HomeMy WebLinkAbout2014-05-07 PACKET 04.B.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM #
, DATE 5/7/2014 ,
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PREPARED BY: City Clerk Caron Stransky
ORIGINATING DEPARTMENT DEPARTMENT HEAD
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COUNCIL ACTION REQUEST:
Consider renewing the package policy with a$50,000/$100,000/$1,000 deductible for the April
3, 2014 to April 3, 2015 policy period, in the amount of $221,767.00.
STAFF RECOMMENDATION:
Renew the package policy.
SUPPORTING DOCUMENTS
� MEMO/LETTER: Memo from Caron Stransky.
❑ RESOLUTION:
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
� OTHER: Attachment.
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Date
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To:
From:
Date:
Subject:
Ryan Schroeder, City Administrator
Honorable Mayor and City Counci) Members
Caron Stransky, City Clerk
April 18, 2014
INSURANCE PACKAGE POLICY
The City of Cottage Grove received the attached insurance proposal from our insurance agent,
Wells Fargo Insurance Services, for the renewal of our package policy. The coverage type and
premiums are broken down as follows:
Package Policy
The package policy for the period April 4, 2014 to April 4, 2015 includes property, mobile
equipment, automobiles, boiler and machinery, crime, employee dishonesty, general liability,
and opens meeting law coverage. The City carries a$50,000 per occurrence deductible,
$100,000 policy period aggregate. Once we exceed the annual aggregate of $100,000, a
$1,000 per loss deductible would apply. The deductible for our Boiler and Machinery policy is
$2,500 per occurrence.
Overall, our premium increased from $199,723 to $221,767 or by $22,044. The increase is
primarily in our general liability insurance coverage which increased by almost $20,000. The
five key factors that contribute to this increase are: total expenditures, number of households,
number of sewer connections, the number of full-time employees, and the number of police
officers. All increased except for the number of police officers which remained the same.
A copy of the insurance proposal detailing our package policy from the City's Insurance Agent,
Bill Velin of Welis Fargo Insurance Services, is attached for your information.
2013 Budaet
In 2014, the City budgeted $219,695 in the Self-Insurance, 4352-General Liability expenditure
account, for package policy coverage.
Recommendation
Staff recommends renewal of the package policy with a$50,000/$100,000/$1,000 deductible,
for the April 3, 2014 to April 3, 2015 policy period, in the amount of $221,767.
/Attachment
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Insurance Proposal for
City of Cottage Grove
Effective Date: A ril 201 to A ril 201
P 3� 4 P 3� 5
Presented By:
Bill Velin, CIC
Wells Fargo Insurance Services USA, Inc.
40o Highway 169 South, Sth Floor
St. Louis Park, MN 55426
952 Main
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City of Cottage Grove Coverages
Service Team
- - • - • � - � - - - Name: Bill Velin CIC
If you have a question about coverage provided Title: Sr. Sales Executive
by your current insurance program or you need to Direct Dial # 952.242.3111
discuss present or future changes in protection, Email Address: BiII.Velin@wellsfargo.com
please contact:
' • • - • , Name� Mar Gess
If you need to make a change during the policy Title: Account Executive
term or have questions about invoices or charges Direct Dial # 952.242.3152
on your account, please contact: Email Address: Mary.Gess@welisfargo.com
Name: Wells Far o Insurance Claims Center
If you need to report a claim, find out the status
of a claim, or need Workers' Compensation First Direct Dial # 855.320.0583
Report of Injury forms, please contact: Email Address: WFInsuranceClaimsCenter@wellsfargo.com
� o . • Main Number; 952.242.3100
Toll Free Number: 1.800.735.3008
Office Hours 8:00 — 5;00 P.M. CST Monda - Frida
Thls insurance proposal is a��lescrfptive summary of the insurance policies to be placed on your behalF based on rlsk informatlon
provided by you. 'It should be used for reference purposes only. This proposal fs not intended to represent, supersede, amend or
alter the terms, conditions, exclusions or other provfsions of the insurance contract between you and the insurance carrier. Only
your insurance carrier may modffy the terms of your insurance polfcy. You are obliged to read your insurance policy and advise
your Weils Fargo Insurance Services' representative of any quest(ons you have on the policy's terms and conditlons,
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Welis Fargo Insurance Servlces Confidential. O 2014 Welis Fargo Insurance Servlces. All rfghts reserved.
