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Home My WebLink About2014-04-02 MINUTES COTTAGE GROVE CITY COUNCIL City of Cottage Grove, Minnesota Regular Meeting April 2, 2014 OPEN FORUM At 7:15 p.m., Mayor Myron Bailey opened Open Forum and stated that during Open Forum one may address the City Council on any subject not a part of the regular meeting agenda, but must limit their remarks to three (3) minutes per person. The purpose of Open Forum is to give the public an opportunity to present information or to request action by the City Council. It may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Open Forum will adjourn to the regular meeting at 7:30 p.m. The following were present: Council Member Derrick Lehrke, Council Member Justin Olsen, Council Member Jen Peterson, Council Member Dave Thiede, and Mayor Myron Bailey. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Korine Land, City Attorney-LeVander, Gillen & Miller, PA; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten, Public Works Director. Mayor Bailey asked if anyone in the audience wished to address the City Council on any topic not on the agenda. th Paul Ravn, 8527 85 Street South, Cottage Grove, addressed the Council about his property tax statement, the noise ordinance, and how Public Works employees can work nine hours a day Monday through Thursday and then leave at 10:30 a.m. on Friday. He also asked City Administrator Schroeder to justify the City fee on his Xcel Energy bill. Mayor Bailey closed Open Forum to the Regular Meeting. CALL TO ORDER – Regular Meeting The City Council of the City of Cottage Grove, Washington County, Minnesota, held a regular meeting on April 2, 2014 at the Cottage Grove City Hall, 12800 Ravine Parkway. Mayor Bailey called the meeting to order at 7:30 p.m. PLEDGE OF ALLEGIANCE The audience, staff and Mayor and Council Members pledged allegiance to the flag of the United States of America. Cottage Grove City Council 2 April 2, 2014 Regular Meeting ROLL CALL The following were present: Council Member Derrick Lehrke, Council Member Justin Olsen, Council Member Jen Peterson, Council Member Dave Thiede, and Mayor Myron Bailey. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Korine Land, City Attorney-LeVander, Gillen & Miller PA; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten, Public Works Director. Mayor Bailey presided over the meeting. 1. ADOPTION OF AGENDA MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO REMOVE ITEM 4.E FROM THE AGENDA AND TO APPROVE THE AGENDA AS AMENDED. MOTION CARRIED. 5-0. 2. PRESENTATIONS – None. 3. APPROVAL OF MINUTES A. March 5, 2014 Special Meeting Mayor Bailey accepted the minutes of the March 5, 2014 Special Meeting as prepared. B. March 5, 2014 Regular Meeting Mayor Bailey accepted the minutes of the March 5, 2014 Regular Meeting as prepared. 4. CONSENT CALENDAR The City Council briefly discussed items C and G and pulled item H for a separate vote. Council Member Lehrke pulled item H, creation of an Arts Commission. He stated that the Arts Commission will be governed as a body under the Open Meeting Law and the group will no longer be able to send group emails without creating an open meeting law violation and open themselves up to fines. For that reason and others, he will not support creation of an Arts Commission. City Attorney Land stated that the Arts Commission will be considered a public body and will have to comply with the Open Meeting Laws, they will need to have a schedule of meetings, and they cannot violate the quorum provisions Cottage Grove City Council 3 April 2, 2014 Regular Meeting through emails or other kinds of communication. They will need to hold their meetings in an open forum. