HomeMy WebLinkAbout2014-05-07 PACKET 07.A.REQUEST OF CITY COUNCIL ACTION COUNCIL
MEETING
DATE 5/7/14
PREPARED BY: Community Development
ORIGINATING DEPARTMENT
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ITEM #
Jennifer Levitt
STAFF AUTHOR
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COUNCIL ACTION REQUEST:
Consider awarding the bid for the 2014 Seal Coat Project, which includes the Cities of Cottage
Grove, Afton, Newport, St. Paul Park, and Denmark Township, to Asphalt SurFace
Technologies Corporation, who was the lowest bidder, in the amount of $337,259.94.
STAFF RECOMMENDATION
Award the bid for the 2014 Seal Coat Project to Asphalt Surface Technologies Corporation,
who submitted the lowest of the three bids received.
BUDGET IMPLICATION $425,000 $226,736.96
BUDGETED AMOUNT ACTUAL AMOUNT
SUPPORTING DOCUMENTS
� MEMO/LETTER: Memo from Ryan Burfeind dated 5/1/14
� RESOLUTION: Draft
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
� OTHER: Bid Tabulations
ADMINISTRATOR'S COMMENTS:
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City Administrator Date
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COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER
Cottage
J Grove
� Pride anaprosperity Meet
To: Honorable Mayor and City Council
Ryan Schroeder, City Administrator
From: Ryan Burfeind, Graduate Engineer
Date: May 1, 2014
Re: 2014 Seal Coating Project — Bid Award
Backqround/Discussion
The 2014 Seal Coat Project is a contracted service that Cottage Grove will be administering and
coordinating for the Cities of Afton, Newport, St. Paul Park, and Denmark Township. The low
base bid, provided by Asphalt SurFace Technologies Corporation, was $337,259.94, compared
to the Engineer's estimate of $331,500. A Bid Tabulation is included. Copies will also be distrib-
uted to each Bidder after award by the City. The following is a summary of the bids received:
Contractor
Low Asphalt Surface Technologies Corporation
#2 Allied Blacktop Company
#3 Pearson Brothers, Inc.
Astech Corporation bid by community:
• Cottage Grove - $181,310.78
• Afton - $16,808.00
• Denmark Township - $54,670.28
• Newport - $38,602.08
• St. Paul Park — $45,868.80
Bid Amount
$337,259.94
$344,447.10
$347,868.08
The City of Cottage Grove's portion of the bid is $181,310.78 and compares to the Engineer's
estimate of $177,150. Cottage Grove's project costs includes seal coat rock purchased for
$45,426.18, bringing the total project costs to $226,736.96. Cottage Grove's budgeted amount
for the 2014 Seal Coat project is $425,000.
Costs incurred from work in other communities is recovered through our Joint Service Agree-
ment with each community. Each community also pays Cottage Grove a 6 percent administra-
tion fee for all services perFormed as part of the Joint Services Agreement.
Recommendation
It is recommended the City Council award the 2014 Seal Coat Project to Asphalt SurFace
Technologies Corporation for $337,259.94.
Project Name: 2014 Seal Coating Project
Cotlage
I Grove Bid Opening: Thrusday, May 1, 2014, at 10:00 AM Owner. Cottage Grove
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BIDTABULATION
Item
Number Item Units a
PART1-COTTAGEGROVE
Bituminous Mat. Emuslified Asphalt Cationic
1 CRS-2 Gal
Bituminous Mat. Latex Modified Emuslified
2 Asphalt Cationic CRS-2 L.M. Gal
Seal Coat Aggregate Class A, FA-2 Install,
3 Furnished by City Ton
Sea) Coat Aggregate Class A,1/8" Chip
4 install, Furnished by City Ton
TOTAL PART 1
PART2-ST.PAULPARK
Bituminous Mat. Emusiified Asphalt Cationic
5 CRS-2 Gal
Seal Coat Aggregate Class A, FA-2 Install,
6 Fumished by City Ton
TOTAL PART 2
PART3-AFTON
Bituminous Mat. Emuslified Asphalt Cationic
7 CRS-2 Gal
Seai Coat Aggregate Ciass A, FA-2 Install,
8 Furnished by City Ton
TOTALPART3
PART 4 - DENMARKTOWNSHIP
Bituminous Mat. Emuslified Asphalt Cationic
9 CRS-2 Gal
Seal Coat Aggregate Class A,1/8" Dresser
Trap Rock Chips Furnish and Install,
10 Furnished by Contractor Ton
TOTALPART4
PART 4A - DENMARK TOWNSHI P ADD.