4/10/2014
mw\Proposal\City of Cottage Grove 2014-2015.docm
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City of Cottage Grove Coverages
Common Coverage Terms
Named Insured
City of Cottage Grove
Principal Address
12800 Ravine Parkway
Cottage Grove, MN 55016
Effective Dates
April 3, 2014 to April 3, 2015
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� This insurance proposal is a descriptive summary of the insurance pollcles to be placed on your behalf based on risk Information
- provfded by you. It should be used for reference purposes only. This proposal is not Intended to represent, supersede, amend or
alter the terms, cond(tions, exciusions or other provislons of the Insurance contract between you and the insurance carrier. Only
your insurance carrier may modlfy the terms of your insurance policy. You are obliged to read your Insurance policy and advise
your Welis Fargo Insurance Services' representative of any questions you have on the policy's terms and conditlons.
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- Welis Fargo Insurance Services Confidential. O 2014 Wells Fargo Insurance Services, Al) rights reserved.
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City of Cottage Grove Coverages
Named Insured
The Named Insured is amended to read as follows:
City of Cottage Grove and
City of Cottage Grove EDA
And any other divisions, subsidiaries and persons and organizations under the
control ofi the Named Insured, and any business entity incorporated or organized
under the laws of the United States of America (including any state thereof), its
territories or possessions while the person or organization named in Item 1 of the
Declarations or the forenamed owns, during the policy period, an interest in such
. entity of more than fifty percent (50%). This clause is subject to the acquisition
reporting provisions as outlined in the policy.
Thls Insurance proposal fs a descrlptive summary of the insurance pollcfes to.be placed on your behalf based on rlsk Informatlon
.. provlded by you. It should be used for reference purposes only. This proposal Is not intended to represent, supersede, amend or
alter the terms, conditlons, exclusfons or other provlslons of the fnsurance contract between you and the Insurance carrler, Only
your Insurance carrler may modlfy the terms of your Insurance policy. You are obllged to read your insurance pollcy and advlse
your Wells Fargo Insurance Services' representative of any questions you have on the pollcy's terms and conditlons.
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Wells Fargo Insurance Servlces Confldentlal. O 2014 Wells Fargo Insurance Services. All rights resetved.
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mw\Proposal\Clty of Cottage Grove 2014-2015.docm
City of Cottage Grove Coverages
Schedule of Locations
Location #1 7516 80 Street South
Cottage Grove, MN 55016
Note: See Location Schedule On-line at (LMCIT) the League of MN Cities
This fnsurance proposal is a descriptive summary of the fnsurance policies to be placed on your behalf based on risk information
provided by you. It should be used for reference purposes only. This proposal is not Intended to represent, supersede, amend or
alter the terms, conditions, exclusions or other provislons oF the Insurance contract between you and the fnsurance carrier. Only
your insurance carr(er may modify the terms of your insurance pollcy. You are obllged to read your lnsurance polfcy and advfse
your Wells Fargo Insurance Services' representative of any questlons you have on the policy's terms and conditlons.
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Welis Fargo Insurance Servfces Confidential. O 2014 Welis Fargo Insurance Services. Ali rights reserved.
4/10/2014
mw\Proposal\Cfty of Cottage Grove 2014-2015.docm
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City of Cottage Grove Coverages
Property
Carrier League of Minnesota Cities Insurance Trust
Limits of Liability
$ 68,441,936
Actual Loss Sustained
$ 50,000,000
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Deductible(s)
Blanket Real and Personal Property, Property in
Open, Scheduled & Unscheduled Equipment
Blanket Business Income, Extra Expense, &
Expediting Expense
Terrorism Activity
Annual Aggregate Limit
$ 50,000
100,000
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Per Occurrence
Annual Aggregate**
**If the annual aggregate is exceeded, a$1,000 deductible per claim, per line of
coverage applies
*See Statement of Values on-line at the League of MN Cities Website for Specific
Location Information.