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO PASS ORDINANCE NO. 930, AN ORDINANCE FOR THE CITY OF COTTAGE GROVE, MINNESOTA, AMENDING TITLE 2 TO ESTABLISH AN ARTS COMMISSION. MOTION CARRIED. 3-1-1 WITH COUNCIL MEMBER LEHRKE VOTING NAY AND COUNCIL MEMBER THIEDE ABSTAINING. MOTION BY COUNCIL MEMBER LEHRKE, SECONDED BY COUNCIL MEMBER PETERSON, TO: A.ACCEPT AND PLACE ON FILE THE FOLLOWING MINUTES: I.PUBLIC WORKS COMMISSION MEETING FROM JANUARY 22, 2014. II.PLANNING COMMISSION MEETING FROM FEBRUARY 24, 2014. B. AUTHORIZE ISSUANCE OF A SINGLE-OCCASION GAMBLING PERMIT TO THE PHOENIX RESIDENCE TO CONDUCT A RAFFLE AT RIVER OAKS GOLF COURSE ON JUNE 9, 2014. C. AUTHORIZE PURCHASE OF 70,450 POUNDS OF ROADSAVER 535MN CRAFCO CRACK SEALANT FROM BROCK WHITE AT $.59 PER POUND. D. ADOPT RESOLUTION NO. 2014-017, A RESOLUTION TO WASHINGTON COUNTY IN SUPPORT OF THE AUTHORIZATION OF THE COMMISSIONER OF TRANSPORTATION TO PERFORM AN ENGINEERING AND TRAFFIC INVESTIGATION TO DETERMINE THE REASONABLE AND SAFE SPEED AT TH COUNTY ROAD NO. 74 (65 STREET SOUTH) BETWEEN THE COTTAGE GROVE CITY LIMITS AT CENTURY AVENUE/GENEVA AVENUE AND COUNTY STATE AID HIGHWAY NO. 13 (HINTON AVENUE SOUTH). E. REMOVED FROM AGENDA. F. ADOPT RESOLUTION NO. 2014-018, A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS FOR THE 2014 SEAL COAT PROGRAM AND TO SET A BID DATE FOR MAY 1, 2014 AT 10:00 P.M. G. ADOPT RESOLUTION NO. 2014-019, A RESOLUTION CALLING FOR THE SALE OF $1,430,000 TAXABLE GENERAL OBLIGATION TAX INCREMENT REFUNDING BONDS, SERIES 2014A. H. REMOVED FROM THE CONSENT CALENDAR. I. TO APPROVE THE APPOINTMENT OF THE FOLLOWING RESIDENTS TO THE ARTS COMMISSION: JUSTIN ATKINSON FOR TERM TO EXPIRE FEBRUARY 29, 2016 ANDREA CLOUTIER FOR TERM TO EXPIRE FEBRUARY 29, 2016 KATHLEEN KULLMAN FOR TERM TO EXPIRE FEBRUARY 29, 2016 LEW VOGEL FOR TERM TO EXPIRE FEBRUARY 29, 2016 Cottage Grove City Council 4 April 2, 2014 Regular Meeting CASSIE KLINGA TO A YOUTH SEAT FOR TERM TO EXPIRE APRIL 16, 2015 MEG BJORKMAN FOR TERM TO EXPIRE FEBRUARY 28, 2015 LEROY JOHANNSEN FOR TERM TO EXPIRE FEBRUARY 28, 2015 BILL LARSEN FOR TERM TO EXPIRE FEBRUARY 28, 2015 SARAH KOSTICK TO A YOUTH SEAT FOR TERM TO EXPIRE APRIL 16, 2015 J. AUTHORIZE STAFF TO ISSUE A CERTIFICATE OF APPROPRIATENESS FOR AN ADDITION TO THE CORN CRIB AT HOPE GLEN FARM, 10278 EAST POINT DOUGLAS ROAD SOUTH, SUBJECT TO CONDITIONS. MOTIONCARRIED.5-0. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES A. Receive Response to Previously Raised Open Forum Issue Regarding Off Premises Sign The City Council acknowledged receipt of the letter that City Administrator Schroeder sent to Roger Kohler at the Cottage Grove VFW Post 8752 who, at the last regular Council meeting, requested a waiver from the sign ordinance to allow for a directional sign to be installed at the corner of County Road 19 (Keats Avenue) and East Point Douglas Road South. In his letter, City Administrator Schroeder gave the Cottage Grove VFW until April 11, 2014 to remove the sign. Failure to do so would result in removal of the sign by the City. 6. PUBLIC HEARINGS – None. 7. BID AWARDS – None. 8. UNFINISHED AND NEW BUSINESS A. Consider Approving the Professional Service Agreement with SEH Design Build for the 3.0 MG Innsdale Standpipe Water Tower The City Council reviewed the proposal to adopt a resolution approving the proposed 3.0 MG Innsdale Standpipe Water Tower Professional Service Agreement be awarded to SEH Design Build in the amount not to exceed $936,000. He stated that in November 2013 the Council decided to defer action on this agreement. MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL MEMBER PETERSON, TO ADOPT RESOLUTION NO. 2014-020, A RESOLUTION APPROVING THE 3.0 MG INNSDALE STANDPIPE WATER TOWER PROFESSIONAL SERVICE AGREEMENT BY SEH DESIGN BUILD. MOTION CARRIED. 