsin-nnadison This facility is an expansion of the I<ohi Center on the campus of the Universi[y
of Wismnsin—Madison and will serve as the Badger's Division I Women's
[onVactors
i.ii. rindorff & sons hod<ey facility. Stevens was hired by the project architect to assure the facility
co�o�,er���i netr�ger�eon sys�e�ns and the University received z mp performing ice rystem. The refrigeration
Vtrginia, nnN system was designed around the state mandated R-507 refrigerant and recovers
neference 100% of the waste heat for uses throughout the building.
Joe Schultz __ _
Senio�COnshuctionManage� [— � � I - -�- � �
KahlerSlarerArchitecis � �� �� � � , iii
111 W. W ismnsin Avenue � �� t" —
tr � {7 ���
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P:4141]L2000 T` ���,r.,. S ��,.� , "_.
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COTTiIGE GROI/E lCE/IRENA —/CE SYSTEM EI/fILUA7/ON PROPOSFl L
LABAHN ARENA
University of Wisconsin — Madison
�q �Stevens
Facility Type
Colle6iate—Dlvlsion I
Ice 5ystem
Indlrect,Ammonla/CaCl2
Conn ete flaar
ProjeR Completion
Septeinbeq 2012
[onstmction Cost
InIUalBUdget $1,33],500
Award: 51,233,654
Change Olders: 5�
[on[ractType
Lump Sum
Owner
Michigan Technological University
Contractors
Commercial Refrigera[ion Systems, Inc.
Virginia, MN
Reference
David Nardstrom
Manager-9vilding Operations
lohn 1. Mac6v�es Student Ice Aiena
1425DCBUllding
1400 Townsend Dr.
Haughton, MI 499313295
P: 9�6.48�.25�8
dpnardst@mh�.eJu
CO7AGE GROI/[ ICEA�ENA —/CESYSiEM EI//iLUATION P�U�°/J.S/I/
JOHN J. MACINNES STUDENT ICE ARENA
Michigan Technological Universiry
P�0�2CtSCO�JC
Michigan Tech was faced with an aging direct, R-22 refrigeration sys[em. Lealcs
in the floor piping were causing mounting maintenance and repair costs and
threatening the hod<ey season. Stevens assisted the University in evaluating
options for renovation or replacing the existing ice system.
After a thorough process of evalua[ing the alternatives, the Unlversily selected
an ammonia based, indirect refrigeration system. The ice system is designed to
provide the high performance required for their notable Division i hodcey
program and maximizing energy efficiency through heat recovery for
dehumidification, pool water heat and subFloor heating systems.
Stevens provided I<ey mnstruction inspection services to assure the installation
was performed properly.
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COTFI GE G/'O i/E ICEARENFl — ICESYS�EM NHLUA7/ON Pl70PO.S/-7/_
Facility Type
Collegiate—Division I
Ice System
Indirecq Ammonia/CaCl2
Concre[e flwr
Project [ompletion
Naveinber,�010
Cans[mc[ion Cost
OriginalBUdget $1,100,0�0(ice)
$280,OOO�dashers)
Awaitl: $942,54M1�ICesy'elum)
$250,OOO�dasher
Change0�ders: $9,239�1%)
Contractiype
Lump 5um
Owner
City of Bemidji, Minnewta
BemiAji Sta[e University
Construction Manager
Kraus-Nnderson
Reference
Steve Pad<er
SeniorPssociate/ProjectManager
Leo A. Daly Architects
2925 Briarpark Drive, Suite 500
Houston,TX ]]042
P: ]13.821210 ext 2229
CSParker@leoadaly
SANFORD CENTER
Bemidji, Minnesota
e'F'�-��-� �..r:._.�__
Project Scope
�
The multi-purpose 4,000-seat Sanford Center is the signature sports and
entertainment facility for the City of Bemidji and surrounding community. The
facility is the new home of the eemidji S[ate University Beavers Division I college
hod<eyprogram. Thetotalmstofthisfacilitywasapproximately$SOM.
Like the fa<ility iTSeIF, the ice system is state-of-the-art. The refrigeration rystem
was designed with [he highest efficiency equipment and refrigerants possible
for thistype ofvenue. The ice rinl<floor will he designed with a seamless floor
system that uses nommrrodible materials. The dasher board rys[em was
designed with the latest technology and options to maximize player's safety and
spectator's involvement and enjoyment. The dasher board system was also
designed to be easily removed and reinstalled to accommodate dry Floor events.
�
G�Stevens
ftendering by Leo �. Daty Ar d�itects
Facili[y Type
Collegiate — �ivision I
Ice System
Indirect, Ammonia/CaCl2
Concre[eflaor �:� �-
�1 � ,
Pryje'ctEOmple ior�
^ _�Decem4e�, 201�
. Cans[mctionCast
Original eudget Sl$00,0�0 (ice)
. � $280,000.(d25hers)
� Award:51,183,9G4O�esys�em�'"'=?"��
COi iAGE G1701/F ICEARENA — ICESVSTEM EI//iLUA7/ON PRO°OS/-�!