Thls Insurance proposal Is a descrlptive summary of the Insurance pollcfes to be placed on your behalP based on rlsk Informatlon
� provlded by you. It should be used for reference purposes only. Thfs proposal Is not Intended to represent, supersede, amend or
alter the terms, conditions, excluslons or other provlslons of the Insurance contracC between you and the Insurance carrler. Only
� your Insurance carrier may modlfy the terms of your Insurance policy. You are obliged to read your insurance policy and advlse
your Wells Fargo Insurance Services' representative of any questlons you have on the pollcy's terms and conditions.
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Wells Fargo Insurance Servlces Confidentfal. O 2014 Wells Fargo Insurance Services. All rlghts reserved.
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mw\Proposal\City of Cottage Grove 2014-2015.docm
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City of Cottage Grove Coverages
Property (cont.)
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Scope of Coverage inciudes but is not limited to
■ Asbestos Clean up, Abatement and Removal -$250,000 Per
Location
■ Loss of Revenue, Extra Expense and Expediting Expense -
$5,000,000 Per Occurrence
■ Demolition and Debris Removal
- Direct Physical Damage to Covered Property - 25% of
Replacement Cost
- No Direct Physical Damage to Covered Property -$50,000 Per
Occurrence
■ Leasehold Interest - $500,000 Per Location
■ Pollutant Cleanup & Removal -$250,000 Per Location
■ Errors - $500,000 Per Occurrence
■ Rental Reimbursement - $25,000 Annual Aggregate
■ Arson Reward -$5,000 Per Fire Loss
■ Accounts Receivable - $500,000 Per Location
■ Valuable Papers and Records -$500,000 Per Location
■ Extraordinary Expense - $250,000 Annual Aggregate
■ Utility Services - $100,000 Per Occurrence
■ Water and Supplemental Flood Coverage -
$500,000 Per Occurrence/$500,000 Annual Aggregate
Thls insurance proposal is a descrlptfve summary of the insurance pollcles to be placed on your behalf based on rlsk informatlon
provlded by you. It should be used for reference purposes only. Thls proposal Is not Intended to represent, supersede, amend or
alter the terms, conditlons, excluslons or other provislons of the insurance contract between you and the insurance carrier. Only
your insurance carrler may modlfy the terms of your Insurance pollcy, You are obllged to read your fnsurance pollcy and advlse
your Wells Fargo Insurance Services' representative of any questlons you have on the policy's terms and conditions.
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Wells Fargo Insurance Servlces Confldential. O 2014 Wells Fargo Insurance Servlces. All rlghts reserved.
4/10/2014
mw\Proposal\Cfty of Cottage Grove 2014-2015.docm
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City of Cottage Grove Coverages
Petro Fund
Claims-Made
Carrier League oF Minnesota Cities Insurance Trust
Limits of Liability
$ 250,000 Reimbursable Costs and Defense Costs Each Tank
Release
250,000 Term Aggregate
Deductible
Not Applicable
This insurance proposal is a descriptive summary of the fnsurance policies to be placed on your behalf based on risk information
provided by you. It should be used for reference purposes oniy. This proposal is not intended to represent, supersede, amend or
alter the terms, conditions, exclusions or other provisions of the Insurance contract between you and the insurance carrier. Only
your insurance carrier may modify the terms of your insurance policy, You are obliged to read your Insurance policy and advise
your Wells Fargo Insurance Services' representative of any questions you have on the policy's terms and conditlons.
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Welis Fargo Insurance Services Conf(dential. OO 2014 Welis Fargo Insurance Services. All rights reserved.
4/10/2014
mw\Proposal\City of Cottage Grove 2014-2015.docm
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City of Cottage Grove Coverages
Boiler & Machinery/Equipment Breakdown
Carrier League of Minnesota Cities Insurance Trust
Blanket Limit of Coverage
$68,441,936 Per Occurrence
Air Conditioners/Compressors
Includes Production Machinery
Deductible
$ 2,500 Any One Accident
This insurance proposal Is a descrfptive summary of the insurance policies to be placed on your behaiP based on risk information
provided by you, It should be used for reference purposes only. This proposal is not intended to represent, supersede, amend or
alter the terms, condltions, exclusions or other provisions of the insurance contract between you and the insurance carrier. Only
your insurance carrier may modify the terms of your insurance policy. You are obiiged to read your insurance policy and advlse
your Welis Fargo Insurance Services' representative of any questions you have on the policy's terms and conditions.
