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Home My WebLink About2014-05-07 MINUTESCottage / Grove ��'re Pride and P�osPerity MeQt COTTAGE GROVE CITY COUNCIL City of Cottage Grove, Minnesota Regular Meeting May 7, 2014 OPENFORUM At 7:15 p.m., Mayor Myron Bailey declared that during Open Forum one may address the City Council on any subject not a part of the regular meeting agenda, but must limit their remarks to three (3) minutes. The purpose of Open Forum is to give the public an opportunity to present information or to request action by the City Council. It may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Open Forum will adjourn to the regular meeting at 7:30 p.m. The following were present: Council Member Derrick Lehrke, Council Member Justin Olsen, Council Member Jen Peterson, Council Member Dave Thiede, and Mayor Myron Bailey. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Korine Land, City Attorney-LeVander, Gillen & Miller, PA; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; Emily Schmitz, Code Enforcement Officer, and Les Burshten, Public Works Director. Mayor Bailey opened Open Forum at 7:15 p.m., and asked if anyone in the audience wished to address the City Council on any topic not on the agenda. There being none, Mayor Bailey closed Open Forum to the Regular Meeting. CALL TO ORDER — Regular Meeting The City Council of the City of Cottage Grove, Washington County, Minnesota, held a regular meeting on May 7, 2014 at the Cottage Grove City Hall, 12800 Ravine Parkway. Mayor Bailey called the meeting to order at 7:30 p.m. PLEDGE OF ALLEGIANCE The audience, staff and Mayor and Council Members pledged allegiance to the flag of the United States of America. ROLL CALL The following were present: Council Member Derrick Lehrke, Council Member Justin Olsen, Council Member Jen Peterson, Council Member Dave Thiede, and Mayor Myron Bailey. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Korine Land, City Attorney-LeVander, Gillen & Miller, PA; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; Emily Schmitz, Code Enforcement Officer, and Les Burshten, Public Works Director. CITY OF COTTAGE GROVE • 12800 Ravine Parkway • Cottage Grove, Minnesota 55016 www.cottage-grove.org • 651-458-2800 • Fax b51-458-2�47 • Equal Opportunity Employer Cottage Grove City Council I� May 7, 2014 Regular Meeting Mayor Bailey presided over the meeting. ADOPTION OF AGENDA MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO APPROVE THE AGENDA AS PREPARED. MOTION CARRIED. 5-0. 2. PRESENTATIONS A. Code Enforcement Update, Rental License Update, Overview of Summer Commercial Landscape Sweep. and Update on Parkina Lot and Drive Lane Maintenance Emily Schmitz, Code Enforcement Officer, gave a presentation on code enforcement, rental licensing, the summer commercial landscaping sweep, and an update on parking lot and drive lane maintenance. 3. APPROVAL OF MINUTES A. March 29. 2014 Special Meetina. Mayor Bailey accepted the minutes of the March 29, 2014 Special Meeting as prepared. B. April 2, 2014 Reqular Meetinq. Mayor Bailey accepted the minutes of the April 2, 2014 Regular Meeting as prepared. C. April 16, 2014 Reqular Meetinq. Mayor Bailey accepted the minutes of the April 16, 2014 Regular Meeting as prepared. 