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Home My WebLink About2014-03-19 MINUTES � �r� �r�de��b p��rit� � � COTTAGE GROVE CITY COUNCIL City of Cottage Grove, Minnesota Regular Meeting March 19, 2014 OPEN FORUM At 7:15 p.m., Mayor Myron Bailey convened Open Forum and stated that during Open Forum one may address the City Council on any subject not a part of the regular meeting agenda, but must limit their remarks to three (3) minutes per person. The purpose of Open Forum is to give the public an opportunity to present information or to request action by the City Council. It may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Open Forum will adjourn to the regular meeting at 7:30 p.m. The following were present: Council Member Derrick Lehrke, Council Member Justin Olsen, Council Member Jen Peterson, Council Member Dave Thiede, and Mayor Myron Bailey. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Korine Land, City Attorney-LeVander, Gillen & Miller, PA; Jennifer Levitt, City Engineer; and Craig Woolery, Public Safety Director. Mayor Bailey opened Open Forum at 7:15 p.m., and asked if anyone in the audience wished to address the City Council on any topic not on the agenda. Roger Kohler and Howard Kittelson representing the VFW addressed the Mayor and City Council about the sign (ocated at Innovation Road and East Point Douglas Road. The sign was placed at that location about three years ago or more and to his knowledge no one has complained about it. He stated that the VFW does not understand why it has to be removed. Mayor Bailey explained that staff would respond to their request and he commented that the number of signs being placed around the community has significantly increased. Mayor Bailey closed Open Forum to the Regular Meeting. CALL TO ORDER - Regular Meeting The City Council of the City of Cottage Grove, Washington County, Minnesota, held a regular meeting on March 19, 2014 at the Cottage Grove City Hall, 12800 Ravine Parkway, Cottage Grove. Mayor Bailey called the meeting to order at 7:30 p.m. CITY OF COTfAGE GROVE• 12800 Ravine Parkway• Cottage Grove, Minnesota 55016 www.cottage-grove.org •651-458-2800• Fax 651-458-2897• Equa)Opportunity Employer Cottage Grove City Council I � March 19,2014 Regular Meeting PLEDGE OF ALLEGIANCE The audience, staff, and the Mayor and City Council Members pledged allegiance to the flag of the United States of America. ROLL CALL The following were present: Council Member Derrick Lehrke, Council Member Justin Olsen, Council Member Jen Peterson, Council Member Dave Thiede, and Mayor Myron Bailey. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Korine Land, City Attorney-LeVander, Gillen & Miller, PA; Jennifer Levitt, City Engineer; and Craig Woolery, Public Safety Director. Mayor Bailey presided over the meeting. 1. ADOPTION OF AGENDA MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO APPROVE THE AGENDA AS PRESENTED. MOTION CARRIED. 5-0. 2. PRESENTATIONS - None. 3. APPROVAL OF MINUTES A. February 19, 2014 Regular Meetinq Mayor Bailey accepted the minutes of the February 19, 2014 Regular Meeting as prepared. 4. CONSENT CALENDAR Council Member Thiede pulled items C and F for discussion. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO: A. ACCEPT AND PLACE ON FILE THE FOLLOWING MINUTES: i. ENVIRONMENTAL COMMISSION MEETING FROM FEBRUARY 12, 2014, AND THE ii. ADVISORY COMMITTEE ON HISTORIC PRESERVATION MEETINGS FROM JULY 9, 2013 AND SEPTEMBER 10, 2013. Cottage Grove City Council I � March 19,2014 Regular Meeting B. AUTHORIZE THE ISSUANCE OF A SINGLE-OCCASION GAMBLING PERMIT TO THE COTfAGE GROVE STRAWBERRY FEST, INC., TO CONDUCT A RAFFLE ON JUNE 23, 2014 AT PARK SENIOR HIGH SCHOOL LOCATED AT 8040 80T" STREET SOUTH, COTTAGE GROVE. C. ADOPT RESOLUTION NO. 2014-012, A RESOLUTION WRITING OFF COTTAGE GROVE EMS ACCOUNTS