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Wells Fargo Insurance Services Confidentfal. O 2014 Welis Fargo Insurance Services. All rights reserved.
4/10/2014
mw\Proposal\City of Cottage Grove 2014-2015.docm
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City of Cottage Grove Coverages
Mobile Equipment
Carrier League of Minnesota Cities Insurance Trust
Limits of Liability
$ 4,555,038
599,368
Deductible(s)
$ 50,000
100,000
Scheduled Equipment Valued over $25,000
Unscheduled Equipment Valued under $25,000
Per Occurrence
Annual Aggregate**
� Scope of Coverage includes but is not limited to
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■ Perils Insured Against - Special Form
", ■ Valuation - Replacement Cost
� ■ 100% Coinsurance
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Note:
**If the annual aggregate is exceeded, a$1,000 deductible per claim, per line of
coverage �pplies. �
See Schedule of Equipment on-line at League of MN Cities
Thls Insurance proposal is a descriptive summary of the fnsurance pollcles to be placed on your behalf based on rlsk Informatlon
"- provlded by you. It should be used for reference purposes only. Thls proposal fs not intended to represent, supersede, amend or
alter the terms, conditlons, excluslons or other provlslons oP the insurance contract between you and the lnsurance carrler. Only
your Insurance carrler may modify the terms of your insurance pollcy. You are obllged to read your Insurance policy and advise
your Wells Fargo Insurance Servlces` representative of any questions you have on the pollcy's terms and condltlons.
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Wells Fargo Insurance Servlces Confidentlal. O 2014 Wells Fargo Insurance Servlces. All rlghts reserved.
4/10/2014
F, mw\Proposal\Cfty of Cottage Grove 2014-2015.docm . ,
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City of Cottage Grove Coverages
Crime
Carrier League of Minnesota Cities Insurance Trust
Limits of Liability
$ 250,000
Blanket Covering
Forgery or Alteration
Money & Securities
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Deductible(s)
$ 50,000 Per Occurrence
100,000 Annual Aggregate**
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** If the annual aggregate is exceeded, a$1,000 deductible per claim, per line oF
coverage applies.
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� This Insurance proposal is a descriptive summary of the insurance policies to be placed on your behalf based on risk information
provided by you. It should be used for reference purposes only. This proposal is not intended to represent, supersede, amend or
aiter the terms, cond(tions, exclusions or other provisions of the insurance contract between you and the insurance carrier. only
� your (nsurance carrier may modffy the terms of your insurance pollcy. You are oblfged to read your insurance policy and advise
your Wells Fargo Insurance Services' representative of any questions you have on the policy's terms and conditions.
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Wells Fargo Insurance Services Confidential. O 2014 Wells Fargo Insurance Services. All rights reserved.
� 4/10/2014
mw\Proposal\City of Cottage Grove 2014-2015.docm
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City of Cottage Grove Coverages
Bond
Carrier League of Minnesota Cities Insurance Trust
Limits
$ 1,000,000 Faithful Performance Coverage
Deductible(s)
$ 50,000 Per Occurrence
100,000 Annual Aggregate**
** If the annual aggregate is exceeded, a$1,000 deductible per claim, per line of
coverage applies. .
This insurance proposal is a descriptive summary of the insurance polfcies to be placed on your behalf based on risk information
provided by you. It should be used for reference purposes only. Thls proposal fs not intended to represent, supersede, amend or
alter the terms, conditions, excluslons or other provislons of the insurance contract between you and the insurance carrier. Only
your insurance carrier may modify the terms of your insurance pollcy. You are obliged to read your insurance policy and advise
your Welis Fargo Insurance Services' representative of any questions you have on the policy's terms and conditlons,
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Weils Fargo Insurance Servlces Confidential. O 2014 Welis Fargo Insurance Services. All rights reserved.
