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HomeMy WebLinkAbout2014-05-12 PACKET 11.B. AGENDA COTTAGE GROVE CITY COUNCIL COUNCIL CHAMBER 12800 RAVINE PARKWAY MARCH 19, 2014 Agenda Updated: March 14, 2014 Persons wishing to address the Council during this meeting are asked to sign the “Public Input Signup Sheet”, which is located on a clipboard near the Council Chamber entrance. This information will aid in the accurate publication of the official meeting minutes. OPEN FORUM - 7:15 P.M. Persons may address the City Council on subjects that are not a part of the Regular Meeting agenda, but must limit remarks to three (3) minutes. Open forum will adjourn to the Regular Meeting promptly at 7:30 p.m. Open Forum and a portion of the Regular Meeting are televised LIVE, airing on Government Channel 16. REGULAR MEETING – 7:30 P.M. CALL TO ORDER – Mayor PLEDGE OF ALLEGIANCE ROLL CALL – City Clerk 1. ADOPTION OF AGENDA 2. PRESENTATIONS 3. APPROVAL OF MINUTES A. February 19, 2014 Regular Meeting. 4. CONSENT CALENDAR A. Accept and Place on File the Following Minutes: i. Environmental Commission Meeting Minutes from February 12, 2014. ii. Advisory Committee on Historic Preservation Meeting Minutes from July 9, 2013 and September 10, 2013. B. Consider authorizing issuance of a single-occasion gambling license to Cottage Grove Area Strawberry Festival, Inc. to conduct a raffle on June 23, 2014 at Park High School, 8040 80th Street South. Staff Recommendation: Authorize issuance of the gambling license. During the required background investigation, no facts were found that would constitute a basis for denial of the application. MARCH 19, 2014 AGENDA Cottage Grove City Council C. Consider adopting a resolution to write off Cottage Grove EMS accounts receivable in the amount of $1,924.863.00. Staff Recommendation: Adopt the resolution. D. Consider authorizing staff to issue a certificate of appropriateness for the phased restoration of the historic barn on the Bruss property located at 6641 th 70 Street South. Staff Recommendation: Authorize staff to issue the certificate of appropriateness. E. Consider awarding the 2014 Joint City Wide Street Sweeping project to the lowest accepted quote, supplied by Mike McPhillips, Inc., for $74.50 per hour. Staff Recommendation: Award the project to Mike McPhillips, Inc. F. Consider approving the plans and specifications and establishing an April 17, 2014 bid date for the 2014 Pavement Management Project, Districts F1 and F4. Staff Recommendation: Adopt the resolution approving the plans and specifications and establishing the bid date. G. Receive information—General Fund balance at December 31, 2013. Staff Recommendation: Information only. H. Consider revisions to the 2013 Budget. Staff Recommendation: Adopt the resolution approving the revisions. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES 6. PUBLIC HEARINGS A. 1. Hold the public hearing for the adoption of an ordinance amendment to City Code Title 5, Chapter 5, Sections 1-14, relating to Special Event Permits. 2. Consider approving an ordinance amendment to amend Title 5, Chapter 5, Sections 1-14, relating to Special Event Permits, and to repeal Title 5, Chapter 6, Parades. Staff Recommendation: 1. Hold the public hearing. 2. Adopt the ordinance amendment. 7. BID AWARDS 8. UNFINISHED AND NEW BUSINESS A. Consider entering into the Water Supply Intergovernmental Agreement. Staff Recommendation: Enter into the agreement. B. Consider approving Lennar Homes’ residential development concept plan proposing the platting of approximately 302 lots for detached single-family th homes on approximately 141 gross acres of land located north of 65 Street between Inwood Avenue and Ideal Avenue. Staff Recommendation: Adopt the resolution approving the concept plan. C. Review and consider changes to the City Code regarding charitable gambling fund contributions. Staff Recommendation: Based on discussion. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS 10. COUNCIL COMMENTS AND REQUESTS MARCH 19, 2014 AGENDA Cottage Grove City Council 11. PAY BILLS A. Approve payment of check numbers 185181 to 185358 in the amount of $501,868.69 and EFT Payment of $144,110.36. 