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HomeMy WebLinkAbout2014-05-07 PACKET 04.A.ii.REQUEST OF CITY COUNCIL ACTION COUNCIL MEETING DATE 5/7/14 PREPARED BY: Community Development ORIGINATING DEPARTMENT AGENDA ITEM # • ' • • !' . Jennifer Levitt STAFF AUTHOR *****��***�********�********����*�************** COUNCIL ACTION REQUEST Receive and place on file the approved minutes for the Planning Commission's meeting on March 24, 2014. STAFF RECOMMENDATION Receive and place on file the approved Planning Commission minutes for the meeting on March 24, 2014. BUDGET IMPLICATION: $N/A BUDGETED AMOUNT $N/A N/A ACTUAL AMOUNT FUNDING SOURCE ADVISORY COMMISSION ACTION: DATE � PLANNING 4/28/14 ❑ PUBLIC SAFETY ❑ PUBLIC WORKS ❑ PARKS AND RECREATION ❑ HUMAN SERVICES/RIGHTS ❑ ECONOMIC DEV. AUTHORITY ❑ SUPPORTING DOCUMENTS: REVIEWED ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ MEMO/LETTER: ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: � OTHER: Planning Commission minutes from meeting on ADMINISTRATORS COMMENTS APPROVED � ❑ ❑ ❑ ❑ ❑ ❑ March 24, 2014 DENIED ❑ ❑ ❑ ❑ ❑ ❑ ❑ _ �'d � City Administrator Date **********************�*********�*************�* COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER City of Gottage Grode Planning Commission March 24, 2014 A meeting of the Planning Commission was held at Cottage Grove City Hall, 12800 Ravine Parkway South, Cottage Grove, Minnesota, on Monday, March 24, 2014, in the Council Chambers and telecast on Local Government Cable Channel 16. Call to Order Chair Rostad called the Planning Commission meeting to order at 7:00 p.m. :_ • t�:111 Members Present: Ken Brittain, Jody Imdieke, Wayne Johnson, Lise' Rediske, Jim Rostad, Maureen Ventura Members Absent: Chris Reese, Randall Wehrle Staff Present: Jennifer Levitt, Community Development Director/City Engineer John McCool, Senior Planner John M. Burbank, Senior Planner Justin Olsen, City Councilmember Approval of Agenda Ventura made a motion to approve the agenda. Rediske seconded. The motion was ap- proved unanimously (6-to-0 vote). Open Forum Rostad asked if anyone wished to address the Planning Commission on any non-agenda item. No one addressed the Commission. Chair's Explanation of the Public Hearing Process Rostad explained the purpose of the Planning Commission, which serves in an advisory capac- ity to the City Council, and that the City Council makes all final decisions. In addition, he ex- plained the process of conducting a public hearing and requested that any person wishing to speak should go to the microphone and state their full name and address for the public record. Public Hearings and Applications 6.1 Oak Cove — Case PP2014-005 Meridian Land Holdings, LLC has applied for a preliminary plat for Oak Cove, a single- family residential subdivision that will consist of 12 lots for single-family homes and 2 outlots to be located south of the Timber Ridge development on the southerly extension Planning Commission Minutes March 24, 2014 Page 2 of 4 of Burr Oak Cove South, west of the Everwood subdivision, and east of the Hidden Oaks development. Burbank summarized the staff report and recommended approval subject to the conditions stipulated in the staff report. Brittain asked how the pipeline would be marked. Burbank stated there are currently markers identifying the pipeline and the company periodically maintains the vegetation on the pipeline easement. The City will work with the applicant to clearly identify where the pipeline is locat- ed as it goes through the lots. Rostad noted that there are yellow markers on both sides of the pipeline easement. Johnson asked if the pipeline easement is at the back of the lots so it would not interfere with improvements homeowners may want to make to their property. Burbank stated that the area outside the easement on the affected lots would be about the same size as the lots across the street. Chris Wold, Meridian Land Company, 3600 American Boulevard West, Bloomington, MN, stated that they wanted to keep their proposed subdivision consistent with the previously ap- proved development. He explained that a few extra trees may be lost to grading for the pond but will result in not needing to do custom grades for the house pads on that side of the right- of-way. Wold then stated that the lots affected lots by the pipeline would be 135 feet in depth, which is the typical city lot depth, so there will be plenty of space for a house and a nice size yard. The pipeline goes up in grade so there will be a change in elevation. The homeowners will be made aware of the easement when they purchase the property. Wold stated they expanded Outlot B at the request of the City and their expectation was to receive some compensation for that. He asked for consideration to either shrink Outlot B to just the trail space or to receive compensation with a reduction in park dedication fees. Rostad opened the public hearinq. No one spoke. Rostad closed the public hearing. Brittain asked why for there is no park dedication credit for Outlot B. Burbank responded that because the property needed a land use modification, which