DULUTH ENT�It1FFlIi�IPili� AITAND CO�IA/ 1�I f li)`� t�i� . �
Duluth, Mmnc�or.�� -.. . . � �
Change 5�?�6 . ,����
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ontru��on��� . �
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55082- ��'
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��Pmject Manager
Mortenson Cons[mcHon
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ProjectScope � �� �� t �=-1 �
. _,i.y f io�- � ��
The�$fi0M 6 600 seat Duluth Entertainment and Convention Center (DF�CC)= ��
Arena mmplementr the existing, two sheet facility and is the new hom�e for the
University of Minnesota �—DUluthBUlldog Division I mllege program.. _. -- �
1,. �-
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The.design'apj)roach iqcluded LEED & energy reduction strategies
� induding obta'�ing LEED silver certification (expected to be only the third LEED-
certified hocl<ey arena in the nation�. As part of this approach, the ice system
design induded environmentally-friendly and efficient refrigerants, the highest
efficiencies motors available, larger piping systems to reduce pump energy
requirements, a steel piping in the rinl<floor m increase the heat transfer
efficiency along with many other energy efficient systems and designs.
. _. . � �.- 1 ..
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Rendering by PapulousArchitects
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�Stevens
COTTAGEG/701/E/CEA2ENfl -/CESV57FMEI//ILU/iT/ON!'RCJI'OSA/_
Facility Type
Communiry MWtiSheet Rink
Ice System
1. Direct, &22, SanA Floor
z mdre�q k-zz/e. eW�oi
concrete Flaors
Projec[ Comple[ion
Enginccring5tutly: Navembe�,J010
Ice&MechaNCalftenova[lon: Sel�temher2012
LobbYRenovation: SeptemberJ.012
GrantAward
$14,000 — Engineering Assistance
Constmction Cost
Original6udget: $].,U00,0�0
5s63,4as (lobby)
aw��d: S�,000,aoo
$540,1J9 (lobby)
Chznge0�ders: $24,344
$62,235 (labby�
Owner
CitY of New Hope, Minnesola
Referenre
Susan Rader
Director of Parks and Necreatlon
City of New Hope
4401 Xylon Avenue Nortli
New HopG MN 55428
P: ]63.531.5152
smAer@clnewfiope.maus
NEW HOPE ICE ARENA
New Hope, Minnesota
Project Scope
The City of New Hope and the New Hope Arena
have a long standing tradition as one of the top
community ice arena facilities in the Midwest.
Rinic 1 was constructed in 1975 and RiN< 2 in
1996. As par[ of a continued effort to improve
operation and efficiency of the facility; to pian
for future improvements; and to mntinue to
provide high-quality ice for its user groups;
Stevens was retained by the City to prepare an
engineering study of the facility.
The goals of the study were to: evaluate the
existing tacility, with a focus on the mechanical
and ice systems; and provide detailed, accurate
information and recommendations that will
allow the City to define, 6udget and schedule for
future improvements. Sustainable design
practices were a strong mnsideration where
possible and practical to reduce the use of fossil
fuels, the produc[ion of green house gas
emissions, and to reduce overall energy use of
the facility.
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The study identified 18 energy ronservation practices to consider along with
numerous other remmmendations for improvements. The recommendations
were prioritized to further assist in planning. The study was mmpleted under
the guidelines of Hcel Energy's Engineering Assistance Program providing ihe
City with su6stantial funding assistance.
Stevens mmpleted a$2M ice and mechanical system renovation project as a
follow up to this study. euilding on the trusted relationship that had developed,
the City also as Stevens to design a new lo6by for the two-sheet facility. Both
this projects were successfully completed in time for regularly schedule ice
ren[als in October, 2012.
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COTAGE GROI/E ICEAREN,9 - ICESYSlEM EUFl LUHT/ON NROPOSFl L
FAMILY RECREATION CENTER
Rocl<Springs, Wyoming
�
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FacilityType
Community Rink
Ice System
Indirect, &22/E. Glyml
Conaete Rink Floor
Projec[ [ompletion
September, 2011
[onstmc[ion Cost
Ice Sys[em: 584],000
Contract Type
GC, Lump Sum
Owner
City of Rod<Springs, WYoming
GeneralCOnttac[ot
Commercial ReFtlgeration Systems, Inc.
Viiginia, Minnesota
Reference
Davld Lansang
Dlmc[ur– Pm k> & fteuea[ion
Gty of Rocl<Spnngs
3900 Swee[water Driver
RockSprinSS,wY 82901
P: 30]352.1440
Oave_La nsa ng@ rswy.n rt
Project Scope
After designing the first of its I<ind several years ago, Stevens was able to offer
to the City of Rod<Springs, wiih the greatest degree of confidence, an ice
system design that mnverted the City's existing Holmsten Direct Ice System to a
state-of-the-art, energy efficient, indirect ice system. This design saved the City
approximately y$150,000 is capital cost by re-using existing refrigeration
equipment. The added challenges on this project induded a refrigeration room
that was one siory above the ice sheet and poor wa[er qualityfor ice mal<ing.
Stevens' extensive renovation experience was valuable in navigating the
challenges of pipe routing and cramped spaces. To counter the City's poor
water quality, a reverse osmosis system was installed to filter resurfacer and
flood water.