12. WORKSHOP SESSION – OPEN TO PUBLIC 13. WORKSHOP SESSION – CLOSED TO PUBLIC ADJOURNMENT Cottage J Grove t here Pride and P Meet PLANNING COMMISSION REGULAR MEETING March 24, 2014 7:00 P.M. ►•: 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Open Forum 5. Chair's Explanation of Hearing Process 6. Public Hearings and Applications 6.1 Oak Cove — Case PP2014 -005 Meridian Land Holdings, LLC has applied for a preliminary plat for Oak Cove, a single - family residential subdivision that will consist of 12 lots for single - family homes and 2 outlots to be located south of the Timber Ridge Development on the southerly exten- sion of Burr Oak Cove South, west of the Everwood subdivision, and east of the Hidden Oaks development. 7. Discussion Items 8. Approval of Planning Commission Minutes of February 24, 2014 9. Reports 9.1 Recap of March City Council Meetings 9.2 Response to Planning Commission Inquiries 9.3 Planning Commission Requests 9.4 Annual Organization Meeting • Accept 2014 Planning Commission Rules • Election of Officers 10. Adjournment AGENDA COTTAGE GROVE CITY COUNCIL TRAINING ROOM 12800 RAVINE PARKWAY MARCH 29, 2014 SPECIAL MEETING WITH CITY ADVISORY COMMISSIONS – 8:00 A.M. 8:00 Meet and Greet; Continental Breakfast 8:30 Call to Order; Introductions 8:45 Agenda/2013 Accomplishments 9:00 Update on 2014 Strategic Direction 9:15 Departmental Updates on 2014 Projects/Goals/Initiatives 10:00 Break 10:15 Continue Departmental Updates 11:15 2015 Budget 11:30 Questions and Answers Noon Adjourn AGENDA COTTAGE GROVE CITY COUNCIL COUNCIL CHAMBER 12800 RAVINE PARKWAY APRIL 2, 2014 Agenda Updated: April 1, 2014 Persons wishing to address the Council during this meeting are asked to sign the "Public Input Signup Sheet'; which is located on a clipboard near the Council Chamber entrance. This information will aid in the accurate publication of the official meeting minutes. OPEN FORUM - 7:15 P.M. Persons may address the City Council on subjects that are not a part of the Regular Meeting agenda, but must limit remarks to three (3) minutes. Open forum will adjourn to the Regular Meeting promptly at 7:30 p.m. Open Forum and a porfion of the Regular Meeting are televised L1VE, airing on Government Channel 16. REGULAR MEETING - 7:30 P.M. CALL TO ORDER — Mayor PLEDGE OF ALLEGIANCE ROLL CALL — City Clerk 1. ADOPTION OF AGENDA 2. PRESENTATIONS 3. APPROVAL OF MINUTES A. March 5, 2014 Special Meeting. B. March 5, 2014 Regular Meeting. 4. CONSENT CALENDAR A. Accept and Place on File the Following Minutes: i. Public Works Commission Meeting Minutes from January 22, 2014. ii. Planning Commission Meeting Minutes from February 24, 2014. B. Consider authorizing issuance of a single-occasion gambling license to The Phoenix Residence to conduct a raffle at River Oaks Golf Course on June 9, 2014. Staff Recommendation: Authorize issuance of the gambling license. During the required background investigation, no facts were found that would constitute a basis for denial of the application. APRIL 2, 2014 AGENDA Cottage Grove City Council C. Consider authorizing the purchase of 70,450 pounds of RoadSaver 535MN Crafco Sealant from Brock White at $0.59/pound. Staff Recommendation: Authorize the purchase. D. Consider adopting a resolution in support of Washington County's request for engineering and traffic investigations on County Road No. 74 (65 Street South) between the Cottage Grove city limits at Century Avenue/Geneva Avenue and County State Aid Highway No. 13 (Hinton Avenue South). Staff Recommendation: Adopt the resolution. E. 1. Consider approving the final plat named Eastridge Woods 2 Addition. 2. Consider approving the Feasibility Report dated February 27, 2014 and the final plans and specifications dated March 28, 2014 for Eastridge Woods 2" Addition. 3. Consider approving the Development Agreement with D.R. Horton for the development of the Eastridge Woods 2� Addition project. Staff Recommendation: 1. Adopt the resolution. 2. Adopt the resolution. 