4. CONSENT CALENDAR The Council pulled and briefly discussed item I, the proclamation declaring May 17, 2014 as "SYTTENDE MAI" Day. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON,TO: A. ACCEPTAND PLACE ON FILE THE FOLLOWING MINUTES: i. PUBLIC WORKS COMMISSION MARCH 17, 2014 MEETING. ii. PLANNING COMMISSION MARCH 24, 2014 MEETING B. RENEW THE PACKAGE POLICY WITH A$50,000/$100,000/$1,000 DEDUCTIBLE FOR THE APRIL 3, 2014 TO APRIL 3, 2015 POLICY PERIOD IN THE AMOUNT OF $221,767.00 THROUGH THE LEAGUE OF MINNESOTA CITIES. C. AUTHORIZE THE ISSUANCE OF SPECIAL EVENT PERMITS TO STANDING STRONG (MAY 17 AT HAMLET PARK AND VICINITY) AND CROSSROADS Cottage Grove City Council I� May 7, 2014 Regular Meeting CHURCH (MAY 17, 2014 ON 80T"/JAMAICA/INDIAN/INNSDALE AND VICINITY) CONTINGENT ON CONDITIONS RECOMMENDED BY STAFF. D. AUTHORIZE THE ISSUANCE OF A TEMPORARY INTOXICATING LIQUOR LICENSE TO THE COTTAGE GROVE LIONS CLUB FOR JUNE 20 AND 21, 2014 AT KINGSTON PARK, AND JUNE 21, 2014 AT LAMAR PARK IN CONJUNCTION WITH THE STRAWBERRY FEST. E. AUTHORIZE ISSUANCE OF A MASSAGE THERAPIST LICENSE TO KELIN STORY TO WORK AT BELISSIMO SALAN & DAY SPA LOCATED AT 6939 PINE ARBOR DRIVE SOUTH, COTTAGE GROVE. F. AUTHORIZE PURCHASE OF A TANDEM AXLE JETTER TRAILER FROM KOENIG AND SONS EQUIPMENT FOR $69,433.00, LESS A$24,301.55 GRANT FROM THE SOUTH WASHINGTON WATERSHED DISTRICT, FOR A TOTAL PURCHASE PRICE OF $45,131.45. G. APPROVE THE APPOINTMENT OF STEVE INGRAM AND ROBERT DORNSBACH TO THE PUBLIC WORKS COMMISSION FOR TERMS TO EXPIRE FEBRUARY 29, 2016. H. APPROVE THE APPOINTMENT OF MELINDA MILLER TO THE ADVISORY COMMITTEE ON HISTORIC PRESERVATION FOR A TERM TO EXPIRE FEBRUARY 29, 2016. PROCLAIM SYTTENDE MAI IN COTTAGE GROVE. J. ADOPT RESOLUTION NO. 2014-032, A RESOLUTION GRANTING A ONE YEAR EXTENSION TO RESOLUTION NO. 2013-062 FOR A VARIANCE REDUCING THE MINIMUM REAR YARD SETBACK TO ALLOW FOR CONSTRUCTION OF A HOUSE AT 7675 HYDE AVENUE SOUTH, COTTAGE GROVE. ADOPT RESOLUTION NO. 2014-033, A RESOLUTION GRANTING A ONE YEAR EXTENSION TO RESOLUTION NO. 2013-063 FOR A VARIANCE REDUCING THE MINIMUM FRONT YARD SETBACK TO ALLOW FOR CONSTRUCTION OF A HOUSE AT 7679 HYDE AVENUE SOUTH, COTTAGE GROVE. K. APPROVE CHANGE ORDER NO. 1 TO THE POND ED-P5 WATER QUALITY IMPROVEMENTS TO PROVIDE FOR TEMPORARY LIGHTING ON 80T" STREET SOUTH DURING THE PROJECT DURATION FOR SAFETY PURPOSES FOR $7,774.27. ADOPT RESOLUTION NO. 2014-034, A RESOLUTION APPROVING FINAL PAYMENT IN THE AMOUNT OF $95,976.20 TO EUREKA CONSTRUCTION, INC., FOR THE POND ED-P5 WATER QUALITY IMPROVEMENTS/80T" STREET BOX CULVERT PROJECT. L. APPROVE THE APPOINTMENT OF SAMANTHA ANDERSON AND MASON SCHOUVELLER TO YOUTH SEATS ON THE PARKS, RECREATION, AND NATURAL RESOURCES COMMISSION FOR A ONE-YEAR TERM COMMENCING MAY 7. 2014. Cottage Grove City Council I^ May 7, 2014 Regular Meeting `•F M. PASS ORDINANCE NO. 931, AN ORDINANCE OF THE CITY OF COTTAGE GROVE MINNESOTA, AMENDING TITLE 1-4-1-A REGARDING THE ADMINISTRATION GENERAL PENALTY. MOTION CARRIED. 5-0. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES — None. 6. PUBLIC HEARINGS — None. BI D AWARDS A. Consider Awardinq the Bid for the 2014 Seal Coat Proiect which Includes the Cities of Cottaqe Grove, Afton, Newport, St. Paul Park, and Denmark Township MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER LEHRKE, TO ADOPT RESOLUTION NO. 2014-035, A RESOLUTION AWARDING THE BID FOR THE 2014 SEAL COAT PROJECT TO ASPHALT SURFACE TECHNOLOGIES CORPORATIONS FOR $337,259.94. MOTION CARRIED. 