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Home My WebLink About2014-04-16 MINUTES COTTAGE GROVE CITY COUNCIL City of Cottage Grove, Minnesota Regular Meeting April 16, 2014 OPEN FORUM At 7:15 p.m., Mayor Myron Bailey opened Open Forum and stated that during Open Forum one may address the City Council on any subject not a part of the regular meeting agenda, but must limit their remarks to three (3) minutes per person. The purpose of Open Forum is to give the public an opportunity to present information or to request action by the City Council. It may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Open Forum will adjourn to the regular meeting at 7:30 p.m. The following were present: Council Member Derrick Lehrke, Council Member Justin Olsen, Council Member Jen Peterson, Council Member Dave Thiede, and Mayor Myron Bailey. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Korine Land, City Attorney-LeVander, Gillen & Miller, PA; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten, Public Works Director. Mayor Bailey asked if anyone in the audience wished to address the City Council on any topic not on the agenda. There being none, Mayor Bailey closed Open Forum to the Regular Meeting. CALL TO ORDER – Regular Meeting The City Council of the City of Cottage Grove, Washington County, Minnesota, held a regular meeting on April 16, 2014 at the Cottage Grove City Hall, 12800 Ravine Parkway. Mayor Bailey called the meeting to order at 7:30 p.m. PLEDGE OF ALLEGIANCE The audience, staff and the Mayor and Council Members pledged allegiance to the flag of the United States of America. ROLL CALL The following were present: Council Member Derrick Lehrke, Council Member Justin Olsen, Council Member Jen Peterson, Council Member Dave Thiede, and Mayor Myron Bailey. The following were absent: None. Cottage Grove City Council 2 April 16, 2014 Regular Meeting Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Korine Land, City Attorney-LeVander, Gillen & Miller, PA; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten, Public Works Director. Mayor Bailey presided over the meeting. 1. ADOPTION OF AGENDA MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO APPROVE THE AGENDA AS PRESENTED. MOTION CARRIED. 5-0. 2. PRESENTATIONS A. Severe Weather Awareness and Storm Clean Up Policy Public Safety Director Woolery gave a presentation on the City’s Severe Weather Awareness and Storm Clean up Policy. 3. APPROVAL OF MINUTES A.March 19, 2014 Regular Meeting Mayor Bailey accepted the minutes of the March 19, 2014 Regular Meeting as prepared. 4. CONSENT CALENDAR The Council pulled and discussed items B, C, H, K and N. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO: A. ACCEPT AND PLACE ON FILE THE FOLLOWING MINUTES: NONE SUBMITTED. B. ADOPT RESOLUTION NO. 2014-021, A RESOLUTION SUPPORTING THE FINDINGS OF THE RED ROCK CORRIDOR ALTERNATIVES ANALYSIS UPDATE (AAU) STUDY. C. ADOPT RESOLUTION NO. 2014-022, A RESOLUTION RECOGNIZING DONATIONS RECEIVED IN THE FIRST QUARTER OF 2014. D. AUTHORIZE CITY STAFF TO ADVERTISE AND SELL SURPLUS PROPERTY ON EBAY. E. ADOPT RESOLUTION NO. 2014-023, A RESOLUTION APPROVING INTERFUND TRANSFERS BETWEEN FUNDS. Cottage Grove City Council 3 April 16, 2014 Regular Meeting ADOPT RESOLUTION NO. 2014-024, A RESOLUTION AUTHORIZING CLOSING CERTAIN FUNDS. F. AUTHORIZE THE PURCHASE OF WORKERS COMPENSATION INSURANCE FROM THE LEAGUE OF MINNESOTA CITIES INSURANCE TRUST (LMCIT) IN THE AMOUNT OF $230,055 WHICH INCLUDES A CREDIT FOR OUR EXPERIENCE MODIFIER, A PREMIUM DISCOUNT, AND A $10,000 PER OCCURRENCE MEDICAL DEDUCTIBLE. G. AUTHORIZE THE PURCHASE OF A MOWER, CAB, BLOWER AND BROOM FROM FRONTIIER AND A SNOWBLOWER FOR THE BOBCAT FROM TRI- STATE BOBCAT FOR A COMBINED PURCHASE PRICE OF $43,035.90. H. APPROVE THE FOLLOWING PROCLAMATIONS FOR THE CITY OF COTTAGE GROVE: VOLUNTEER MONTH, ARBOR DAY, STANDING STRONG DAY, NATIONAL PUBLIC WORKS WEEK, NATIONAL POLICE WEEK, AND PEACE OFFICERS’ MEMORIAL DAY, EMERGENCY MEDICAL SERVICES WEEK, AND NIGHT TO UNITE. I. APPROVE THE SOUTH WASHINGTON WATERSHED DISTRICT (SWWD) COORDINATED CAPITAL IMPROVEMENTS PROGRAM (CCIP) GRANT TH AGREEMENT CONTRACTS FOR THE EVERWOOD 4 ADDITION IMPROVEMENT PROJECT IN THE AMOUNT OF $31,000 AND FOR THE HIGHLAND HILLS AND HEMINGWAY PARK POND IMPROVEMENT PROJECTS IN THE AMOUNT OF $24,010. J. APPROVE THE JOINT SERVICE AGREEMENTS WITH THE CITIES OF AFTON, NEWPORT, AND ST. PAUL PARK