3. Approve the Development Agreement. F. Consider approving the plans and specifications and establishing a May 1, 2014 bid date for the 2014 Seal Coat Program. Staff Recommendation: Adopt the resolution approving the plans and specifications and establishing the bid date. G. Consider calling for the sale of $1,430,000 Taxable General Obligation Tax Increment Refunding Bonds 2014A Staff Recommendation: Adopt the resolution calling for the sale. H. Consider passing an ordinance amending City Code Title 2 to establish an Arts Commission. Staff Recommendation: Pass the ordinance. I. Consider appointing the following residents to the Cottage Grove Arts Commission: Justin Atkinson, Meg Bjorkman, Andrea Cloutier, LeRoy Johannsen, Cassie Klinga, Sarah Kostick, Kathleen Kullman, Bill Larsen and Lew Vogel. Staff Recommendation: Appoint the commissioners. J. Consider authorizing staff to issue a certificate of appropriateness for an addition to the corn crib at Hope Glen Farm, 10276 East Point Douglas Road South, subject to conditions. Staff Recommendation: Authorize staff to issue the certificate subject to conditions. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES *A. Receive response regarding off-premises sign. 6. PUBLIC HEARINGS 7. BID AWARDS 8. UNFINISHED AND NEW BUSINESS A. Consider adopting a resolution approving the 3.0 MG Innsdale Standpipe Water Tower Professional Service Agreement by SEH Design Build. Staff Recommendation: Adopt the resolution. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS APRIL 2, 2014 AGENDA Cottage Grove City Council 10. COUNCIL COMMENTS AND REQUESTS 11. PAY BILLS A. Approve payment of check numbers 185359 to 185578 in the amount of $706,243.29 and EFT Payment of 9 301.00. 12. WORKSHOP SESSION — OPEN TO PUBLIC 13. WORKSHOP SESSION — CLOSED TO PUBLIC ADJOURNMENT '�Agenda Item Submitted 4/1/2014. AGENDA COTTAGE GROVE CITY COUNCIL COUNCIL CHAMBER 12800 RAVINE PARKWAY APRIL 16, 2014 Agenda Updated: April 16, 2014 Persons wishing to address the Council during this meeting are asked to sign the “Public Input Signup Sheet”, which is located on a clipboard near the Council Chamber entrance. This information will aid in the accurate publication of the official meeting minutes. OPEN FORUM - 7:15 P.M. Persons may address the City Council on subjects that are not a part of the Regular Meeting agenda, but must limit remarks to three (3) minutes. Open forum will adjourn to the Regular Meeting promptly at 7:30 p.m. Open Forum and a portion of the Regular Meeting are televised LIVE, airing on Government Channel 16. REGULAR MEETING – 7:30 P.M. CALL TO ORDER – Mayor PLEDGE OF ALLEGIANCE ROLL CALL – City Clerk 1. ADOPTION OF AGENDA 2. PRESENTATIONS A. Severe Weather Awareness and Storm Clean Up Policy. 3. APPROVAL OF MINUTES A. March 19, 2014 Regular Meeting. 4. CONSENT CALENDAR A. Accept and Place on File the Following Minutes: None Submitted. B. Consider adopting a resolution supporting the findings of the Red Rock Corridor Alternatives Analysis Update Study. Staff Recommendation: Adopt the resolution. C. Consider adopting a resolution recognizing First Quarter Donations. Staff Recommendation: Adopt the resolution. D. Consider authorizing City Staff to advertise and sell surplus property on eBay. Staff Recommendation: Authorize the request. E. Consider adopting resolutions approving interfund transfers and closing of funds. Staff Recommendation: Adopt the resolutions. APRIL 16, 2014 AGENDA Cottage Grove City Council F. Consider authorizing the purchase of workers compensation insurance from the League of Minnesota Cities Insurance Trust in the amount of $230,055.00. Staff Recommendation: Authorize the request. The premium includes a credit for our experience modifier, a premium discount, and a $10,000 per occurrence medical deductible. G. Consider approving the purchase of a mower, cab, blower and broom from Frontier and a snow blower for the Bobcat from Tri-State Bobcat for a combined purchase price of $43,035.90. Staff Recommendation: Approve the purchase. H. Consider the following proclamations for the City of Cottage Grove: Volunteer Month, Arbor Day, Standing Strong Day, National Public Works Week, National Police Week and Peace Officers’ Memorial Day, Emergency Medical Services Week, and Night to Unite. Staff Recommendation: Approve the proclamations. I. Consider approving the South Washington Watershed District (SWWD) Coordinated Capital Improvements Program (CCIP) grant agreement contracts th for the Everwood 4 Addition improvement project in the amount of $31,000 and for the Highland Hills and