��
�Stevens
CosY Effective Solution e Building on Success
COTTAGE GROI/E KEA(1ENA — ICESYSTEM EI/fILUH l/ON PROPOS/-I L
PASADENA ICE SKATING CENTER
Pasadena, California
,
� /CE SKATING
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Fazility Type
Community Rink
Ice System
Indirecq R 5�]/Ethylene 6lycal
Sand Ice Rink Floor
Pmject Compietion
September, 2011
Cons[mctian Cost
Ice SYStem: $90�,000
OazherBOards: $165,000
RemainingBUild�out $1,890,0�0
ContractType
Lump Sum
Owner
Pazadena @nter Opei ating Company
Pasadena,California
GeneralConhactor
M fM Construction
Reference
Michael Ross, CEO
Pasadena CenCer Operatln6 Co.
300 E Green Slreet
Pasadena, CA 911�1
P: 626.]93.2122
mrass@posadenocen[ecmm
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Project Scope
The existing Pasadena Ice 51<ating Center had been operating since 1976 in the
original historical City Ballroom, constructed in 1931. The faciliTy is in need of a
major renovation and repairs. In efforts to evaWate the aging facility and be
proactive in sus[aining and improving the mmmuni[y's access to ice sl<ating
activities, the Pasadena Cen[er Operating Company (PCOC) directed Stevens, in
2009, [o perform an evaluation of the existing Ice SI<ating Center.
The siudy conduded that the cos[ of renovatingjust the interior shell ofthe
builtling and tlie buildings ice and other mechanical systems would cosl over
$3JM. However, as part of the study, a more economical option was found, to
move the ice sl<ating rinl<from ihe historical ballroom to an existing, adjacent,
rigid frame tensile structure.
After further consideration and evaluation, and several attempts by the CiTy to
build an entirely new facility, the PCOC and the City had decided to move ahead
with transforming the existing structure into an ice slcating facility. Under a
tight budget and timeframe, the facility opened on time in September, 2011.
�p �Stevens
C077AGE GROI/E lCE/iRENH — lCE SY57EM EI/HLUAT/ON ('ROl'OS/1L
Facility TYPes
3 Community, 1 Collegiate — Division I
Total of 61w sheets
Ice System
Oi�ect R].2
Concrete floors
Pmject Campletlon
Flugus[,2013
Cons[mction [ost
Total Btimated Improvemenis:
$21M - $23M war 5 ycar petlod
[ontractType
Study only, na mnstruc[ion
Owner
Municipality of Anchorage
Arenas
Sullivan Arena
8en Boeke Ice Atena
Dempsey Anderson Ice Arena
Hartyl. McDanald Memotlal Center
Reference
John RoAda
Direc[or—Parl<s & Rec Departmenl
Munitlpallty of Anchomge
PO eox 196650
Anchorage,AlC99519
P: 90]343A562
rodAa/h�munl.org
ANCHORAGE ICE ARENAS — ICE RWI< FAGLITY SURVFY
Anchorage, Alasl<a
/'o�
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Im Rlnk Fa�iliry Survey
„Va�,�,... ��.ie�i�1
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Project Scope
The Municipality of Anchorage owns and operates four ice arena facilities with
six sheets of ice. All fourfacilities are served by direct-type R-22 ice systems
that have exceeded their expected and safe life. In addition, due to its high
global warming potential, R-22 refrigerant is scheduled to 6e phased out by the
year 2020. The four ice arena facilities together coniain an estimated 31,000
pounds of R-22 at a present value cost of approximately $682,000.
As part of mntinued effort to improve operation and efficiency of all the
faciiities, the Municipality hired the Team of RSA Engineering and Stevens to
prepare a survey of each facility. The primary objective of the study was to
identify a new ice system design that would best serve all four facWties by
maximizing performance and efficiency and incorporating sustainable design
practices that will reduce the use of fossil fuels, the production of green house
gasemissionsandlowerthecarbonfootprintofeachfacility. Thestudy
thoroughly reviewed over nine ice system options and other improvements and
recommended eitheran ammonia-based or CO2-based Ice system be
wnsidered for there facilities. The study provides rerommendations for
improvements that will provide a strong operational and structural foundation
for these facilities for the next twenty five years and beyond.
The total project costs of the recommended improvements over the neM five
years ranged from $21M to $23M.
Stevens is currently designing the first of the remmmended improvements at
McDonald Center and the first CO2 based ice rystem in the United States. The
system will be operational in the fall of 2014.
�g �Stevens
COTTAGEG201/EICEARENfI —ICESVSiEMEI/HLUATlONP20P0
Facility Types
Community, 2 ice sheets
Ire System
Cammon, indimct N-50] sys[em
Conaere floors
Projec[Cample[ion
May, 200]
[anstmc[ion Cost
Total Estimated linpmvements:
$1.6M
ContractType
Shidy only, no rons[ruction
owner
City ot MarGuette, Michigan
Reterence
Hugh Leslie
Reaeabon and Llbrary Servlces Mgr
MatanuskaSUSi[na Bomu6h
350 E Dahlia Avenue
Palmer,Al( 99645
P. 9�]J45.9868
u o�. �esl'e@maisveov.us
UiKEVIEW ARENA — EVALUATON STUDY
PAarquctte, iVlichigan
� �.i n
�_.