5-0. Cottage Grove City Council 5 April 2, 2014 Regular Meeting 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS – None. 10. COUNCIL COMMENTS AND REQUESTS Council Member Peterson announced that the next Beyond the Yellow Ribbon Network meeting is April 7; Fare for All is April 10; Bike Park voting period is April 24 through May 4; Volunteer Recognition Banquet is April 22; Habitat for Humanity is April 26; Stone Soup-er Bowl is May 17, and the Standing Strong Run/Walk is May 17. Council Member Olsen asked staff to update the City’s website because he was surprised to see that our property tax information was from 2011-12. He asked that each department take a look at their specific section(s) to ensure that the information is up-to-date. Council Member Olsen stated that the second thing he wanted to mention was that the open book meeting is on April 3 here at the Cottage Grove City Hall. It is the resident’s opportunity to speak with staff from Washington County about their property valuations for fiscal year 2014. Council Member Olsen thanked the Commission members who attended the All Commission meeting on March 29. The slide show presented is available on the City’s website for those who were unable to attend. Council Member Olsen stated that there were 14 applicants to the Arts Commission and he thanked everyone for applying. Council Member Olsen stated that for a while now, we have been talking about meeting with the Wal-Mart staff and neighborhood residents in the area and he stated that he was looking for an update as to when that meeting will be held. Council Member Olsen stated that there was a resident who expressed some concerns during Open Forum tonight and he agreed that he would meet with the resident to discuss his concerns in greater detail. Mayor Bailey reminded everyone about the deadline for voting on the Bike Park is April 24 through May 4; the Goodwill ribbon cutting ceremony is April 26; the Habitat for Humanity dedication is April 26; the Arbor Day event is April 26; the Spring Business Expo sponsored by the Chamber of Commerce is April 26; the Annual Spring Clean Up Day is on May 3; and the on-street parking ban expired April 1. Council Member Lehrke highlighted a meeting he and the Mayor attended that was sponsored by Washington County on economic development. Cottage Grove City Council 6 April 2, 2014 Regular Meeting 11. PAY BILLS MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO APPROVE PAYMENT OF CHECK NUMBERS 185359 THROUGH 185578 IN THE AMOUNT OF $706,243.29 AND EFT PAYMENT OF $9,301.00 (CHECKS 185359-185393 IN THE AMOUNT OF $129,142.66 AND EFT PAYMENT OF $6,159.00 WERE ISSUED PRIOR TO COUNCIL APPROVAL). MOTION CARRIED. 5- 0. 12. WORKSHOP SESSION – OPEN TO PUBLIC – None. 13. WORKSHOP SESSION – CLOSED TO PUBLIC – None. ADJOURNMENT MOTION BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL MEMBER LEHRKE, TO ADJOURN THE REGULAR MEETING AT 8:20 P.M. MOTION CARRIED. 5-0. Prepared by, Caron M. Stransky City Clerk