Bituminous Mat. Emuslified Asphalt Cationic
11 CRS-2 Gal
Seal Coat Aggregate Class A,1/8" Dresser
Trap Rock Chips Furnish and Install,
12 Furnished by Contractor Ton
TOTAL PART A
PART 5 - NEWPORT
Bituminous Mat. Emuslified Asphalt Cationic
13 CRS-2 Gal
Seal Coat Aggregate Class A, FA-2lnstall,
14 Furnished by City Ton
TOTAL PART 5
TOTAL BASE BID
Quote No. 1 quote No. 2 Quote No. 3
Asphalt Surface Technologies
Allied Blacktop Company Corporation Pearson Brothers, Inc.
Unit Price Total I Unit Price Total I Unit Price Total
43,714 $ 3.30 $ 144,256.20 $ 2.52 $ 110,159.28 $ 3.39 $ 148,190.46
7,585 $ 3.95 $ 29,960.75 $ 2.90 $ 21,996.50 $ 3.95 $ 29,960.75
1,654 $ 5.00 $ 8,270.00 $ 25.00 $ 41,350.00 $ 3.00 $ 4,962.00
223 $ 5.00 $ 1,115.00 $ 35.00 $ 7,805,00 $ 3.00 $ 669.00
$ 183,601.95 $ 181,330.78 $ 183,782.21
13,440 $ 3.20 $ 43,008.00 $ 2.52 $ 33,868.80 $ 3.39 $ 45,561.60
4so S s.00 $ z,aoo.00 $ zs.00 $ si,000.00 S a.00 $ i,4ao.00
S as,aos.00 g as,ses.so g a�,00i.eo
4,775 $ 3.70 $ 17,667.50 $ 2.52 $ 12,033.00 $ 3.39 $ 16,187.25
191 S s.00 $ 9ss.00 $ zs.00 $ a,��s.00 S ss.00 $ z,asa.00
$ 18,622.50 $ 16,808.00 $ 18,670.25
6,881 $ 2.20 $ 15,138.20 $ 2.52 $ 17,340.12 $ 3.39 $ 23,326.59
246 $ 90.00 $ 22,140.00 $ 70.00 $ 17,220.00 $ 65.00 $ 15,990.00
$ 37,278.20 $ 34,560.12 $ 39,316.59
4,008 $ 2.20 $ 8,817.60 $ 2,52 $ 10,100.16 $ 3.39 $ 13,587.12
143 � $ 90.00 $ 12,870.00
$ 21,687.60
70.00 $ 10,010.00 I S 65.00
20,110.16 � $ 22,882.12
10,229 $ 3.65 $ 37,335.85 $ 2.52 $ 25,777.08 $ 3.39 $ 34,676.31
513 $ 1.00 $ 513.00 $ 25.00 $ 12,825.00 $ 3.00 $ 1,539.00
$ 37,848,85 $ 38,602.08 $ 36,23531
$ 344,447.10 $ 337,259.94 $ 347,868.08
Asphalt Surface Technologies
Contractor Name and Address: Allied Blacktop Company Corporation Pearson Brothers, Inc.
1503 89th Avenue N PO Box 1025 11079 LamontAve. NE
Maple 6rove, MN 55369 St. Cloud, MN. 56302 Hanover, MN. 55341-4063
RESOLUTION NO. 2014-XXX
RESOLUTION AWARDING THE BID FOR THE 2014 SEAL COAT PROGRAM
TO ASPHALT SURFACE TECHNOLOGIES CORPORATION �
IN THE AMOUNT OF $337,259.94
WHEREAS, plans and specifications for the 2014 Seal Coat Program were
completed according to City standards; and
WHEREAS, bids were requested to provide the necessary work; and
WHEREAS, three firms submitted bids; and
WHEREAS, it appears that Asphalt SurFace Technologies Corporation is the
lowest responsible bid; and
WHEREAS, it is the recommendation of the City Engineer that the bid be awarded
to Asphalt SurFace Technologies Corporation in the amount of $337,259.94.
NOW THEREFORE BE IT RESOLVED, the City Council of the City of Cottage
Grove, County of Washington, State of Minnesota, the bid for the 2014 Seal Coat Program
is awarded to Asphalt Surface Technologies Corporation in the amount of $337,259.94.
Passed this 7th day of May 2014.
Myron Bailey, Mayor
Attest:
Caron M. Stransky, City Clerk