' � � ,
6,000
5,000
4,000
3,000
z,oao
1,000
ProjectScope
ozoo0
m2006
ozo�t
The City of Marqcette selected the Stevens Team to perform an evaluation of
the operations and physical mndition of the exis[ing 32-year old Lal<eview Arena
facility. A detailed marlret analysis provided the City with a clear picture of
future grow areas, the feasibility of expansion, and a thorough evaluation of
rates and fees. The operational analysis identitied physical and financial tools
for planning and mal<ing improvementsm the facility and the impacts of rate
and fee structure changes.
The physical evaluation of the exterior envelope of facility consisted of the
design team wall<ing through the existing facility and identifying potential large
capital improvement projects that will need to be addressed in the nohtoo-
distant future. The evaluation was not meant to be an exhaustive investigative
inspection but a visual inspection relying more on the design team's years of ice
arena experience to identify potential projects or concerns. The roof system
itself was identified as an item that will need upgrading in the near future, and a
remmmended rwf assembly was outlined and estimated to assist in long term
planning. Another Ieey outmme of this study was the design teain outlined a
protoml for a yearly roof inspection process to watch for potential structural
deterioration and damage to the insulation systems.
A thorough evaluation of the mechanical, electrical, and iw systems rounded
out the evaluation to provide a rompiete assessment of the facility to guide the
City in making wst effective, well planned, improvements to the facility.
�� �Stevens
�
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C07AGE GROI/E /CEARENA — /CESYSlEN/ EI/ALUHTIOIV P20POSFl %
"Stevens' expertise in the field
mnde the project operote
smoothly. Stevens guided us in
the righ[ direction which will
snve us troi�ble nnd money in
tne future."
Rich Lrecfi, 2005
Facility Mannger
ENr River tce Arena
City of Ellr River, MN
'The DKC would be honored fo
give our highest
remmmendntion ro Stevens
Engineers. We have worked with
Stevens on Ice Sheef
fteplacement nnd on ins[allation
of our Ire Sheet in our new
AMSOIL Arena Their work has
been exrellent. In addition, [hey
wod<ed dili9ently with our
Aesi9ners and contractor to
design nn Ire System that helped
our new a�ena achieve LEED
Silvers[atus."
Dan Russell, 2012
6recuTive Direcfor
DuluPfi C-nterYUinmenf
ConvenPion Cenler
TEAM MEMBER REFERENCES
.. _.. /In addl[lan Po the references llsted in the Relevan[ Expe�ience secPlonf
MrJason Eisold
Rec Center Managei
City of St Louis Pad<
3700 MonteieV �rive
SL Louis Paiic, MN 55416
OfFice: 952924.7_547
Emoil.� jeisold@stlouispark.or9
Mr. John ICessler
Construction Pro]ect AdministraHon
UNversity of Minnesota
2A0 L�md Building-7_23 W. College Street
DWuth, MN 55812
OfFlce: 2J.8.�26.8620
Emoil: jl<essler@d.umn.edu
Mr.lody Hodgson
6eneral Manager
Ralph Eng¢Istad Arena
One Ralph Engeistad Arena Drive
6rand Foda, North Dakota SR203
OFfice'. ]01.777.6633
Email: jndyh@theralph.cam
Mr. Brad Martinson
Faciliry Manager
Tartan Ice Arena
740 GreenwaV A�enuc North
Oalcdale, MN 55128
O(fice: 651.248.9627
Mr. Rich Qech
Facllity Manager
EII<Rivei Ice6ardens
l00o School Street
Elk River, MN 55330
OFfire: 763.635.1141
RCZech@ci.elk-r'ioer maus
Mr. Phil Fieber
Pad<s and Recreation Director
City of Eau Claire
915 Menomonie Street
Eau Claire, WI 54703
Office: 715.839.5031
Email: pfiiLfieber@eaudoirewi.9ov
Mr. Grant Mjelde
Supervisor
�al<e County
Lal<e CounTy Courthouse
601 Third Avenue
Two Har6ors, MN 55G16
Office: 218.834.8447
Mr. Frank Weber
Communiry Center Supervisor
Clty of Maple Grove
12951 Weaver Lalce Road
Maple 6rove, MN 55369-9409
Of(ice: 763.494.6565
Email�. (weber(.iacl.n�aple-yr'ove.mn.us
Mr. Michael Ross
Chief Executivc Officer
Pasadenz Operating Center
300 E. Green Street
Pasadena, CA 91101
Office: 626J93.2122
Emaii: mrass@pasadenamnteccom
Mr. MichaelShegge6y
Operations Manager
University of Noire Dame
Compmn Family Ice Arena
Notre �ame, IN 46556
0(fire: 574.631.1169
Mabile: 574.208.2737
Email: Michoel.H.Sheggeby.l@nd.edu
��
�Stevens
��`''IiC���jC����� I�'1�����2(i�
'The ice rink renovation project is the largest project that 1 can
remember that the City of Edinn pnssed on the Consent
agenda. Your services and presenTation to the Council were
very helpful in making this nappen. 1 highly recommend Scott
Wurd and Stevens Engineersjor their projessional engineerin�
qnd project� munagernentservices."