Hemingway Park pond improvement projects in the amount of $24,010. Staff Recommendation: Approve the grant agreement contracts. J. Consider approving the Joint Service Agreements with the Cities of Afton, Newport, and St. Paul Park. Staff Recommendation: Approve the agreements. K. Consider appointing Adam Graf and Kimberly Graff to fill vacant terms on the Planning Commission ending February 28, 2017. Staff Recommendation: Approve the appointments. L. Consider awarding the 2014 Joint City Wide Crack Sealing project to the lowest accepted quote, supplied by Northwest Asphalt Maintenance, for $47,998.00. Staff Recommendation: Award the project. M. Consider awarding the 2014 Joint City Wide Street Striping project to the lowest accepted quote, supplied by AAA Striping Service Co., for $36,464.37. Staff Recommendation: Award the project. nd N. 1. Consider approving the final plat named Eastridge Woods 2 Addition. 2. Consider approving the Feasibility Report dated February 27, 2014 and the final nd plans and specifications dated March 28, 2014 for Eastridge Woods 2 Addition. 3. Consider approving the Development Agreement with D.R. Horton nd for the development of the Eastridge Woods 2 Addition project. Staff Recommendation: 1. Adopt the resolution approving the final plat. 2. Adopt the resolution approving the Feasibility Report and plans and specifications. 3. Approve the Development Agreement. O. Consider approval of an Assessment Appeal Settlement agreement with Xcel for their property at 7051 Hinton Avenue South. Staff Recommendation: Approve the agreement. *P. Consider authorizing issuance of a tobacco license to Holiday Stationstores, Inc. for their location at 8610 East Point Douglas Road. Staff Recommendation: Authorize issuance of the tobacco license. During the required background investigation, no facts were found that would constitute a basis for denial of the application. The store is currently licensed as a franchise under a different owner and will convert to a corporate store effective April 17. APRIL 16, 2014 AGENDA Cottage Grove City Council **Q. Consider adopting a resolution calling for a public hearing on June 4, 2014 to consider creation of TIF District 1-15. Staff Recommendation: Adopt the resolution. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES A. Receive response to previously raised open forum issue regarding Public Works work hours and city property taxes. 6. PUBLIC HEARINGS 7. BID AWARDS 8. UNFINISHED AND NEW BUSINESS A. Consider approving the preliminary plat named Oak Cove, which creates 12 th single family lots and two outlots on land located south of Timber Ridge 5 Addition on Burr Oak Cove. Staff Recommendation: Adopt the resolution approving the preliminary plat. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS 10. COUNCIL COMMENTS AND REQUESTS 11. PAY BILLS A. Approve payment of check numbers 185579 to 185765 in the amount of $489,691.97 and EFT Payment of $147,227.70. 12. WORKSHOP SESSION – OPEN TO PUBLIC 13. WORKSHOP SESSION – CLOSED TO PUBLIC ADJOURNMENT * Agenda Item Added 4/14/2014. ** Agenda Item Added 4/16/2014. Cottage J Grove h ere Pride and V'05 9erlty Meet PLANNING COMMISSION REGULAR MEETING April 28, 2014 7:00 P.M. 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Open Forum 5. Chair's Explanation of Hearing Process 6. Public Hearings and Applications 6.1 Cub Seasonal Garden Center— Case ICUP2014 -007 Cub Foods has applied for an interim conditional use permit to allow a temporary outdoor garden center in the parking lot of their property at 8690 East Point Douglas Road South. 6.2 Walmart Seasonal Garden Center — Case ICUP2014 -008 Walmart has applied for an interim conditional use permit to allow a temporary outdoor garden center in the parking lot of their property at 9300 East Point Douglas Road South. 7. Discussion Items 8. Approval of Planning Commission Minutes of March 24, 2014 9. Reports 9.1 Recap of April City Council Meetings 9.2 Response to Planning Commission Inquiries 9.3 Planning Commission Requests 10. Adjourn to Special City Council Meeting Following the Special City Council meeting, the Planning Commission and City Council will adjourn to the Training Room for a workshop on the proposed amendments to the City's sign ordinance.