HomeMy WebLinkAbout2014-02-19 MINUTES
COTTAGE GROVE CITY COUNCIL
City of Cottage Grove, Minnesota
Regular Meeting
February 19, 2014
OPEN FORUM
Mayor Myron Bailey opened Open Forum at 7:15 p.m. and stated that during Open
Forum a person may address the City Council on subjects not a part of the regular
meeting agenda, but must limit their remarks to three (3) minutes per person. The
purpose of Open Forum is to give the public an opportunity to present information or to
request action by the City Council. It may not be used to make personal attacks, to air
personality grievances, to make political endorsements, or for political campaign
purposes. Open Forum will adjourn to the regular meeting at 7:30 p.m.
The following were present: Council Member Derrick Lehrke, Council Member Jen
Peterson, Council Member Dave Thiede, and Mayor Myron Bailey.
The following were absent: Council Member Justin Olsen (out of town on business).
Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk;
Robin Roland, Finance Director; Korine Land, City Attorney-LeVander, Gillen & Miller,
PA; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les
Burshten, Public Works Director.
Mayor Bailey opened Open Forum at 7:15 p.m., and asked if anyone in the audience
wished to address the City Council on any topic not on the agenda.
Deb Muskoff, 9016 Jergen Avenue South, Cottage Grove, addressed the Council
regarding a non-profit organization that has been functioning in the City for over 15
years known as Washington County Community Circles, Inc., and located at 7064 West
Point Douglas Road South, Cottage Grove. She stated that she wanted the Council to
know about the organization and what they do for the community.
Mayor Bailey closed Open Forum to the Regular Meeting.
CALL TO ORDER – Regular Meeting
The City Council of the City of Cottage Grove, Washington County, Minnesota, held a
regular meeting on February 19, 2014 at the Cottage Grove City Hall, 12800 Ravine
Parkway. Mayor Bailey called the meeting to order at 7:30 p.m.
PLEDGE OF ALLEGIANCE
The audience, staff and the Mayor and Council Members pledged allegiance to the flag
of the United States of America.
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February 19, 2014 Regular Meeting
ROLL CALL
The following were present: Council Member Dave Thiede, Council Member Jen
Peterson, Council Member Derrick Lehrke, and Mayor Myron Bailey.
The following were absent: Council Member Justin Olsen (out of town on business)
Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk;
Robin Roland, Finance Director; Korine Land, City Attorney-LeVander, Gillen & Miller,
PA; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les
Burshten, Public Works Director.
Mayor Bailey presided over the meeting.
1. ADOPTION OF AGENDA
MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL MEMBER
PETERSON, TO APPROVE THE AGENDA AS PRESENTED. MOTION CARRIED. 4-0.
2. PRESENTATIONS
A. South Washington Watershed District
Mike Moore, Administrator of the Watershed District, gave a brief
presentation on their activities and accomplishments in 2013. He
introduced Board Members in attendance.
B. 2013 Photo Contest
Human Resources Coordinator Fischbach announced the winners of the
2013 Photo Contest. They were:
Steve Cuddihy – Streetscapes Category
Sue Hofacker – Parks and Trails Category
Bill Pohlmann – People Category
Bill Pohlmann – Celebrations and Events Category
Nathan Klock – Historical Category
Jared Bird – Black and White Category
3. APPROVAL OF MINUTES
A. November 3, 2013 Special Meeting
Mayor Bailey accepted the minutes of the November 3, 2013 Special
Meeting as prepared.
B. November 6, 2013 Special Meeting
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February 19, 2014 Regular Meeting
Mayor Bailey accepted the minutes of the November 6, 2013 Special
Meeting as prepared.
C. November 20, 2013 Regular Meeting
Mayor Bailey accepted the minutes of the November 20, 2013 Regular
Meeting as prepared.
D. December 4, 2013 Regular Meeting
Mayor Bailey accepted the minutes of the December 4, 2013 Regular
Meeting as prepared.
E. December 18, 2013 Regular Meeting
Mayor Bailey accepted the minutes of the December 18, 2013 Regular
Meeting as prepared.
4. CONSENT CALENDAR
Council Member Peterson pulled item C, the Reappointment of Commissioners,
for discussion. She read aloud the names of the individuals being reappointed
and thanked them for continuing to volunteer.
Council Member Lehrke stated that he would like to pull item C for a separate
vote. He stated that he was concerned about re-appointing Jim Rostad for an
additional three-year term on the Planning Commission since he has already
served two full terms on the Commission. Council Member Lehrke stated that we
should either establish a policy of doing this or to only extend a term when we
absolutely need to. He would not support the additional term.
MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL MEMBER
LEHRKE, TO:
A.ACCEPT AND PLACE ON FILE THE FOLLOWING MINUTES:
i.ENVIRONMENTAL COMMISSION MEETINGS OF NOVEMBER 13, 2013
AND JANUARY 8, 2014.
B. AUTHORIZE ISSUANCE OF A TOBACCO LICENSE TO WAL-MART STORES,
INC., DBA WALMART #2448, AT 9300 EAST POINT DOUGLAS ROAD,
COTTAGE GROVE.
C. REMOVED FROM CONSENT CALENDAR FOR A SEPARATE VOTE.
D. ADOPT RESOLUTION NO. 2014-011, A RESOLUTION AMENDING THE
PERSONNEL POLICY ADDING CRIMINAL CONVICTIONS AND WORKPLACE
VIOLENCE PREVENTION POLICIES.
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February 19, 2014 Regular Meeting
E. ACCEPT THE CONTENTS OF AND PLACE ON FILE THE 2014 COTTAGE
GROVE ATHLETIC FACILITY IMPROVEMENT PLAN.
F. AUTHORIZE STAFF TO APPLY FOR THE BELL HELMETS GRANT IN THE
AMOUNT OF $33,000 TO BE USED TOWARDS THE CONSTRUCTION OF A
JUMP LINE AT THE COTTAGE GROVE BIKE PARK.
G. APPROVE THE PRIVATE UTILITY EASEMENT FOR A PRIVATE ELECTRICAL
FACILITY LOCATED NEAR 11865 POINT DOUGLAS DRIVE SOUTH,
COTTAGE GROVE, TO PROVIDE POWER TO AN EXISTING NON-
CONFORMING BILLBOARD.
H. AUTHORIZE ISSUANCE OF A MASSAGE THERAPIST LICENSE TO JESSICA
JOSEPHSON.
MOTIONCARRIED.4-0.
MOTION BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL MEMBER
THIEDE, TO APPROVE:
C. THE REAPPOINTMENT OF THE FOLLOWING INDIVIDUALS FOR A TWO-
YEAR TERM TO EXPIRE FEBRUARY 29, 2016:
I.FEDELIS FONDUNGALLAH AND LINDA LUNDSTROM TO THE HUMAN
SERVICES/HUMAN RIGHTS COMMISSION;
II.MARK NELSON, NEAL HEURUNG, AND RON KATH TO THE PARKS,
RECREATION, AND NATURAL RESOURCES COMMISSION;
III.AJ JANSSEN AND JODI LEWIS TO THE PUBLIC SAFETY, HEALTH
AND WELFARE COMMISSION;
IV.RYAN FLEMING AND ROSEMARY PALMER TO THE ENVIRONMENTAL
COMMISSION;
V.JEFF PODOLL AND MICHAEL SMITH TO THE PUBLIC WORKS
COMMISSION; AND
VI.HERB JAPS, BEVERLY GROSS, AND LEON PETERSON TO THE
ADVISORY COMMITTEE ON HISTORIC PRESERVATION.
AND, TO APPROVE THE REAPPOINTMENT OF JIM ROSTAD AND MAUREEN
VENTURE FOR A THREE-YEAR TERM ON THE PLANNING COMMISSION FOR
A TERM ENDING FEBRUARY 28, 2017.
MOTION CARRIED. 3-1 WITH COUNCIL MEMBER LEHRKE VOTING NAY.
5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES – None.
6. PUBLIC HEARINGS
A. Hold the Public Hearing and Consider Authorizing Issuance of an “Off-
Sale” Intoxicating Liquor License to Wal-Mart Stores, Inc. DBA Walmart
#2448 at 9300 East Point Douglas Road South, Cottage Grove
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February 19, 2014 Regular Meeting
Mayor Bailey opened the public hearing to hear comments and/or
objections to the application. There being none, Mayor Bailey closed the
public hearing.
MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL MEMBER
PETERSON, TO AUTHORIZE ISSUANCE OF AN “OFF SALE” INTOXICATING
LIQUOR LICENSE TO WAL-MART STORES, INC., DBA WALMART #2448 AT
9300 EAST POINT DOUGLAS ROAD SOUTH, COTTAGE GROVE, FOR A
TERM TO EXPIRE DECEMBER 31, 2014. MOTION CARRIED. 4-0.
7. BID AWARDS – None.
8. UNFINISHED AND NEW BUSINESS
A. Allow Representatives of Supervalu, Inc., DBA Cub Foods to Admit or
Deny the Allegation that their Business Sold Liquor to an Underage Buyer
During the Public Safety Department’s Compliance Check on December 5,
2013.