4/10/2014
mw\Proposal\City of Cottage Grove 2014-2015.docm
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City of Cottage Grove Coverages
� Carrier League of Minnesota Cities Insurance Trust
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Limits of Liability
$ 2,000,000 Products & Completed Operations Aggregate
1,200,000 Each Occurrence
2,000,000 Electro Magnetic Fields Aggregate
50,000 Fire Legal Liability (Any One Fire)
1,200,000 Limited Pollution Liability
(Including Lead & Asbestos)
1,000,000 Land Use or Development Litigation
2,000,000 Failure to Supply - Annual Aggregate
2,000,000 Mold Claim Limit - Annual Aggregate
100,000 Outside Organization Claim Limit
Retroactive Dates
Municipal Liability 4/03/87
Municipal Limited Pollution 9/12/88
Deductible(s)
$ 50,000
100,000
General Liability
Claims-Made
Per Occurrence
Annual Aggregate**
** If the General Annual Aggregate is exceeded, a$1,000 deductible applies per
claim, per line of coverage
Thfs Insurance proposal is a descrlptive summary of the Insurance pollcies to be placed on your behalf based on rlsk information
provlded by you. It should be used for reference purposes only. This proposal is not Intended to represent, supersede, amend or
alter the terms, condltlons, excluslons or other provlslons of the Insurance contract between you and the fnsurance carrler. Only
your Insurance carrier may modlfy the terms of your Insurance pollcy. You are obllged to read your Insurance pollcy and advlse
your Wells Fargo Insurance Servlces' representative of any questions you have on the pollcy's terms and condltlons.
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Wells Fargo Insurance Servlces Confldentlal. O 2014 Wells Fargo Insurance Servlces. All rfghts reserved.
4/10/2014
mw\Proposal\Clty of Cottage Grove 2014-2015.docm
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, Expenditures
Land Use-Number of Households
� Sewer Backup - Number of Sewer Connections
-- Employment - Number of Full Time Employees
,,, Police Dept. - Number of Police Officers
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$ 26,150,603
11,804
10,487
150
40
$ 26,737,969
11,946
10,532
152
40
This insurance proposal is a descriptive summary of the Insurance policles to be placed on your behalf based on risk information
provided by you. It shouid be used for reference purposes only. This proposal fs not intended to represent, supersede, amend or
alter the terms, conditions, exciusions or other provlsions of the insurance contract between you and the insurance carrier. Only
your Insurance carrier may modify the terms of your insurance policy. You are obiiged to read your insurance polfcy and advise
your Wells Fargo Insurance Services' representative of any questions you have on the policy's terms and conditions.
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Wells Fargo Insurance Services Conffdential. O 2014 Welis Fargo Insurance Services, All rights reserved.
4/10/2014 .
mw\Proposal\City of Cottage Grove 2014-2015.docm
City of Cottage Grove Coverages
Rating Basis
General Liability Schedule
Classification Premium Basis ' , `
Expenditures $ 26,737,969
Land Use-Number of Households 11,946
Sewer Backup - Number of Sewer Connections 10,532
Employment - Number of Full Time Employees 152
Police Dept. - Number of Police Officers 40
Rating Basis Comparison
+ 2.2%
+ 1.2%
< 1%
+ 1.3%
Flat
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� City of Cottage Grove Coverages
Automobile
Carrier League of Minnesota Cities Insurance Trust
Limits of Liability
�
Deductible
Automobile Symbols
1 = Any Auto
2 = All Owned Autos
3= Owned Private Passenger Autos
4= Owned Autos Other Than Private Passenger
5= All Owned Autos Requiring No-Fault Coverage
6= Owned Autos Subject to Compulsory U.M. Law
7= Autos Specified on Schedule
8 = Hired Autos
9 = Non-Owned Autos
*See Schedule of Vehicles on-line at League of MN Cities
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� Thls Insurance proposal (s a descrlptive summary of the Insurance pollcles to be placed on your behalf based on rfsk Informatlon
provlded by you. It should be used for rePerence purposes only. This proposal Is not intended to represent, supersede, amend or
alter the terms, condltions, excluslons or other provlslons of the Insurance contract between you and the insurance carrler. Only
your Insurance carrler may modlfy the terms of your Insurance pollcy. You are obllged to read your Insurance pollcy and advlse
� your Wells Fargo Insurance Servlces' representative of any questlons you have on the pollcy's terms and conditlons.
14. �
Wells Fargo Insurance Servlces Confidentlal. O 2014 Wells Fargo Insurance Servlces. All rlghCs reserved.
4/10/2014
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City of Cottage Grove Coverages
Automobile (cont.)