benefits the developer, so when the rezoning and land use modification were approved, it was negotiated that Outlot B would be dedicated with no park dedication credit so there would be a benefit to the community. The current applicant did expand that area to accommodate the connection to the existing trail within the open space directly to the east. Staff considered the parkland credit for that additional area; parkland dedication determination would be made by the City Council, not the Planning Commission. Rostad asked what would be the benefit to the applicant to not give up additional space. Burbank responded that the adjoining residential lot would have a larger square footage. He stated that the larger outlot would benefit the whole neighborhood and provide access to those two park links. In accordance with the Park Master Plan, the City would require a hard surFace trail within that outlot area. Rostad stated that he appreciates the applicant's willing- ness to expand that outlot, but he agrees that a credit for parkland dedication should be the Council's decision. Planning Commission Minutes March 24, 2014 Page 3 of 4 Brittain commented that especially with the grading issues in the development, being able to maintain the trail connection is very important. With respect to the credit, he agrees that it is a Council decision. As feedback to the Council he thinks it is appropriate to allow the appli- cant to get some credit for the additional space that was granted to help make that trail connection better. The Commission concurred. Brittain made a motion to approve the preliminary plat for Oak Cove, subject to the conditions listed in the stafif report. lmdieke seconded. Motion passed unanimously (6-to-0 vote), Discussion Items Councilmember Olsen presented a Certificate of Appreciation to Commissioner Ventura to recognize her service on the Planning Commission. This is her last meeting as she is moving out of state. Burbank noted that Ventura also served several years on the Parks, Recreation and Natural Resources Commission. Approval of Planning Commission Minutes of February 24, 2014 Rediske made a motion to approve the minutes from the February 24, 2014, P/anning Commission meeting. lmdieke seconded. Motion passed unanimously (6-to-0 vote). Reports 9.1 Recap of March City Council Meetings Levitt reported that at the March 5 City Council meeting, there was a presentation on how the City is managing the emerald ash borer; Rostad was appointed as Planning Commission Chair; and the Council received information on the 2014 Pavement Management project. At the March 19 meeting, the Council held a public hearing on special event permits, which the Planning Commission reviewed as an interim conditional use permit. Based on review by the City Attorney, it was decided that instead of tying the special event to the land with an ICUP, there should be a special event permit. The ordinance includes the same performance measures recommended by the Planning Commission, and other concerns of the Commis- sion were addressed in the final revision to Council. It was approved on a 5-to-0 vote. The City Council also unanimously approved the Lennar Homes concept plan on the Bothe property; the Council discussed placing the trail corridor on the abandoned 65th Street right- of-way, so staff will continue to work with the Parks Department on the design and use of that as part of the plat. Olsen reported that interviews were conducted for the proposed Arts Commission, which will consist of seven adult and two youth seats. The approval of the Arts Commission and its Commissioners will be on the April 2 Council agenda. He then provided more detailed infor- mation on the emerald ash borer program and the City'� pavement management program. Olsen reminded the Planning Commission of the All Commission Meeting on Saturday, March 29. Planning Commission Minutes March 24, 2014 Page 4 of 4 9.2 Response to Planning Commission Inquiries None 9.3 Planning Commission Requests Brittain asked if there are a lot of ash trees in Ravine Park. Olsen responded that there are some but he does not know how many. Brittain requested that the City ask the County about their plans to protect the trees in Ravine Park from the emerald ash borer. 9.4 Annual Organizational Meeting Accept 2014 Planninq Commission Rules Brittain made a motion to accept the 2014 Planning Commission Rules. Rediske seconded. Motion passed unanimously (6-to-0 vote). Election of Officers Rostad asked if there were any nominations for Vice Chair. Imdieke nominated Rediske for Vice Chair. Ventura seconded. There were no other nominees. The nomination of Rediske as Vice Chair of the Planning Commission was approved by unanimous consent. Rostad asked if there were any nominations for Secretary. Rediske nominated Johnson for Secretary. Ventura seconded. There were no other nominees. The nomination of Johnson as Secretary of the Planning Commission was approved by unanimous consent. Adjournment Imdieke made a motion to adjourn the meeting, Johnson seconded, Motion passed unanimous/y (6-to-0 vote). The meeting adjourned at 7;56 p.m,