John I<eprias, 2010
�. Parks and Recreation Dlrecror
� $21M Ice System Renovafion Project
City of Edina, MN (POp. 47, 941)
COTlAGEGROI/E /CEARENfI — /CESYSTEM NfiLUH TION PROPOSFi%
As a continued effort to improve�the operations and financial success of its ice
arena facilities, the City of Cottage Grove is seeking proposals for an evaluation
study, including professional and technical services, related tothe replacement of
the refrigeration systems in the original arena and studio arena.
The study will provide the necessary information fo plan and budget for the
replacementofthefacility'sagingrystems. Thestudywillbeespeciallyusefuland
important in continuingthe Ciry ot Cottage Grove's long standing tradition of
providing high quoliry ire-related and dry-Flonr activities. The Cottage Grove Ice
Arena host many different events induding figure sl<ating, public slcating, open
sicating, youth and adult hod<ey, along with various other activities. The facility is
home to the Park High School boys and giris hod<ey clubs, Cottage Grove Hockey
Association, Cottage Grove Figure 9<ating Qub and the Cottage Grove 51<ating
School.
The facility indudes the original Nor[h Rinl<with a 200'x85' ice sheet and seatingfor
1,178 spectators, the Sou[h Rinl<with a 65'x120' ice sheet and seating for 600
spectators and the West RiN<, mnstructed in 2007, with a 200'x85' ice sheet and
seating capacity for800. 7he North and South Rinl<facilities are served by an R-22
direci refrigeration and ice system manufactured by Holmsten Ice Rini<s. The
refrigeration system is original to the building's mnstruction in the 1970's and well
beyond the 25-year Iife expectancy. Many improvements and or repairs have been
performed on the system including modifying the pumper drums, adding a high
pressure receiver, instailing power checl<valves, control modifications, replacingthe
evaporativemndenserandsumptanl<,etc. Partrforthesystemarebecomingvery
hard to find. The North Rinlcfloor was replared approximately ll-20 years ago
reaching its expected life. The South Rini<fioa�was renovated in the late 1990's to
early 2000 in which a concrete curb was poured around the perimeterto mntain
the sand floor. Scott Ward was one of ihe engineers on this project while worl<ing
for a previous employer.
In addiYioq the ice system uses R-22 refrigerant which is scheduled to be phased
out by 2020 due m its adverse environmental affects. As the phase-out date
approaches, the cost of R-22 increases. A I<ey part of this study will be evaluating all
possible rehigerant options and finding the best fitforthis facillty and the City. For
example, CO2 has a long history as a refrigerant but not until 2000 has it gained
momentum and popularity in the ice rinl<industry as a natural, environmentally
friendly, alternative refrigerant. The West Rinl<system operates with ammonia
refrigerant.
The analysis of the existing refrigeration room (both size and elevation) will be a Icey
component of the study. Stevens recently mmpleced a similar project with an
identical building layout at the New Hope Arena.
All new mechanical systems shall be of the highest energy efficiencywithout
compromising ice quality and performanre. Maximizing energy efficiency and
incorporating sustainable design practices are key factors forthis project, with goals
of reducing fossil fuel and green house gas emissions and reducing total energy
usage. Minimizingdlsruptiontothefaciiity'sbusyeventscheduleandusergroups
will be a Iwy element to the success of future improvement projects.
��. � Stevens
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"Throughout the project I found Smtt Ward and the ather stajf at Stevens to
be very lmowledgeable about their worlc and eager to take care of our needs
as a client. This was a large complex project involvin9 u nenrly �0 year old
facility. I truly valued the responsiveness of Scott und the Stevens team as
we worlced together to bring this challen9ing project through to completion.
The Ciry of Burnsville is very pleased with the product we received. "
� Terry Sch�tltz, 2010
� � Director of Paiia, Recreation and Natural Resoutces
$4.9M Mechanical and Ice System Renavztion Project
- CRy of Bumsville, MN (POp. 60,306)
C077AGE G/701/E ICEARENfI — lCE SYSTEM EI/.9LUHT/ON PROI'OSAL
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Using a proven, well-defined, step-by step approach, based on discussions with
City staff, we will worl<dosely with the Crty, faulrty personnel and other
stakeholders throughout the duration of the pro�ect
The Stevens Team will be lead by Mc SmYt Ward who has extensive Imowledge
in ice arena facilities and associated feasibility and evaluation studies, project
development, flmding applications, and the design and mnstruction processes.
Smtt also has very in-depth Imowledge of the Cottage Grove Ice Arena aker
completing ice system projects in the South Rinlc and West Rinlc All meetings
and discussions will be documented and meeting minutes will be distributed in a
timely manner.
The Proposed Worl<Plan for the Programming, Scope Definition and
Recommenda[ions phase of the project is presented in this sec[ion.