RECEIVABLES TOTALING $1,924,863.00. D. AUTHORIZE STAFF TO ISSUE A CERTIFICATE OF APPROPRIATENESS FOR THE PHASED RESTORATION OF THE HISTORIC BARN ON THE BRUSS PROPERTY LOCATED AT 6641 70T" STREET SOUTH, COTTAGE GROVE. E. ADOPT RESOLUTION NO. 2014-013, A RESOLUTION AWARDING THE 2014 JOINT CITY-WIDE STREET SWEEPING PRO)ECT MIKE MCPHILLIPS, INC., IN THE AMOUNT OF $74.50 PER HOUR. F. ADOPT RESOLUTION NO. 2014-014, A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS AND ESTABLISHING A BID DATE OF APRIL 17, 2014 AT 10:00 A.M., FOR THE 2014 PAVEMENT MANAGEMENT PROJECT, DISTRICT F1 AND F4. G. RECEIVE THE FUND BALANCE REPORT FOR THE GENERAL FUND AS OF DECEMBER 31, 2013. H. ADOPT RESOLUTION NO. 2014-015, A RESOLUTION APPROVING BUDGET AD]USTMENTS TO THE 2013 BUDGET. MOTION CARRIED. 5-0. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES - None. 6. PUBLIC HEARINGS A. i. Hold a Public Hearing for the Adoption of an Ordinance Amendment to City Code Title 5, Chapter 5, Section 1-14 on Special Event Permits; 2. Consider Approving an Ordinance Amendment to Amend Title 5, Chapter 5, Sections 1-14 on Special Events, and to Repeal Title 5, Chapter 6, on Parades Senior Planner Burbank highlighted the proposed ordinance on special events and parades. He explained that the ordinance expands the type of events covered and would include: any large indoor or outdoor concert, fair, show, festival, carnival, rally, party, tournament, street dance, run, race, walk, parade, or other entertainment or celebration of limited duration that is held on public or private property or any event that will require the use of special services defined as the exclusive allocation of City resources. Cottage Grove City Council I ^ March 19,2014 Regular Meeting `t Senior Planner Burbank highlighted other elements of the proposed ordinance. Senior Planner Burbank recommended that the City Council pass the ordinance included in the Agenda Packet. Mayor Bailey opened the public hearing to hear comments and/or objections from anyone in the audience. Jared Treichel of 6673 Inskip Avenue South, Cottage Grove, asked how many people have to be at an event for it to be considered a special event and Mayor Bailey advised Mr. Treichel that there would have to be more than 300 people. Mayor Bailey asked if anyone else wanted to speak. There being none, Mayor Bailey closed the public hearing. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO PASS ORDINANCE NO. 928, AN ORDINANCE FOR THE CITY OF COTTAGE GROVE, MINNESOTA, AMENDING COTTAGE GROVE CITY CODE TITLE 5, CHAPTER 5 REGARDING SPECIAL EVENTS AND CITY CODE TITLE 5, CHAPTER 6 REGARDING PARADES, AS WRITTEN. MOTION CARRIED. 5-0. 7. BID AWARDS - None. 8. UNFINISHED AND NEW BUSINESS A. Consider Entering into the Water Supply Intergovernmental Agreement MOTION BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL MEMBER OLSON, TO APPROVE THE DRAFT INTERGOVERNMENTAL AGREEMENT REGARDING WATER SUPPLY AMONG THE CITIES OF BAYPORT, COTTAGE GROVE, FOREST LAKE, HUGO, LAKE ELMO, MAHTOMEDI, NEWPORT, OAKDALE, OAK PARK HEIGHTS, SAINT PAUL PARK, SCANDIA, AND WOODBURY. MOTION CARRIED. 5-0. B. Consider Approving Lennar Homes' Residential Development Concept Plan Proposing the Platting of Approximately 302 Lots for Detached Single- Family Homes on Approximately 141 Gross Acres of Land Located North of 65th Street South Between Inwood Avenue South and Ideal Avenue South Cottaae Grove Senior Planner McCool presented the concept plan from Lennar Homes for a residential development located in the Upper Ravine neighborhood in the East Ravine. The concept plan proposes the platting of 302 lots for detached single-family homes on approximately 141 gross acres of land owned by Roger and Ruth Bothe. McCool noted that the purpose of the Cottage Grove City Council I � March 19,2014 Regular Meeting concept