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HomeMy WebLinkAbout2014-05-07 AGENDA AGENDA COTTAGE GROVE CITY COUNCIL COUNCIL CHAMBER 12800 RAVINE PARKWAY MAY 7, 2014 Agenda Updated: May 7, 2014 Persons wishing to address the Council during this meeting are asked to sign the “Public Input Signup Sheet”, which is located on a clipboard near the Council Chamber entrance. This information will aid in the accurate publication of the official meeting minutes. OPEN FORUM - 7:15 P.M. Persons may address the City Council on subjects that are not a part of the Regular Meeting agenda, but must limit remarks to three (3) minutes. Open forum will adjourn to the Regular Meeting promptly at 7:30 p.m. Open Forum and a portion of the Regular Meeting are televised LIVE, airing on Government Channel 16. REGULAR MEETING – 7:30 P.M. CALL TO ORDER – Mayor PLEDGE OF ALLEGIANCE ROLL CALL – City Clerk 1. ADOPTION OF AGENDA 2. PRESENTATIONS A. Code Enforcement Review and Update, Rental License Update, Overview of Summer Commercial Landscape Sweep, and Update on Parking Lot and Drive Lane Maintenance—Emily Schmitz, Code Enforcement Officer. 3. APPROVAL OF MINUTES A. March 29, 2014 Special Meeting. B. April 2, 2014 Regular Meeting. C. April 16, 2014 Regular Meeting. 4. CONSENT CALENDAR A. Accept and Place on File the Following Minutes: i. Public Works Commission Meeting Minutes from March 17, 2014. ii. Planning Commission Meeting Minutes from March 24, 2014. MAY 7, 2014 AGENDA Cottage Grove City Council B. Consider renewing the package policy with a $50,000/$100,000/$1,000 deductible for the April 3, 2014 to April 3, 2015 policy period, in the amount of $221,767.00. Staff Recommendation: Renew the package policy. C. Consider authorizing issuance of Special Event permits for walk/run events to Standing Strong (May 17, 2014—Hamlet Park and vicinity) and Crossroads Church (May 17, 2014—80th/Jamaica/Indian/Innsdale and vicinity) contingent on conditions recommended by the Public Safety Department. Staff Recommendation: Authorize issuance of the permits. *D. Consider authorizing issuance of a temporary intoxicating liquor license to the Cottage Grove Lions Club for June 20 and 21, 2014 at Kingston Park, and June 21, 2014 at Lamar Park in conjunction with Strawberry Fest. Staff Recommendation: Authorize issuance of the license. During the required background investigation, no facts were found that would constitute a basis for denial of the application. E. Consider authorizing issuance of a massage therapist license to Kelin Story. Staff Recommendation: Authorize issuance of the massage therapist license. During the required background investigation, no facts were found that would constitute a basis for denial of the application. Ms. Story will be working at Belissimo Salon & Day Spa, 6939 Pine Arbor Drive South. F. Consider approving the purchase of a Tandem Axle Jetter Trailer for a total City cost of $45,131.45. Staff Recommendation: Approve the purchase. It should be noted the City has received a SWWD grant of $24,301.55 for this purchase, and the trailer has a total purchase price of $69,433.00 from Koenig and Sons Equipment. G. Consider appointing Steve Ingram and Robert Dornsbach to the Public Works Commission. Staff Recommendation: Approve the appointments. H. Consider appointing Melinda Miller to a term on the Advisory Committee on Historic Preservation ending February 29, 2016. Staff Recommendation: Approve the appointment. I. Consider proclaiming Syttende Mai in Cottage Grove. Staff Recommendation: Proclaim Syttende Mai in Cottage Grove. J. 1. Consider granting a one-year extension to Resolution No. 2013-062 for a variance reducing the minimum rear yard setback to allow construction of a house at 7675 Hyde Avenue South. 2. Consider granting a one-year extension to Resolution No. 2013-063 for a variance reducing the minimum front yard setback to allow construction of a house at 7679 Hyde Avenue South. Staff Recommendation: 1. Adopt the resolution granting the extension. 2. Adopt the resolution granting the extension. K. 1. Consider approving Change Order No. 1, which provides for temporary th lighting on 80 Street during the project duration for safety purposes. 2. Consider approving final payment in the amount of $95,976.20 to Eureka th Construction, Inc. for the Pond ED-P5 Water Quality Improvements/80 Street Box Culvert Project. Staff Recommendation: 1. Approve the change order. 2. Adopt the resolution approving the final payment. L. Consider appointing Samantha Anderson and Mason Schouveller to youth seats on the Parks, Recreation and Natural Resources Commission. Staff Recommendation: Approve the appointments. MAY 7, 2014 AGENDA Cottage Grove City Council M. Consider passing an ordinance amending City Code Title 1-4-1-A regarding the Administration General Penalty. Staff Recommendation: Pass the ordinance. This ordinance removes specific fine and imprisonment penalties. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES 6. PUBLIC HEARINGS 7. BID AWARDS A. Consider awarding the bid for the 2014 Seal Coat Project, which includes the cities of Cottage Grove, Afton, Newport, St. Paul Park, and Denmark Township, to Asphalt Surface Technologies Corporation in the amount of $337,259.94. Staff Recommendation: Award the bid. Asphalt Surface Technologies Corporation submitted the lowest of three bids received. B. Consider awarding the bid for the 2014 Pavement Management Project Utility and Street Improvements to Valley Paving, Inc. in the amount of $2,511,649.48, including Alternatives Number 1, 2, and 3. Staff Recommendation: Adopt the resolution awarding the bid. Valley Paving, Inc. submitted the lowest of two bids received, including Alternatives Number 1, 2, and 3. 8. UNFINISHED AND NEW BUSINESS A. Consider adopting a resolution authorizing the sale of $1,435,000 Taxable General Obligation Tax Increment Refunding Bonds of 2014A. Staff Recommendation: Adopt the resolution. B. Consider the purchase of two new Western Star dump trucks with snowplow equipment for a combined purchase price of $377,333.48. Staff Recommendation: Approve the purchase. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS 10. COUNCIL COMMENTS AND REQUESTS 11. PAY BILLS A. Approve payment of check numbers 185766 to 186038 in the amount of $770,572.89 and EFT Payment of $15,067.00. 12. WORKSHOP SESSION – OPEN TO PUBLIC 13. WORKSHOP SESSION – CLOSED TO PUBLIC ADJOURNMENT * Agenda Item Amended 5/7/2014.