FOR SEALCOATING, CRACK SEALING, AND STRIPING IMPROVEMENTS FROM APRIL 1, 2014 THROUGH APRIL 1, 2015. K. APPROVE THE APPOINTMENT OF ADAM GRAF AND KIMBERLY GRAFF TO FILL VACANT TERMS ON THE PLANNING COMMISSION ENDING FEBRUARY 28, 2017. L. ADOPT RESOLUTION NO. 2014-025, A RESOLUTION AWARDING THE 2014 JOINT CITY-WIDE CRACK SEALING PROJECT TO NORTHWEST ASPHALT MAINTENANCE IN THE AMOUNT OF $47,998. M. ADOPT RESOLUTION NO. 2014-026, A RESOLUTION AWARDING THE 2014 JOINT CITY-WIDE STREET STRIPING PROJECT TO AAA STRIPING SERVICE CO., IN THE AMOUNT OF $36,464.37. N. ADOPT RESOLUTION NO. 2014-027, A RESOLUTION APPROVING THE ND FINAL PLAT NAMED EASTRIDGE WOODS 2 ADDITION. ADOPT RESOLUTION NO. 2014-028, A RESOLUTION APPROVING THE FEASIBILITY REPORT AND PLANS DATED MARCH 28, 2014 FOR ND EASTRIDGE WOODS 2 ADDITION. Cottage Grove City Council 4 April 16, 2014 Regular Meeting APPROVE THE DEVELOPMENT AGREEMENT WITH D.R. HORTON FOR THE ND DEVELOPMENT OF THE EASTRIDGE WOODS 2 ADDITION. O. APPROVE THE ASSESSMENT APPEAL SETTLEMENT WITH XCEL ENERGY FOR THEIR PROPERTY LOCATED AT 7051 HINTON AVENUE SOUTH, COTTAGE GROVE. P. AUTHORIZE ISSUANCE OF A TOBACCO LICENSE TO HOLIDAY SUPERSTORES, INC., FOR THEIR LOCATION AT 8610 EAST POINT DOUGLAS ROAD SOUTH, COTTAGE GROVE. MOTIONCARRIED.5-0. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES A. Receive Response to Previously Raised Open Forum Issue Regarding Public Works Work Hours and City Property Taxes The Council acknowledged the letter prepared by City Administrator TH Schroeder to Mr. Ravn, 8527 85 Street South, Cottage Grove. No action taken. 6. PUBLIC HEARINGS – None. 7. BID AWARDS – None. 8. UNFINISHED AND NEW BUSINESS A. Consider Approving the Preliminary Plat Named Oak Cove which Creates 12 Single-Family Lots and Two Out lots on Land Located South of Timber th Ridge 5 Addition on Burr Oak Cove Senior Planner Burbank presented the application from Meridian Land Company for preliminary plat approval for Oak Cove Addition, which creates 12 single-family lots and two out lots on land located south of th Timber Ridge 5 Addition on Burr Oak Cove. Chris Wold, the developer was in attendance and stated that he was excited to develop the area. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO ADOPT RESOLUTION NO. 2014-029, A RESOLUTION APPROVING THE PRELIMINARY PLAT NAMED OAK COVE. MOTION CARRIED. 5-0. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS – None. 10. COUNCIL COMMENTS AND REQUESTS Cottage Grove City Council 5 April 16, 2014 Regular Meeting Council Member Olsen recognized Jim Gehlmann for his years of service as a member of the School Board. He noted that River Oaks has a website and suggested that the Communications Coordinator help keep it up-to-date. Lastly, April 24 is the Volunteer Banquet and noted that the Council appreciates everything that the volunteers do for the community. Council Member Peterson stated that voting begins April 21 for the Bike Park grant; the Sustainable City Award Presentation will be April 21 at Werner Electric; April 26 is the Modern Automotive Performance Boost for Boobies Dyno Day and a Car Show fundraiser; April 26 is the Habitat for Humanity Dedication; the next Beyond the Yellow Ribbon meeting is May 25; Fare for All is May 8; Stone Soup-er Bowl is May 17; and the Memorial Day Ceremony is on May 26. Council Member Thiede acknowledged the Scouts in attendance and noted that the Dodge Nature Center may have things that the Scouts can do for them. He stated that the Strawberry Fest’s Business Expo is on June 21. Mayor Bailey stated that the Annual Spring Clean up Day is May 3 and that household hazardous materials, electronics, and document shredding items will be accepted. He noted that April 26 is a big day and he highlighted the events being held throughout the City. 11. PAY BILLS MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO APPROVE PAYMENT OF CHECK NUMBERS 185579 THROUGH 185765 IN THE AMOUNT OF $489,691.97 AND EFT PAYMENT OF $147,227.70. (CHECKS 185579 THROUGH 185608 IN THE AMOUNT OF $195,761.55 AND EFT PAYMENT OF $15,918.66 WERE ISSUED PRIOR TO COUNCIL APPROVAL.) MOTION CARRIED. 5-0. 12. WORKSHOP SESSION – OPEN TO PUBLIC – None. 13. WORKSHOP SESSION – CLOSED TO PUBLIC – None. ADJOURNMENT MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL MEMBER LEHRKE, TO ADJOURN THE REGULAR MEETING AT 8:42 P.M. MOTION CARRIED. 5-0. Prepared by, Caron M. Stransky City Clerk