Additionai Coverages
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
■ Actual Cash Value Valuation
■ Replacement Cost Coverage Applies to the following Vehicles
2000
2000
2003
2003
2003
2006
2006
2007
2009
2010
2010
2010
2012
2013
2012
Ford Sterling LT7500
Ford Ambulance
Sterling LT7501 w/Equip.
Cyclone II Aerial Ladder
Ford E-450 Ambulance
Freightliner M2 Dump Truck
Freightliner M2 Dump Truck
Ford Emergency Command
Freightliner M2 Dump Truck
Freightiiner Dump Truck
Freightliner Dump Truck
Chev. G4500 Ambulance
Ford Medic
Typhonne Rear Mount
Ford Truck
#9725
# 1727
#7085
#4758
#4125
#8676
#8677
#4232
#8349
#5546
#5545
#5859
#7804
#7297
#6492
$154,109
$110,000
$215,474
$740,000
$110,000
$124,666
$123,613
$185,Ob0
$162,989
$173,179
$165,262
$135,520
$150,000
$454,345
$83,497
This insurance proposal is a descriptive summary of the fnsurance policles to be placed on your behalP based on risk informatlon
provided by you. It should be used for reference purposes only. This proposal is not intended to represent, supersede, amend or
alter the terms, conditions, exclusions or other provisions of the insurance contract between you and the insurance carrier, Only
your insurance carrier may modify the terms of your insurance policy. You are obliged to read your insurance policy and advise
your Wells Fargo Insurance Services' representative of any questions you have on the policy's terms and conditfons.
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Wells Fargo Insurance Services Confidentfal. O 2014 Wells Fargo Insurance Services. All rights reserved.
4/10/2014
mw\Proposal\City of Cottage Grove 2014-2015.docm
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City of Cottage Grove Coverages
� Group Self-Insured Accident
. Plan for Volunteers
� Carrier League of Minnesota Cities Insurance Trust
� Limits of Liability
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$ 100,000
100,000
400
1,000,000
500,000
Coverage A: Accidental Death Benefit
Coverage B: Permanent Impairment Benefit
Coverage C: Weekly Disability Benefit, Waiting
Period:
3 Calendar Days, Maximum Period: 26 Weeks
Coverage D: Medica) Benefit Maximum Amount
Total Limit of Liability Per Accident �
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This insurance proposal is a descriptive summary of the fnsurance policies to be placed on your behalf based on risk information
provided by you. It should be used for reference purposes only. This proposal is not lntended to represent, supersede, amend or
alter the terms, conditions, exclusions or other provfsions of the fnsurance contract between you and the insurance carrier. Only
your insurance carrler may modify the terms of your insurance poUcy. You are obliged to read your insurance pollcy and advise
your Wells Fargo Insurance Services' representative of any questlons you have on the policy's terms and conditions.
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Wells Fargo Tnsurance Services Confidential. c0 2014 Welis Fargo Insurance Services. All rights reserved.
4/10/2014
mw\Proposal\Cfty of Cottage Grove 2014-2015.docm
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City of Cottage Grove Coverages
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Open Meeting Law
Claims-Made
Carrier League of Minnesota Cities Insurance 1"rust
Coverage
Reimbursement to a City Official for 100% of the Defense Costs
Incurred by the City Official in Defending an Open Meeting Lawsuit
Reimbursement Limits
$ 50,000 Defense Costs Per Lawsuit, Per Official - Maximum
50,000 Agreement Term Aggregate Per Official - Maximum
3/9/94 Retroactive Date
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� Thls Insurance proposal (s a descrlptive summary of the lnsurance pollcles to be placed on your behalf based on risk Information
provlded by you, It should be used for reference purposes only. Thls proposal is not Intended to represent, supersede, amend or
alter the terms, condltlons, excluslons or other provlsions of the insurance contract between you and the insurance carrler. Only
your insurance carrier may modlfy the terms of your Insurance policy. You are obllged to read your Insurance pollcy and advise
your Wells Fargo Insurance Services' representative of any questions you have on the pollcy's terms and condltions.
� 19
Wells Fargo Insurance Servlces Confidential. O 2014 Wells Fargo Insurance Servlces. All rights reserved.
4/10/2014
mw\Proposal\Clty of Cottage Grove 2014-2015.docm