TASKA: ReviewandPreparation
We request the foilowing information to be provided to us in advance of our
first site visit m review.
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TASK B: Investigation and Initial Programming Phase
This worl<will indude the step-by-step approach outlined below.
STEP 1: Preliminary Wallc-through of the Facili4y
Stevens is already very familiar with the NorYh and South Rinl<s We will mnduct
a preliminary wall<through with the City before the meeting.
STEP 2: Project I<icic-off Meeting �MEETING 1)
Introductory meeting with the City, facility personnel, and other stal<ehoiders to
discuss the following:
✓ Introduction of all stakeholders
✓ Projectgoals
✓ Project schedule
✓ Issues, problems, and concerns with the ice system and other
related systems
✓ List of desired improvements.
� G�=Stevens
CO7TAGE G/ZOVE lC FAREAIA — lCC SYSTHIA Ei//1LU.9 T/ON l�G'OPC15/I%
STCP 3: Introductory Discussion on Refrigeration System Options
The purpose ot this step is to introduce the City, facility personnel, and other
stal<eholders to the potential options availa ble, at this time, for replacing the
refrigeration, rinlc floors, dasher boards and related systems that will be
evaluated during this study.
STEP 4: Introductory Discussion of Other Related Systems
Stevens talres a holistic approach to evaluating ice systems understanding the
importance and impact the arena environment and related systems have on ihe
ice system. During this step we will discuss other systems and items that are
related m the ire syst?m. Some of these systems may be autside the scope of
this project but may 6e important systems or functions to consider Yor: their
impact on the i<e system operation and performance; potential for energy,
operational and maintenance savings; and future replacements or
improvementr.
STEP S: Completion of In-depth Field Investigation
We have wall<ed through your facility several times already. After completing a
thorough discussion on the existing facility and its systems, as well as initial
discussions on desired improvements, we will complete a field investigation of
the existing facilities.
STEP 6: Interviews of Facility Personnel
No one I<nows the facility and systems better than those who operate and
maintain them. The unique design, <haracter, and age of each ice arena facility
malre this informaTion all the more valuable in mmpleting a comprehensive
study. These interviews may be informal and tal<e place over a period of time
either in person, telephone or through electronic rommunications. Potential
interviewees include:
✓ Pacility manager(s)
✓ Equipment operation and maintenance stafi
✓ Outside service contractor (if any), etc.
�� G�Stevens
CO7AGE GROI/E ICFARENA — lCE SYSiEAO El/FI LUATION PROPOSFl L
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�ASK C Smpe Definition Phase
With the mllection of material and information completed, a thorough process
of analyzing and evaluating the information on the existing facility and systems
will be performed.
STEP 1: Analysis and Evaluation of Existing Facility, Systems and Alternatives
During this step the Stevens Team will:
✓ Evaluate all options discussed Por replacing the ice system induding
refrigeration system, ice rinl<floors, dasher boards and waste heat
recovery systems and uses.
✓ Evaluate options on energy use, cost, and Iife safety.
✓ Determine the existing facility's ability to support proposed
refrigeration and mechanical systems especially with the limited
space in [he exiting refrigeration room
✓ Sinnmarize the findings in a detailed draft report.
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STEP 2: Review of Draft Report
✓ Initial report submitted to the project stakeholders for review prior
to presentation by the Stevens Team
✓ Provide six (6) mpies of the preliminary draft report to the City
✓ Availabletoansweranyquestionspriortothemeetinginthe
following tasl<
�� �Stevens
C077AGEGR01/EICEA!'ENA — /CESYSTEM EI/HLUFl lIONPROPOSAI_
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U1SK D: RecommenclaCion Phase
STEP 1: Presenfation of Draft Report (MEEYING 2)
Meet with City, facility personnel, and other project stal<ehoiders to present the
draft of the report and review, in detail, our findings and recommendations and
determine smpe offuture project(s).
STFP ): Finalize Report
Af[cr ineeeing with all of the stal<eholders we will:
✓ Revise the report based on comments received during the If
desired, submil a final draft of Che report for a lasl ieview by the
City.
�/ Finalize the report and provide six (6) wpies of the final report to
the City.
STLP 3: Presentation of Final Report (MEETING 3)
We would be happy to meet with City, facility personnel, and other project
stal<eholders to present the tinal report and discuss the final recommendations
and determine scope ofthefuture project�s).
PROJECfSCHEDULE
Stevens has extensive experience in worl<ing ciosely with dients to evaluate and
identify renovation and improvement soWtions for existing ice and mechanical
systems. We can provide a project schedule that meets your goals and needs
once the City determines the scope af the project.
3� 25tevens
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'The new ire loofcs fabulous, good io everyone involved. The best part...
we made it in Pime for aurASU camp first thing Monday morning...right on
schedule."
Michael 0'Heam, 2007
Presiden[
b5heet Renovation Projec[ and NewThird Sheet
Coyoteslce,LLC
CO] lfiGE GRO�/C KEARENA -/CESVSiEM EI//I LUH T/ON PROPOS/I L
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ENGINE[IIS�CIPNXER'SIIRVFVJ�S
22110'Neil Road
Hudson, WI 54016
Contact
Smtt Ward, P.E.