City Administrator Schroeder stated that the City completes two
compliance checks of each licensed liquor establishment each year.
Supervalu, Inc. has submitted a letter admitting to the allegation that
they failed their compliance check on December 5, 2013, and requested
that the Council impose a $500.00 fine and one-day suspension.
Supervalu stated that they intend to train their management employees
this spring with the assistance of the City’s Public Safety Department.
Mayor Bailey stated that in the letter they are looking for a date for the
suspension and he acknowledged the licensed establishments who passed
the compliance check.
City Administrator Schroeder recommended that the Council accept the
letter and issuance of the fine and suspension.
MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL MEMBER
PETERSON, ACCEPT THE LETTER FROM SUPERVALU DATED FEBRUARY 17,
2014, ATTACHED TO THE ORIGINAL MINUTES, TO IMPOSE THE $500.00
AND A ONE-DAY SUSPENSION AS DETERMINED BY THE PUBLIC SAFETY
DIRECTOR. MOTION CARRIED.
Council Member Lehrke suggested that we consider conducting police
compliance check more often.
Public Safety Director Woolery responded that if it is the Council’s wish,
they could do more compliance checks.
MOTION CARRIED. 4-0.
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February 19, 2014 Regular Meeting
B. Consider Approving the Agreement between the South Washington
Watershed District and the City of Cottage Grove Regarding the East
Ravine Area Storm Water Facilities
MOTION BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL
MEMBER THIEDE, TO APPROVE THE AGREEMENT BETWEEN SOUTH
WASHINGTON WATERSHED DISTRICT AND THE CITY OF COTTAGE GROVE
REGARDING THE EAST RAVINE AREA STORMWATER FACILITIES. MOTION
CARRIED. 4-0.
MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL MEMBER
PETERSON, TO APPROVE THE LICENSE AGREEMENT BETWEEN THE
SOUTH WASHINGTON WATERSHED DISTRICT AND THE CITY OF COTTAGE
GROVE FOR FACILITIES IN THE EAST RAVINE STORMWATER AREA.
MOTION CARRIED. 4-0.
MOTION BY COUNCIL MEMBER LEHRKE, SECONDED BY COUNCIL MEMBER
PETERSON, TO APPROVE THE PERMANENT PUBLIC DRAINAGE AND
MUNICIPAL UTILITY EASEMENT AGREEMENT AND TEMPORARY
CONSTRUCTION EASEMENT. MOTION CARRIED. 4-0.
9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS –
None.
10. COUNCIL COMMENTS AND REQUESTS
MOTION BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL MEMBER
THIEDE, TO HOLD A SNOW SCULPTING CONTEST SPONSORED BY THE CITY’S
PARKS AND RECREATION DEPARTMENT. MOTION CARRIED. 4-0.
Council Member Peterson stated that the next Fare for All is March 13. She
thanked the Parks and Recreation Department for the great programming they
will have from March 10-14. Lastly, she asked everyone to make sure you
remove snow from your sidewalk and from around fire hydrants.
Mayor Bailey announced that the deadline to apply for membership on the Arts
Commission is February 28. Walmart is holding a ribbon cutting/opening on
March 12. Goodwill will have a ribbon cutting/opening in mid-March. Mayor
Bailey encouraged the public to attend the Fish Fry at River Oaks Golf Course on
Friday. The Cottage Grove Drive In screen will be used by Elko Speedway to
show outdoor movies.
Council Member Thiede stated that the Strawberry Fest Committee is in the
planning stages for their event this year.
11. PAY BILLS
MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL MEMBER
LEHRKE, TO APPROVE PAYMENT OF CHECK NUMBERS 184852 THROUGH 185015
TOTALING $634,261.07 AND EFT PAYMENT OF $144,592.93 (CHECKS 184852
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February 19, 2014 Regular Meeting
THROUGH 184878 IN THE AMOUNT OF $199,078.69 AND EFT PAYMENT OF
$13,317.09 WERE ISSUED PRIOR TO COUNCIL APPROVAL). MOTION CARRIED.
4-0.
12. WORKSHOP SESSION – OPEN TO PUBLIC – None.
13. WORKSHOP SESSION – CLOSED TO PUBLIC – None.
ADJOURNMENT
MOTION BY COUNCIL MEMBER LEHRKE, SECONDED BY COUNCIL MEMBER PETERSON,
TO ADJOURN THE REGULAR MEETING AT 8:18 P.M. MOTION CARRIED 4-0.
Prepared by,
Caron M. Stransky
City Clerk