plan review was to aliow the Council an opportunity to provide for a cursory review of the development plan so that the developer if they should choose to proceed with the project has some idea what the City's expectations are. The Council discussed what was going to happen to the section of 65tn Street that will be closed. Staff advised the Council that if it is vacated and discontinued there could be an opportunity to sell it back to the adjoining property owners, it could be a trail corridor to the Dodge Nature Center property even though the Parks and Recreation Director is not recommending that there be a trail within that corridor or it would just remain as City-owned open space but that could be a maintenance issue for the City. There was also discussion on the Next Generation Home design proposed; whether the pond in Sunnyhill Park would hold water; whether the Bothe farmstead would remain at the existing site or if it would be removed and be incorporated into the development plan; lot sizes; setbacks; and concern about traffic. Joe ]ablonski and Paul Tabone representing Lennar Corporation, 16305 36th Avenue, Plymouth, Minnesota, were in attendance and responded to questions/concerns of the Council about the Next Generation Home and whether separate home addresses should be considered; how they anticipate blending their housing designs with the neighboring property; and whether there should be a way to split the utilities. FOLLOWING DISCUSSION, MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER LEHRKE, TO ADOPT RESOLUTION NO. 2014-016, A RESOLUTION APPROVING A DEVELOPMENT CONCEPT PLAN PROPOSED BY LENNAR CORPORATION FOR A RESIDENTIAL PROJECT LOCATED00 NORTH OF 65T" STREET SOUTH AND SOUTH OF THE COTTAGE GROVE/WOODBURY BORDER BETWEEN IDEAL AVENUE SOUTH AND INWOOD AVENUE SOUTH. MOTION CARRIED. 5-0. C. Review and Consider Changes to City Code Regarding Charitable Gambling Fund Contributions City Administrator Schroeder reviewed his report regarding the City's charitable gambling contribution requirement. Under the existing ordinance, licensed organizations are required to pay 10 percent of their net profits to the City each month. Mike Martin, Gambling Manager for the Cottage Grove VFW Post 8752 voiced opposition to the requirement. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO PASS ORDINANCE NO. 929, AN ORDINANCE FOR THE CITY OF COTTAGE GROVE, MINNESOTA, REPEALING CITY CODE SECTION 3-2- 9E, REQUIREMENT FOR 10 PERCENT NET PROFIT CHARITABLE GAMBLING CONTRIBUTION TO THE CITY. MOTION CARRIED. 5-0. Cottage Grove City Council I G March 19, 2014 Regular Meeting V 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS - None. 10. COUNCIL COMMENTS AND REQUESTS Council Member Peterson announced that the Youth Expo is on March 20; Spring into Action is March 22; Fare for All is April 10; Home Dedication Ceremony for Habitat for Humanity is April 26; Stone Soup Soup-er Bowl is May 17; Volunteer Banquet is April 22. Mayor Bailey stated that voting begins for the Bike Park from April 21 through May 4; the ribbon cutting ceremony for the Goodwill Store is April 26; Arbor Day/Tree Planting is April 26 and the Spring Business Expo is on April 26. Council Member Lehrke stated that on-street parking discontinues on April 1. 11. PAY BILLS MOTION BY THIEDE, SECONDED BY PETERSON, TO APPROVE PAYMENT OF CHECK NUMBERS 185181 THROUGH 185358 IN THE AMOUNT OF $501,868.69 AND EFT PAYMENT OF $144,110.36 (CHECKS 185181 - 185208 IN THE AMOUNT OF $202,658.65 AND EFf PAYMENT OF $12,815.37 WERE ISSUED PRIOR TO COUNCIL APPROVAL. MOTION CARRIED. 5-0. 12. WORKSHOP SESSION - OPEN TO PUBLIC - None. 13. WORKSHOP SESSION - CLOSED TO PUBLIC - None. ADJOURNMENT MOTION BY PETERSON, SECONDED BY LEHRKE, TO ADJOURN THE REGULAR MEETING AT 10:07 P.M. MOTION CARRIED. 5-0. Prepared by, Caron M. Stransky City Clerk