PrintipaL Vic? PrPSideni
Phone: 800B22JG70
Mobile: 651.492.1376
sward(dste ena� eerscom
Stevens' experienre with these
types of projects allows us to
tailor aur fee structure to [fie
needs of the project.
As with every project, we wauld
oppreciate the opportwrity to
discuss our fees and their
development uvith you.
Scott Ward, P.E.
Vice President
Stevens can provide the services described in ihis proposal, to the City of
Cottage Grove, forthe following fixed fee mmpensation:
Ice System Evaluation:
$4,900
Reimhursa6le expenses are in addition to the fixed fee stared a6ove and will be
billed in acmrdance the expense schedule below.
The stated mmpensation does not indude:
� Grantorfundingresearchorapplications
� Systemormaterialtestingorsampling
= Detailed energy calculations or modeling
• Environmenial reviews, reports or permits
^ Design phase services
• Construction phase rervices
We wili invoice monthly for services based on a percentage of the fixed fee worlc
mmpleted ai time of invoicing.
Finance charges will be applied to all payments not received within 30 days of
invoicing. We will provide addi[ional servires, pre-approved by you, on an
hourly basis in accordance with our arrent fee schedule.
Hourly Billable Rates
Classification Ranee of HourlV Billable Rates***
PrincipalEngineer/Architect/ProjectManager $110 to $185
Project Engineer $90 to $135
Graduate Engineer $70 to $90
Technician
Administrative
*'Rates effective until December 31, 2014.
��
$45 to $95
$45 to $55
�Stevens
C07lAGE G20i/E ICEARENH —/CE SYSiEM Cl/f1 LUAT/ON!'170�°OS/-I /_
Reimbursable Expensc Schedule
Reimbursable expenses are 6illed at 10% over mst and indude, but are not
limited to, the following:
� Transportation mst at IRS allowable rate, including parl<ing fees.
� Cost ot out-of-town travel, bdging and electronic communication in
conne<tion with ihe project, pari<ing fees.
^ Project photography, postage, long-distance and mobile telephone calls,
and facsimiles.
� Materials required to assenible repmts.
� Outside professional and technical services.
� Othersimilardireciproject-relatedexpenditures.
� Reproductions, plots, and standard form documents.
Item � S��e
x11
Binding plans se(s per set larger than 17 x17 55.UU
Specifcation antl Report Assembly 58.00
each
15
qp �Stevens
Stantec Consulting Services Inc.
2335 HighWay 36 Wes1
St. Paul MN 55713
Tel: (651) 636-4600
Stantec Pox:(651)636-1317
February 10, 2014
Aflen�lon: Mc Zac �ockter
Cify of Cottage Grove Parks Deparimeni
8020 80��� Street Souih
Co}}age Grove, MN 55016
Reference: Coflage Grove Arena Ice Syslem ReplacemeN Study
Dear Mr, Dockter,
Our firm is pleased to offer you our speclalized Ice system consulting services for ihe Coftage
Grove Ice Arena Ice System Replacemen} Study. Thls Proposal outlines our understanding of the
proJect, scope of services, and compensafion.
PROJECT UNDERSTAND�NG
Cottage Ice Arena Is an Ice skafing complex feafutlng two NHL regulation-size 85' x 200' ice rinks,
and a single 65' x 120' studb rink. The first regulation size rink and the s}utlio rink were consiructed
In 1974, In 2008, the second regulation size Ice rink, along wiih support spaces, was added to
complete a new, updated facili}y. The facllity offers ice skating activifies 12 monihs a year.
The ice systems constructed in 2008 are operating well, and no changes or upgrades are
mntemplated at ihls time. The ice systems cons}ructed in 1974 include R-22 direc}-siyle sand-
surface rink floors and a single direchstyle refrigerafion pldnt These ice sysiems have generally
perrormed well, however }he advanced age of the systems, past refrigerant leaks, and ihe
escalating price of R-22 refrigerant have resulted in the City's deslre to plan for their replacement.
The Ciiy has requested a proposal from Sianiec to perform a study of the ice systems in }he 1974
tlnks. The s}udy Is to Include pnalysis of existing Ice systems, de}erminatlon of options for sys}ems
replacement, and preparation of wat es}imates for the replacement options. Stantec's study
scope wlll include the ice rink floors, refrigerafion plant, dasher boards, and Ice-meliing plt We will
also study the electrical supply systems ihat serve ihe ice systems, and the life safety sysfems
Qncluding ven}Ilailon fans, refrigeranT leak alarma exiting, and fire separations) In }he refrigeration
equlpment room. It is our understanding }hat only ihe 1974 arenas wlll be stutlled, and ihat no
analysis of systems In ihe 2�08 arena wlll be performed at ihis time. The siudy wlll begin soon, and
be complcted during tho winter of 2014.
STAN7EC SCOPE OF BASIC SERVICES
Study Phase Basic Services
1, Review available project informafion supplied by the City, including drawings,
specifications, qnd operations records as well as pho}os and o}her documentdtlon ihat
was produced by Stantec/BOnestroo during initia� consiruction of the facifdy.