5-0. B. Consider Awardinq the Bid for the 2014 Pavement Manaqement Proiect Utilitv and Street Improvements MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO ADOPT RESOLUTION NO. 2014-036, A RESOLUTION AWARDING THE BID FOR THE 2014 PAVEMENT MANAGEMENT PROJECT UTILITY AND STREET IMPROVEMENTS TO VALLEY PAVING, INC. WHO SUBMITTED THE LOWEST OF THE TWO BIDS RECEIVED, INCLUDING ALTERNATIVES #1, #2 AND #3 IN THE AMOUNT OF $2,511,649.48. MOTION CARRIED. 5-0. 8. UNFINISHED AND NEW BUSINESS A. Consider Adoptina a Resolution Authorizina the Sale of $1.405.000 Taxable General Obliqation Tax Increment Refundinq Bonds of 2014A Shelly Eldridge of Ehlers and Associates reviewed the bids received for the sale of $1,405,000 Taxable General Obligation Tax increment Refunding Bonds. She noted that the City received 10 bids. MOTION BY COUCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO ADOPT RESOLUTION NO. 2014-037, A RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF $1,405,000 TAXABLE GENERAL OBLIGAGTION TAX INCREMENT REFUNDIN BONDS, SERIES 2014A AND PLEDGING TAX INCREMENTS AND LEVYING A TAX FOR THE SECURITY AND PAYMENT THEREOF. 5-0. B. Consider the Purchase of Two New Western Star Dump Trucks with Snowplow Eauipment MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL MEMBER LEHRKE, TO APPROVE THE PURCHASE OF TWO NEW WESTERN STAR DUMP TRUCKS WITH SNOWPLOW EQUIPMENT FOR A COMBINED PURCHASE PRICE OF $377.333.48. MOTION CARRIED. 5-0. Cottage Grove City Council I G May 7, 2014 Regular Meeting � 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS — None. 10. COUNCIL COMMENTS AND REQUESTS f837 PMl Council Member Peterson announced that Night to Unite will be held on May 15 at Kingston Park; the next Fare for All is May 15; the Stone Soup-er Bowl is May 17; and the Memorial Day Ceremony is on May 26 at the Cottage Grove City Hall. Council Member Olsen announced that the annual Spring Cleanup Day was May 3 and thanked the Public Works team for doing a wonderful job. He also announced that a number of Roundy's dba/Rainbow Foods stores will be changing hands, closing, or will be sold. It is unknown at this time what will happen with the Cottage Grove store. Mayor Bailey announced that the Standing Strong and Crossroads Church walk/runs will be held on May 17 and the Relay for Life is on June 6 at East Ridge High School. He also acknowledged that the City received a grant for the Bike Park in the amount of $33,000. Council Member Thiede encouraged the public to participate in the Strawberry Fest parade, Business Expo, etc. 11. PAY BILLS MOTION BY OLSEN, SECONDED BY THIEDE, TO APPROVE PAYMENT OF CHECK NUMBERS 185766 TO 186038 TOTALING $770,572.89 AND EFT PAYMENT OF $15,067.00. MOTION CARRIED. 5-0. 12. WORKSHOP SESSION — OPEN TO PUBLIC — None. 13. WORKSHOP SESSION — CLOSED TO PUBLIC — None. ADJOURNMENT MOTION BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL MEMBER LEHRKE, TO ADJOURN THE REGULAR MEETING AT 8:52 P.M. MOTION CARRIED. 5-0. Prepared by, Caron M. Stransky City Clerk