2. Attend a meeting in Coitqge Grove wlih Cify siaff qnd operations personnel to review
proJect vislon and to conflrm budget, schedule, and scope of the project. Prior fo the
meeting, vlew and pho}o-documeni ihe exlsting facility and ice systems. Prepare meeting
notes and send to the Ci}y.
Deslgn wlt� cammunlry In mind
�
February 10, 2014
Mc Zac Dockfer
Poge 2 of 3
Relerence: CoBage Gwve Arena Ice System Replacemenl Siudy
3. Provide wrif}en tlescriptions of existing ice systems and equlpment (induding Ice rink floors,
sutrfloor heaiing systems. refd�?ration plan}, dasher boards, ice melting plt, elec}dcal
MCC panel, dntl equipment room features).
4. Provide es}Imates of useful life of Ice system componenis and equipment.
5. Provltle wrltten description of issues relaled to R-22 phase-oui.
b. Provide wrltten dlscusslon of up fo 3 rink floor replacement opTions. Options to be selected
by }he Clty during ihe Inillai meeting, and could inclutle sand or concreTe floor surfaces,
poly or sfeel piping, dnd various piping configura}ions and coolant options.
7. Provlde wtltten dlscusslon of up fo 3 rehfgara}ion pipnt replacement op}lons. Optlons }o be
selected by }he Clty during ihe initial meeting, and could Include ammonla, R-507, R-134A,
or R-470A refdgerant commercial or Indusirlal quality components, site-bullt or factory
consiructetl packages, or geothermal.
8. Provide written discussion of up to 3 dasher board replacement opTions. Opiions to be
selected by }he City dutlng ihe inifial meeting, dnd could inGUde steel or aluminum
framing, glass or acryllc shlelding, and various team box configurations and safety
features.
9. Provide listing of feasible uses for waste heat derived from ihe refrlgeration plant.
70. Determine applicable codes and design parameYers, �
71. Provide written recommendafions for future Ice sysiem improvemenis.
12. Provide Enginoer's opinlon ot probable constructlon costs for proposed ice sys}em
improvement op}lons.
13. Prepare final letter-s}yle report }hat documents resul}s of the Siudy Phase. Deliver 10 printed
copies and one elecironic copy to ihe City,
i4. Parficipate in final report review meeting wlih Clty staff and operafions personnel.
Scope of Services Exclusions
1. Detailed field measuremenis, or preparation of exisiing fadlNy background drawings.
2 Detailed feasibllity and/or opera}lonal studles not Identified In thls proposal.
3. Revlew of HVAC, electrical, struc}ural, or architectural components of }he facility not
specifically described above.
4, Archi}ectural design of building expansion if needed for new refrigeration system.
5. Aitendance at Owner fours of slmilar fadlities.
b. State and other government and agency fees for project revlews and approvals
7. Providing any other service not ofherwise Included in Busic Services or not customarlly
fumished in accordance with generally accepYed englneering or archileclurul practice,
8. Geo}echnlcal or materials tes}Ing.
Supplemenfal Services
If desired and authorized in writing by ihe City, we can provide a variety of optional or
supplemental serviws, some of which are described below:
• Provide de}ailed si}e measurements or building survey.
• Attend addiiional omsite meetings/inspections beyond whaf is described in ihis
proposal.
oesign vrilh community In mind
�
Febmary 10, 2014
Mc Zac Dock}er
Page 3 of 3
Relerence: Coflage 6rove Arena Ice Sys�em Replacement 51udy
. Provide research and desctlption of ernironmental Issues related to varlous ice system
optlons
• Deicrmine ice system operating costs for sii idled niternatives. Operaiing cost would be
based on skating program informatlon and utllliy costs provided }o us by the Ci}y.
. provlde reseafch for or attend meeTings related to permii}ing, planning, or zoning
issues,
COMPENSATION
Study Phase Basic Services
For Study Phqse Basic Services, based on the Project Understanding and Scope of Basic Services
described above, we propose an houdy-basis fee, with a not-to-exceed upper limit of S8.600, plus
expenses as described below. Houdy fees would be at rates included in our current Master
Serolces Agreement.
Design, Bidding, and Consiruction Phqse Basic Services
Fees for project phases affer the initial Study Phase will be negotiated at ihe time ihe Clty requests
q proposal for }hose servlces.
Expenses
Expenses, Including vehide mlleage, pbiflng, priniing, and mailing, wlll be billed at actual cost
Incurred. Expenses for the Study Phase are estimated a} $175.00.
Ii is aur understandin9 fhat if ihis proposal Is accepted, the work will be performed under terms of
}he existing Master Services Agreement between Staniec and The Cify of Co}tage Grove.
If you have any quesiions, please feel welcome to call me directly at 657-G044B77. Thank you for
}he opportunity to offer our services. We look forward to working wiih you
Sincerely,
STANT CGONSULTWGSERVICESINC.
Gar rist fit4 P.E.
Seni r r 1 ci Man 9er
TeC (651) 4-4877
Fax:(651)636-1311
Garv Ktls}ofliz�stantec.com
Design wl�n community In mintl